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So far, we have come across accounting systems which report costs and revenue by splitting them into time
periods such as a month, a year, etc. This prevents consideration of the total profitability of an individual
product or any other cost object and therefore does not allow the full picture to be seen.
‘Life-cycle costing’, on the contrary, traces all costs and revenue of a cost object (i.e., a product or service) from
the stage of product planning to after sales service and ultimate abandonment and disposal (i.e., the period
from ‘Cradle to Grave’).
This Study Guide will help learners to understand the cost consequences of developing and manufacturing a
product and to identify areas in which cost reduction efforts are likely to be most effective during the entire
product life-cycle.
You need to understand the concept of ‘life-cycle costing’ so that, as management accountants, you can find
out and inform management whether the profits earned by a product during the manufacturing stage will be
able to cover the costs incurred during the pre-manufacturing (development, design, etc.) and post-
manufacturing stage (after sales service, product support, etc.) or not.
Introduction
Let us look at an example to understand the concept of life-cycle costing. ‘Easy -accounting’ is an accounting
software package which has a six year product life-cycle. The following are the year-wise costs estimated
during its life-cycle:
Life-cycle costs $
It clearly takes into consideration the costs of the package incurred during the entire life-cycle. Accordingly, from
life-cycle costing, the management can know whether the revenue earned by the product is sufficient to cover
the whole costs incurred during its life-cycle.
When viewed as a whole, there are opportunities for cost reduction and minimisation (and thereby scope for
profit maximisation) whereas these are unlikely to be found when management focuses on maximising profit
on a period–by-period basis.
In this Study Guide, we will find out about the costs involved at different stages of the life-cycle and the
implications of life-cycle costing on pricing, performance management and decision-making.
The term ‘life-cycle costing’ encompasses both the concepts of ‘product life-cycle cost’ and ‘customer life-
cycle cost’.
The term ‘product life-cycle’ refers to the succession of stages a product goes through. It is claimed that every
product has a life-cycle. It is launched; it grows and may, at some point of time, die. The progression of a
product through these stages is however, not certain. Some products seem to stay in one stage forever (e.g.
milk).
© GTG Life-Cycle Costing: A3.3
A product life-cycle may be classified into three broad stages. Each of the stages include at least one of the
business functions namely, Research and Development, Design, Production, Marketing, Distribution and
Customer service. The stages of a life-cycle are:
1. The planning and design stage. This stage includes the following business functions:
2. The manufacturing and sales stage. This stage includes the following business functions:
a) Production
b) Marketing
c) Distribution
3. The service and abandonment stage. This stage includes the following business functions:
Diagram 1: Identify the business functions involved at different stages of a product life-cycle
1. The costs that have not yet been incurred but will be incurred in the future on the basis of decisions that
have already been taken are termed committed costs.
Studies show that about 80% of the life-cycle costs of a product are committed at its planning and design
stage. It is difficult to significantly alter costs after they have been committed.
Example
The planning and design stage of a product determines its material and labour inputs and the production
process. At this stage, costs become committed and broadly determine the future costs that will be incurred
during the manufacturing stage.
2. Costs are incurred when a resource is used or sacrificed. The actual cost of a product is built up mostly in
the manufacturing stage and in the service and abandonment stage. Costs incurred vis-à-vis the costs
committed at different stages of the product life-cycle are compared in the following diagram:
A3.4: Specific Cost And Management Accounting Techniques ©GTG
Diagram 2: Comparison of costs committed and cost incurred in product life-cycle stages
For each of the business functions at each stage of life-cycle of each product, costs keep on being incurred.
Let us try to identify the possible costs at each stage of the life-cycle:
1. At the planning and design stage: Research and Development cost, Costs of product design, etc.
2. At the manufacturing stage: This stage witnesses both growth and maturity in sales. All the manufacturing,
marketing, selling and distribution costs are incurred at this stage.
3. At the service and abandonment stage: This last stage of the product life-cycle is signified by a decline in
sales volume. The demand for the product declines at this stage. The producers may be required to provide
after sales service for the already sold products. Costs that are incurred in this stage include all costs
relating to after sales service including provision of spares and expert services and costs of abandonment
and disposal of the product.
Life-cycle costing refers to the system that tracks and accumulates every individual cost which is
incurred during the whole life cycle of a product starting from its initial planning stage to the post
sales service and abandonment stage.
A different notion of life-cycle costs is customer life-cycle costs. Customer life-cycle costs include the total costs
incurred by a customer to acquire and use a product or service until it is replaced. Customer life-cycle costs for
a car, for example, include the cost of car itself plus the costs of operating and maintaining the car less the
disposal price of the car. Customer life-cycle costs can be an important consideration in the pricing decision.
Example
Suppose you are shopping for a new water heater. One costs $50 more than the other, but is better insulated
and has a lower operating cost. Let’s assume they can both last ten years. It is observed that if one costs $25
more per year to operate, that difference amounts to $250 over the ten years. If we discount those savings
back to today and also consider the current inflation rate, it is worth about $200 today. Since that is much more
than the purchase cost difference, an initial investment of $50 is worth it from your point of view as a consumer.
On the other hand, the manufacturer of the better insulated variety of water heater may think of increasing its
product price considering its much advantageous customer life-cycle cost.
SYNOPSIS
Costs involved at different stages of life-cycle
Most accounting systems report revenue, costs and profit on a periodic basis, and product profits are not
monitored over their life-cycle. A failure to trace all costs of products over their life-cycle hinders management’s
understanding of product profitability, because a product’s actual life-cycle profit is unknown.
Life-cycle costing estimates and accumulates costs over a product’s entire life-cycle so as to determine whether
the profits earned during the manufacturing phase will cover the costs incurred during the pre- and post-
manufacturing stages. To estimate the life-cycle costs it is essential to identify the costs incurred through
different stages of life-cycle of a product.
Only on knowing the life-cycle costs of a product, can one appropriately decide on its price.
Moreover, if viewed from the angle of customer life-cycle costs, the life-cycle costs provide input for pricing
across the lifecycle.
Example
An automobile manufacturer’s aim is to design cars that would minimise maintenance cost. The company
expects to charge a higher price and / or gain greater market share by selling these cars. Similarly,
manufacturers of washing machines and dishwashers charge higher prices for models that save electricity and
have low maintenance costs.
Life-cycle costing helps management to understand the cost consequences of developing and making a
product and to identify areas in which cost reduction efforts are likely to be most effective.
A3.6: Specific Cost And Management Accounting Techniques ©GTG
Since life-cycle analysis highlights the committed costs of a product, it is possible, through emphasis on product
planning, product design and development, to reduce product cost during its life-cycle. Life-cycle costing forms
an input to evaluation processes such as value management, economic appraisal and financial appraisal.
The old proverb, ‘time is money’, still holds true. The management of time is immensely important if the profit of
a product is to be maximised. The management of time is particularly emphasised in life-cycle costing. Since a
reduction in time during the development stage causes a decrease in cost or an increase in revenue, it in turn
causes an increase in profit.
The importance of life-cycle costing lies in the consideration of the whole life-cycle.
Life-cycle costing provides a long-term picture of product profitability, feedback on the effectiveness of initial
planning and cost data to clarify the economic impact of alternatives chosen in the design, engineering phase
etc. It is also considered a way to enhance the control of manufacturing costs.
When viewed as a whole, cost reduction and minimisation opportunities as well as revenue extension
opportunities will present themselves. It provides premises for decision-making regarding product introduction,
product mix and regarding discontinuation of the products.
SYNOPSIS
Quick Quiz
1. Product life-cycle costing estimates and accumulates costs over a product’s entire life-cycle (sometimes a
span of several calendar periods). It helps to identify whether the profits earned during the manufacturing
stage will cover the costs incurred during the pre- and post-manufacturing stages.
2. Customer life-cycle costing involves calculating the total costs incurred by a customer to acquire and use a
product or service until it is replaced. Customer life-cycle costs for a car, for example, include the cost of car
itself plus the costs of operating and maintaining the car minus the disposal price of the car.
3. The costs that have not yet been incurred but will be incurred in the future on the basis of decisions that
have already been taken are termed committed costs (e.g. depreciation of any non-current asset)
© GTG Life-Cycle Costing: A3.7
4. A product life-cycle may be classified into three broad stages. Each of the stages includes at least one of
the business functions namely, Research and Development, Design, Production, Marketing, Distribution and
Customer service. The stages of a life-cycle are:
(a) The planning and design stage. This stage includes the following business functions:
(b) The manufacturing and sales stage. This stage includes the following business functions:
i. Production
ii. Marketing
iii. Distribution
(c) The service and abandonment stage. This stage includes the following business functions:
5. Life-cycle costing helps management to understand the cost consequences of developing and making a
product and to identify areas in which cost reduction efforts are likely to be most effective.
Since life-cycle analysis indicates the committed costs of a product, it is possible, through emphasis on
product planning, product design and development, to reduce product cost during its life-cycle. Life-cycle
costing forms an input to evaluation processes such as value management, economic appraisal and
financial appraisal.
Question 1
Futuristic Software Inc, a computer software company is developing a new accounting package, “Future
Accounting”. The following are the budgeted amounts for Future Accounting Package over a six-year product
life-cycle.
Year 1 and 2 $
Research and Development costs 360,000
Design costs 240,000
$ $
Production costs 150,000 37.50
Marketing costs 105,000 36
Distribution costs 75,000 24
Customer-service costs 120,000 45
To be profitable, Futuristic Software Inc must generate revenues to recover costs of all six-business functions
taken together and, in particular, its high non-production costs.
Futuristic Software Inc wants to decide between three alternative selling prices i.e., $350, $430 and $550, so as
to maximise life-cycle operating income. Sales volumes at these prices have been estimated at 7,500 units,
6,000 units and 3,750 units respectively. Identify which option maximises life-cycle operating income.
A3.8: Specific Cost And Management Accounting Techniques ©GTG
Question 2
Ace-soft Technologies Plc is examining the profitability and pricing policies of three of its recently developed
software packages:
Summary details on each package over their two-year “cradle-to-grave” product lives are as follows:
Ace-soft Technologies is deciding which product lines to emphasise. In the past two years, profitability has been
mediocre. Ace-soft Technologies is particularly concerned with the increase in R & D costs. An analyst pointed
out that for one of its most recent packages (Industrial Genius), major efforts had been made to reduce R &D
costs.
The engineering software manager decides to collect the following life-cycle revenue and cost information for
the Electrical Genius, Mechanical Genius and Industrial Genius packages:
Costs:
Required:
(a) How does a product life-cycle income statement differ from a conventional income statement? What are
the benefits of using a product life-cycle reporting format?
(b) Present a product life-cycle income statement for each software package. Which package is the most
profitable, and which is the least profitable? Ignore the time value of money.
(c) How do the three software packages differ in their cost structure (the percentage of the totals costs in each
cost category)?
Question 3
Donald products make digital cameras. Donald is preparing a product life-cycle budget for a new digital
camera, DC3. Development on the new digital camera is to start shortly. Estimates for DC3 are as follows:
© GTG Life-Cycle Costing: A3.9
$
Life-cycle units manufactured and sold 800,000
Selling price per camera 80
Life-cycle costs:
R & D and design costs 2,000,000
Manufacturing:
Variable cost per camera 30
Variable cost per batch 1,200
No. of batches 1,000
Fixed costs 3,600,000
Marketing:
Variable cost per camera 6.40
Fixed costs 2,000,000
Distribution:
Variable cost per batch 560
No. of batches 320
Fixed costs 1,440,000
Customer-service costs per camera 3.00
Required:
(a) Calculate the budgeted life-cycle operating income for the new digital camera.
(b) What percentage of the budgeted total product life-cycle costs will be incurred by the end of the R & D and
design stages?
(c) An analysis reveals that 80% of the budgeted total product life-cycle costs of the new digital camera will be
committed at the R & D and design stages. What are the implications for managing DC3’s costs?
(d) Donald’s Market Research Department estimates that reducing DC3’s price by $6 will increase life-cycle unit
sales by 10%. If unit sales increase by 10%, design plans to increase manufacturing and distribution batch
sizes by 10% as well. Assume that all variable costs per camera, variable cost per batch, and fixed costs will
remain the same. Should Donald reduce DC3’s price by $6? Show your calculations.
Answer 1
Statement showing comparison of alternative life-cycle revenue, life-cycle costs and life-cycle operating
income
Clearly, alternative B with a selling price per package of $430 and a sales volume of 6,000 units yields the
highest operating income.
Workings
1. Production costs-
2. Marketing Costs-
3. Distribution costs-
4. Customer-service costs-
Note
Life-cycle costs provide useful information for strategically evaluating pricing decisions.
While calculating life-cycle revenue and life-cycle costs, it may be noted that calculation of annual revenue
or annual cost is meaningless. Here, the revenue and the costs for the entire life-cycle of the product will
have to be considered. Again, in annual accounts, the non-production costs such as Research and
development cost and Design cost are normally considered as deferred cost and are amortized during the
useful life of the product. But, so as to know the life-cycle revenue and costs of the product, one needs to
consider revenue and costs for the whole life-cycle.
Answer 2
(a) Difference between a product life-cycle income statement and a conventional income statement
A product life-cycle income statement considers all revenue earned and all costs incurred during the life-
cycle of a product. The life-cycle of the product may span a number of years.
On the other hand, in a conventional accounting system, income statements are prepared periodically, i.e.
product costs and revenues are reported period-wise. This prevents consideration of the total profitability of
an individual product or any other cost object and does not allow the full picture to be seen.
Moreover, the life-cycle costs will include the research and development cost and the design cost. In
contrast, in a conventional accounting system, the non-production costs such as research and
development cost and design cost are normally considered to be deferred costs and are amortized during
the useful life of the product.
Life-cycle costing provides a long-term picture of product profitability, feedback on effectiveness of initial
planning and cost data to clarify the economic impact of alternatives chosen in the design, engineering
phase etc.
When viewed as a whole, cost reduction and minimisation opportunities as well as revenue extension
opportunities will present themselves. It provides premises for decision-making regarding product
introduction, product mix and regarding discontinuation of the products.
© GTG Life-Cycle Costing: A3.11
(b) Alhough not desired in the problem, a conventional income statement has been prepared so as to
show the difference between the conventional income statement and the product life-cycle income
statement
Step 1
Step 2
Mechanical Industrial
Electrical Genius Genius Genius
$ $ $
Revenues 2,408,750 1,524,750 1,628,000
Costs:
R & D cost 760,000 495,000 215,000
Design of product 240,000 122,750 95,500
Manufacturing 276,250 180,000 216,000
Marketing 550,000 285,000 422,000
Distribution 85,500 56,000 93,000
Customer service 315,000 132,000 524,000
Total cost 2,226,750 1,270,750 1,565,500
From the life-cycle net operating income, it is apparent that ‘Mechanical genius’ is the most profitable
package. On the other hand, ‘Industrial Genius’ is the least profitable package.
A3.12: Specific Cost And Management Accounting Techniques ©GTG
Workings
(c) The cost structures of different software packages are displayed below in percentage terms
Electrical
Genius Mechanical Genius Industrial Genius
Costs ($) % Costs ($) % Costs ($) %
Planning and design
costs
R & D cost 760,000 34.13 495,000 38.95 215,000 13.73
Design of product 240,000 10.78 122,750 9.66 95,500 6.10
Manufacturing and
sales cost
Manufacturing 276,250 12.41 180,000 14.16 216,000 13.80
Marketing 550,000 24.70 285,000 22.43 422,000 26.96
Distribution 85,500 3.84 56,000 4.41 93,000 5.94
Service and
abandonment cost
Customer service 315,000 14.15 132,000 10.39 524,000 33.47
Total 2,226,750 100 1,270,750 100 1565,500 100
Answer 3
Particulars $
Life-cycle units manufactured and sold 800,000
Selling price per camera 80
A. Life-cycle revenue 64,000,000
B. Life-cycle costs:
R & D and design costs 2,000,000
Manufacturing (w1) 28,800,000
Marketing (w2) 7,120,000
Distribution (w3) 1,619,200
Customer-service costs (w4) 2,400,000
Total Life-cycle costs 41,939,200
Workings
(b) The percentage of the budgeted total product life-cycle costs that will be incurred by the end of the R & D
and design stage is
Note
Although the costs committed at the Research and Development and design stage are normally 80%
(approximately) of the budgeted total product cost, the actual costs incurred are only 4.77%.
(c) It had been revealed that the committed costs at the R & D and design stage for the product DC3 were 80%
of the total budgeted costs. This implies that the R & D and design stage itself determines what the
manufacturing cost of the product will be. If an appropriate product design is made by employing the
techniques of value engineering, the actual costs in the subsequent stages of the product life-cycle can be
greatly reduced. To manage DC3’s costs, it is necessary in the design stage to identify the product features
which are non-value added and accordingly to curtail these features.
Accordingly, the quantity sold will increase by 10%, i.e., number of units to be sold during the life-cycle will
be 800,000 x 110% = 880,000 units.