FI FB50 THL Post Journal

Work Instruction
FB50 - THL - Post Journal
Purpose Use this procedure to enter and edit G/L account docu ent! Document Entry When a docu ent entr" is ade in the s"ste # the s"ste auto aticall" checks $hether all necessar" in%or ation has &een entered in the docu ent! There are a %e$ options a'aila&le %or use $hen enterin( a docu ent! Park *ocu ent )han(e docu ent *ispla" docu ent +e'erse document )han(e parked docu ent *ispla" parked docu ent *elete parked Post *ocu ent
Subsequent Processing Normal docu ent nu &er created! ,or al docu ent nu &er created %or parked docu ents!
Document Number To post the rele'ant a ounts to the associated G/L accounts!
-onda"# Januar" ./# .000
FI1FB501THL1Post Journal!udc
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Work Instruction
GL &alance is updated!
User is not authori5ed to post a docu ent directl" or re6uires the docu ent to &e re'ie$ed &e%ore postin(! Parked docu ent does not update GL &alance!
Purpose and Description
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Work Instruction
docu ent Post parked docu ent
Trigger Per%or this procedure $hen "ou need to chan(e an accountin( docu ent $ith 2 o% 7 statuses 8Hold# Park# and Post9! Menu Path Use the %ollo$in( :;P <as" ;ccess enu path8s9 to &e(in this transaction= ;ccountin( > Financial ;ccountin( > General Led(er > Postin( > FB50 - <nter G/L ;ccount *ocu ent ;ccountin( > Financial ;ccountin( > General Led(er > *ocu ent > Parked *ocu ents > FB?0 - Post/*elete
Transaction Code FB50# FB?0
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Work Instruction
Screen Flow
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Work Instruction
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Work Instruction
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Work Instruction
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Work Instruction
Procedure 1 In :;P# start the transaction usin( the enu path or transaction code! S!P Easy !ccess
" # $ '
*ou&le-click the !ccounting node *ou&le-click the Financial !ccounting node *ou&le-click the %eneral &edger node *ou&le-click the Posting node !
! ! !
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Work Instruction
*ou&le-click the F)'* + Enter %,& !ccount Document node !
Enter Company Code
;s re6uired# co plete/re'ie$ the %ollo$in( %ields= !n +/A/) organi.ati onal unit used to pro/ide a sel0+ contained set o0 accounts &egally required balance sheets and Pro0it and &oss statement s are generated at the Company Code le/el Se/eral Company *escription
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Work Instruction
Codes can be set up within each Client to manage the accounts Field E1ample2 5281 R )o pan" )ode 3 )lick the Continue &utton !
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Work Instruction
Enter %,& !ccount Document2 Company Code '"31
)lick the Editing options &utton
Editing options helps "ou to custo i5e the screento easil" use Enter %,& !ccount Document!
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Work Instruction
!ccounting Editing 5ptions
1* )lick the Scroll Down &utton
11 )lick the Document date equals pstg date check &oB ! 1" )lick the Doc type option drop-do$n list ! !
1# )lick the $ Entry with short name list ite
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Work Instruction
1$ )lick the Sa/e &utton 1' )lick the )ac6 &utton
! !
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Work Instruction
1( ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= The date +/A/) on which the original document was created *escription
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Work Instruction
Field E1ample2 31.10.2008 R *ocu ent *ate
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Work Instruction
7 The +/A/) document header te1t contains e1planati ons or notes which apply to the document as a whole8 that is8 not only 0or certain line items The date on which a transactio n in S!P will be posted to the appropria te accounts S!P will de0ault this 0ield to be the current
*escription
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Work Instruction
date8 but changes are allowed For items to be posted in a 0uture or past period8 you must enter the posting date Field E1ample2 Acc.Meeting &Conference *oc!Heade r Te1t E1ample2 31.10.2008 R Postin( *ate 1- )lick the %,& acct edit %ield !
13 ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= The +/A/) document header te1t contains *escription
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Work Instruction
e1planati ons or notes which apply to the document as a whole8 that is8 not only 0or certain line items Field E1ample2 Acc.Meeting &Conference R *oc!Heade r TeBt 14 )lick the D,C drop-do$n list "* )lick the 9 Credit list ite ! !
"1 ;s re6uired# co plete/re'ie$ the %ollo$in( %ields=
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Work Instruction
The +/A/) amount in local currency to be posted against the %,& account speci0ied Field E1ample2 4830 R ; ount in doc!curr!
*escription
"" )lick the Cost center possi&le entries &utton Cost Center :1;
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Work Instruction
"# ;s re6uired# co plete/re'ie$ the %ollo$in( %ields=
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Work Instruction
!n +/A/) organi.ati onal unit within a controllin g area that represent sa de0ined location o0 cost incurrenc e Field E1ample2 5403403 R )ost )enter
*escription
"$ )lick the Continue &utton Cost Center :1; 1 Entry 0ound
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Work Instruction
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Work Instruction
"' )lick the Copy &utton
"( ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= Contains +/A/) an e1planato ry te1t on the line
*escription
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Work Instruction
item Field E1ample2 !ccrual Meeting < Con0erenc e 5ct 08 R TeBt "- *ou&le-click the Te1t edit %ield !
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Work Instruction
Correct %,& account item
"3 ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= !n +/A/) additional in0ormatio n re0erence 0ield in the line *escription
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Work Instruction
item Field E1ample2 !cc Meeti ng RY R ;ssi(n ent
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Work Instruction
"4 )lick the )ac6 &utton
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Work Instruction
#* )lick the Enter &utton
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Work Instruction
#1 )lick the %,& acct edit %ield
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Work Instruction
%eneral &edger !ccount :1;
#" ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= Contains +/A/) the number o0 the %,& account to which the *escription
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Work Instruction
transactio n 0igures are updated =t records /alue mo/emen ts in a company code and represent s the %,& account items in a chart o0 accounts Field E1ample2 144* R G/L account
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Work Instruction
## )lick the D,C drop-do$n list #$ )lick the 9 Credit list ite
! !
#' ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= The +/A/) amount in *escription
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Work Instruction
local currency to be posted against the %,& account speci0ied Field E1ample2 * R ; ount in doc!curr!
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Work Instruction
#( *ou&le-click the Te1t edit %ield Correct %,& account item
#- ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= !n +/A/) additional in0ormatio n re0erence

*escription
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Work Instruction
0ield in the line item Field E1ample2 !cc Meeti ng RY R ;ssi(n ent
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Work Instruction
Contains +/A/) an e1planato ry te1t on the line item Field E1ample2 !ccrual Meeting < Con0erenc e 7> 5ct 08 R TeBt
*escription
#3 )lick the )ac6 &utton
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Work Instruction
#4 )lick the Simulate &utton $* )lick the Enter &utton !
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Work Instruction
$1 )lick the Enter &utton Document 5/er/iew
$" )lick the Ta1es &utton
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Work Instruction
Ta1 items
$# )lick the Continue &utton
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Work Instruction
Document 5/er/iew
$$ )lick the )ac6 &utton =n0ormation
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Work Instruction
$' )lick the Continue &utton
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Work Instruction
$( )lick the 9old &utton
9old Document2 This is %or short ter and is used $hen transaction *r or )r is uncertain! Generall" this is also used %or eBternal purposes i!e! an ad'ance %ro a potential custo er!
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Work Instruction
9old Document
$- ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= ! +/A/) temporar y 6ey that identi0ies each document in a company code in a speci0ic 0iscal year Field *escription
E1ample2 Acc.RY R Te porar" docu ent nu &er $3 )lick the 9old document &utton !
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Work Instruction
$4 )lick the E1it &utton
This essa(e is displa"ed indicatin( that the created docu ent is on hold!
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Work Instruction
E1it Editing
'* )lick the >es &utton
The docu ent has &een created $ith 9old status! In the neBt steps# "ou $ill see ho$ to (et the held docu ent no! ?!cc 7>? to continue $orkin(! S!P Easy !ccess
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Work Instruction
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Work Instruction
'1 *ou&le-click the F)'* + Enter %,& !ccount Document node ! Enter %,& !ccount Document2 Company Code '"31
'" )lick the Tree on &utton '# )lick the 9eld documents node
! !
@4/34
Work Instruction
'$ *ou&le-click the !CC 7> node
9eld document node contains all held docu ents! It helps "ou to easil" na'i(ate to the docu ents that "ou $ill &e $orkin( $ith! '' )lick the Tree o00 &utton ! &utton !
'( )lick the %,& acct 1$$1*1** line ite
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Work Instruction
'- )lick the =nsert row &utton '3 )lick the Enter &utton !
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Work Instruction
'4 ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= Contains +/A/) the number o0 the %,& account to which the transactio n 0igures are updated =t records /alue mo/emen ts in a company code and represent s the %,& account items in a chart o0 accounts Field E1ample2 41401010 R G/L acct (* )lick the D,C drop-do$n list (1 )lick the S Debit list ite ! ! *escription
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Work Instruction
(" ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= The +/A/) amount in local currency to be posted against the %,& account speci0ied Field E1ample2 5000 R ; ount in doc!curr! (# )lick the Cost Center possi&le entries &utton ! *escription
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Work Instruction
Cost Center :1;
($ )lick the Tab &ist ta&
5./34
Work Instruction
Cost Center :1;
(' )lick the Cost center
enu ite
(( ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= !n +/A/) organi.ati onal unit within a controllin *escription
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Work Instruction
g area that represent sa de0ined location o0 cost incurrenc e Field E1ample2 54* R )ost )enter
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Work Instruction
(- )lick the Continue &utton
Cost Center :1; "3 Entries 0ound
(3 )lick the '$*#$*$ list ite (4 )lick the Copy &utton !
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Work Instruction
-* *ou&le-click the Te1t edit %ield
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Work Instruction
-1 ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= !n +/A/) additional in0ormatio n re0erence 0ield in the line *escription
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Work Instruction
item Field E1ample2 !cc Meeti ng HY R ;ssi(n ent
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Work Instruction
Contains +/A/) an e1planato ry te1t on the line item Field E1ample2 !ccrual Meeting < Con0erenc e 9> 5ct 08 R TeBt
*escription
-" )lick the )ac6 &utton -# )lick the Enter &utton
! !
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Work Instruction
-$ ;s re6uired# co plete/re'ie$ the %ollo$in( %ields=
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Work Instruction
The +/A/) amount in local currency to be posted against the %,& account speci0ied Field E1ample2 * R ; ount in doc!curr!
*escription
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Work Instruction
-' )lick the Par6 &utton
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Work Instruction
-( )lick the E1it &utton
This essa(e is displa"ed indicatin( that the docu ent has &een parked!
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Work Instruction
E1it Editing
-- )lick the >es &utton S!P Easy !ccess
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Work Instruction
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Work Instruction
-3 *ou&le-click the Document node -4 *ou&le-click the Par6ed Documents node 3* *ou&le-click the F)@* + Post,Delete node Post Par6ed Document2 =nitial Screen
! ! !
31 )lick the Document list &utton
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Work Instruction
&ist o0 Par6ed Documents
3" )lick the Document type edit %ield
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Work Instruction
Document Type :1; 4- Entries 0ound
3# ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= ! 6ey that +/A/) identi0ies which group o0 document s this document *escription
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Work Instruction
will be assigned Document s o0 the same type contain common in0ormatio n which is rele/ant to posting and update o0 the /alue 0ields in the database Field E1ample2 SA R *ocu ent T"pe
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Work Instruction
3$ )lick the E1ecute &utton
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Work Instruction
Post Par6ed Documents2 &ist
3' *ou&le-click the (1******(# ite
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Work Instruction
Edit Par6ed %,& !ccount Document (1******(# '"31 "**3
3( ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= The +/A/) amount in local currency to be posted against *escription
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Work Instruction
the %,& account speci0ied Field E1ample2 5830 R ; ount in doc!curr!
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Work Instruction
7 The +/A/) amount in local currency to be posted against the %,& account speci0ied The amount in local currency to be posted against the %,& account speci0ied Field E1ample2 * ; ount in doc curr E1ample2 5830 R ; ount in doc!curr!
*escription
3- )lick the Simulate &utton 33 )lick the Enter &utton !
4@/34
Work Instruction
34 )lick the Enter &utton 4* )lick the Enter &utton
! !
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Work Instruction
Document 5/er/iew
41 )lick the Ta1es &utton
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Work Instruction
Ta1 items
4" )lick the Continue &utton
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Work Instruction
Document 5/er/iew
4# )lick the )ac6 &utton =n0ormation
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Work Instruction
4$ )lick the Continue &utton
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Work Instruction
4' )lick the Edit
ain
enu
4( )lick the Edit !cct assignment templates Sa/e !ccount !ssignment Template CtrlAF' enu ite ! The ;ccount ;ssi(n ent Te plate $ill help "ou to enter transactions that o%ten occur in the sa e G/L account!
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Work Instruction
Sa/e !ssignment Template
4- ;s re6uired# co plete/re'ie$ the %ollo$in( %ields= ! pattern +/A/) document that can be used 0or recurring Bournal entries in sub+ ledgers Field E1ample2 Acc.Meeting &Conference R ;ct asst te p! 43 )lick the Continue &utton ! *escription
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Work Instruction
44 )lick the Tree on &utton 1* * 1* 1 1* "
)lick the !ccount assignment templates0or items node ! )lick the !CC MEET=N%<C5NFE7ENCE node )lick the Tree o00 &utton ! !
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Work Instruction
1* # 1* $
)lick the Post &utton )lick the Enter &utton !
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Work Instruction
1* ' 1* (
)lick the Enter &utton )lick the Enter &utton
! !
=n0ormation
1* -
)lick the Continue &utton
This dialo( &oB is displa"ed indicatin( that the ;ccountin( *ocu ent has &een posted!
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Work Instruction
1* 3
)lick the E1it &utton
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Work Instruction
Post Par6ed Document2 =nitial Screen
1* 4
)lick the E1it &utton
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Work Instruction
7esult Cou ha'e created a G/L account docu ent $ith Hold status and then chan(es $ith Park status! Finall" "ou ha'e posted the docu ent! ade
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FI FB50 THL Post Journal

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FI FB50 THL Post Journal

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Work Instruction

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

Purpose and Description

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

docu ent Post parked docu ent

Transaction Code FB50# FB?0

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

*ou&le-click the F)'* + Enter %,& !ccount Document node !

Enter Company Code

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

Enter %,& !ccount Document2 Company Code '"31

)lick the Editing options &utton

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

!ccounting Editing 5ptions

1* )lick the Scroll Down &utton

1# )lick the $ Entry with short name list ite

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

1$ )lick the Sa/e &utton 1' )lick the )ac6 &utton

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

Enter %,& !ccount Document2 Company Code '"31

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

Field E1ample2 31.10.2008 R *ocu ent *ate

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

"1 ;s re6uired# co plete/re'ie$ the %ollo$in( %ields=

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

"# ;s re6uired# co plete/re'ie$ the %ollo$in( %ields=

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

FB50 - THL - Post Journal

"' )lick the Copy &utton

Enter %,& !ccount Document2 Company Code '"31

FB50 - THL - Post Journal

-onda"# Januar" ./# .000

ou&le-click the F)' + Enter %,& !ccount Document node !

Field E1ample2 31.10.2008 R ocu ent ate