Annexure to the Joining Letter

On your date of joining, you are compulsorily required to bring the following
documents:

I. Academic Records:

a) Matriculation & Inter/Higher Secondary Mark sheets.

b) All semester mark sheets for Post Graduation, Graduation & Diplomas. If the
final semester mark sheet is yet to be issued by the university, you are required
to submit the same before you complete the Initial Learning Programme.
c) Degree certificate/ Provisional certificate for Post-Graduation, Graduation &
Diplomas. If the same is awaited from the university, you are required to produce
the ‘Course Completion Certificate’ issued by your Institute Head or Director,
which is only a temporary arrangement.

II. Previous Employment (if any):

Relieving Order from your previous employer(s) is a mandatory requirement
This document should be issued on the letterhead of the company, duly signed
and sealed, clearly stating your name, designation, the period for which you
were employed and the date with effect from which you have been relieved.
You will be required to mention your Provident Fund Number under your
previous PF coverage if you intend to transfer the same to your new TCS
account.

Note: In the event of your not being able to produce this document on your
joining for the Initial Learning Programme, we will not be able to permit you to
undergo the Initial Learning Programme.

III. Other Relevant Documents/Requirements:

a) Birth Certificate issued by the concerned government authorities. Please

note that Std X./XII Marksheets / Certificates from the hospital/
Community and Nativity Certificate will not suffice. In case you do not
possess a Birth Certificate containing your name, date of birth and place
of birth, you are needed to obtain an Affidavit signed by a Notary with
these details. Since this is a temporary arrangement, you will be required
to furnish the Birth Certificate prior to completion of the ILP.
b) A valid passport (if any)
c) Offer Letter, Joining Letter
d) 12 Passport size photographs
e) Date of birth and other details of the person you would like to nominate
for Gratuity, Superannuation, Provident Fund and Health Insurance
Scheme
f) An affidavit/notarised undertaking that there is no criminal offence
registered/pending against you

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 NOTE: The Originals of these documents along with one set of attested
photocopies of each Need to Provide on joining for ILP: The original
documents stated above will be returned to you after scrutiny. You should
necessarily have completed all course formalities, including Project Work
and Viva from your respective Institute before you report for the Initial
Learning Programme. No leave is permissible during the ILP.

IV. Service Agreement:

Only one Surety is required to complete the formalities in your Service

Agreement. The Service Agreement (enclosed) needs to be duly completed,
bearing your Surety’s signature on the bottom part of all pages and at the
designated places on the last page. A surety can be a person who is an
Income Tax payee or who possesses landed property.

You are required to produce the following documents as an annexure to the

Service Agreement. Only attested copies would be accepted.

• Original or attested photocopy of LATEST (Form 16 / PAN Card / IT

Returns (acknowledged copy of IT Assessment order copy)

OR

• Original/ Attested photocopy of the Land Deed or Land Passbook (for those
having Agriculture as occupation) along with a recent Valuation certificate of
the property (in English only) from the competent authority, duly signed and
sealed. The present market estimate of the property should not be less than
Rs.50,000/-.

• Alternatively, in lieu of the Surety you may bring a Fixed Deposit taken in
either of the following formats:

 Joint account between Tata Consultancy Services Ltd and You

(candidate’s name)
OR
 In Your name (candidate’s name) either ASSIGNED to Tata Consultancy
Services Ltd or Lien noted in favour of Tata Consultancy Services Limited,

9. Surety Verification form (enclosed) which must be completed by your Surety,

attested by a competent authority, and submitted along with your Service Agreement.
You may get the completed form attested by any one of the following officials:
• Manager of a nationalised bank where the Surety holds an account.
• District Collector of the district in which the Surety resides.
• Gazetted Officer.
• Tehsildar of the village in which the Surety resides.

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 • Employer of the Surety, if the Surety is an income tax payee. In this
case, attach a photocopy of Form 16, which has been issued to the Surety and
signed by the Employer.

Alternatively, (instead of the Surety Verification Form) you may attach an attested
photocopy of the Surety's valid passport, to the Service Agreement.

Ensure that the signatures of the surety affixed on the Service Agreement,
Surety Verification form/Passport & supporting documents (IT Returns/Pan
Card) match.

The submission of these documents and your fulfilment of all requirements stated
therein are absolute pre-requisites on joining TCS, as well as to continued services
in the company thereafter.

Dress Code
We follow a formal dress code on all business occasions but allow business casuals for
Friday and Saturday. Men’s wardrobe includes full sleeved formal shirts, trousers, tie
and black leather shoes. Ladies may wear salwar kameez, formal trouser and top or
Sari.

You may please submit the acceptance letter on the day of reporting at the C- Initiate
program.

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 Urgent

Date _________________

From
Mr/Ms. ______________________
____________________________
____________________________
____________________________
Tel. No.______________________

To

HR – Executive

Tata Consultancy Services Ltd

C/o Teknoturf Infoservices, K.R.V. Towers,
126-G Sengupta Street, Ramnagar,
Coimbatore – 641009

Acceptance of Joining

Dear Sir.

I hereby accept to join the batch on ___________ at ____________.

I have read and understood all the clauses mentioned in the joining letter. I will submit
the original documents, as mentioned in the joining letter, at the time of joining.

I will complete the Surety Verification Form and Service Agreement.

I understand and accept that my continued services with the company will depend on my
performance, both during the Initial Learning Programme ( ILP ) and in projects
thereafter.

Signature : ______________________________

Name of Candidate : ______________________

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