Professional Documents
Culture Documents
Collective Bill
Version September 2006
Inhalt
1. General ......................................................................................................................... 4 1.1. What is a Collective Bill? .......................................................................................... 4 1.2. Concept of the Collective Bill in IS-U/CCS................................................................ 4 1.2.1. Master Data ........................................................................................................ 4 1.2.2. Documents.......................................................................................................... 6 1.2.2.1. Posting Documents........................................................................................ 6 1.2.2.1.1. Posting Documents in Invoicing................................................................ 6 1.2.2.2. Print Documents ............................................................................................ 8 1.2.3. Changes to Master Data ..................................................................................... 8 2. Customizing .................................................................................................................. 9 2.1. Master Data ............................................................................................................. 9 2.2. Document Type........................................................................................................ 9 2.2.1. Posting Document of a Collective Bill.................................................................. 9 2.2.2. Other Posting Documents for Creation of Collective Bill...................................... 9 2.2.3. Print Document of a Collective Bill .................................................................... 10 2.3. Transactions .......................................................................................................... 10 2.4. Clearing Control ..................................................................................................... 12 2.5. Bill Printout............................................................................................................. 12 3. Invoicing ...................................................................................................................... 13 3.1. Invoicing the Individual Accounts ........................................................................... 13 3.2. Creation of a Collective Bill .................................................................................... 15 3.2.1. Creation of the Invoicing Unit and Due Date Determination .............................. 15 3.2.2. Additional Functions.......................................................................................... 16 3.2.3. Posting Documents........................................................................................... 17 3.2.4. Restrictions....................................................................................................... 18 3.3. Reversal of a Collective Bill .................................................................................... 18 3.3.1. Reversal of a CB Print Document Versus Reversal of an Individual Bill ............ 18 3.4. Collective Bill and Budget Billings .......................................................................... 19 3.4.1. Master Data ...................................................................................................... 19 3.4.2. Budget Billing Plan............................................................................................ 19 3.4.3. Budget Billing Request...................................................................................... 19 3.4.4. Partial Bills ........................................................................................................ 21 3.5. Printing a Collective Bill.......................................................................................... 21 3.6 Graphic Display of a Collective Bill .......................................................................... 23 4. Business Transactions in Contract Accounts Receivable and Payable........................ 25 4.1. Process Collective Bill ............................................................................................ 25 4.2 Payment Run .......................................................................................................... 25 4.3. Automatic Clearing / Account Maintenance ............................................................ 26 4.4. Payment Lot / Cash Payment................................................................................. 26 4.4.1. Allocation at Level of the CB Posting Document Number.................................. 26 4.4.1.1. Full Clearing ................................................................................................ 26 4.4.1.2. Partial Clearing ............................................................................................ 26 4.4.2. Allocation at Level of the Individual Document ................................................. 27 4.5. Writing Off .............................................................................................................. 28 4.6. (Partially) Reset Clearing ....................................................................................... 28 4.7. Dunning Notices..................................................................................................... 28 4.8. Account Balance for the Collective Bill Contract Account ....................................... 29 4.9. Security Deposits / Down Payment Requests ........................................................ 29
Collective Bill
4.10. Interest Calculation...............................................................................................30 4.11. Receivables Adjustment .......................................................................................30 4.12. Installment Plans ..................................................................................................30 5. Migration......................................................................................................................31 5.1. Budget Billing Plan .................................................................................................31 5.2. Other Open Items ...................................................................................................32
1. General
1.1. What is a Collective Bill?
A collective bill groups together individual documents in one collective bill posting document (CB posting document) for the purpose of joint processing. For example, for the creation of bills or for payments. The concept of the collective bill can be used in different areas including the following: Property management companies Housing companies Branch-head office relationships
Example
One utility company supplies the tenants of a housing company. The housing company takes on the payment transactions (payments, reminders, returns, and correspondence) with the utility company for all its tenants and then bills them directly. The housing company is responsible for paying the bills.
Collective Bill
Collector Corp.
Anne Richards
John Smith
Marie Clarke
Normal contract acct cat. with reference to collective bill contract acct
By means of this allocation all payment and possible correspondence transactions are processed by the CB contract account (see figure Payment Data).
Collector Corp.
Anne Richards
John Smith
Marie Clarke
Payment Data
Business transactions (such as payments, dunning creation and so on) from contract accounts payable and receivable, and invoicing take the master data of the CB contract account into account.
1.2.2. Documents 1.2.2.1. Posting Documents A statistical CB posting document is automatically generated for the CB contract account when posting documents are created for individual accounts. The amount of the CB statistical posting document is the total of the amounts of the individual documents. General ledger-relevant posting (if required) always takes places at individual account level. The following technical settings must be made: The posting item of the CB posting document has statistics key S (collective bill item). The items of the individual documents are flagged as follows: o The Substitute document field in contract accounts receivable and payable (DFKKOP-ABWBL) contains the document number of the CB posting document. o The Doc. cat. field in contract accounts receivable (DFKKOP-ABWTP) contains value S (collective bill). As of release 4.63: When document items have no direct reference to a statistical posting document, but their contract account refers to a CB contract account, data is entered in the field Alternative Contract Account for Collective Bills (DFKKOP-ABWKT). This concerns the following documents: o o Reversed clearing documents (such as incoming payments) Payments withdrawn by a return
Collective Bill
Create partial bill (EA11, EA25, EA27) Jointly create bill and partial bill (EATR, EA45, EA46) Request budget billing amounts (EA12, EA28)
Individual documents are grouped to one joint collective bill according to certain common properties, such as the same due date. A CB posting document can be used to include further individual documents, until it is completed for totaling, using transaction Create Collective Bill (Mass Creation) (EA10_COLL). If you cannot include an individual document in any of the existing collective bills, a new CB posting document is automatically created. For more information see the Invoicing section of this document.
When invoicing contracts that are allocated to an individual account of a CB construct, statistical CB posting documents are automatically created in the CB a contract account.
Document Level
Individual documents 471200 and 471300 were posted to the contract accounts of contract account holders Anne Richards and John Smith respectively. These documents can be generated by invoicing, a budget billing request or a partial bill, for example. Since joint CB contract account 8711 is entered in both contract accounts, both individual documents are consolidated in one joint CB posting document. This means that they are both allocated to CB posting document 871100. This CB posting document refers to the business partner Collector Corp. and collective bill contract account 8711. The amount of the CB posting document is the total of the amounts of the individual documents.
Create security deposit (FPSEC1) Calc. interest individually (FPI1) and Interest run (FPINTM1)
The items from due date adjustment are an exception. These items are indicated with clearing restriction 8 during posting. No CB posting document is created for them during posting. They are first requested during the next invoicing run. In exactly the same way the CB posting document is structured during the invoicing. The collective bill is not supported for the following transactions. Likewise the transactions cannot be executed in case of a collective bill: - Transfer post items (FP40) - Deregulation scenarios
1.2.2.2. Print Documents Collective bill print documents are used for the joint creation of bills and for correspondence with the collective bill contract partner. They are created using transaction Create Collective Bill (EA10_COLL). A collective bill print document can be created after the following invoicing transactions, and a collective bill can be printed: Create bill (EA10, EA19, EA26) Create partial bill (EA11, EA25, EA27) Jointly create bill and partial bill (EATR, EA45, EA46) Request budget billing amounts (EA12, EA28)
1.2.3. Changes to Master Data If you want to undo an allocation of a contract account to a CB contract account, you must delete the connection to the CB contract account, by removing the number of the CB contract account from the Coll. bill acct field. As a result, all future posting documents of the contract account are no longer allocated to the CB contract account. If you want to change the allocation to a CB contract account for documents that have already been posted, proceed as follows: 1. Reverse documents 2. Change master data 3. Re-post documents
Collective Bill
2. Customizing
You must establish the following settings in Customizing for processing collective bills.
1. Create a document type for the CB print document. To do this, choose the following in Customizing: SAP Utilities Invoicing Invoice Processing Define
Document Types for Print Documents.
2. Allocate a number range to this document type. To do this, choose the following in Customizing: SAP Utilities Invoicing Invoice Processing Allocate Document Types to Print Documents.
2.3. Transactions
Statistical external main transaction Collective Bill (0075) is delivered by SAP for collective bill postings. The following subtransactions are available for this main transaction:
Ext. Subtrans. Description 0010 0011 0012 0013 0020 0021 0022 0023 0030 0040 0050 0070 Collective bill request CB bill receivable CB partial bill request CB budget billing request Collective bill payment CB credit bill CB credit partial bill CB budget billing payment request CB request interest CB credit interest CBReqCashSecurityDepositReq Cb Req. down payment request
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Collective Bill
Int. Subtrans. 0010 0011 0012 0013 0020 0021 0022 0023 0030 0040 0050 0070
Description Collective bill request CB bill receivable CB partial bill request CB budget billing request Collective bill payment CB credit bill CB credit partial bill CB budget billing payment request CB request interest CB credit interest CBReqCashSecurityDepositReq Cb Req. down payment request
Establish the settings in Customizing as follows: 1. Maintain the corresponding main transactions. To do this, choose the following: Financial Accounting Contract Accounts Receivable and Payable Basic Functions Postings and Documents Document Maintain Document Assignments Maintain Main Transactions. 2. Maintain the corresponding subtransactions. To do this, choose the following: Financial Accounting Contract Accounts Receivable and Payable Basic Functions Postings and Documents Document Maintain Document Assignments Maintain Subtransactions. 3. Maintain the transactions for the collective bill in the transactions for IS-U. In this activity, allocate internal transactions to external transactions. To do this, choose the following: Financial Accounting Contract Accounts Receivable and Payable Basic Functions Postings and Documents Document Maintain Document Assignments Maintain Transactions for IS-U Maintain Transactions for Collective Bill.
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Collective Bill
3. Invoicing
The individual bills are grouped to one collective bill in invoicing. The collective bill also serves as the bill correspondence with the collective bill contract partner. The bill recipient that is maintained in the CB contract account also receives a collective bill for the individual bills.
Example
The tenants of a housing company are billed and invoiced by a utility company over the course of a month. However, the housing company receives a collective bill each month that includes the grouped individual bills of its tenants.
You can select these contract accounts in the executed transactions according to the allocated CB contract account. When invoicing these individual accounts, the procedure for creating the CB posting document (as described above) is followed. In parallel to the creation of individual documents, a statistical CB posting document is gradually generated, to ensure further joint processing of the bill in Contract Accounts Receivable and Payable. The individual posting items are grouped according to the following criteria in one joint collective bill: Origin Posting date Due date Cash discount deadline Cash discount percentage rate Currency Plus/minus sign for amount (credit/receivable)
A statistical collective bill item is only used to include individual documents if the item: Is not already (partially) cleared or reversed
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Has not yet been processed by the Create Collective Bill (EA10_COLL) transaction
In the event Collective Bill: Summarization Criteria (2225), you can also determine additional criteria, such as billing transaction and portion, for the structure of a collective bill. This function is available as of Release 4.61. For further information, see note 542233. A collective bill can group a maximum of 500 individual documents. If this number is exceeded, the system automatically creates a new collective bill. Note that this restriction only applies to the posting documents. The size of the individual documents (number of posting items for an individual document) is irrelevant. No statement can be derived as to the maximum recommended size of the collective bill master data construction (number of individual accounts for a collective bill account). The statistical CB posting items created during invoicing of individual accounts, have clearing restriction Collective bill: Only payable after invoicing the collector (7). The CB posting items and associated individual documents are thus blocked against payments and clearings. As a result, you avoid clearing or partially clearing the items before the CB print document is created. The block is released by the Create Collective Bill (EA10_COLL) transaction. To be able to create a collective bill print document (CB print document), an invoicing order (EITR with document line type Z) is generated for each statistical collective bill item for the Create Collective Bill (EA10_COLL) transaction. The individual bills cannot be printed yet. Only once the Create Collective Bill (EA10_COLL) transaction has been executed you can print individual bills and regulate their posting items. When you create the individual bill, integrated account maintenance is possible for the individual account that is to be invoiced. The same configuration options apply as those for invoicing contract accounts without reference to a collective bill.
Note
The additional Dunn function in invoicing is not supported at individual account level. A combined budget billing and bill due date is not possible for individual bills. No payment method is determined for the individual bills. No payment form is created.
Caution
Since interest calculation is supported in invoicing at both individual account level and at collective bill level, you must suitably configure the system to exclude items from being charged interest more than once. You have the following options for this: Store the interest key either just in the individual account or just in the CB contract account.
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Collective Bill
Use the Central control of additional invoicing functions (TE502) to activate the interest calculation just for clearing types of individual invoicing, or use the clearing type of the collective bill (R4Z). Use event Interest: Item Check (Standard) 2010.
3.2.1. Creation of the Invoicing Unit and Due Date Determination The selected CB posting documents are bundled according to CB contract account and joint due date, and are processed in one print document. No distinction is made regarding the invoicing origin of the CB posting documents. A CB print document can contain the CB posting documents from invoicing of consumption billing and the CB posting documents from the debit entry or budget billing request. You use the Invoicing Grouping (R403) event to group together or separate CB posting documents according to your own criteria. You can, for example, create a collective bill for budget billing requests separately from a collective bill for consumption billings, or you can group together CB posting documents with different due dates in one CB print document. No new due dates are determined when creating the collective bill. All the statistical CB items that are processed in the CB print document obtain the original due date that was determined when invoicing the individual accounts. This due date is then passed onto the CB print document at individual document level.
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Caution
Therefore at the start of the Create Collective Bill (EA10_COLL) transaction, enter the date in the Due date for net payment field in the General selections group frame. The date must be far enough ahead in the future so that the payment deadline is adhered to.
Note
Since the CB posting documents with the same due date are grouped into one CB print document, you can minimize the volume of correspondence for each CB contract account, by using a payment condition in the CB contract account. This payment condition determines a fixed day within each month as the payment date. For example, payment is due on the 15th of the following month, rather than due in 14 days. By doing so, you can ensure that the collective bill recipient only receives a CB bill once a month. 3.2.2. Additional Functions The Create Collective Bill (EA10_COLL) transaction supports the most important additional invoicing functions: Account maintenance at CB contract account level Selection of subitems for bill display Dunning of open items of the CB contract account Interest calculation for the open items of CB contract account Request with collective bill due date adjustment: With this function, CB posting documents that are posted between two CB creations in contract accounts receivable and payable can be billed to the customer in his/her next collective bill and can be paid. To activate the function, choose the following in Customizing: Financial Accounting Contract Accounts Receivable and Payable Organizational Units Assign Company Codes to Responsible Company Code. Here you activate the Total Invoice field. The due date of these CB posting documents is synchronized with the due date of the collective bill. The due date of the associated original items is also adjusted. The CB posting documents already have clearing restriction 8 during posting, meaning that it is not possible to clear the respective item. You use event 0042 to give items a clearing restriction. You can control at which level (collective bill/individual bill) the clearing restriction is set. Note that the CB posting document always adopts the clearing restriction of the individual items (independent of event 0042) during manual posting. During creation of the collective bill, those CB items are selected as standard whose original documents do not have clearing restriction 8. The original documents were normally processed in single invoicing.
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Collective Bill
You can use event IS-U Invoicing: Selection of Items with Cl.Rle 8 (R411) to individually select documents with clearing restriction 8 for creation of the collective bill. Items that have not been taken into account are made available again for the next time a collective bill is created. The information for the selected CB items is added to the print document as print document lines with document line type SYCNDD. The amounts of these items are included in the final bill amount and the clearing restrictions are removed from the items. Their due date is adjusted. When the CB print document is reversed, only the statistical collective bill item has clearing restriction 8. A collective bill document is also generated for the individual account items without reference document number (and without clearing restriction). During collective bill creation, clearing type Create collective bill (R4Z) is used as standard. Provided that the additional functions are to be integrated into the Create Collective Bill (EA10_COLL) transaction, you must establish the correct settings in Customizing for this clearing type.
Caution
Since interest calculation is supported in invoicing at both individual account level and at collective bill level, you must suitably configure the system to exclude items from being charged interest more than once. You have the following options for this: Store the interest key either just in the individual account or just in the CB contract account. Use the Central control of additional invoicing functions (TE502) to activate the interest calculation just for clearing types of individual invoicing, or use the clearing type of the collective bill (R4Z). Use event Interest: Items (Standard) 2010.
3.2.3. Posting Documents The primary task of the Create Collective Bill (EA10_COLL) transaction is to process the CB posting documents that were created by invoicing individual accounts for one print document. In doing so there is no bill posting, and no separate posting documents are generated. New posting documents can, however, be generated within integration of additional invoicing functions such as account maintenance, interest calculation and so on. 3.2.4. Restrictions The following functions are not possible:
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Entry of an alternative application form for the creation of a collective bill from budget billing requests. The CB form from the CB contract account is always used (table TE633 is not used for the Create Collective Bill (EA10_COLL) transaction). Outsorting of collective bills
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Collective Bill
Note
See note 402011 for up to and including SAP IS-U/CCS 4.62.
3.4.3. Budget Billing Request You can group individual budget billing requests to a joint budget billing request, to simplify the correspondence with the collective bill contract partner, for example. In the function Request Budget Billings, execute transaction Mass Proc.: Request BB Amounts (EA28) or Request Budget Billings (EA12). The procedure described in section 3.1 for invoicing individual accounts also applies in this case. You can select the budget billing amounts to be processed using the CB contract account. You select the CB contract account number and selection date as selection parameters. The system uses the selection date to compare the debit entry date of the budget billing items, and to ascertain which of them are relevant. When you create the budget billing request, a CB posting document is either generated or gradually enhanced, to guarantee joint processing of the budget billing items in contract accounts receivable and payable. This CB posting document, which represents the budget billing requests, is also described as a budget billing collective bill.
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Stat. key: S
A budget billing request for M M/DD/YYYY generates the statistical collective bill request in the collective bill account!
The budget billing due date is the most important criterion for grouping budget billing amounts to one CB posting document. Only budget billing requests with the same due date are bundled to one budget billing collective bill. The CB posting document number is entered in the budget billing item as the alternative document number, with alternative document type S (collective bill). Clearing restriction 6 is deleted. As a result, the budget billing item itself is blocked against further changes to the document and the due date, and can only be regulated by the budget billing collective bill. If you processed the gradually created budget billing collective bill using transaction Create Collective Bill (EA10_COLL) you cannot include further budget billing requests in this budget billing collective bill. If you want to undo the allocation of a budget billing request to a budget billing collective bill, you must reverse the budget billing request at individual account level. To do this you call up transaction EA15 (for all other print documents too). The alternative document number of the collective bill is deleted from the budget billing item and the amount of the CB posting document is adjusted. Until now it was possible to remove the CB number from the budget billing item directly in the budget billing plan. This procedure for reversing a collective bill at budget billing plan level is no longer supported.
Note
In the table System Parameters for BB (TE633) the payment method is not determined for transaction Request budget billing amount. It is handled the same way as in the direct debit procedure.
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Collective Bill
3.4.4. Partial Bills You can group individual partial bills to one joint bill, to simplify correspondence with the collective bill contract partner, for example. In function Create Partial Bill, execute transaction Create Partial Bill (EA27) or Create Partial Bills (Mass Creation) (EA11). The procedure described in sections 3.1 (invoicing individual accounts) and 3.3 (reversing a collective bill) also applies in this case. You can select the partial bills using the CB contract account. You enter the CB contract account number and selection date as selection parameters. The system uses the selection date to compare the debit entry date of the budget billing items, and to ascertain which of them are relevant. When you create the partial bills, a statistical CB posting document is either generated or gradually enhanced, to guarantee joint processing of the debit entries in contract accounts receivable and payable. The partial bills are bundled according to their due date (usually their budget billing due date) to one CB posting document. The partial bill document number is stored in the budget billing plan items. The CB posting document number is entered in the partial bills as the alternative document number with alternative document category S. With partial bill creation, the budget billing items are blocked against further changes to the amount and the due date. The partial bills can only be regulated by the collective bill. If you processed the gradually created budget billing collective bill using transaction Create Collective Bill (EA10_COLL), you cannot include further partial bills in this budget billing collective bill.
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Normally a cover sheet (a bill grouping together the individual bills) is created for the collective bill recipient. The printed collective bill is created in the same way as an individual bill. Although the amounts of the CB posting document are listed here instead of the information about the individual contract billings with quantities and price specifications. You can print information about clearings by integrated account maintenance and subitems of the CB contract account. Structure of a collective bill: Collective bill 1 - amount Collective bill 2 - amount Account maintenance Items for bill display (subitems)
You can also print individual bills. To do this, select the Print single documents too field in the Selection parameters group frame. Since no print orders exist for the individual documents, the print documents of the individual bills are selected using the alternative document number of the collective bill.
Note
As of Release 4.64, you can print selected individual bills using certain criteria. To do this, use event IS-U Collective Invoice Print: Select Individual Invoices (R439). You cannot use transaction Print Out Print Document (EA60) to print or reprint the individual bills. You can also use the field Only New Individual Documents in the selection parameter group frame. If you select this field, only individual bills that have not yet been allocated to a previous collective bill are printed. You can use this function, for example, after a CB document has been reversed and recreated. This enables you to print reversals of individual bills that have been executed since the previous creation of the CB document. A collective bill can be reprinted. To do this, enter the first print date in the Reprinting group frame. You can use transaction Display Print Document (EA40) to simulate printing a collective bill. You must bear certain special features for simulation in mind, including the following; no alternative bill recipient is determined, dispatch control is not possible, and the print date is not set. You can also use transaction Display Print Document (EA40) to simulate the individual bill. The data from the collective bill print document and possible data from the individual bills are available in the collective bill form that is stored in the CB contract account. You correspondingly maintain one of the application forms you used from form class IS_U_BI_COLLECTIVE_BILL_NEW using the Maintain Application Form (EFRM) transaction.
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Collective Bill
Billing
Bill
Clearing type R41, R42, R43 Reason for creation 01
Partial bill
Clearing type R5 Clearing for creation 03
CB print document ERDK Print index EITERDK Collective bill DFKKOP CB printout
Clearing restriction 7 was deleted
CB account level
CB invoicing
Clearing type R4Z reason for creation 05
Reversing the collective bill, does not automatically reverse the individual bills
CB reversal of print doc. ERDK Print index EITERDK Collective bill DFKKOP CB printout
Clearing restriction 7 is set
CB Reversal (EA15)
Clearing type R4Z Reason for creation 04
CB account level
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The following graphic represents how the CB print document technically accesses data in the individual print documents, for example, how it is used in the print report.
ERDK OPBEL .. .
. ..
...
...
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Collective Bill
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A payment block or deferral is only taken into account if it concerns the CB posting document. A payment block or deferral of an individual document within a collective bill is not taken into account.
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Collective Bill
Example
See figure Document level. A payment of 150 UNI is made towards CB posting document 8711. Clearing can take place as follows, for example: Document 4712 is fully cleared, 4713 is partially cleared. The data in the documents is now as follows: Document 8711: Item 1, Subitem 0: Still open 198 Item 1, Subitem 1: Cleared with payment document 9999 Document 4712: Item 1, Subitem 0: Fully cleared with payment document 9999 Document 4713: Item 1, Subitem 0: Still open 198 Item 1, Subitem 1: Cleared with payment document 9999
4.4.2. Allocation at Level of the Individual Document This type of allocation is an exception, since the collective bill contract partner is responsible for payment, and not the individual contract partner. Both the allocation options and clearing are described in section Partial Clearing.
Caution
A maximum of 999 subitems can be mapped.
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choose whether the payment on account is posted to either the individual account or the CB account. Note
The partial clearing reset is recommended in the following case: After the collective bill has been paid, it appears that one individual bill is incorrect. You do not have to reverse the total payment and reallocate it; rather you can run a partial reset for this individual account. As of release 4.64, if you select Retain distribution to accounts, a payment on account is created for this individual account. This can then be taken into account when you re-invoice the individual account.
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Collective Bill
The CB posting document is not broken down into individual documents for dunning printout. If required, you must provide this information yourself for the dunning form. When you dun collective bills, the following restrictions apply: Only information from the CB contract account is used in the dunning notice. The contracts, installations and connection objects are not listed in the form. A payment block or deferral is only taken into account if it concerns the statistical CB posting document. A payment block or deferral of an individual item within a collective bill is not taken into account. The blocking function is not available for collective bills. Dunning does not take place when invoicing at individual account level. The CB contract account is dunned during invoicing (transaction Create Collective Bill), if the Invoicing dunn. field is selected for the Create collective bill (R4Z) clearing type. For more information see Customizing: SAP Utilities Invoicing Invoice Processing Define Control for Additional Invoicing Functions. Based on these restrictions, we do not recommend a collective bill for private customers with several connection objects (such as apartment building and vacation home).
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Collective Bill
5. Migration
5.1. Budget Billing Plan
When you migrate a budget billing plan using migration object BBP_MULT, the system recognizes that the corresponding contract account belongs to a collective bill. As a result, the items of the budget billing plan automatically have clearing restriction 6. How you proceed further depends on the respective budget billing procedure: 1. Statistical procedure Before you can migrate the budget billing payments, you must generate all due date requests in the IS-U System that have already been requested or paid in the legacy system. To do this, use transaction Mass Process.: Request BB Amounts (EA28) or Request Budget Billings (EA12). You can no longer use transaction Create Collective Bill to change the collective bills generated in this way once they have been processed. Afterwards you can use migration object PAYMENT to migrate the budget billing payments. 2. Partial bill procedure Once you have migrated the budget billing plan, you must first migrate the partial bills. You use object DOCUMENT (legacy system subject to partial bill procedure) or BBP_DOC (legacy system subject to statistical procedure) to do this. In doing so, the partial bills are automatically allocated to a collective bill. Therefore you can then finally migrate the payments directly. In both cases the reference to an existing CB posting document number in the legacy system is lost.
Caution
If you have informed the customer of the old CB posting document number, problems can occur when allocating payments.
Solution:
Migration object BBP_CB_TAB allows you to migrate the old document numbers. It is written in table Allocation of Budget Billing Due Date to Coll. Doc. Number (TEM_BBP_CB) and is then available for further processing. When invoicing requests budget billing due dates, the system checks whether a document number exists in the legacy system. If this is not the case, the old document number is entered in the CB posting document as a reference document number. To improve the performance for future invoicing runs, you can define in table Processing Control of Table TEM_BBP_CB (TEM_BBP_CB_CNTRL), whether this check should be activated.
In this way you can allocate a payment using the reference document number.
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Note
In the statistical procedure you must first migrate migration object BBP_CB_TAB after you have migrated the budget billing plan and before the due dates are requested. In the partial bill procedure, migration object BBP_CB_TAB can be migrated after the partial bills have been paid, since the reference document number was already migrated with the partial bills.
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