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THE RULES OF ACCOUNTS THE BOOKS of ACCOUNTS BANK BOOKJOURNAL BOOKFUNCTION KEYSINVENTORY PART DEBIT NOTE & CREDIT NOTE STOCK CATEGORY COST CENTERS AND CATEGORYSET PRICE LIST BATCH WISE DETAILSGODOWN TRANSACTIONS

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PURCHASE & SALES ORDERTAXATIONS PARTSTHE RULES OF ACCOUNTS

The Method of A/c Deshinama system Single entry system Double entry system There are 3 RULES in Double Entry System. Person a/c If the man reciever if the man giver Nominal a/c If the goods comes in If the goods goes out Profit & Loss a/c If lost or payment If profit or income Dr. Cr. Dr. Cr. Dr. Cr. {3 methods}

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TALLY HISTORY

First time tally software launched in 1988 by petronics pvt ltd. in banglore. They launch a new software version tally4.5 which is DOS base software. After some time Tally solutions pvt ltd takes over the petronics ltd.... Tally solutions pvt ltd launch new software Tally 5.4 which is WINDOW base software. The company is doing a lots of modification in software and launch New software Realizing version which is given below: Tally 4.5 DOS Tally 5.4 Windows Tally 6.3 Tally 7.2 Vat, Tds, taxation parts.... Tally 8.1 vat, tds, service tax, Excise.... Tally 9.0 Vat, tds, tcs, service tax, FBT.... Tally.ERP 9.0 (Enterprise Resource Planning)
o

This is a Latest version in Tally software including a Remote function it means you can access your company any where any time by networking....

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THE BOOKS of ACCOUNTS There are 5 books to maintain the Accounts

1. Cash book 2. Bank book 3. Purchase book 4. Sales book 5. Journal book CASH BOOK Only cash transactions are include.'' If you get the any types of income from the party.. For example:Cash Party Cash Dr/ Income Dr/ Cr/ Cr/

If you have the any types of Expense to the party.. For example:Party Cash Expense Cash Dr/ Cr/ Dr/ Cr/

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BANK BOOK Only cash and Bank Transactions are include, For example:If you Deposit the amount in Bank. Bank Cash Dr/ Cr/

If you Withdrawal from the Bank. Cash Bank Dr/ Cr/

If you Transfer the amount from one Bank to Another Bank. Bank Bank Dr/ Cr/

If you payment or Receipt amount by Cheque. Expense Bank Bank Dr/ Income Dr/ Cr/ Cr/

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JOURNAL BOOK We can maintain the transactions of Depreciation, Bed debt, and some Settlement Entries in that voucher:{Transactions type} SALES Party Sales RECIEPT Cash Party Dr. Cr. Dr. Cr.

BED DEBT (JOURNAL VOUCHER) Bed Debt Dr. Party Cr.

BED DEBT RETURN (JOURNAL VOUCHER) Party Cash Party Dr. Bed Debt Dr. Cr. Cr.

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FUNCTION KEYS F 1: Select Company F 2: Change Date Alt + F 1: Shut Company Alt + F 2: Change Period Alt + F 3: Company Info. DIFFERENT VOUCHERS SHORT CUT KEYS F 4: Contra Voucher The Transactions between Cash and Bank. F 5: Payment Voucher Any Types of Payment (even paid on credit) F 6: Receipt Voucher Any Types of Income (even income on credit) F 7: Journal Voucher All types of Settlement Entry. F 8: Sales Voucher All the Sales Entries are including in it. F 9: Purchase Voucher All the Purchase Entries are including in it.

METHOD OF ADJUSTMENT
1. 1/4 /2008 sales goods rs.4000 to Rajesh bhai 2. 5/4/2008 sales goods worth rs. 7000 to Rameshbhai. 3. 8/4/2008 receives 10000 from rameshbhai. New ref. Against ref. Advance -- New Transactions -- The transactions against new transactions -- Advance Payment or Receive

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On account

-- To manage the Old Transactions

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INVENTORY PART
Company Creation-- Company Type select the Option as Below: * ACCOUNTS WITH INVENTORY * * Inventory Creation * GOT-- Inventory Info.CREATE Stock group Stock items Units of Measurement Create a voucher Entry in Sales and Purchase Vouchers REPORTS GOT---Stock Summary

* FREE SCHEME *
Free scheme -- purchase or sales goods & get something free. * F11: features. Give this option YES Allow invoicing Allow 0 value entry in voucher Separate discount column in Voucher Use different and actual qty CREAT Units / Groups / items REPORTS

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GOT---Stock Summary

DEBIT NOTE & CREDIT NOTE

Purchase return for debit note Sales return for credit note * F11: Features (give this option YES) Use Debit note: yes Use credit note: yes Use Invoice mode for Credit note and Debit note * VOUCHER ENTRY * G.O.T. -- Voucher EntryCtrl + f 8 -- Credit note G.O.T. -- Voucher EntryCtrl + f 9 -- Debit note LEDGER CREATION Purchase Return a/c Sales Return a/c * INVENTORY CREATION * Groups Units of Measure Item creation REPORTS Display -- A/c Books -- Journal Register Credit note Regis.
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Debit note Regis. GOT -- Stock Summary.

STOCK CATEGORY
* F 11: Features (give this option YES) Maintain Stock Category : YES Allow invoicing : YES

Create Stock Category Set all the items as per different categories
REPORTS Got -- Display -- State of Inventory Category Stock Query

CURRENCY
* F 11: Features (give this option YES) Allow Multiple Currency : YES

How to create Currency * Account info. Currency Create * Account info. Currency Rate of Exchange Dollar == Pound == Yen == Euro == $ Shift + 4 alt + 156 alt + 157 alt + 0128 cent Penny cent cent

Compare your report with different currency

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Short Cut key is ALT + C (Balance sheet, P & L a/c, etc)

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COST CENTERS AND CATEGORY

* F 11: Features (give this option YES) Maintain Cost Centre -- YES More than One Category -- YES

* Account info cost Category Create * Account info Cost Centre Create
Do the Voucher Entry & set the total expenses in different category

REPORTS

Got -- Display -- State of Accounts Cost Centre * From the voucher entry press F 12: To hide\unhide cost centre detail -- YES \ NO Cost Category Cost Centre Ledger Group Group Break up

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SET PRICE LIST * Set the Price List for Different Category *
* F 11: Features (give this option YES) Set the price level of pricelist for invoicing. o Exporter o Wholesaler o Retailer

* create any 10 pen as stock items * PRICE LIST Creation

GOT-- Inventory Info. -- Price list --Set prices to item. GOT -- Voucher Entry -- {Purchase & Sales Entry} REPORTS GOT -- Stock Summary

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BATCH WISE DETAILS

* F 11: Features (give this option YES) Maintain Batch wise Details -- YES Set Expiry Dates for Batches YES

Create Stock Items:- Maintain in Batches yes Track date of MFG. -- yes Set expiry Date yes REPORTS Got -- Display -- State of Inventory Stock Query Got Display Inventory Books Ageing Analysis Got Stock Summary (for detailing press Alt + F 1)

MANUFACTURE ITEMS

Create stock items & groups Group: (I) Raw Material (ii) Finished Goods

* From the items creation press f 12 confi. Allow component list detail: -- YES
CREAT A NEW VOUCHER

A/c info. -- Voucher type create the voucher named (MFG) Give the under group as stock journal For voucher entry press the Alt + f 7 stock journals
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-Select the voucher (manufacture)

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GODOWN TRANSACTIONS
* F 11: Features (give this option YES) Maintain multiple godowns CREATE Group Unit of Measure Item Creation * GODOWN CREATION * GOT -- Inventory info. -- Godown -- Create Maintain ratio -- (10:15:20:25:30) VOUCHER ENTRY Give the voucher entry in ALT + F 7

{Stock journal}
Every stock transfer in given location REPORTS GOT -- display--- inventory book -- stock transfer GOT -- display--- statements of inventory- godown

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PURCHASE & SALES ORDER

* F 11: Features (give this option YES) Allow purchase & sales order processing Allow invoicing Use tracking Number Use Rejection note * SHORT CUT KEYS FOR VOUCHER ENTRY * {Purchase order entries} 1. Purchase order 2. Purchase 3. Receive note 4. Payment {Sales order entries} 1. Sale order 2. Sale 3. Delivery note 4. Receipt Alt + F 5 F8 Alt + F 8 F6 REPORTS Got -- Display -- State of Inventory Purchase bill pending Sales bill pending Alt + F 4 F9 Alt + F 9 F5

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TAXATIONS PARTS

VAT
(Value Added Tax) Vat structure is as same types of sales tax. Its very simple and good for every one. Government has bring the VAT on Different Items Category given as below: 1%, 4 % + 1 add., 12 % + 2.5 add, 13%, 32%, 36%, 60% etc.. * F 11: company features Statutory and taxation. Enable VAT give this option YES Set VAT Detail gives this option YES f12: configuratoin Show purchase VAT classification YES VAT Payble Entry Output @ 1% Dr. Cr. Cr. VAT------> REPORTS GOT--Display--Statutory Report---VAT Report VAT computation VAT forms VAT-- Pay to Government Vat payable Dr. f5 (payment) Input @ 1% Vat Adjustment F 7 (Journal)

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Bank A/c

Cr.

SERVICE TAX
* f11: Enable service tax gives this option YES fill the detail. Create Ledgers given below: 1. Party 2. Sales ledger 3. Income a/c 4. Service tax@ 10.3% VOUCHER ENTRY 1. Looking for an Income -- Sales (F 8) {Give this entry in Invoice Mode} Income A/c Service tax@10.3% Party A/c Cr. Cr. Dr. Sundry Debtors sales A/c direct income Duties & taxes

2. Receiving the cash or cheque ---Receive (F 6) Cash Party Dr. Cr. REPORTS * Display--Statutory Reports--Service tax Reports Service Tax Payable.Bill wise service tax GAR7 Challan 3. Payment of Service Tax -- Payment (F 5) Service tax@ 10.3% Dr.

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Bank

Cr.

TDS
(Tax Deduction at Source) * F11: Enable TDS give this option YES fill detail. Create these Ledgers as below: 1. TDS on Advertising 2. Party A/c 3. Fee for Advertisement VOUCHER ENTRY 1. Looking for an expense --- F 7 (journal) Expense Party Dr. Cr. Cr TDS deduction Party Cash TDS on A/c Dr. Bank Cr. REPORTS Display--statutory Reports-- TDS reports. Dr. Cr. Duties & Taxes Sundry Creditor Expense

2. Payment to party ---- f5 (payment)

3. Pay TDS to the Government-- f5 (payment)

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