CHAPTER I

Introduction Our system is faculty monitoring system that monitors the attendance, analyze faculty performance through Relative Performance and Improvement reports of the faculty staff and also their skills requirements in faculty qualifications maintain contract documents and define triggers to remind faculty administrator and designations. The faculty monitoring is used to monitor the faculty members information and Maintain contract documents and define triggers to remind faculty and administrators access requisite skill sets as detailed out by the management, and identify knowledge gaps maintain comprehensive faculty information including qualifications and skill sets faculty suitability for courses is intelligently identified and suggested based on subject requirements and faculty qualifications. Nowadays information technology is very important because of the fast innovation of the companies, and education. The system caters the monitoring part of the faculty. The system can help the school to easily identify who did not teach in the class and the systems can help monitor the reports of every teacher and schools such as performance attendance and the teacher s class that he/she not attended. The system focus on monitoring the faculty of the school this system is best used to be able to know if each of the persons involved in the faculty really doing its job or not and to be able to monitor the faculty staffs late and absences and the performance of the faculty staff. And to monitor faculty staff, faculty scheduling and faculty advising.

Maintain comprehensive faculty workload details for each term Workload adjustments are also facilitated Track faculty sabbaticals and subsequently identify and assign faculty members who can substitute for the absent faculty members identify gaps and shortcomings in faculty teaching methods analyze faculty performance through Relative Performance and Improvement reports incorporates Feedback Engine which

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supports "Single subject Faculty Evaluation" to compare and evaluate faculty across departments, domains and subjects.

Project Overview The proposed project is faculty monitoring system and its focus on monitoring the Faculty profiling Maintain comprehensive faculty information including qualifications and skill sets Faculty suitability for courses is intelligently identified and suggested based on subject requirements and faculty qualifications. Faculty Scheduling

Maintain comprehensive faculty workload details for each term Workload adjustments are also facilitated. Track faculty sabbaticals and subsequently identify and assign faculty members who can substitute for the absent faculty members.

Performance Management

Identify gaps and shortcomings in faculty teaching methods. Analyze faculty performance through Relative Performance and

Improvement reports. Page 2

Incorporates Feedback Engine which supports "Single subject Faculty Evaluation to compare and evaluate faculty across departments.

THE PROBLEM DOMAIN The proponents found out that the problems encountered by the schools are: STATEMENT OF THE PROBLEM The proponent found out that the problems encountered by the schools are:

1. what your project will address You should identify and define the problem or situation good solutions defend on accurate identification of the problem at hand question that should be asked at the beginning include what is really going on here? What problems are we having? What exactly do we need to solve or do? And there is another deeper problem here? Background and the objectives of the project The goal of this project is to make the faculty monitoring easier to easily monitor the faculty members schedules availability performance and the reports of every faculty members daily reminders. 1. What initiated the project Could be Page 3

The problem with the manual system their using and the problem in recording of information of the faculty members.

a. Current relevant institutional gaps There are changes that will happen in implementing the system and these are the following gaps: No more manual recording of information Fast and efficient services More productive workers No more manual doing of important reports

b. Improvements/enhancements to the current running system

We should improve and enhance the components from manual to systemize to become fast and efficient in terms of recording information of faculty members to avoid the lost of files.

c. Request by users/clientele for systems development initiated

The users/clienteles request is a significant part in developing and enhancing the system. It is an advantage to the developers to know those features that needed to

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include in the system to make project a successful one. The user requests are the following: Simplified system environment Easier navigation of menus Security Make the system has two levels of access, one for the users and one for the administrator.

A. SIGNIFICANCE AND SCOPE OF THE PROJECT

The importance of this project is to monitor the faculty staff. The system has two levels of access, one for the user and one for the administrator. This is a local community Faculty Monitoring System. Only the administrator has privileged to archive the information of the student. Faculty reports will be generated automatically, it maintain proper format, whenever a student visit at the school. The system maintains records of each faculty staff that admitted to the school. Printing of reports is included in the system. The proposed Collection System used Java application which is netbeans7.3.1-javase-windows. This software is used in developing the design of

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user interfaces which required jdk-6-windows-i586 installer. The proponent used MySQL as its back end and mysql-connector-java-5.1.22bin to connect to the database. In case of any malfunction or crash, the data is still available on another disk.

B. DOCUMENTATION OF EXISTENCE AND SERIOUSNESS OF THE PROBLEM

The existence of the problems was identified by the users of the system. Problems such as redundancies of work, manual monitoring the faculty members and slow flow of inputting date are in reality. Those problems are said to be serious due to the fact that school administrator is involved. The administrator is responsible for monitoring the faculty members. If the administratorignores those problems, there is a possibility that bigger problems will exist from those small problems thus unsatisfactory situation in monitoring the faculty information.

1. Documentation of current system The faculty department uses excel to input the information of

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newly hired employee, faculty schedules faculty information qualifications and skill sets designation faculty performance relative performance and improvement reports

2. Problems identified with the existing system

They dont have a running system they only using manual system. And their manual system the problem is when the file is lost For example the list of students that they have written in the registration cards and if its lost all the files and documents is not able to use. And slow recording the files of each faculty members.

3. Process models of existing system contributing the problem

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4. Data models of these existing systems

5. Data (or any form of statistics that maybe relevant to prove existence and seriousness of the identified problems.

C. REVIEW OF EXISTING ALTERNTIVES

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Description of how users/clientele currently cope the problem They were talking to the students who did some violations and after that they give some advices and counseling. When the teachers have their late absences they will held a meeting regarding of the absences and late of the teachers.

Assess the best available resources for addressing the problem They were talking to the students who did some violations and after that they give some advices and counseling and they talk to the parents of the students. When the teachers have their late absences they will held a meeting regarding of absences and late of the teachers.

Describe how you propose to take advantage of existing and current best practices in your project. We will do a running system in the faculty staffs that can help them to fix their issue and problems.

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