RE: Letter ofIntent - Coalition for Responsive Government

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Cc: Momsen, Richarda D. Thursday, July 26,20122:51 Martinez, Sylvia Glendon, John K. PM

Subject: Re: Letter of Intent - Coalition for Responsive Government

Both answers are no. Please let her know. Thank you. Sent from my iPad On Ju126, 2012, at 1:50 PM, "Martinez, Sylvia" <MartinezSX@elpasotexas.gov> wrote:

Ximo, Please see emaii beiow from Cinay Ramirez. I believe both. answers would. IJe no. "would. you flke for me to rey{y to the [oilowinq? Please advise. Thank you.
From: Ramirez, Cindy [mailto:cramirez@elpasotimes.com] Sent: Thursday, July 26, 2012 2:44 PM To: Martinez, Sylvia Subject: RE: Letter of Intent - Coalition for Responsive Government Thank you. Can you tell me if a group called Quality of Life for Democracy (or something of the sort) also filed a letter of intent to petition to rescind the June 26 vote by council for the ballpark? And, does a letter of intent have to be filed for a petition to be accepted? Thank you

-----Original Message----From: Martinez, Sylvia [mailto:MartinezSX@elpasotexas.gov] Sent: Thu 7/26/2012 2:34 PM To: Ramirez, Cindy Cc: City Clerk; Glendon, John K. Subject: Letter of Intent - Coalition for Responsive Government Good afternoon Cindy, Per your request, please see the attached. Thank you. Sylvia Martinez City Clerk's Office 915-541-4822

Momsen, Richarda D.
From: Sent: To: Cc: Subject:

~We~w,--;,

Momsen, Richarda D. ~ 10,20129:29 Lozano, Juliet Firth, Sylvia B. we now

AM

Charter provision: Whenever a number of registered voters equal to at least five percent of the voters who voted in the last general City election sign a petition setting fortH the precise content of an ordinance desired by the signers, the Council must place that rdinance on the agenda of a Council meeting to be held within thirty working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addr sses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. Should an ordinance proposed by such petition not be enacted by the ouncil, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last g neral City election, may be submitted to the City Clerk and that official shall have twen y working days in which to authenticate the signatures and thereafter must place the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of those voting in that election it shall thereupon become a City ordinance. The Council is not obliged to consider the same ordinance initiated that is substantially the same, more often than once in two years. by petition, or one

-----Original Message----From: Lozano, Juliet Sent: Tuesday, July 10, 2012 9:27 AM To: Momsen, Richarda D. Cc: Firth, Sylvia B. Subject: Re: Do we know Ok thank u Original Message ----From: Momsen, Richarda D. Sent: Tuesday, July la, 2012 09:24 AM To: Lozano, Juliet Cc: Firth, Sylvia B. Subject: RE: Do we know My understanding is they have six months normally, but given the November election on which they would like the measure to appear, it is much, much shorter. I can not give a specific date right now, but it will be only a few weeks because we are calling the election in August\. -----Original Message----From: Lozano, Juliet Sent: Tuesday, July 10, 2012 9:22 AM To: Momsen, Richarda D.; Firth, Sylvia B. Subject: Re: Do we know Ok great ! And how many days? Message -----

Original

From: Momsen, Richarda D.

Sent: Tuesday, July 10, 2012 09:21 AM To: Lozano, Juliet; Firth, Sylvia B.
1

Subject:

RE: Do we know who voted in the last City general

No. This is different. They need only 5% of the voters election, not 20% as they need for recalls. -----Original Message----From: Lozano, Juliet Sent: Tuesday, July 10, 2012 9:21 AM To: Momsen, Richarda D.; Firth, Sylvia Subject: Re: Do we know

B.

It is not 6000? Because it would be Mayor? days do they have to get in the signatures Original Message ----From: Momsen, Richarda D. Sent: Tuesday, July 10, 2012 09:18 AM To: Lozano, Juliet; Firth, Sylvia B. Subject: RE: Do we know Around 1550.

Or am I totally

off? Additionally,

how many

-----Original Message----From: Lozano, Juliet Sent: Tuesday, July 10, 2012 9:09 AM To: Firth, Sylvia B.; Mornsen, Richarda Subject: Do we know # of signatures needed

D.

for this initiative?

Media

is asking

RE: Question - Petition Coalition for Responsive Government

Page 1 of2

Momsen, Richarda D.
From: Sent: To: Momsen, Richarda D. Thursday, July 26,20123:41 Ramirez, Cindy PM

Subject: Re: Question - Petition Coalition for Responsive Government

Thank you, Cindy. Sent from my iPad On Ju126, 2012, at 2:39 PM, "Ramirez, Cindy" <cramirez@elpasotimes.com>
Rieharda, Thank you, i did receive the information from Sylvia--very much appreciated. Regards, Cindy Ramirez El Paso Times PS I hope your injury is not serious and that you have a smooth recovery.

wrote:

Yes, Cindy. That is what I have answered others regrading the petitions. I am out with an injury today, but I thank Sylvia for handling this inquiry for me. Richarda Sent from my iPad On Ju126, 2012, at 2:24 PM, "Martinez, Sylvia" <MartinezSX@elpasotexas.gov<mailto:MartinezSX@elpasotexas.

gov> > wrote:

Ms. Ramirez, Please see below regarding your question on number of signatures and the process. Please let us know if you have any questions. Thank you. Sylvia Martinez City Clerk's Office 915-541-4822

1. 1548 signatures of registered voters are required. 2. If certified by me, it will go on the City Council agenda. If City Council does not adopt it, the petitioners can go out for a second petition.

The time limit is very, very tight as City Council is scheduled to call the November election, with the ballot
language, on August 21.

10/29/2012

RE: Question - Petition Coalition for Responsive Government

Page 2 of 2

Section 3.11 of the City Charter governs initiatives. You may find that on the City's web pear this email Iam asking my staff members to copy and email it to you. Please see the portion of the Charter below Section 3.11 - !NITIA TIVE. [ht\12:lllibrarX.JIlJJ..nicode.com/imagesihXJ).J:rrink.,p..ng]

by copy of

Whenever a number of registered voters equal to at least five percent of the voters who vat d in the last general City election sign a petition setting forth the precise content of an ordinance desire by the signers, the Council must place that ordinance on the agenda of a Council meeting to be held within thi working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. Should an ordinance proposed by such petition not be enacted by the Council, or should it amended form, a second petition, signed by a number of registered voters equal to at least voters who voted in the last general City election, may be submitted to the City Clerk and t have twenty working days in which to authenticate the signatures and thereafter must place ordinance on the ballot at the next general election specified in State law, if the proposal re favorable vote of a majority of those voting in that election it shall thereupon become a Ci eenacted in an ve percent of the at official shall the reproposed eived the ordinance.

The Council is not obliged to consider the same ordinance initiated by petition, or one that s substantially the same, more often than once in two years.

1Ol?9/20 12

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Cc: Subject: Momsen, Richarda D. Tuesday, July 31, 2012 8:10 AM 'jchacon@epcounty.com' City Clerk; Worrell, Lilia A. CD of City Registrered Voters Please

Importance: High Tracking:

Recipient 'jchacon@epcounty.com' City Clerk Worrell, Lilia A. Leyva, Jacqueline S. Momsen, Richarda D. Jenkins, Dolores M. Martinez, Sylvia Read: 7/31/20128:23 Read: 7/31/20128:16 Read: 7/31/20128:16 AM AM AM Read

Read: 7/31/2012 8:32 AM Read: 7/31/2012 8:44 AM

Javier, Good morning. I know you are plenty busy with the runoff election, but please would you prepare a CD for me of City registered voters? I hear rumors I may be getting a petition today. Please email back ~hen it is ready and Lily will send someone over from the Court to pick it up. Thank you, I Richarda

1 ()I?q//() 1 ?

Momsen, Richarda D.
From: Sent: To: Subject: M

David, They need 1548 signatures of registered voters. There also could be a host of other issues with the petition that I can not anticipate. legal

City Council is scheduled to call for the Nov election on August 21. he petitioners need to turn in petitions to me well before then to give me time to verify the signatures. I can not tell you how long that will take my office, so I can not spec'fy a specific deadline. The Charter gives me 20 working days. You can consult sectirn 3.11 of the Charter. I have pasted it in below. 3.11 INITIATIVE. Whenever a number of registered voters equal to at least five percent of the voters who voted in the last general City election sign a petition setting forth the precise content of an ordinance desired by the signers, the Council must place that 01 dinance on the agenda of a Council meeting to be held within thirty working days of he receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinqnce. Should an ordinance proposed by such petition not be enacted by the Council, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last general City election, may be submitted to the City Clerk and that official shall have twenty working days in which to authenticate the signatures ~nd thereafter must place the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of those voting in that election it shall thereupon become a City ordinance. The Council is not obliged to consider the same ordinance initiated that is substantially the same, more often than once in two years. by petition, or one

-----Original Message----From: David Crowder [mailto:dcrowder@elpasoinc.com] Sent: Tuesday, July 31, 2012 10:42 AM To: City Clerk Subject: Petitions petitions

Hi Richarda You're office said this is the best way to reach you. Hope you're enjoying council. Wish I were there (lie) . We're following all the initiative/referendum petitions going around. I was told today is a deadline for filing them in time to reach council and mount a second drive to make it on the Nov, 6 ballot. Is today the deadline? How many signatures do they need? Thanks 1

David

David Crowder Staff Writer E1 Paso Inc. (915) 534-4422 ext. 122 630-6622 - cell

Tracking:

Recipient 'David Crowder' City Clerk Walters, Donna Glendon, John K. Puentes, Matthew R. Martinez, Sylvia Leyva, Jacqueline S.

Read

Read: 7/31/2012 10:5 Read: 7/31/2012 10:5 Read: 7/31/2012 10:5 Read: 7/31/2012 11:0 Read: 7/31/2012 11:0 Read: 7/31/2012 11:2

AM AM AM AM AM AM

Jenkins, Dolores M. Calderwood, Melissa L.

Read: 7/31/2012 1:12 PM

Momsen, Richarda D.
From: Sent: To: Subject:

Momsen, Richarda D.
' ~ 31,201210:58AM

ozano . : Petitions petitions

Just so you know. -----Original Message----From: Momsen, Richarda D. Sent: Tuesday, July 31, 2012 10:58 AM To: 'David Crowder'; City Clerk Subject: RE: Petitions petitions

David, They need 1548 signatures of registered voters. There also could be a host of other issues with the petition that I can not anticipate. legal

City Council is scheduled to call for the Nov election on August 21. he petitioners need to turn in petitions to me well before then to give me time to verify the signatures. I can not tell you how long that will take my office, so I can not spec'fy a specific deadline. The Charter gives me 20 working days. You can consult Secti n 3.11 of the Charter. I have pasted it in below. 3.11 INITIATIVE. Whenever a number of registered voters equal to at least five percent of the voters who voted in the last general City election sign a petition setting fort the precise content of an ordinance desired by the signers, the Council must place that drdinance on the agenda of a Council meeting to be held within thirty working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. Should an ordinance proposed by such petition not be enacted by the Oouncil, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last general City election, may be submitted to the City Clerk and that official shall have twenty working days in which to authenticate the signatures and thereafter must place the r proposed ordinance on the ballot at the next general election specified in State law, if t 'e proposal received the favorable vote of a majority of those voting in that election it shall thereupon become a City ordinance. The Council is not obliged to consider the same ordinance initiated that is substantially the same, more often than once in two years. by petition, or one

-----Original Message----From: David Crowder [mailto:dcrowder@elpasoinc.com] Sent: Tuesday, July 31, 2012 10:42 AM To: City Clerk Subject: Petitions petitions

Hi Richarda
1

You're office best way to reach you. Hope you're njoying council. Wish I were there ! I We're following '-,~ l.tiative/referendum petitions going arou d. I was told today is c, / _,,:tine for filing them in time to reach oounc i 1 and mount a second drive to make it on th~T~ov. 6 ballot. Is today the deadline? How many signatures do they need? Thanks David

David Crowder Staff Writer El Paso Inc. (915) 534-4422 ext. 122 630-6622 - cell

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Cc: Subject: Importance: Tracking: Momsen, Richarda D. Tuesday, July 31,20123:55 Gamino Jr., CPA, Miguel A. Nevarez, Eli S.; Rosales, Daniel; Garcia, David (County ITD) RE: Help, please, loading CD High
Recipient Gamino Jr., CPA, Miguel A. Nevarez, Eli S. Rosales, Daniel Garcia, David (County ITD) Read: 7/31/20123:56 PM Read

PM

I have the CD and Eli has already come to get it. Thank you all for the swift response!

From: Gamino Jr., CPA, Miguel A.

Sent: Tuesday, July 31, 2012 3:54 PM

To: Momsen, Richarda D. Cc: Nevarez, Eli S.; Rosales, Daniel; Garcia, David (County ITD) Subject: Re: Help, please, loading CD

They are ready to help as soon as you get the data. Eli and Daniel are aware and re dy to help. Regards, Miguel A. Gamino Jr., CPA Sent from my mobile device, allowing me to respond to you as quickly as possible. Please excuse typos and abbreviations.

On Jul 31, 2012, at 3:02 PM, "Momsen, Richarda D." <MomsenRD

Miguel,

Ci

el asotexas. ov> wrote:

I have been notified that I am getting a petition later today. I have the CD of registe ed voters ready to load on our PCs. Please would you assign someone to assist us? Thank you. Richarda

10/2912012

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Subject: Importance: Tracking: Momsen, Richarda D. Tuesday, July 31, 2012 5:38 PM Byrd, Susannah M. RE: Petition filed today from Quality of Life Voters for Democracy High
Recipient Read

Byrd, Susannah M. Read: 8/1/2012 9:12 AM

No, but they gave me 148 pages.

From: Byrd, Susannah M.

Sent: Tuesday, July 31, 2012 5:21 PM To: Momsen, Richarda D. Subject: RE: Petition filed today from Quality
Did they say how many they had?

of Life Voters for Democracy

From: Momsen, Richarda D.

Sent: Tuesday, July 31, 20124:58 PM To: Mayor and Council and Staff; Wilson,

Joyce A.; Studer, William; Almonte, David R.; Shang, Ja Gordon, Laura P.; Cullen, Theresa; Lozano, Juliet Subject: Petition filed today from Quality of Life Voters for Democracy Importance: High

e;

Firth, Sylvia S.;

All, Attached please find the first page of the petition filed with me just now from Quality of Life Voters pasting in Section 3.11 of the City Charter that governs petitions. Richarda 3.11 INITIATIVE. or Democracy. I also am

>

> Whenever a number of registered voters equal to at least five percent f the voters who voted in the last general City election sigh a petition setting forth thE precise content of an ordinance desired by the signers, the Council must place that ordinance on the agenda of a Council meeting to be held within thirty working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance.
>
> Should an ordinance proposed by such petition not be enacted by the co1unCil, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last gene~al City election, may be submitted to the City Clerk and that official shall have twenty w10rking days in which to authenticate the signatures and thereafter must place the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of those voting in that election it shall hereupon become a ;ity ordinance.

> The Council is not obliged to consider the same ordinance initiated that is substantially the same, more often than once in two years. > >

by petition,

or one

1O/?q/?O 1?

Page 1 of2

Momsen, Richarda D.
From: Sent: Firth, Sylvia B. Tuesday, July 31, 201210:25 Momsen, Richarda D. Walters, Donna; Martinez, Sylvia; Glendon, John K.; Wilson, Joyce A.; Almontr' Laura P. Re: Petition filed today from Quality of Life Voters for Democracy PM

--------

To:
Cc: Subject:

David R.; Gordon,

Thanks to you and your crew. Sent from my iPhone On Ju131, 2012, at 9:19 PM, "Momsen, Richarda D." <MomsenRD el asotexas.zov> wrote:

Will do.
Sent from my iPad On Ju131, 2012, at 5:21 PM, "Firth, Sylvia B." <FirthSB@elpasotexas.gov wrote:

Thank you Richarda. Please place an item on the Executive Session Agenda f r next week so that I might brief Council: Petition filed by Quality of Life Voters for Democracy on July 31, 2012. (Syl ia Borunda Firth, City Attorney, 541-4550) Sylvia Borunda Firth

From: Momsen, Richarda D. Sent: Tuesday, July 31, 20124:58 PM

To: Mayor and Council and Staff; Wilson, Joyce A.; Studer, William; Almontf' David R.; Shang, Jane; Firth, Sylvia B.; Gordon, Laura P.; Cullen, Theresa; Lozano Juliet . Subject: Petition filed today from Quality of Life Voters for Democracy All, Attached please find the first page of the petition filed with me just now fro Quality of Life Voters for Democracy. I also am pasting in Section 3.11 of the City Ch rter that governs petitions.

Richarda
3.11 INITIATIVE.

a number of registered voters equal to at least five percent of the voters who voted in the last general City election sign a petition setting forth the precise content of an ordinance desired by the signers, the Council must place that ordinance on the agenda of a Council meeting to be held

> > Whenever

within thirty working days of the receipt, by the City Clerk,

of the petition bearing the authenticated names and addresses

10/29/2012

Page 2 of2

of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. proposed by such petition not be enacted by the Council, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last general City election, may be submitted to the City Clerk and that official shall have twenty working days in which to authenticate the signatures and thereafter must place the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of thos8 voting in that election it shall thereupon become a City ordinance. the same ordina initiated by petition, or one that is substantially the more often than once in two years.

> > Should an ordinance

> > The Council is not obliged to consider

ce ame,

> >

10/29/2012

Page 1 of2

Momsen, Richarda D.
From: Sent: To: Cc: Walters, Donna Wednesday, August 01, 20128:49 Firth, Sylvia B. City Clerk AM

Subject: FW: Petition filed today from Quality of Life Voters for Democracy Ms. Firth, May I have the Section this applies to. I assume it is 551.071 but want to be sure. Thank you. Donna Walters Administrative Assistant City Clerk 2nd Floor, City Hall Phone:915-541-4128 Fax: 915-541-4306 waltersd@elpasotexas.gov

From: Momsen, Richarda D.

Sent: Tuesday, July 31,20129:19 PM To: Firth, Sylvia B.; Walters, Donna; Martinez, Sylvia; Glendon, John K.
Cc: Wilson, Joyce A.; Almonte, David R.; Gordon, Laura P.

Subject: Re: Petition filed today from Quality of Life Voters for Democracy

Will

do.

Sent from my iPad On Jul 31, 2012, at 5:21 PM, "Firth, Sylvia B." <FirthS..B.@~12~sotexas.gQY> wrot :
Thank you Richarda. Please place an item on the Executive Session Agenda for next week so that I might brief Council: Petition filed by Quality of Life Voters for Democracy on July 31, 2012. (Sylvia Bar nda Firth, City Attorney, 541-4550) Sylvia Borunda Firth

. PM To: Mayor and Council and Staff; Wilson, Joyce A.; Studer, William; Almonte, David R.; Shang, Jane; Firth, Sylvia B.; Gordon, Laura P.; Cullen, Theresa; Lozano, Juliet Subject: Petition filed today from Quality of Life Voters for Democracy

From: Momsen, Richarda D.

Sent: Tuesday, July 31, 20124:58

All, Attached please find the first page of the petition filed with me just now from Quality of Life Voters

10/29/2012

Page 2 of2

for Democracy I also am pasting in Section 3.11 of the City Charter that governs petitions. Richarda
3.11 INITIATIVE.

>
> Whenever a number of registered voters equal to at least five percent of the voters who voted in the last general City election sign a petition setting forth the precise content of an ordinance desired by the signers, the Council must place that ordinance on the agenda of a Council meeting to be held within thirty working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. by such petition not be enacted by the Council, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last general City election, may be submitted to the City Clerk and that official shall have twenty working days in which to authenticate the signatures and thereafter must place the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of those voting in that election it shall thereupon become a City ordinance.

> > Should an ordinance proposed

>
> The Council is not obliged to consider the same ordinance petition, or one that is substantially the same, more often two years. initiated by than once in

>
>

10/29/2012

Page 10f2

Momsen. Richarda D.
From: Sent: To: Cc: Firth, Sylvia B. Wednesday, August 01, 2012 8:54 AM Walters, Donna City Clerk

Subject: RE: Petition filed today from Quality of Life Voters for Democracy I AM VERY SORRY! I sent that from home and neglected to provide the information. use 551.071, consultation with attorney exception. You are correct. I want to

rjif;/tJicl: (jj~4t(Hl(1amfA,
City Attorney 2 Civic Center Plaza 9th Floor EI Paso, Texas 79901-1029 Phone: (915) 541-4550 Fax: (915) 541-4190 or (915)541-4710 E-mail: firthsb@elpasotexas.gov

From: Walters, Donna

Sent: Wednesday, August 01, 2012 8:49 AM

To: Firth, Sylvia B. Cc: City Clerk

Subject: FW: Petition filed today from Quality of Life Voters for Democracy
Ms. Firth, May I have the Section this applies to. I assume it is 551.071 but want to be sure. Thank you. Donna Walters Administrative Assistant City Clerk 2nd Floor, City Hall Phone:915-541-4128 Fax: 915-541-4306 waltersd@elpasotexas.gov

From: Momsen, Richarda D.

Sent: Tuesday, July 31,20129:19

PM

To: Firth, Sylvia B.; Walters, Donna; Martinez, Sylvia; Glendon, John K. Cc: Wilson, Joyce A.; Almonte, David R.; Gordon, Laura P.

Subject: Re: Petition filed today from Quality of Life Voters for Democracy Will do.

10/29/2012

Page 2 of2

Sent from my iPad On Ju131, 2012, at 5:21 PM, "Firth, Sylvia B." <FirthSB@elpasotexas.gov>
Thank you Richarda.

wrote:

Please place an item on the Executive Session Agenda for next week so that I might brief Council:

Petition filed by Quality of Life Voters for Democracy on July 31, 2012. (Sylvia Borunda Firth, City Attorney, 541-4550) Sylvia Borunda Firth

From: Momsen, Richarda D.

Sent: Tuesday, July 31, 20124:58 PM

To: Mayor and Council and Staff; Wilson, Joyce A.; Studer, William; Almonte, David R.; Shang, Jane; Firth, Sylvia B.; Gordon, Laura P.; Cullen, Theresa; Lozano, Juliet Subject: Petition filed today from Quality of Life Voters for Democracy
All, Attached please find the first page of the petition filed with me just now from Quality of Life Voters for Democracy. I also am pasting in Section 3.11 of the City Charter that governs petitions. Richarda 3.11 INITIATIVE. > > Whenever a number of registered voters equal to at least fi~e percent of the voters who voted in the last general City election sig a petition setting forth the precise content of an ordinance desired by he signers, the Council must place that ordinance on the agenda of a Council meeting to be held within thirty working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. > > Should an ordinance proposed by such petition not be enacted by the Council, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least fi percent of the voters who voted in the last general City election, may submitted to the City Clerk and that official shall have twenty workin days in which to authenticate the signatures and thereafter must pIa e the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of those voting in that election it shall thereupon become a City ordinance.

>
> The Council is not obliged to consider the same ordinance petition, or one that is substantially the same, more often two years. > nitiated by han once in

>

10/29/2012

Page 1 of 1

Momsen, Richarda D.
From: Sent: Momsen, Richarda D. Wednesday, August 01,20122:52 Walters, Donna Glendon, John K.; Puentes, Matthew R.; Calderwood, Melissa L. RE: Petition Signatures
Recipient Walters, Donna Glendon, John K. Puentes, Matthew R. Read: 8/1/2012 2:52 PM 2:55 PM Read Read: 8/1/20122:53 PM

PM

To:
Cc: Subject: Tracking:

Calderwood, Melissa L. Read: 8/1/2012

Thanks

From: Walters, Donna

Sent: Wednesday, August 01, 2012 2:32 PM

To: Momsen, Richarda D. Cc: Glendon, John K.; Puentes, Matthew Subject: Petition Signatures

R.; Calderwood, Melissa L.

There are 2143 signatures on the petitions turned in. Thank you. D

1 O/?9/?O 1?

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Ce: Subject: Momsen, Richarda D. Tuesday, August 07,20128:18 Worrell, Lilia A. Glendon, John K. Assistance from Court Staff AM

Importance: High Tracking:

Recipient
Worrell, Lilia A.

Read
Read: 8/7/20128:21 AM AM

Glendon, John K. Read: 8/7/20128:22

Lily, Good morning. If possible, I am going to need two staff members to come over and help us verify the petition tomorrow and Thursday. I hear I am going to receive another petition on Thursday. Please assess the work situation there and have two of the experienced clerks ( who assisted us with the previous petitions) report here tomorrow and Thursday. I need the quicker workers, please. Thanks,

Richarda

10/29/2012

Page 1 of 1

Momsen, Richarda D.
From: Sent: Momsen, Richarda D. Tuesday, August 07,20129:51 Leyva, Jacqueline S. AM

To:
Subject:

FW: verifying petition question

Importance: High On this first go round, no, since I can not confirm they still live within the City. Please mark it and we will revisit later with Legal if it comes down to it. Dolores had a similiar situtation yesterday and I told her the same thing. Thanks

From: Leyva, Jacqueline S.

Sent: Tuesday, August 07, 2012 9:32 AM

To: Momsen, Richarda D. Subject: verifying petition question Importance: High

Do we count the person if the!} /;sted a fO. box instead of a ph!}sical address? do not have a

The!}

VK # but

do have a DO.5.

j/ease advise. Thank !l0U.

JRCftlplm L5!va
Municipal Clerk's Department 2 Civic Center jlaza} 2nd Floor

E/ jaso}

TX75'5'OI

(}'15)5+1-+55+

10/29/2012

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Subject: Tracking: Momsen, Richarda D. Tuesday, August 07,2012 Worrell, Lilia A. RE: petition
Recipient Read
12:18 PM

12:03 PM

Worrell, Lilia A. Read: 8/7/2012

Nena was a bit slow. Olivia was wonderful.

From: Worrell, Lilia A. Sent: Tuesday, August 07, 2012 11:49 AM To: Momsen, Richarda D. Subject: petition
How about Olivia and Nena ? And then if you need others next week, it'll be Juan and Bobbi

Lilia Worrell

El Paso Municipal Court

phone: 915-546-2955 fax: 915-546-2939

10/29/2012

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Worrell, Lilia A. Tuesday, August 07,2012 Momsen, Richarda D. 12:20 PM

Subject: RE: petition There's also Jessie from Josie's section Laura Morales from Jacquelines, but she may say that she can sit for long periods.

Lilia Worrell EI Paso Municipal Court phone: 915-546-2955 . 915-546-2939

From: Momsen, Richarda D. Sent: Tuesday, August 07, 2012 12:03 PM To: Worrell, Lilia A. Subject: RE: petition Nena was a bit slow. Olivia was wonderful.

From: Worrell, Lilia A. Sent: Tuesday, August 07, 2012 11:49 AM To: Momsen, Richarda D. Subject: petition How about Olivia and Nena ? And then if you need others next week, it'll be Juan and Bobbi

Lilia Worrell EI Paso Municipal Court phone: 915-546-2955 fax: 915-546-2939

10/29/2012

Momsen, Richarda D.
From: Sent: To: Subject: Momsen, Richarda D. Wednesday, August 08, 2012 7:43 AM City Clerk Olivia and Jessie

Please have them sit at donna's desk and kimo's desk to do the petition them post it notes for their notes. Thanks. Sent from my iPad

work.

Please

give

Page 1 of 1

Momsen, Richarda D.
From: Sent: To: Subject: Momsen, Richarda D. Monday, August 13, 20124:30 Firth, Sylvia B. RE: Call me, please: 4531. thanks PM

Importance: High Tracking:

Recipient Read PM

Firth, Sylvia B. Read: 8/13/20124:32

No emergency. It can wait until after your call. I just need to set up a meeting with you tomorrow or Wednesday, please.

From: Firth, Sylvia B.

Sent: Monday, August 13, 20124:28 PM

To: Momsen, Richarda D. Subject: Re: Call me, please: 4531. thanks

I am in a conference preparing for a telephone conference. Emergency? Sent from my iPhone On Aug 13,2012, at 4:17 PM, "Momsen, Richarda D." <MomsenRD@elpasotexas.gov>
I tried to call you, but the phone just rang, unanswered. Thanks.

wrote:

11/nl?012

Page 1 of 1

Momsen. Richarda
From: Sent: To: Cc: Subject: Firth, Sylvia B.

D.

Tuesday, August 14,20123:04 Momsen, Richarda Murphy, Kathryn A.

PM

D.

RE: Please tell me when you are ready for our meeting

I am here now. Kathryn, please check to see if Terri is here.

VJ!jltJla,

~*{//Ilda

~t1,

City Attorney 2 Civic Center Plaza 9th Floor EI Paso, Texas 79901-1029 Phone: (915) 541-4550 Fax: (915) 541-4190 or (915)541- 4710 E-mail: firthsb@elpasotexg.$,gov

From: Momsen, Richarda D.

Sent: Tuesday, August 14, 20122:02 PM

To: Firth, Sylvia B. Cc: Murphy, Kathryn A. Subject: Please tell me when you are ready for our meeting Importance: High I'm here and can come up, Thanks

11

ter: ()1 ?

Aranda, Josie From: Sent: To: Subject: Attachments: Momsen, Richarda D. Wednesday, August 22,2012 7:04 PM Firth, Sylvia B.; Cullen, Theresa Previous petition certificates and legal advice sought for this one city clerk certificate.pdf; SharpMFP@elpasotexas.gov_2011031 0_173836.pdf; SharpMFP@elpasotexas.gov_2011031O_173842.pdf; Petition Page l.pdf High
Recipient Firth, Sylvia B. Cullen, Theresa Read

Importance: Tracking:

Read: 8/22/20127:23 Read: 8/23/20127:27

PM AM

Sylvia and Terri, Legal advice sought. Please guide me on preparation of the City Clerk Certificate for the Quality of Life Voters Initiative Petition. Attached are examples of what I have sent out before. The first was for a recall election petition that was insufficient, so the reference to the ordinance in this situation would not be the same. Also, I am attaching the City Clerk Certificates where I found the first Transmountain Initiative Petitions to be insufficient. They had submitted two different ones, neither of which contained the requisite number of signatures. There were 148 pages of this initiative petition submitted. The petition was filed on July 31,2012. We have verified 1423 signatures and we have completed the verification. I would like to issue the certificate. Please would you prepare it for me? I can do it myself, too, if you'd prefer, with your recommendations. I am attaching the first page of the petition so you can quote the language if you do prepare it. Thanks, Richarda

CITY CLERK'S CERTIFICATE

Whereas on July 31, 2006, a notice of intent to file a recall petition pertaining to Susannah M. Byrd, District II Representative, was received by the City Clerk; Whereas on September 27, 2006, a recall petition consisting of 109 pages was received by the City Clerk; Whereas, Ordinance 008066 passed and approved by City Council on June 5, 1984, provides for the procedures and form for the recall of City officers in addition to the requirements of the City Charter and application of State law; and Whereas after examination of such recall petition, the City Clerk makes the following findings and certification: The recall petition is insufficient. Only 879 signers on the 109 page petition can properly be counted toward the total number of qualified electors required to sign the recall petition. Each one of the signers not counted was for the reason that their entry contained one or more defects or lacked one or more of the elements required under State law, the El Paso City Charter, or City Ordinance 008066.

Certified this 6th day of October 2006.

y{'6~
Richarda Duffy Momsen City Clerk

Dedicated to Outstanding Customer Service for a Better Community

Richarda Duffy Momsen Municipal Clerk's Office City of EI Paso, Texas 2 Civic Center Plaza EI Paso, Texas 79901

March 10, 2011

James Tolbert 2701 Frankfort Avenue EI Paso, Texas 79930 Dear Mr. Tolbert: Upon review of the initiative petition filed with me on March 1, 2011, titled: 'The undersigned ask that the EI Paso City Council pass the following ordinance: The City of EI Paso shall preserve, in it's natural state and in perpetuity, all of the acreage in the land legally described as "Parcel 1 - Nellie O. Mundy Survey 246, City of EI Paso, EI Paso County, Texas, and Parcel 2 - a portion of S.J. Larkin Survey, Abstract 10070, Tract 1, City of EI Paso,. EI Paso County, Texas, and Parcel 3 - a portion of S.J. Larkin Survey, Abstract 10070, Tract 1-A, City of EI Paso, EI Paso County, Texas.' (This land is also known as "the West Transmountain Scenic Corridor. 'j" I find that the petition does not contain the number of signatures required under Article III, Section 3.11 of the City Charter of EI Paso. Sincerely,

RDM

City Hall, Two Civic Center Plaza, 2nd Floor - EI Paso, Texas 79901 - (915) 541-4127

City Clerk

Dedicated

to Outstanding

Customer Service for a Better Community

Richarda Duffy Momsen Municipal Clerk's Office City of EI Paso, Texas 2 Civic Center Plaza EI Paso, Texas 79901

March 10, 2011

James Tolbert 2701 Frankfort Avenue EI Paso, Texas 79930 Dear Mr. Tolbert: Upon review of the initiative petition filed with me on March 1, 2011, titled: 'The undersigned ask that the EI Paso City Council pass the following ordinance: 'The City of EI Paso shall preserve, in it's natural state and in perpetuity, all of the acreage in the land legally described as "Parcel 1 - Nellie D. Mundy Survey 246, City of EI Paso, EI Paso County, Texas, and Parcel 2 - a portion of S.J. Larkin Survey, Abstract 10070, Tract 1, City of EI Paso, EI Paso County, Texas, and Parcel 3 - a portion of S.J. Larkin Survey, Abstract 10070, Tract 1-A, City of EI Paso, EI Paso County, Texas. ' The City shall take all steps necessary to preserve this land and to prevent it from being developed with either private development or major public roadways. (This land is also known as "the West Transmountain Scenic Corridor. ')" I find that the petition does not contain the number of signatures required under Article III, Section 3.11 of the City Charter of EI Paso. Sincerely,

~~ff~~
Municipal Clerk RDM
City Clerk

City Hall, Two Civic Center Plaza, 2nd Floor - EI Paso, Texas 79901 - (915) 541-4127

INITIATIVE PETITION l.T I '( l:L

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( My commisSIon e*,ires

Aranda, Josie
From: Sent: To:

Cc:
Subject:

Firth, Sylvia B. Wednesday, August 22,2012 7:24 PM Momsen, Richarda D. Cullen, Theresa Re: Previous petition certificates and legal advice sought for this one

I suggest you do the first draft for our review and leave blanks where you statutory references) etc. Sent from my iPhone On Aug 22) 2912) at 7:03 PM) "Momsen) Richarda D." <MomsenRD@elpasotexas.gov>

need us to provide

wrote:

> Sylvia and Terri) > > Legal advice sought. please guide me on preparation of the City Clerk Certificate for the Quality of Life Voters Initiative Petition. > > Attached are examples of what I have sent out before. The first was for a recall election petition that was insufficient) so the reference to the ordinance in this situation would not be the same. Also) I am attaching the City Clerk Certificates where I found the first Transmountain Initiative Petitions to be insufficient. They had submitted two different ones) neither of which contained the requisite number of signatures. > > There were 148 pages of this initiative petition submitted. The petition was filed on July 31) 2012. We have verified 1423 signatures and we have completed the verification. I would like to issue the certificate. Please would you prepare it for me? I can do it myself) too) if you)d prefer) with your recommendations. I am attaching the first page of the petition so you can quote the language if you do prepare it.
>

> Thanks)
>

> Richarda > > > <city clerk certificate.pdf> 20110310 173836. pdf> > <SharpMFP@elpasotexas.gov 20110310 173842.pdf> > <SharpMFP@elpasotexas.gov > <Petition Page 1.pdf>

Mariana Chew Quality of Life Voters for Democracy 420 Clayton Rd EI Paso, Texas 79932

August 23,2012

Dear Ms. Chew, Upon review of the initiative petition filed with my office on July 31, 2012, titled: "The undersigned support and ask that the City Council pass the following ordinance: To adopt an ordinance concerning: no sports stadiums, or arenas be built without prior approval of the majority of the voters to include the June 26t", 2012 Agenda Item # 12.. I find that the petition does not contain the requisite number of signatures of registered voters required under Article III,Section 3.11 of the City Charter of EI Paso, Texas. My review was able to verify 1,424 signatures of registered voters on the petition, a number that falls below the number of registered voters equal to at least five percent of the voters who voted in the last general City election. Sincerely,

Richarda Duffy Momsen Municipal Clerk

Page 1 of2

Momsen, Richarda D.
From: Sent: Wilson, Joyce A. Monday, August 27,20123:32 Momsen, Richarda D. Firth, Sylvia B. PM

To:
Cc:

Subject: RE: Information Request OK I will let them know to you These were just sent to several people and then forwarded to me which is why I

forwarded

City Manager

From: Momsen, Richarda D. Sent: Monday, August 27, 2012 1:43 PM To: Wilson, Joyce A. Cc: Firth, Sylvia B. Subject: RE: Information Request Importance: High
Incorrect info. There is no legal requirement for a notary on the initiative petitions. They may be providing one, but it is not required. Also incorrect on the recollection about the petition from Jaime Perez. That was not the reason, as I recall it.

From: Wilson, Joyce A. Sent: Monday, August 27, 2012 12:04 PM To: Momsen, Richarda D.
Subject: FW: Information Request

For your information. I don't know if it matters but these were sent to me by several citizens who attended some ofthe forums last week. Thx. City Manager

FYI - I sent this e-mail to Ann and then forwarded to Debbie. We can beat these petition things by nailing them on the Notary Public's certification. I accidentally signed this document thinking it was a sign in sheet - so deceiving. So I scratched my name off and ultimately kept the sheet. I read my Notary rules today and a Notary must actually witness each and every signature. So passing these around in a room or at different places with no Notary present to witness the signatures is in violation of the law (as I read the rules). City ought to go after this. I remember years ago Jaime Perez brought in a petition and I think it had the correct number of signatures - but the notary he used lost his nerve and admitted publicly that he never witnessed each person signing and the petition was thrown out. Ask Richarda about that. It may have been before you even came to EI Paso.

So last night this petition was being circulated and some of us thought it was a sign in sheet. We removed our

11/1/2012

Page 2 of2

. names, but I kept one sheet. Look at the bottom where the notary has to sign. Read my other attachment on prohibited acts by notaries. Every signature on a petition must be physically signed in front of a notary. If a notary certifies this petition and did not see these people sign then they are breaking the law. I have to ask - does Richarda get any kind of affidavit from the notary that signs petition to prove they actually witnessed these people signing? I don't think so. This is a way to throw out each and every petition that comes to the City. I am going to ask Jim Tolbert who notarized his petitions and did a notary stand there and witness each and every signature.

11/1/2012

Page 1 of 1

Leyva, Jacqueline S.
From: Sent: To: Momsen, Richarda

D.
AM

Tuesday, August 07,20129:51 Leyva, Jacqueline S.

Subject:
Importance:

FW: verifying petition question

High

On this first go round, no, since I can not confirm they still live within the City. Please mark it and we will revisit later with Legal if it comes down to it. Dolores had a similiar situtation yesterday and I told her the same thing. Thanks

From: Leyva, Jacqueline S.

Sent: Tuesday, August 07, 2012 9:32 AM To: Momsen, Richarda D. Subject: verifying petition question Importance: High

Do we count the person if the!J listed a F.O.15ox instead of a ph!Jsical address: do not have a .J1f!C'ftltt#ntt

The!J

V/?# but do have a D015.

jleasc advise. Thank !Jou.

L'9vlf!

Municipal Clcrk's Dcpartmcnt 2 Civic Centcr jlaza~ 2nd Floor

nr-: TX7~~OI
(915) 5+ 1-+5} +

10/29/2012

RE: Letter of Intent - Coalition for Responsive Goverrunent

Page 1 of 1

Glendon, John K.
From: Sent: To: Cc: Martinez, Sylvia Thursday, July 26,20123:01 'Ramirez, Cindy' Glendon, John K. PM

Subject: RE: Letter of Intent - Coalition for Responsive Government

:M.S. 'Ramirez,
..:4. fetter of intent from Quaflty of Life for Democracy lias not been. fired

and does not need to befired. Please Iet us know if you have any questions. Tliank you.
From: Ramirez, Cindy [mailto:cramirez@elpasotimes.com]

Sent: Thursday, July 26, 2012 2:44 PM

To: Martinez, Sylvia Subject: RE: Letter of Intent - Coalition for Responsive Government Thank you. Can you tell me if a group called Quality of Life for Democracy (or something of the sort) also filed a letter of intent to petition to rescind the June 26 vote by council for the ballpark? And, does a letter of intent have to be filed for a petition to be accepted? Thank you

-----Original Message----From: Martinez, Sylvia [mailto:MartinezSX@elpasotexas.gov] Sent: Thu 712612012 2:34 PM To: Ramirez, Cindy Cc: City Clerk; Glendon, John K. Subject: Letter ofIntent - Coalition for Responsive Government Good afternoon Cindy, Per your request, please see the attached. Thank you. ' Sylvia Martinez City Clerk's Office 915-541-4822

10/2912012

Jenkins, Dolores M.
From: Sent: To: Subject: Momsen, Richarda D. Tuesday, July 31,201210:58 'David Crowder'; City Clerk RE: Petitions petitions AM

David, They need 1548 signatures of registered voters. There also could be a host of other legal issues with the petition that I can not anticipate. City Council is scheduled to call for the Nov election on August 21. The petitioners need to turn in petitions to me well before then to give me time to verify the signatures. I can not tell you how long that will take my office, so I can not specify a specific deadline. The Charter gives me 20 working days. You can consult Section 3.11 of the Charter. I have pasted it in below. 3.11 INITIA TIVE. Whenever a number of registered voters equal to at least five percent of the voters who voted in the last general City election sign a petition setting forth the precise content of an ordinance desired by the signers, the Council must place that ordinance on the agenda of a Council meeting to be held within thirty working days of the receipt, by the City Clerk, of the petition bearing the authenticated names and addresses of the petitioners. Such an item shall be treated by the Council exactly as any other proposed ordinance. Should an ordinance proposed by such petition not be enacted by the Council, or should it be enacted in an amended form, a second petition, signed by a number of registered voters equal to at least five percent of the voters who voted in the last general City election, may be submitted to the City Clerk and that official shall have twenty working days in which to authenticate the signatures and thereafter must place the reproposed ordinance on the ballot at the next general election specified in State law, if the proposal received the favorable vote of a majority of those voting in that election it shall thereupon become a City ordinance. The Council is not obliged to consider the same ordinance initiated by petition, or one that is substantially the same, more often than once in two years.

- - - - -Original Message- - - -From: David Crowder {mailto:dcrowder@elpasoinc.comJ Sent: Tuesday, July 31, 201210:42 AM To: City Clerk Subject: Petitions petitions

Hi Richarda

You're office said this is the best way to reach you. Hope you're enjoying council. Wish I were there (lie). We're fol/owing all the initiative/referendum petitions going around. I was told today is a deadline for filing them in time to reach council and mount a second drive to make it on the Nov. 6 bal/ot. Is today the deadline? How many signatures do they need? Thanks David

David Crowder Staff Writer EI Paso Inc. (915) 534-4422 ext. 122 630-6622 - cell