Accounts Payable (Full Cycle Process)

Invoice Workbench 1. Create Invoice (with withholding tax and input tax) 2. Action > validate 3. ACtion > Create accounting 3.1. show invoice accounting entries (Tools > View Accounting) 4. Pay Invoice 5. Action Create Accounting 5.1. Show payment accounting entries(tools > view accounting) Payment Workbench 6. Query Invoice Batch - new withholding type invoice should be created (triggered at payment time) - payable option setup (at payment time) 7. To pay withholding tax invoice 8. perform the same steps from 1 to 5

To Transfer accounting entries to GL 9. MENU Bar: View > Submit a new Request >single request> ok Request Name: Payables Transfer to General Ledger Sample Parameters:

Note: this process will transfer accounting entries to general ledger

10. MENU Bar: View > Request > Find Look for the completed request then for Journal Import request name, Click View Output

11. Take note of the batch name Sample Batch Name: RA-AP-TRANS-GL 4377 Payables 10307554: A 574898 12. Switch Responsibility to General ledger Responsibility 13. Navigate: Journal > Journal Entry Enter Batch Name : RA-AP-TRANS-GL 4377 Payables 10307554: A 574898 noted in step 11 Then click FIND button Note that the initial status of batch is Unposted 14. Post Journal Batch TWO ways of posting the journal batch Same window in step 13, click More Action button then click POST button. Other way, Navigate: Journal > Post Enter Batch Name : RA-AP-TRANS-GL 4377 Payables 10307554: A 574898 noted in step 11 Click Find ( batch name will be displayed) Select Batch name for posting Click Post Button Click Ok. TO Query status Bar: View > Request > Find Look for the completed request then for Posting reuest name, Click View Output