Texas Station Event Center

4104 S. Hwy 36 Gatesville, TX 76528 254-223-4445

RENTAL AGREEMENT
NAME of TENANT:_____________________________________________________ ADDRESS:__________________________________________________ PHONE:_____________________________________________________ EMAIL:_____________________________________________________ DATES and HOURS:__________________________________________ EVENT DESCRIPTION (including approx number of people):_________ ____________________________________________________________ ____________________________________________________________ RESPONSIBLE PERSON(including Name, address & phone numbers):___ _____________________________________________________________ _____________________________________________________________ RULES: * TENANT will determine whether or not alcohol will be allowed during the Event. If TENANT decides to allow alcohol, a security guard is required. TSEC will provide one at the cost of $200 per event. Tenant agrees that all alcohol shall be handled in compliance with the laws of the State of Texas and regulations of the Texas Alcohol Beverage Commission. No alcohol may be sold at TSEC and it is not responsible for intoxicated guests. TSEC is not the host of any event. Tenant will be solely liable and responsible for providing and arranging for the safety and welfare of its guests including any intoxicated guests. Tenant knows that serving alcohol presents certain risks and Tenant is solely responsible for those risks. * Tenant is solely responsible for the conduct of all individuals present during the Event. Guest conduct that causes any harm to TSEC can and will lead to the loss of any deposit. Tenant shall insure that no animals are brought to TSEC and that all children are supervised at all times. * Tenant understands that that the rental agreement covers the event center and parking areas only. Guests are not allowed at the personal residence. Tenant is solely responsible for the parking area. All vehicles including catering and delivery vehicles must remain in this designated area. TSEC is not liable to anyone for damage to any vehicle. Tenant understands and accepts responsibility for all damage to any vehicles in the parking lot. *Tenant is responsible for leaving the event center cleaned and vacated by the stated ending time of the event. This includes but is not limited to setting up and putting away all tables and chairs, cleaning all litter including cigarette butts from the parking lot, bagging all trash and putting it in the dumpster near the entry gate, sweeping and mopping the center. TSEC will provide a

cleaning crew for a fee of $250 if requested at the time of signing this Agreement. If requested at a later date, if the service is available, it will be at a negotiated fee. After the Event, TSEC will inspect the property using the form attached hereto. Any damages noted will be deducted as shown and the balance of the deposit refunded. * Tenant can decorate TSEC but Tenant is solely responsible for its personal property and for the damage to TSEC. Absolutely NO GLITTER OR GLUE will be used on any TSEC property. Decorations may be placed on the walls with tacks and staples but they must be completely removed. If any property belonging to TSEC is damaged or missing, Tenant will be solely responsible. Tenant takes sole responsibility for any damages caused to anyone while decorating or cleaning the TSEC facility. * Payment is as follows: Refundable security deposit: _____________________ Total Rental Agreement:_________________________ Clean Up Crew Fee:____________________________ Security Guard Fee:____________________________ Balance Paid Today:______________ Remaining Balance of ____________________Due on:______________________ The deposit will be forfeited if the event is cancelled. If the Remaining Balance is not paid when due, the event will be cancelled and the prior payment and deposit forfeited. * By signing below and being designated above as the responsible person, I acknowledge that I will be in attendance at TSEC at all times associated with the Event including set up and clean up. I am personally responsible for any damages and for the rental payments still due, if any. If I cannot be present at all times for the event, then I will designate in writing a substitute acceptable to TSEC. * I have read this entire agreement. I understand that TSEC has said throughout that it is not liable for any losses that may occur to anybody as a result of Tenants use of the facility. I understand what that means. Even if TSEC could or should have done something to prevent a loss, Tenant is assuming all of the risk and responsibility. Tenant has inspected the property and is satisfied that it is suitable for its use. AGREED: _______________________________________________ Individually and for ____________________________ Dated:_______________________________________