2013-2014 PTSA JOB DESCRIPTION

Volunteers are needed and greatly appreciated. As an ASTI volunteer, you can help provide support for students and staff while working simultaneously with others. Choose the level of commitment and hours that suits your schedule including the flexibility of volunteering from home.

VOLUNTEER COORDINATOR - ongoing

Debbie Ames, debbie@ameshere.com

Recruit volunteers by providing sign-up opportunities and maintain an up-to-date volunteer matrix. Serve as liaison and work closely with Staff, PTSA and ASB with volunteer needs. Send out necessary emails to volunteers about upcoming events or any additional volunteer jobs.

WEBSITE COORDINATOR - ongoing, (approx.1hr/wk)

OPEN

Maintains and updates ASTI PTSA website by coordinating with the school Principal and PTSA Executive Board on pertinent information. Updates and maintain links to other websites and learning resources. Maintain professional presence of the site.

PUBLIC RELATIONS COMMITTEE- ongoing

OPEN

Interface with ASTI-PTSA Community Outreach Chairs. Work with PTSA Executive Board on community outreach efforts. Coordinates press releases for specific events with committee chairs to inform the public of ASTI-PTSA events and activities and special accomplishments of students, staff and PTSA. Post published articles and photos on ASTIs Bulletin Board and Newsletter.

ALUMNI RELATIONS COMMITTEE - ongoing

OPEN

Advocate and strive to build, maintain and integrate communication for ASTI alumni community. Expand opportunities for alumni involvement that will foster positive alumni relations and garner future supporters to ASTI. Organize alumni events which include but are not limited to Legacy Gala and inviting Alumni as Speakers.

PARENT/STAFF/STUDENT REP.COMMITTEE as needed OPEN Keven Lam Aryana Sloan Melissa Ma

Parents
OPEN OPEN OPEN OPEN

Freshmen Sophomore Junior Senior

Serves as Liaison for PTSA, ASB and Staff. Support Student Clubs on their projects, fundraising activities and other support needed. Student and Parent Rep.must work to improve all-school communication, school spirit and morale. Assist other committee as needed (ex. Family Night, Teachers Appreciation ,etc.). Representatives attends Board /Association meetings and report on activities and provides feedback.

TRANSLATIONS as needed

OPEN

Help translate and interpret for non-English speakers as needed. Inform, support and educate parents about their role in the academic success of their children and provide updates and current events about the education system.

NEWSLETTER

OPEN

Manages production of PTSA Newsletter. Collects, edits and arranges articles for each edition and submits to President and Principal for approval. Collects email addresses for distribution of e-newsletter and publish copy online.

ADVOCACY

OPEN

Advocate for our school with local, county, state and national leaders. Help operate an effective, efficient, and responsible PTSA. Keep abreast of legislative activities and provides information to the community.

SCHOOL DIRECTORY 40-60hrs, Aug.-Sep.

OPEN

Collects data by using Directory Form, organizes the design, printing, collating of the directory in September/October. Takes orders for additional copies. Communicates with school secretary to ensure accuracy. Majority of the workload is data entry, editing, and sorting.

BACK TO SCHOOL BBQ July-August

OPEN

Plan, organize and execute the annual Back to School BBQ. Create publicity materials, manage donation of items and create fun activities. Engage the entire community to welcome new students and their families, and welcomes back returning students and their families.

END OF THE YEAR PICNIC April-May

OPEN

Plan, organize and execute the annual End of the Year Picnic and Community Appreciation. Create publicity materials, manage donation of items and create fun activities. Engage the entire community for a get together to recognize appreciation of school community volunteers. FAMILY NIGHT 2-3hrs/month OPEN

Sept.PTSA, ASB Oct. Yearbook Club, Freshmen Class Nov. Sophomore Class

Dec.Junior Class, ASTI for Humanity Jan. Senior Class

Mar.21 Apr. 25 May 16

Feb.MUN, MSU ASTI Student Clubs

Art Club, ASTI Dance Club, ASTI Film Club, ASTI for Humanity, Aztechs Robotics, Bike Club of ASTI, Build On, Debate Club, Future Health Professionals, Interact, Kiwins, Minority Student Union, Model United Nations, Music Club, Queer Straight Alliance, Red Cross Club
Coordinate a fun community building events and organize activities that the whole family can participate to develop a family-friendly school climate. Promote Leadership activities that will engage collaboration of Student Clubs featuring the purpose and nature of individual student clubs

FALL / SPRING AWARDS NIGHT & POTLUCK Dec.12 / May 29 Assist Leadership Class with potluck sign-up and other hospitality needs. STAFF/TEACHER APPRECIATION

OPEN

OPEN Committee Chair: Mina Taleb, minataleb@comcast.net

1st Quarter 2nd Quarter

Senior Class Junior Class

Date TBA Date TBA

3rd Quarter 4th Quarter

Sophomore Class Freshmen Class

Date TBA Date TBA

Teachers Appreciation Week: May 5-9, 2013 ASTI Student Clubs

Art Club, ASTI Dance Club, ASTI Film Club, ASTI for Humanity, Aztechs Robotics, Bike Club of ASTI, Build On, Debate Club, Future Health Professionals, Interact, Kiwins, Minority Student Union, Model United Nations, Music Club, Queer Straight Alliance, Red Cross Club
Organizes quarterly staff appreciation luncheons and/or breakfasts throughout the year. Coordinates appropriate, creative, thoughtful token of appreciation for Staff. Plan Teacher Appreciation Week in May and coordinates all logistics involve including food donations/preparation/set-up.

DIVERSITY & INCLUSIVENESS

OPEN

Develop programs and activities that will create a diverse and inclusive environment. Serve as liaison between PTSA and international families. Work with Translation Committee to coordinate translation of key materials. Assist at Multi-Cultural potluck on March 6, 2014

WE CARE / COMMUNITY RELATIONS

OPEN

Coordinate a collaboration of Student Clubs and assist them in doing a school-wide and community projects. Develop relationship with other organization relating to Student Clubs purpose mission like Alameda Food Bank Food Drive, Red Cross Blood Drive, Save SF Bay Restoration events, Warm Coat collection, visiting Convalescent Care Center and Childrens Hospital and many more...

CAMPUS BEAUTIFICATION / SCHOOL SITE IMPROVEMENT

OPEN

Organize school wide work party for campus beautification project during summer and spring: clean-up, maintenance and improvement. Assess the need of the school community and submit proposed projects for evaluation and approval to PTSA.

GREEN INITIATIVE / COMMUNITY GARDEN

OPEN

Plan and implement green practices and programs/activities for the school community. Provide related educational materials and promote sustainability and care for ASTI Community Garden project. Work closely with ASTI Green Initiative Coordinator.

PROM / GRADUATION

OPEN

Traditionally assigned to Senior Class Students and Parents. Assists with decorations, reception set-up and hospitality.

RED RIBBON WEEK - Oct.21-25

OPEN

Build individual and school community awareness regarding alcohol, tobacco, and other drug use and addiction. Promote prevention of substance abuse through education and encourage commitment to a safe and healthy lifestyle.

PARENT LITERACY -

OPEN

Coordinate educational programs, parenting and wellness speakers. Promote literacy and design workshops/trainings to support parents and guardians to better assist their students. Collaborate with other agencies to promote adult literacy and resources for our students and their parents.

HEALTH & SAFETY / EMERGENCY PREPAREDNESS -

OPEN

Ensure Emergency Backpacks for each classroom are complete and replenishes supplies as needed and backpacks must contain a current Student Roster. Collaborate with local agencies to get ASTI students and their families trained and certified for safety and emergency preparedness at no/minimal cost. Promote healthy lifestyle by creating programs and activities relating to nutrition and healthy activities.

ACADEMIC ENRICHEMNT PROGRAMS : PTA REFLECTIONS PROGRAM (Dance, Film, Literature, Music, Photography and Visual Arts) OPEN

This is a National PTA event celebrating dance choreography, film production, literature, musical composition, photography and visual arts. Coordinator(s) plan and organize students art work, working with judges and PTA rules for the event. The event requires one day of judging and then transporting the *winning entries to Council level-to District-to National level and also procurement of awards/prizes to participants and winners.

MUN (Model United Nation)

Secretary General: Kiera Sumida, khsumida@gmail.com

CLUB NEEDS: Chaperones, Fundraising, Conference Logistics & Planning Coordinator, Parent Advisors, Drivers, Hospitality

MUN is an extra-curricular activity in which students typically role-play delegates to the United Nations and stimulate UN Committees. This activity takes places at MUN Conferences, which is usually organized by a High School or College MUN Club. At the end of most conferences, outstanding delegates in each committee are recognized and given an award certificate; the Best Delegate in each committee, however, receives a gavel. Thousands of Middle School, High School, and College Students across the country and around the world participate in MUN, which involves substantial researching, public speaking, debating, and writing skills, as well as critical thinking, teamwork and leadership abilities.
2013-2014 MUN Conferences: Stanford (Nov.15-17,2013) UC Berkeley (Mar. 7-9, 2014) UC Davis (May 16-18, 2014)

STEM ( Science, Technology, Engineering, Math)

Science Fair:

OPEN

Similar to Reflections. Coordinator(s) are responsible to find inspiring speakers for our students. Plan and coordinate a Science Fair event and entice ASTI students and their families to participate. Coordinate acquisition of awards/prizes to participants and winners. Notify participants with rules, organize judging and encourage winning entries to go on County Science Fair and assist them as needed.

ASTI Aztechs Robotics:

Team Captain: Mercedes Thorne, spudalyn@gmail.com Parent Advisor: Maria Thorne, mthorne@savagecreatures.com

CLUB NEEDS: Chaperones, Fundraising/Procure Grants, Conference Logistics & Planning Coordinator, Parent Advisors, Drivers, Hospitality

Formed in 2011, the ASTI Aztechs Robotics team is member of FIRST (For Inspiration and Recognition of Science and Technology). The FIRST Robotics Competition challenges teams of young people and their mentors to solve a common problem in a six-weeks time frame using a standard kit of parts and a common set of rules. Teams build robots from parts and enter them in a series of competitions d esigned by a committee of engineers and other professionals. The FIRST Robotics Competition is an exciting multinational competitions that teams and professionals and young people to solve an engineering design problems in an intense and competitive way. The competitions are high-tech spectators sporting event, the result of lots of focused brainstorming, real-world teamwork, dedicated mentoring, project timelines, and deadlines. ASTI Aztechs Robotics team creates an opportunity to inspire students by engaging them in an exciting mentor-based program that build Science, Engineering and Technology skills, that inspires innovation and that fosters self-confidence, communication and leadership. Their first competition in Spring of 2012 earned them 47th out of 50 teams and received the Inspirational Rookie Team Award and in 2013 placed in 31st out of 60 bro. The team works each year to construct a fully functional robot that can complete the assigned FIRST Challenge tasks. 2013-2014 Competitions: Cal Games (Oct.4-5,2013) Silicon Valley Regional Competition (Apr.3-6,2014) **Kick-Off: Jan.4,2014

SCHOLARSHIPS / GRANTS -

OPEN

Coordinate and direct scholarships and grant programs available according to approved budget . Solicit and process applications, publicity efforts, determination of funding amounts and make recommendations to help make the final decision based on a set criteria. Develop an outreach and resource program with respective communities for funds and partnership.

AWARDS & RECOGNITION -

PTSA Historian: Ricky Pan, pan_ricky2@yahoo.com

Provide visibility in the community and enhance motivation, retention and recruitment of members. The committee continually seeks new opportunities to recognize PTSA members and other individuals or groups by spearheading the effort to adopt new awards that recognize them in areas that support the vision and mission of PTA. Establish award eligibility and criteria for excellence and process submitted nominations as set forth in guidelines. Contact winners and invite them to awards presentation and collect biographical information and photos. Order plaques, certificates and gifts appropriate. Maintain historical records of awards distributed.

AFTER SCHOOL ENRICHMENT/ASSEMBLIES/TUTORING -

OPEN

Pursue and secure assemblies /after school enrichment programs and coordinate logistics needed. Serve as liaison between the school, PTSA and the enrichment providers. Coordinators are responsible for collecting providers flyer. All flyers must be checked f or accurate registration and class dates, contact info, etc., and must be approved by school Principal prior to distribution and posting on website.

LEADERSHIP DEVELOPMENT/MENTORSHIP -

OPEN

Facilitate ASTI program components such as leadership, team building and collaboration skills, college preparation and financial aid workshops including extra-curricular activities. Develop collaboration with other organization to increase knowledge to various access to educational opportunities and promote civic engagement. Incorporate an increase exposure to college experience, linking career choices to education and areas of study, and information on how to access college as underrepresented student.

eSCRIP COORDINATOR

OPEN

eScrip is a fast and easy way of giving money to ASTI school. When you make purchases via the multitude of participating merchants and online retailers, a percentage of the money you spend on purchases is automatically paid to ASTI school. Help raise money for our school just by registering your club card and debit/credit cards with eScrip at no cost to you !!!

eScrip Programs: Safeway, Target, Macys, Amazon, Apple Store, Nordstroms, Walgreens, Bestbuy, Bed Bath & Beyond and more. T o see the rest of the participating stores and online shops please go to www.escrip.com and start earning money for our school.
Provides registration information and encourages families to sign up with eScrip Program. Remind families to renew their membership each school year.

BARNES & NOBLES HOLIDAY GIFT WRAP -

OPEN

We need volunteers willing to work a min. of 2hour per shift wrapping presents at Barnes & Nobles Emeryville and Dublin store locations and also willing to supervise student volunteers.

INNISBROOK FUNDRAISER - Nov.

OPEN

Innisbrook Gift Wrap Fundraiser is a catalog Fundraiser such as the Cookie Dough Fundraiser. ASTI PTSA will be collaborating with Innisbrook and ASTI PTSA will be receiving a percentage of the sales. Volunteers with help market and motivate students to sell grift wrap to family and friends. Along with that the volunteer is in charge of placing the order for the gift wraps once the fundraiser has ended.

OTIS SPUNKMEYER - Sept.

Juan Taitague, juan_taitague@yhoo.com

Volunteers will help market and motivate students to sell cookiedough to friends and family. Along with that the volunteer is in charge of placing the order for cookie dough once the fundraiser has ended and ensure accurate and timely distribution of the orders.

E-WASTE & RUMMAGE SALE - April

OPEN

E-waste is a simple way to recycle your old electronics, save the planet and help the school all at the same time! The Rummage Sale is held at the West End Flea Market on Saturday in the COA parking lot. Donate your old, gently used items and you can help ASTI make a profit. We need volunteers willing to work a minimum of 2 hour per shift selling items at the West End Flea Market. We also need volunteers to assist the recycling company during the E-waste.

WRITE AND PROCURE GRANTS-

Debbie Ames, debbie@ameshere.com

Experienced grant-writers are needed to help persuade foundations of the merits of supporting ASTIs STEM education, outreach, a nd special programs.

LEGACY GALA DINNER AND AUCTIONApril 12, 2014

Marguerite Taitague, anjuan.taitague@gmail.com

This year will be our 2nd Legacy Gala Dinner and Auction, it will be held at the Elks Lodge-Alameda. This is a great way to bring the ASTI community along with the outside communities together to have fun and to raise money and raise awareness/advertise the school. Volunteer needs are in the areas of procuring donation items, sponsorship, ticket sales, marketing/publicity, alumni engagement and more.

CHANGE FOR CHANGE

OPEN

Encourage the community to engage in bringing their change as contribution to bring about a change in the ASTI Community to help bridge the education funding gap. Assist the Executive Board with Direct Donation and Pledges.

HELP with events/activities and programs that brings us together to celebrate learning, community, family and cooperation HELP create a welcoming environment at our ASTI community HELP our kids learn to live in harmony with our environment, in keeping with the AUSD and City of Alameda as a Green School HELP operate an effective, efficient, and responsible PTSA. HELP support our Staff, our Students and our entire Community through collaboration.

Please see ASTI PTSA welcome letter on the ASTI website on the Parent Link to learn more about the Programs the PTSA supports and how you can help. Learn about ASTI by getting involved! Please return the Volunteer Profile Form to the ASTI Office. Questions? Contact PTSA or attend any of the PTSA Meetings during 3rd Thursdays of each month.

THANK YOU FOR YOUR SUPPORT !!!

G e t I n vol ve d * S ta y C on n e c t e d * I n sp ir e To ge th e r W e M a k e A D i f f e r e n c e