List of documents required for/during a BSCI audit

Documents 1. 2. 3. 4. 5. 6. Copies of official documents on legal status, company name(s), year of foundation Production Unit Record sheet Valid business licences and all necessary official approvals to run operations, machines etc. Companys fiscal figures List of companys figures on employment structure List of valid certificates on Management Systems and of social/code of conduct audits, which have been conducted in the company on behalf of other organisations, copies of the audit reports Questionnaire A A A A A B1

7.

Documentation of responsibilities in the company on senior management and operational level for implementation of and checking compliance with the BSCI Code of Conduct Calculation of the necessary financial and personnel resources to comply with the Minimum Social Requirements Cost calculation in written form Anti-corruption/bribery policy. Capacity planning in written form

B1

8.

B1

9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21.

B.1 B.1 B.1 B.1 B.11 B.2 B.2 B.2 B.2 B.2 B.2 B.2 B.2

Documentation of trainings conducted for employees on BSCI Code of Conduct. Record of inspection results for possible hazard sources and corrective actions taken (Safety Assessment) Personnel Data Files for all employees List of subcontractors including names and addresses of production units Written declaration of commitment of subcontractors compliance with the BSCI Code of Conduct Proofs of continuous improvement of social performance in the facilities of subcontractors Corporate social policy in written form Working time recording system Working Rules in written form Documents to prove that the water is drinkable.

Documents 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. Documentation on all benefits to employees with remarks if they are mandatory or voluntary Documentation of working hours prevailing in the industry and the source of this information Documentation of the defined regular working hours, shifts, multi-shift working, breaks and holidays for the company Documentation of the legal/industrial minimum wages and the source of this information Payslips for employees and evidence of payment of wages Payment documents proving the transfer of contributions to social insurance funds Wage lists and wage calculation incl. record of output of piece rate workers incl. all elements of wages and deductions Records on the granting of benefits for pregnant women and mothers Calculation documents for fixing piece rate For piece rate workers: records of the quantity produced by each individual employee Documentation of any infringements of the working rules and any disciplinary measures taken Contract of employment/contracts for service with security personnel (if security personnel is used) List of production processes outsourced to prisons, and name and place of premises (if relevant) Minutes of meetings and records of written agreements with employees' representatives Records of complaints by employees and of any measures taken or manner of dealing with complaints Inspection documents for room temperature, noise level and lighting Certificates on Qualification of Medical Personnel List of participants in first aid training with names, positions and dates of training conducted by qualified trainers Record of the number of accidents including the source of the accidents, the type of accidents, the dates, the damages and indication of harmed persons Documentation of conducted health and safety trainings (evacuation drills and fire fighting drills) including names of participants and dates of training Records of receipt, consumption, withdrawal and disposal of chemicals and crop protection products (including presentation of Material Safety Data Sheets MSDS) Proof that employees working with electrical installation are qualified Inspection reports and maintenance records for lifts, dangerous machines, electrical equipment Inspection reports and maintenance records for fire fighting equipment (e.g. inspection tags on fire extinguishers) Operating and Safety Instructions for machines, workplaces and high-pressure equipment (if used) Safety documents for employee dormitories (fire protection, hygiene, etc.)

Questionnaire B.2 B.3 B.3 B.4 B.4 B.4 B.4 B.4 B.4 B.4 B.6 B.6 B.6 B.7 B.7 B.9 B.10 B.10 B.11 B.11 B.11 B.11 B.11 B.11 B.11 B.12