BIS Loans User's Manual

TABLE OF CONTENTS
Topic I. CLIENT INFORMATION A. CLIENT INFORMATION B. ADDRESS C. PICTURE D. SIGNATURE E. MAJOR SUPPLIERS F. MAJOR CUSTOMERS II. CREDIT INVESTIGATION A. CI ASSIGNMENT B. CI REPORT WRITING 1. BUSINESS CI 2. EMPLOYMENT CI 3. PERSONAL CI III. COLLATERAL AND INSURANCE INFORMATION A. COLLATERAL DETAILS B. INSURANCE DETAILS C. COLLATERAL ASSIGNMENT IV. BANK ACCOUNT V. APPLICATION SET-UP A. LOAN APPLICATION B. APPLICATION FEES C. CO-BORROWER RELATIONSHIP D. DOCUMENTS E. COMMISSION VI. CREDIT SUMMARY VII. DECISION POSTING VIII. APPLICATION RECONSIDERATION IX. LOAN BOOKING X. LOAN RELEASE A. SET-UP RELEASE B. RELEASE XI. INTEREST RESETTING XII. DELINQUENT ACCOUNTS XIII. LOAN STATUS CHANGE Page 1 1 7 11 12 13 14 15 15 22 22 32 33 36 37 42 43 44 52 53 57 62 65 68 70 71 72 73 74 78 80 81 85 87
XIV. ACCRUAL ADJUSTMENT BIS Loans Business Info. Solutions, Inc.
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XV. ACCOUNT CHARGES XVI. WAIVERS XVII. PAYMENTS A. POST-DATED CHECKS B. PAYMENT C. DRAW FROM AP XVIII. REVERSAL A. PAYMENT REVERSAL B. AP REVERSAL XIX. LOAN RESTRUCTURE XX. INQUIRY A. PAYMENT DUE B. REPAYMENT SCHEDULE C. ACCOUNT BASIC INFORMATION D. STATEMENT OF ACCOUNT 111 E. APPLICATION STATUS F. POST DATED CHECKS G. INTEREST RESETTING H. APPLICATION SUMMARY I. DOCUMENT MONITORING
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BIS Loans Business Info. Solutions, Inc.
I.
CLIENT INFORMATION
A. CLIENT INFORMATION THERE ARE (2) TWO TYPES OF CLIENT: (I) Individual a single-person client. (C) Corporate a client that represents a business group or a company. PROPERTIES FOR CLIENT: CLIENT TYPE BORROWER IF CLIENT IS INDIVIDUAL CLIENT NAME SEX BIRTHDAY CIVIL STATUS NATIONALITY ACR NO RESIDENT SSS ID TIN RESIDENT CERT. NO RELIGION EDUCATIONAL LEVEL IF CLIENT IS CORPORATE CLIENT NAME NATIONALITY TIN DATE ORGANIZE REGISTERED WITH REGISTERED NO. A TAG THAT DETERMINES AN INDIVIDUAL CLIENT (I) OR A CORPORATE CLIENT ( C) AN EIGHT (8) CHARACTER CODE DEFINED AS BORROWER CODE (SYSTYPE = BORWCD) MAXIMUM OF SIXTY (60) CHARACTERS DIVIDED INTO 3 PARTS LAST, MIDDLE, FIRST NAME, A TAG THAT DETERMINES A MALE (M) OR FEMALE (F) CLIENT DATE OF BIRTH (MM/DD/YYYY) A THREE (3) CHARACTER CODE DEFINED AS CIVIL STATUS (SYSTYPE = CIVSTAT) A THREE (3) CHARACTER CODE DEFINED AS NATIONALITY (SYSTYPE = NATIONAL) ACR NO. FOR NON-RESIDENTS A TAG THAT DETERMINES IF THE CLIENT IS A RESIDENT (Y) OR NOT (N) OF THE PHILIPPINES MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OR FIFTEEN (15) CHARACTERS A THREE (3) CHARACTER CODE DEFINED AS RELIGION (SYSTYPE = RELIGION) A THREE (3) CHARACTER CODE DEFINED AS EDUCATIONAL ATTAINMENT (SYSTYPE = EDUCLV) MAXIMUM OF FORTY (40) CHARACTERS A THREE (3) CHARACTER CODE DEFINED AS NATIONALITY (SYSTYPE = NATIONAL) MAXIMUM OF FIFTEEN (15) CHARACTERS DATE ORGANIZED (MM/DD/YYYY) MAXIMUM OF TEN (10) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS
CLIENT FORM - INDIVIDUAL
CLIENT FORM - CORPORATE
1.
INSERT FOR INDIVIDUAL/CORPORATE CLIENT 1.1 CLICK ON THE NEW BUTTON 1.2 TYPE IN THE CLIENT DETAILS 1.3 CLICK ON THE INSERT BUTTON 1.4 WAIT FOR THE CONFIRMATION BOX
2.
CLIENT UPDATE 2.1 TYPE IN THE CLIENT ID OR IF A NAME SEARCH IS TO BE DONE, TYPE IN AT LEAST THREE(3) CHARACTERS PLUS A PERCENT SIGN (%) 2.2 DOUBLE-CLICK ON THE ITEM TO BE MODIFIED 2.3 MAKE THE MODIFICATIONS 2.4 CLICK ON THE UPDATE BUTTON 2.5 WAIT FOR THE CONFIRMATION BOX
3.
CLIENT DELETION 3.1 TYPE IN THE CLIENT ID OR IF A NAME SEARCH IS TO BE DONE, TYPE IN AT LEAST THREE (3) CHARACTERS PLUS A PERCENT SIGN (%) 3.2 DOBLE-CLICK ON THE ITEM TO BE DELETED 3.3 CLICK ON THE DELETE BUTTON 3.4 CONFIRM DELETION
B. ADDRESS INFORMATION PROPERTIES FOR ADDRESS: ADDRESS CODE ADDRESS CITY TELEPHONE NO FAX NO ADDRESS FORM A THREE (3) CHARACTER CODE DEFINED AS ADDRESS CODE (SYSTYPE = ADDRCD) MAXIMUM OF SEVENTY-FIVE (75) CHARACTERS, DIVIDED INTO THREE SECTIONS (ADDRESS1, ADDRESS2, ADDRESS3) A THREE (3) CHARACTER CODE DEFINED AS CITY CODE (SYSTYPE = CITYCD) MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS
1.
INSERT ADDRESS 1.1 CLICK ON THE NEW BUTTON 1.2 TYPE IN THE ADDRESS DETAILS 1.3 CLICK ON THE INSERT BUTTON 1.4 WAIT FOR THE CONFIRMATION BOX Note: Click on the check box across the Address field if address to be set-up is the mailing address. Only one mailing address is allowed per client.
2.
UPDATE 2.1 2.2 2.3 2.4
SELECT THE ADDRESS CODE TO BE UPDATED MAKE THE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
3.
DELETE 3.1 3.2 3.3
SELECT THE ADDRESS CODE OF THE ADDRESS TO BE DELETED CLICK ON THE DELETE BUTTON CONFIRM DELETION
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C. PICTURE 1. ASSIGN PICTURE 1.1 CLICK ON THE NEW BUTTON 1.2 SELECT THE FILENAME (*.BMP) OF THE CLIENTS PICTURE 1.3 CLICK ON THE SAVE BUTTON 1.4 WAIT FOR THE CONFIRMATION BOX DELETE 2.1 2.2 CLICK ON THE DELETE BUTTON WAIT FOR THE CONFIRMATION BOX
2.
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D. SIGNATURE 1. ASSIGN 1.1 1.2 1.3 1.4 DELETE 2.1 2.2 CLICK ON THE NEW BUTTON SELECT THE FILENAME (*.BMP) OF THE CLIENTS SIGNATURE CLICK ON THE SAVE BUTTON WAIT FOR THE CONFIRMATION BOX CLICK ON THE DELETE BUTTON WAIT FOR THE CONFIRMATION BOX
2.
NOTE: SET-UP OF CO-BORROWER IS SIMILAR TO CLIENT SET-UP
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E. Major Suppliers PROPERTIES FOR MAJOR SUPPLIERS: NAME ADDRESS TEL. NO. TERMS PRODUCTS AVE. PURCHASES MAXIMUM OF FORTY (40) CHARACTERS MAXIMUM OF FORTY (40) CHARACTERS MAXIMUM OF THIRTY (30) CHARACTERS MAXIMUM OF TWENTY (20) CHARACTERS MAXIMUM OF SIXTY (60) CHARACTERS NUMERIC VALUE OF (14,2)
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F. Major Customers PROPERTIES FOR MAJOR SUPPLIERS: NAME ADDRESS TEL. NO. TERMS PRODUCTS SOLD AVE. PURCHASES MAXIMUM OF FORTY (40) CHARACTERS MAXIMUM OF FORTY (40) CHARACTERS MAXIMUM OF THIRTY (30) CHARACTERS MAXIMUM OF TWENTY (20) CHARACTERS MAXIMUM OF SIXTY (60) CHARACTERS NUMERIC VALUE OF (14,2)
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II.
CREDIT INVESTIGATION
A credit investigation is a process where in a possible client is investigated base on his personal, business or employment status prior to loan approval. Credit investigation involves two phases: CI Assignment and CI Report Writing.
A. CI ASSIGNMENT Once an address record is set-up, it automatically has a CI record. However, the user has an option to waive an investigation. Before an investigation can start, an investigator must be assigned. The user has an option to view C! records by Area, CI type, Client, orInvestigator by selecting the desired search key across the By label. 1. BY AREA 1. SELECT CITY OR AREA FROM WHERE CI IS LOCATED 2. ENTER INCLUSIVE START DATES; OPTIONAL 3. SELECT STATUS OF CI RECORDS TO BE DISPLAYED; COMBINATION IS POSSIBLE 4. CLICK ON THE LOAD BUTTON
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2.
BY CI TYPE 1. SELECT TYPE OF CI 2. ENTER INCLUSIVE START DATES; OPTIONAL 3. SELECT STATUS OF CI RECORDS TO BE DISPLAYED; COMBINATION IS POSSIBLE 4. CLICK ON THE LOAD BUTTON
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3.
BY CLIENT 1. TYPE IN THE CLIENT ID OR IF A NAME SEARCH IS TO BE DONE, TYPE IN AT LEAST THREE (3) CHARACTERS PLUS A PERCENT SIGN (%) 2. ENTER INCLUSIVE START DATES; OPTIONAL 3. SELECT STATUS OF CI RECORDS TO BE DISPLAYED; COMBINATION IS POSSIBLE 4. CLICK ON THE LOAD BUTTON
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4.
BY INVESTIGATOR 1. SELECT AN INVESTIGATOR; AN INVESTIGATOR IS A SYSTEM USER WHOSE USERGROUP IS CI 2. ENTER INCLUSIVE START DATES; OPTIONAL 3. SELECT STATUS OF CI RECORDS TO BE DISPLAYED; COMBINATION IS POSSIBLE 4. CLICK ON THE LOAD BUTTON
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1. ASSIGN AN INVESTIGATOR 1.1 SELECT A CI RECORD 1.2 SELECT THE INVESTIGATOR; AN INVESTIGATOR IS A SYSTEM USER WHOSE USERGROUP IS CI 1.3 CLICK ON THE ASSIGN BUTTON 1.4 WAIT FOR THE CONFIRMATION BOX
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2.
WAIVE 2.1 2.2 2.3
SELECT A CI RECORD CLICK ON THE WAIVE BUTTON WAIT FOR THE CONFIRMATION BOX
Note: At the end of the day, the system will produce a report listing of all waived CI.
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3.
RE-CHECK A CI can be re-investigated upon the request of the loan officer.for the following reasons: more information is needed prior to decision posting the client has a new loan application 3.1 3.2 3.3 SELECT A CI RECORD CLICK ON THE RE-CHECK BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only a completed CI record can be re-checked
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B. CI REPORT WRITING Once a CI has been assign to an investigator, the investigation can now begin. The gathered data is then typed in the screen provided. 1. 2. 3. 4. 5. 6. 1. SELECT THE CI RECORD CLICK ON THE LOAD BUTTON MAKE THE MODIFICATIONS IF THE INVESTIGATION HAS BEEN COMPLETED, TAG THE COMPLETED CHECK BOX CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX BUSINESS CI - a report on the clients business operations, facilities, and financials
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OTHER BUSINESS -INFORMATION 1.1 OFFICERS/DIRECTORS - a listing of all officers and directors
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1.2 OWNERSHIP- a listing of all investors, stockholders and other financiers
1.3 PRODUCTS AND SERVICES- a listing of all products and services provided
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1.4 MAJOR SUPPLIERS- a listing of all major suppliers
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1.5 DEPOSIT PERFORMANCE-a listing of all active bank accounts
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1.6 MAJOR CUSTOMERS - a listing of major customers
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1.7 FINANCIAL SUMMARY - a report that shows the past and projected financial performance of the company
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BALANCE SHEET- a balance sheet is then provided based on the data entered in the financial summary
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1.8 AFFILIATES - a listing of all business partners
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2.
EMPLOYMENT CI - a report on the clients employment status and income
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3.
PERSONAL CI - a report that shows the clients personal information such as household , neighborhood, and residence
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III.
COLLATERAL AND INSURANCE INFORMATION

A collateral is a specific asset that is assigned to the loan for it to be secured. There are four (4) system supported collateral types: Vehicle Collateral, Real Estate Collateral, Investment Collateral, and Time Deposit Collateral. The system supports a many-to-many relationship between loan accounts and collaterals. The user has the option to view a specific type of collateral or a combination of all by clicking the check box of the collateral type desired.
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A. COLLATERAL DETAILS PROPERTIES FOR VEHICLE COLLATERAL COLLATERAL ID VEHICLE TYPE DESCRIPTION YEAR MODEL MOTOR NO. SERIAL NO. MVR FILE NO. APPRAISAL DATE APPRAISAL VALUE SECURITY AMOUNT LOANABLE VALUE REG. CERT. NO. REG. EXP. DATE INSCRIPTION RD. INSCRIPTION NO. PLATE NO. PAGE NO. VOLUME NO. FILE NO. MAXIMUM OF THIRTY (30) CHARACTERS A TAG THAT DETERMINES AN EQUIPMENT (E) OR MACHINERY (M) COLLATERAL MAXIMUM OF THIRTY (30) CHARACTERS FOUR (4) DIGIT NUMERIC VALUES (YYYY) MAXIMUM OF TWENTY (20) CHARACTERS MAXIMUM OF THIRTY (30) CHARACTERS MAXIMUM OF THIRTY (30) CHARACTERS DATE APPRAISED (DD/MM/YYYY) NUMERIC VALUE OF (14,2) NUMERIC VALUE OF (14,2) NUMERIC VALUE OF (14,2) MAXIMUM OF FIFTEEN (15) CHARACTERS REGISTRATION EXPIRATION DATE (MM/DD/YYYY) MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF TEN (10) DIGIT NUMERIC VALUE MAXIMUM OF EIGHT (8) CHARACTER MAXIMUM OF TEN (10) DIGIT NUMERIC VALUE MAXIMUM OF TEN (10) DIGIT NUMERIC VALUE MAXIMUM OF TEN (10) DIGIT NUMERIC VALUE
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PROPERTIES FOR REAL ESTATE COLLATERAL MAXIMUM OF THIRTY (30) CHARACTERS COLLATERAL ID LAND APPRAISAL DETAILS: MAXIMUM OF THIRTY (30) CHARACTERS DESCRIPTION MAXIMUM OF TWENTY (20) CHARACTERS STREET/DISTRICT MAXIMUM OF TWENTY (20) CHARACTERS CITY/PROVINCE MAXIMUM OF TWENTY (20) CHARACTERS OWNER(S) NUMERIC VALUE OF (8,2) AREA NUMERIC VALUE OF (14,2) VALUE/SQM NUMERIC VALUE OF (14,2) LAND VALUE NUMERIC VALUE OF (5,2) LAND LV% IMPROVEMENT APPRAISAL DETAILS: NUMERIC VALUE OF (14,2) TCP NUMERIC VALUE OF (14,2) DOWNPAYMENT MAXIMUM OF TWENTY-FIVE (25) CHARACTERS HOUSE MODEL NUMERIC VALUE OF (8,2) AREA (SQM) NUMERIC VALUE OF (14,2) VALUE/SQM NUMERIC VALUE OF (14,2) LV% NUMERIC VALUE OF (14,2) IMPROVEMENTS VALUE TOTAL APPRAISAL DETAILS DATE APPRAISED (MM/DD/YYYY) APPRAISAL DATE NUMERIC VALUE OF (14,2) APPRAISAL VALUE NUMERIC VALUE OF (14,2) LAND AV NUMERIC VALUE OF (14,2) IMPROVEMENT AV NUMERIC VALUE OF (14,2) LAND LV NUMERIC VALUE OF (14,2) IMPROVEMENT LV NUMERIC VALUE OF (14,2) SECURITY AMOUNT NUMERIC VALUE OF (14,2) LOANABLE VALUE
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PROPERTIES FOR INVESTMENT COLLATERAL COLLATERAL ID INVESTMENT TYPE DESCRIPTION OWNER (S) ISSUED BY CERTIFICATE NO. NO. OF SHARES APPRAISAL DATE APPRAISAL VALUE SECURITY AMOUNT LOANABLE VALUE INSPECTION DATE OTHER INFO MAXIMUM OF THIRTY (30) CHARACTERS A TAG THAT DETERMINES THE TYPE OF INVESTMENT STOCKS (S) OR BONDS (B) MAXIMUM OF THIRTY (30) CHARACTERS MAXIMUM OF THIRTY (30) CHARACTERS MAXIMUM OF THIRTY (30) CHARACTERS NUMERIC VALUE OF (10,0) NUMERIC VALUE OF (10,0) DATE APPRAISED (MM/DD/YYYY) NUMERIC VALUE OF (14,2) NUMERIC VALUE OF (14,2) NUMERIC VALUE OF (14,2) INSPECTION DATE (MM/DD/YYYY) MAXIMUM OF FORTY (40) CHARACTERS
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PROPERTIES FOR TIME DEPOSIT COLLATERAL MAXIMUM OF THIRTY (30) CHARACTERS COLLATERAL ID MAXIMUM OF THIRTY (30) CHARACTERS DESCRIPTION A THREE (3) CHARACTER CODE DEFINED AS BANK BANK CODE (SYSTYPE = BANKCD) MAXIMUM OF FIFTEEN (15) CHARACTERS PASSBOOK NO. MAXIMUM OF FIFTEEN (15) CHARACTERS CTD NUMBER NUMERIC VALUE OF (14,2) FACE AMOUNT VALUE DATE (MM/DD/YYYY) VALUE DATE MATURITY DATE (MM/DD/YYYY) MATURITY DATE NUMERIC VALUE (14,2) APPRAISAL VALUE NUMERIC VALUE (14,2) SECURITY AMOUNT NUMERIC VALUE (14,2) LOANABLE VALUE
1.
INSERT 1.1 1.2 1.3 1.4 UPDATE 2.1. 2.2 2.3 2.4 2.5 DELETE 3.1. 3.2 3.3 3.4
CLICK ON THE NEW BUTTON (DEPENDING ON THE COLLATERAL TYPE); A NEW SCREEN IS DISPLAYED TYPE IN COLLATERAL DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX CLICK ON THE COLLATERAL TO BE UPDATED CLICK ON THE SELECT BUTTON; A NEW SCREEN IS DISPLAYED MAKE THE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX CLICK ON THE COLLATERAL TO BE DELETED CLICK ON THE SELECT BUTTON; A NEW SCREEN IS DISPLAYED CLICK ON THE DELETE BUTTON WAIT FOR THE CONFIRMATION BOX
2.
3.
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B. INSURANCE DETAILS A collateral can have zero or more insurance policies.
PROPERTIES: POLICY NO. INSURANCE COMPANY COVERAGE AMOUNT PREMIUM AMOUNT PAYMENT FREQUENCY START DATE EXPIRY DATE 1. INSERT 1.1 1.2 1.3 1.4 UPDATE 2.1 2.2 2.3 2.4 DELETE 3.1. 3.2 3.3 MAXIMUM OF TEN (10) CHARACTERS MAXIMUM OF FORTY (40) CHARACTERS NUMERIC VALUE OF (14,2) NUMERIC VALUE OF (14,2) AN EIGHT (8) CHARACTER CODE DEFINED AS FREQUENCY CODE (SYSTYPE = FREQ) START DATE (MM/DD/YYYY) EXPIRY DATE (MM/DD/YYYY)
CLICK ON THE NEW BUTTON TYPE IN INSURANCE DETAILS. CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX DOUBLE-CLICK ON THE POLICY NO. MAKE THE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX DOUBLE-CLICK ON THE POLICY NO. CLICK ON THE DELETE BUTTON WAIT FOR THE CONFIRMATION BOX 42
2.
3.
C. COLLATERAL ASSIGNMENT This feature is used to assign a collateral to a particular loan account.
1. 2. 3. 4.
DOUBLE-CLICK ON THE COLLATERAL ID MAKE CHANGES IN THE SECURITY AMOUNT, IF NEEDED CLICK ON THE ASSIGN BUTTON WAIT FOR THE CONFIRMATION BOX
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IV.
BANK ACCOUNT
The bank account detail is used to determine whether a client is capable of paying. This will show if the client has enough funds to accommodate his loan.
PROPERTIES: BANK ACCOUNT TYPE ACCOUNT NO. CURRENCY OPENING DATE MATURITY DATE AN EIGHT (8) CHARACTER CODE DEFINED AS BANK CODE (SYSTYPE = BANK) A TAG THAT DETERMINES A SAVINGS ACCOUNT (S) OR A CHECKING ACCOUNT (C ) MAXIMUM OF FIFTEEN (15) CHARACTERS A THREE (3) CHARACTER CODE DEFINED AS CURRENCY CODE (SYSTYPE = CURRCD) OPENING DATE (MM/DD/YYYY) MATURITY DATE (MM/DD/YYYY)
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1.
INSERT 1.1 1.2 1.3 1.4
CLICK ON THE NEW BUTTON TYPE IN THE BANK ACCOUNT DETAILS CLICK ON INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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2.
UPDATE 2.1 2.2 2.3 2.4
DOUBLE CLICK ON ACCOUNT NO. MAKE MODIFICATIONS CLICK THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
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3.
DELETE 3.1 3.3 3.3
DOUBLE CLICK ON ACCOUNT NO. CLICK THE DELETE BUTTON CONFIRM DELETION
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4.
ACCOUNT BALANCE The outstanding balance (for a specified period) of the clients bank account is entered through this screen. This shows the consolidated deposit balances for a given account type as of balance date.
PROPERTIES: AVERAGE DAILY BALANCE BANK ACCOUNT NO PERIOD COVERED DEPOSIT NUMERIC VALUE OF (14,2); SYSTEM COMPUTED BASED ON BANK ACCOUNT BASED ON BANK ACCOUNT DATE OF BALANCE NUMERIC VALUE OF (14,2)
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4.1 INSERT 4.1.1 4.1.2 4.1.3 4.1.4
CLICK ON THE NEW BUTTON TYPE IN THE BANK ACCOUNT STATEMENT DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BUTTON
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4.2 UPDATE 4.2.1 4.2.2 4.2.3 4.2.4
DOUBLE-CLICK THE ACCOUNT BALANCE RECORD TO BE UPDATED FROM THE GRID MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
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4.3 DELETE 4.3.1 4.3.2 4.3.3
DOUBLE-CLICK THE ACCOUNT BALANCE RECORD TO BE DELETED FROM THE GRID CLICK ON THE DELETE BUTTON CONFIRM DELETION
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V. APPLICATION SET-UP
The system automatically generates the application number once the application has been inserted. The system requires the user to enter all details that pertain to the terms and conditions of the loan application.
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A. LOAN APPLICATION PROPERTIES APPLICATION TYPE LOAN PRODUCT OFFICER MARKETING ASST ECONOMIC ACTIVITY INDUSTRY DOSRI ACCOUNT SECURED FINANCIAL ASSISTANCE START DATE MATURITY DATE AMOUNT FINANCED PRINCIPAL FREQUENCY INTEREST FREQUENCY INT RESET INT RESET FREQUENCY TERM LENGTH TERM EFFECTIVE YIELD GRACE PERIOD LENGTH GRACE PERIOD TERM ADVANCE MONTHLY INTEREST DEDUCTED FROM NET PROCEEDS IF PRODUCT TYPE = AUT FLEET TAG NO. OF UNITS UNIT TYPE MODEL COLOR DEALER SALESMAN BIS Loans Business Info. Solutions, Inc. NO. OF UNITS TO BE FINANCED MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS A FIFTEEN (15) CHARACTER CODE DEFINED AS DEALER CODE (SYSTYPE = DEALCD) MAXIMUM OF FIFTEEN (15) CHARACTERS 53 AN EIGHT (8) CHARACTER CODE DEFINED AS APPLICATION TYPE (SYSTYPE = APPLTP) PRODUCT CODE DEFINED IN LLPROD A SYSTEM USER DEFINED AS AN OFFICER A SYSTEM USER DEFINED AS A MARKETING ASSISTANT AN EIGHT (8) CHARACTER CODE DEFINED AS ECONOMIC ACTIVITY (SYSTYPE = ECOACT) A THREE (3) CHARACTER CODE DEFINED AS INDUSTRY CLASSIFICATION CODE (SYSTYPE = INDCS) A TAG THAT DETERMINES A DOSRI ACCOUNT (Y OR N) A TAG THAT DETERMINES AN ACCOUNT WITH COLLA TERAL A TAG THAT DETERMINES IF THE LOAN IS WITH FINANCIAL ASSISTANCE START DATE OF LOAN (MM/DD/YYYY) DATE OF LOAN MATURITY (MM/DD/YYYY) NUMERIC VALUE OF (14,2) A SINGLE CHARACTER CODE DEFINED AS FREQUENCY (SYSTYPE = FREQ) A SINGLE CHARACTER CODE DEFINED AS FREQUENCY (SYSTYPE = FREQ) A TAG THAT DETERMINES IF AN ACCOUNT WILL REPRICE A SINGLE CHARACTER CODE DEFINED AS FREQUENCY (SYSTYPE = FREQ) NUMERIC VALUE OF (6,0) A SINGLE CHARACTER CODE DEFINED AS FREQUENCY (SYSTYPE = TERM) NUMERIC VALUE OF (6,3) NUMERIC VALUE OF (3,0) A SINGLE CHARACTER CODE DEFINED AS FREQUENCY (SYSTYPE = TERM) NUMERIC VALUE OF (2,0)
IF PRODUCT TYPE = RES PURPOSE PROPERTY TYPE LOCATION DEVELOPER BROKER LOT AREA FLOOR AREA 1. INSERT 1.1 1.2 1.3
A FIFTEEN (15) CHARACTER CODE DEFINED AS LOAN PURPOSE (SYSTYPE = REPUR) A FIFTEEN (15) CHARACTER CODE DEFINED AS PROPERTY TYPE (SYSTYPE = PROPTP) MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS MAXIMUM OF FIFTEEN (15) CHARACTERS NUMERIC VALUE OF (7,2) NUMERIC VALUE OF (7,2)
TYPE IN THE APPLICATION DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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2. UPDATE 2.1 MAKE MODIFICATIONS 2.2 CLICK ON THE UPDATE BUTTON 2.3 WAIT FOR THE CONFIRMATION BOX Note: Once the application is approved, the terms and conditions, except for start date, can no longer be updated.
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3. DELETE 3.1 3.2
CLICK ON THE DELETE BUTTON CONFIRM DELETION
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B. APPLICATION FEES Fees are extra charges imposed by the bank on the client for processing the loan application. The system provides a facility to handle these pre-booking fees. Fees set-up is discussed in the System Parameter Set-up Manual.
PROPERTIES: FEE CODE FEE CLASS AMOUNT
A THREE (3) CHARACTER CODE DEFINED AS PREBOOKING FEES A TAG THAT DETERMINES THE CLASSIFICATION OF A FEE.. FIXED (F), COMPUTED ( C), ADHOC (A) NUMERIC VALUE OF (14,2)
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1.
APPLICATION FEES SET-UP 1.1 INSERT 1.1.1 1.1.2 1.1.3 1.1.4 CLICK ON THE NEW BUTTON SELECT A FEE CODE THE FEE CLASS DEPENDS ON THE FEE CODE SELECTED. AND UNLESS THE FEE CLASS IS ADHOC, THE AMOUNT IS ALREADY SPECIFIED CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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1.2 UPDATE 1.2.1 1.2.2 1.2.3 1.2.4
DOUBLE-CLICK ON THE FEE CODE TO BE UPDATED MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
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1.3. DELETE 1.3.1 1.3.2 1.3.3
DOUBLE-CLICK ON THE FEE CODE TO BE DELETED CLICK ON THE DELETE BUTTON CONFIRM DELETION
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2.
APPLICATION FEES PAYMENT Fees can be paid either in full or in partial. 2.1. 2.2 2.3 2.4. 2.5 2.4 DOUBLE-CLICK THE FEE TO BE PAID CLICK THE PAY BUTTON/PAY ALL BUTTON; A NEW SCREEN IS DIPLAYED CLICK THE NEW BUTTON TYPE IN PAYMENT DETAILS CLICK THE APPLY BUTTON WAIT FOR THE CONFIRMATION BOX
PROPERTIES: PAYMENT BRANCH PAYMENT AMOUNT PAY MODE BANK CHECKNO
A THREE (4) CHARACTER CODE DEFINED AS BRANCH CODE (SYSTYPE = BRANCHID) NUMERIC VALUE OF (14,2) A THREE (3) CHARACTER CODE DEFINED AS PAYMENT MODE (SYSTYPE = PAYMD) AN EIGHT (8) CHARACTER CODE DEFINED AS BANK CODE (SYSTYPE = BANKCD) MAXIMUM OF FIFTEEN (15) CHARACTERS
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C. CO-BORROWER RELATIONSHIP The co-borrower acts as the guarantor for the client.
PROPERTIES: CO-BORROWER NAME RELATION
NAME OF CO BORROWER AN EIGHT (8) CHARACTER CODE DEFINED AS COBORROWER RELATION (SYSTYPE = BORWCD)
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1.
INSERT 1.1. 1.2. 1.3. 1.4. 1.5.
CLICK ON THE NEW BUTTON SELECT CO-BORROWER NAME SELECT RELATIONSHIP CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
2.
UPDATE 2.1. 2.2. 2.3. 2.4.
CLICK ON THE CO-BORROWER ID TO BE UPDATED MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
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3.
DELETE 3.1. 3.2. 3.3.
CLICK ON THE CO-BORROWER ID TO BE DELETED CLICK ON THE DELETE BUTTON WAIT FOR THE CONFIRMATION BOX
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D. DOCUMENTS Documents are required to be submitted before a loan can be approved. The system provides a facility to monitor documents that are yet to be submitted or with deficiency.
PROPERTIES: DOC. CODE DOC. CLASS STATUS DATE REMARKS
A THREE (3) CHARACTER CODE DEFINED AS APPLICATION DOCUMENT; A SINGLE CHARACTER CODE DEFINED AS DOCUEMNT CLASSIFICATION (SYSTYPE =DOCCLS) A THREE (3) CHARACTER CODE DEFINED AS DOCUMENT STATUS (PEN, SUB, WAV, DEF) DATE DOCUMENT IS ENTERED (MM/DD/YYYY) MAXIMUM OF EIGHTY (80) CHARACTERS
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1.
INSERT 1.1. 1.2. 1.3 1.4
CLICK ON THE NEW BUTTON TYPE IN DOCUMENT DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Initially, the document has a pending status.
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2.
UPDATE 2.1. 2.2 2.3 2.4
DOUBLE-CLICK ON THE DOCUMENT CODE TO BE UPDATED FROM THE GRID MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Document status is changed by updating the document.
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E. COMMISSION
PROPERTIES: AMOUNT RATE 1. INSERT 1.1. 1.2. 1.3 1.4
NUMERIC VALUE OF (14,2) COMMISION RATE
CLICK ON THE NEW BUTTON TYPE IN THE RATE ;THE AMOUNT IS AUTOMATICALLY COMPUTED CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
UPDAT E2.1 2.2 2.3
MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
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3.
DELETE 3.1 3.2 CLICK ON THE DELETE BUTTON CONFIRM DELETION
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VI.
CREDIT SUMMARY
1. 2. 3. 4. SELECT APPLICATION TO BE SUBMITTED CLICK ON THE SELECT BUTTON; A NEW SCREEN IS DISPLAYED CLICK ON THE FOR APPROVAL BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only the marketing assistant assigned on the loan application can submit the application for approval.
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VII.
DECISION POSTING
1. 2. 3. SELECT APPLICATION TO BE APPROVED/REJECTED CLICK ON THE DECISION BUTTON (i.e. APPROVED, REJECTED) WAIT FOR THE CONFIRMATION BOX
NOTE: Only the officer assigned can decide whether the application be approved or rejected. An application can only be approved if its loan amount is within the officers approval limit.
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VIII. APPLICATION RECONSIDERATION

The system provides a facility to reconsider a rejected loan. Once the loan is reconsidered, it is then an active loan again. 1. 2. 3. 4. SELECT APPLICATION TO BE RECONSIDERED CLICK ON THE SELECT BUTTON; A NEW SCREEN IS DISPLAYED CLICK ON THE RECONSIDER BUTTON WAIT FOR THE CONFIRMATION BOX
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IX.
LOAN BOOKING
Once the loan has been approved, the loan is now ready for booking. When booked, the loan is ready for partial or full release. 1. 2. 3. 4. SELECT THE LOAN APPLICATION TO BE BOOKED CLICK ON THE LOAN BOOKING BUTTON; A NEW SCREEN IS DISPLAYED CLICK ON THE BOOK BUTTON WAIT FOR THE CONFIRMATION BOX
After which, the release can then be set-up by clicking on the SET-UP RELEASE BUTTON. If the user opts to set-up the release on a latter date, A separate facility is provided. The user can modify the start date before LOAN BOOKING or after booking in the SET-UP RELEASE.
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X.
LOAN RELEASE
A loan to be release must undergo two phases: Loan Release Set-up and the Release itself. In the Set-up phase, the release can either be in full or in partial. And in the Release itself the actual money, in cash, in check or any other mode, is released to the client based on the set-up amount. LOAN RELEASE DETAIL SCREEN PROPERTIES: RELEASING BRANCH DRAWN AMOUNT RELEASE MODE CHECK NO. OFFICIAL RECEIPT NO. BRANCH WHERE LOAN IS TO BE RELEASED SELECT ITEM FROM THE COMBO BOX AMOUNT TO BE RELEASED MODE OF RELEASE SELECT ITEM FROM THE COMBO BOX CHECK NO. IF LOAN IS TO BE RELEASED IN CHECK O.R. NO
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COMMISSION DETAILS SCREEN Commission includes dealer incentives (DI), salesman commission (SMC), dealer subsidy (DS) or other commissions (OC). If any of these commission exist, select a releasing mode for it (upon release, if the commission is DS, it is deducted from the net proceeds otherwise, deducted from interest unearned.) The commission which were defined for each account has an effect on the computation of the net proceeds and the net income.
75
DEDUCTION DETAILS SCREEN Deduction includes outstanding application fees which can either be deducted from the net proceeds, dealers incentives, or salesmans commission.
76
INTEREST DETAILS SCREEN Advance payment for interest can be deducted from the net proceeds. Specify the start and end date for the coverage of the interest to be deducted and is computed based on the effective interest rate.
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A. SET-UP RELEASE In this phase, a release record that represents the check voucher is created. The mode of release is likewise determined in this phase. By default, all outstanding fees are deducted from the proceeds Net Proceeds = Released Amount - outstanding fees - dealers incentive - salesmans commission - interest amount deducted from proceeds 1. INSERT 1.1 1.2 1.3 1.4 CLICK ON THE NEW BUTTON TYPE IN THE REQUIRED DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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2.
DELETE 2.1 2.2 2.3
DOUBLE-CLICK THE RELEASE RECORD FROM THE GRID CLCIK ON THE DELETE BUTTON WAIT FOR THE CONFIRMATION BOX
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B. RELEASE This is the actual release of the loan amount to the client. This amount is based on the amount that was created in the previous phase. 1. 2. 3. DOUBLE-CLICK THE RELEASE RECORD FROM THE GRID CLICK ON THE RELEASE BUTTON; A NEW SCREEN IS DISPLAYED AN OPTION TO UPDATE THE START DATE IS PROVIDED MAKE CHANGES IN START DATE (optional) if with changes, CLICK ON THE UPDATE BUTTON CLICK ON THE CLOSE BUTTON else CLICK ON THE CLOSE BUTTON WAIT FOR THE CONFIRMATION BOX
4.
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XI.
INTEREST RESETTING
Interest Resetting is a facility to reprice the loan. Loan accounts that are qualified for resetting are those that were tagged in the application set-up. This allows the reset of the interest rate based on a frequency or as needed.
PROPERTIES: INTEREST TYPE FROM DATE INTEREST RATE BASE CODE MARGIN RESERVE CHANGE REPAYMENT AMOUNT A THREE (3) CHARACTER CODE DEFINED AS INTEREST TYPE (SYSTYPE = INTTP); SELECT FROM COMBO BOX START DATE (MM/DD/YYYY) NUMERIC VALUE OF (8,5) AN EIGHT (8) CHARACTER CODE DEFINED AS BASE CODE (SYSTYPE = BASE); SELECT FROM COMBO BOX NUMERIC VALUE OF (14,2) NUMERIC VALUE OF (14,2) A TAG THAT DETERMINES IF THERE IS A CHANGE IN THE REPAYMENT AMOUNT
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1.
INSERT 1.1 1.2 1.3 1.4
CLICK ON THE NEW BUTTON TYPE IN THE INTEREST DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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2.
UPDATE 2.1 2.2 2.3 2.4
DOUBLE-CLICK THE INTEREST RATE RECORD TO BE UPDATED FROM THE GRID MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only the last record can be updated.
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3.
DELETE 3.1 3.2 3.3 3.3
DOUBLE-CLICK THE INTEREST RATE RECORD TO BE DELETED FROM THE GRID CLICK ON THE DELETE BUTTON CONFIRM DELETION WAIT FOR THE CONFIRMATION BOX
NOTE: Only the last record can be deleted.
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XII.
DELINQUENT ACCOUNTS
Delinquent accounts are accounts that are considered past due. Accounts are grouped according to the number of days it is past due.
85
A delinquent account can then be submitted for reclassification by loading the account to be reclassified and click on the insert button.
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XIII. LOAN STATUS CHANGE

After an account has been submitted for status change, it can now change its status. Loan accounts can either be submitted to legal, submitted to ropoa, or sale of repossessed unit.
1. 2. 3. 4.
SELECT THE ACCOUNT TO BE RECLASSIFIED CLICK ON THE BUTTON OF DESIRED STATUS A NEW SCREEN IS DISPLAYED CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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XIV.
ACCRUAL ADJUSTMENT
The system provides a facility for manual adjustment of accrual.
1. 2. 3. 4. 5.
SELECT THE ACCOUNT FOR ADJUSTMENT CLICK ON THE NEW BUTTON TYPE IN REQUIRED DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
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XV.
ACCOUNT CHARGES
Account charges are additional dues demandable to the client. Payments for charges can either be applied on-line or through batch.
PROPERTIES: CHARGE CODE AMOUNT
A THREE (3) CHARACTER CODE DEFINED AS CHARGE (SYSTYPE = CHARGE); SELECT FROM COMBO BOX NUMERIC VALUE OF (14,2)
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1.
INSERT 1.1 1.2 1.3 1.4
CLICK ON THE NEW BUTTON TYPE IN THE CHARGE DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
2.
UPDATE 2.1 2.2 2.3 2.4
DOUBLE-CLICK ON THE CHARGE TO BE UPDATED FROM THE GRID MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
90
3.
DELETE 3.1 3.2 3.3 3.4
DOUBLE-CLICK ON THE CHARGE TO BE DELETED FROM THE GRID CLICK ON THE DELETE BUTTON CONFIRM DELETION WAIT FOR THE CONFIRMATION BOX
91
ON-LINE PAYMENT OF ACCOUNT CHARGES A facility to pay account charges on-line is also provided by the system by clicking the payment icon. Once the payment has been applied, it can also be reversed 1 2 3 .4 5 CLICK ON THE PAYMENT ICON; A NEW SCREEN IS DISPLAYED CLICK ON THE NEW BUTTON TYPE IN PAYMENT DETAILS CLICK ON THE INSERT BUTTON WAIT FOR CONFIRMATION BOX
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XVI.
WAIVERS
The system provides a facility to waive, full or partial, account charges and penalties. If in case the account charge or penalty to be waived is partially or fully paid then the amount paid can either be applied as payment or accounts payable. 1. 2. 3. 3. 4. DOUBLE-CLICK ON THE TRANSACTION TO BE WAIVED MAKE CHANGES ON THE WAIVE AMOUNT; IF PARTIAL WAIVE IF TRANSACTION TO BE WAIVED IS AN APPLIED PAYMENT, SELECT WHERE PAYMENT WILL BE APPLIED CLICK ON THE WAIVE BUTTON WAIT FOR THE CONFIRMATION BOX
PROPERTIES: WAIVE AMOUNT PAYMENT TYPE NUMERIC VALUE OF (14,2) A TAG THAT DETERMINES WHERE THE WAIVED AMOUNT WILL BE APPLIED
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XVII. PAYMENTS
A. POST-DATED CHECKS Post- dated checks (PDCs) are checks that are written in advance for future payment dues.
PROPERTIES: BRANCH FROM BANK AMOUNT FREQUENCY CLEARING DAYS ALPHA CHECK NO. MATURITY DATE A FOUR (4) CHARACTER CODE DEFINED AS BRANCH (SYSTYPE = BRANCHID); SELECT FROM COMBO BOX AN EIGHT (8) CHARACTER CODE DEFINED AS BANK (SYSTYPE = BANK); SELECT FROM COMBO BOX NUMERIC VALUE OF (14,2) A SINGLE CHAR CODE DEFINED AS FREQ (SYSTYPE = FREQ); SELECT FROM COMBO BOX NUMERIC VALUE OF (7,0) MAXIMUM OF EIGHT (8) CHARACTERS NUMERIC VALUE OF (10,0) MATURITY DATE (MM/DD/YYYY)
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1.
INSERT 1.1 1.2 1.3 1.4 UPDATE 2.1 2.2 2.3 2.4
CLICK ON THE NEW BUTTON TYPE IN PDC DETAILS CLICK ON THE INSERT BUTTON WAIT FOR CONFIRMATION BOX
2.
DOUBLE-CLICK ON THE PDC RECORD TO BE UPDATED FROM THE GRID MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
Note: Check details that can be updated are check amount, clearing days, and maturity date. PDC CHANGE STATUS: FROM Pending Pending Hold Matured Rejected CANCEL 1. 2. 3. TO Cancelled Hold Releases (Pending) Rejected Redeposit
DOUBLE-CLICK ON THE PDC TO BE CANCELLED FROM THE GRID CLICK ON THE CANCEL BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only pending checks can be cancelled. HOLD 1. 2. 3. DOUBLE-CLICK ON THE PDC TO BE HELD FROM THE GRID CLICK ON THE HOLD BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only pending checks can be held. RELEASE 1. 2. 3. 4. DOUBLE-CLICK ON THE PDC TO BE RELEASED FROM THE GRID UPDATE MATURITY DATE CLICK ON THE RELEASE BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only held checks can be released. REJECT 1. 2. 3. DOUBLE-CLICK ON THE PDC TO BE REJECTED FROM THE GRID CLICK ON THE REJECT BUTTON WAIT FOR THE CONFIRMATION BOX
95
NOTE: Only matured checks can be rejected. following reasons: DAIF, DAUD, or misposting.
Matured checks are rejected due to the
REDEPOSIT 1. DOUBLE-CLICK ON THE PDC TO BE REDEPOSITED FROM THE GRID 2. CLICK ON THE REDEPOSIT BUTTON 3. WAIT FOR THE CONFIRMATION BOX NOTE: Only rejected checks can be redeposited. Checks are redeposited to re-fund the check and be re-applied to outstanding dues. The maturity date should be updated to the desired redeposit date.
96
B. PAYMENT A payment transaction is a payment of any mode (i.e cash, check, CA/SA, memo) that is paid overthe-counter. There are four (4) payment types namely, (R) Regular, (C) Capital Reduction, (P) PreTermination, and (AP) Accounts Payable . Application of payments may vary depending on payment hierarchy vertical, horizontal, or hybrid. A vertical payment hierarchy means the payment will be applied by hierarchy, by due date. A horizontal payment hierarchy means the payment will be applied by due date, by hierarchy. In a hybrid payment hierarchy, penalties and charges are applied vertically,interest and principal horizontally. Regular Payments that are paid for the monthly installment may it be past due, on-due date, or in advance. Any payment in excess of the monthly installment will be applied depending on the handling of the product or as selected. Capital Reduction A type of payment wherein any amount paid in excess of the outstanding dues will be applied to the interest due as of payment date then to the outstanding principal. Pre-Termination A type of payment wherein all outstanding dues including outstanding principal are paid in full to terminate the loan prior to maturity date. Accounts Payable A type of payment that is placed on hold until it is extracted for due payment or until it is drawn for payment.
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PROPERTIES: PAYMENT TYPE BRANCH VALUE DATE AMOUNT MODE BANK CHECK NO. BIS Loans Business Info. Solutions, Inc. A TAG THAT DETERMINES THE TYPE OF PAYMENT REGULAR (R), PRE-TERMINATION (T), CAPITAL REDUCTION ( C), ACCOUNTS PAYABLE (A) A FOUR (4) CHARACTER CODE DEFINED AS BRANCH CODE (SYSTYPE = BRANCHID); SELECT FROM COMBO BOX VALUE DATE (MM/DD/YYYY) NUMERIC VALUE OF (14,2) A THREE (3) CHARACTER CODE DEFINED AS PAYMENT MODE (SYSTYPE = PAYMD); SELECT FROM COMBO BOX AN EIGHT (8) CHARACTER CODE DEFINED AS BANK CODE (SYSTYPE = BANK); SELECT FROM COMBO BOX MAXIMUM OF FIFTEEN (15) CHARACTERS 98
1.
INSERT 1.1 1.2 1.3 1.4 CLICK ON THE NEW BUTTON TYPE IN PAYMENT DETAILS CLICK ON THE INSERT BUTTON WAIT FOR CONFIRMATION BOX
99
2.
UPDATE 2.1 2.2 2.3 2.4 DOUBLE-CLICK ON THE PAYMENT RECORD TO BE UPDATED FROM THE GRID MAKE MODIFICATIONS CLICK ON THE UPDATE BUTTON WAIT FOR THE CONFIRMATION BOX
NOTE: Only pending payments can be updated.
100
MULTIPLE PAY-OFF TRANSACTION
101
3.
PRINTING OFFICIAL RECEIPT 3.1 3.2 DOUBLE CLICK ON THE PAYMENT RECORD IN THE GRID DOUBLE CLICK ON THE PRINT OR ICON
102
C. DRAW FROM AP This is a facility to extract accounts payable for payments. Extracted AP can be applied as regular, capital reduction, or pre-termination payment. Once an AP has been applied, it functions as a payment record thus, all modifications are transacted in the payment facility. 1. 2. 3. 4. CLICK ON THE NEW BUTTON TYPE IN PAYMENT DETAILS CLICK ON THE INSERT BUTTON WAIT FOR THE CONFIRMATION BOX
103
XVIII. REVERSAL
A. PAYMENT REVERSAL A payment reversal is a transaction that may occur due to bounced checks or misposting of payments. A reversal may either be with penalty or not. B. AP REVERSAL An AP reversal is a transaction wherein an AP extracted for payment is reversed and returned as AP again. 1. 2. 3. 4. 5. DOUBLE-CLICK ON THE PAYMENT RECORD TO BE REVERSED SELECT REASON FOR REVERSAL CLICK ON THE REVERSAL BUTTON CONFIRM REVERSAL WITH PENALTY OR NOT WAIT FOR CONFIRMATION BOX
104
PROPERTIES: REASON
A TEN (10) CHARACTER CODE DEFINED AS REVERSAL REASON (SYSTYPE = REVRSN); SELECT FROM COMBO BOX
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XIX. LOAN RESTRUCTURE

Restructuring is the process of paying off one loan with the proceeds from a new loan using the same property and/or vehicle as security. Thus, this will pre-terminate the original loan and release a new account amounting to the payoff value of the original loan. This process may introduce modifications to the interest rate, the term length, the repayment amount due and the loan maturity subject to approval by the loan officer. System-wise, this would mean that the new loan account will be assigned a new loan number together with a new set of terms and conditions.
106
XX.
INQUIRY
A. PAYMENT DUE A facility to view the amount due as of date, value-dated, or future-dated of a particular loan. It also provides a detailed display of all dues.
107
B. REPAYMENT SCHEDULE An inquiry that display the projected amortization schedule based on the data entered.
108
C. ACCOUNT BASIC INFORMATION An inquiry that displays all information related to a particular loan, including co-borrower details, account fees, commissions, and documents.
109
110
D. STATEMENT OF ACCOUNT An inquiry that displays the statement of account, also known as the subsidiary ledger. The statement of account is an accounting report that shows all the transaction details done on a particular loan account, from the release of the loan to the final payment of a due.
111
E. APPLICATION STATUS An inquiry that displays the detailed status of the loan application. Through this, the client can be notified of his pending requirements. Details on the clients information, application information, credit investigation, and collateral can also be viewed under this inquiry.
112
F. POST DATED CHECKS An inquiry that displays all maturing checks for a given date range.
G. INTEREST RESETTING An inquiry that displays all accounts for interest resetting for a given date range.
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H. APPLICATIONS SUMMARY An inquiry that displays all application/account details depending on the search criteria. combination of these criteria can be selected to produce the desired inquiry. Search Criteria: by Application Date (from/to date) by Client Type (individual/group) by Application Status (pending/for approval/approved/availed/rejected/reconsidered) by Account Officer by Marketing Assistant by Product by Product Group A
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H. DOCUMENT MONITORING An inquiry that displays all application documents that falls within the search criteria. A combination of these criteria can be selected to produce the desired inquiry. Search Criteria: by Document Class by Client Name by Account Officer by Dealer by Application by Loan Account by Status (pending/submitted/waived/deficient)
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TABLE OF CONTENTS

XIV. ACCRUAL ADJUSTMENT BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

CLIENT FORM - INDIVIDUAL

BIS Loans Business Info. Solutions, Inc.

CLIENT FORM - CORPORATE

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

UPDATE 2.1 2.2 2.3 2.4

BIS Loans Business Info. Solutions, Inc.

DELETE 3.1 3.2 3.3

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

NOTE: SET-UP OF CO-BORROWER IS SIMILAR TO CLIENT SET-UP

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

WAIVE 2.1 2.2 2.3

BIS Loans Business Info. Solutions, Inc.

NOTE: Only a completed CI record can be re-checked

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

1.2 OWNERSHIP- a listing of all investors, stockholders and other financiers

BIS Loans Business Info. Solutions, Inc.

1.4 MAJOR SUPPLIERS- a listing of all major suppliers

BIS Loans Business Info. Solutions, Inc.

1.5 DEPOSIT PERFORMANCE-a listing of all active bank accounts

BIS Loans Business Info. Solutions, Inc.

1.6 MAJOR CUSTOMERS - a listing of major customers

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

1.8 AFFILIATES - a listing of all business partners

BIS Loans Business Info. Solutions, Inc.

EMPLOYMENT CI - a report on the clients employment status and income

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

COLLATERAL AND INSURANCE INFORMATION

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

B. INSURANCE DETAILS A collateral can have zero or more insurance policies.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

BIS Loans Business Info. Solutions, Inc.

INSERT 1.1 1.2 1.3 1.4

BIS Loans Business Info. Solutions, Inc.

BIS Loans User's Manual

BIS Loans User's Manual