UGC Regulations of Minimum

Qualifications and Measures for

Maintenance of Standards in HE

10/26/2009 UGC Regulation - DJA 1

 General

10/26/2009 UGC Regulation - DJA 2

 Pay Scale – Maintenance of Standards
The scheme of revision of
pay scales, minimum
qualifications for
appointment, other
service conditions of
• University and College
Teachers,
• Librarians and
• Directors of Physical
Education
as a measure for the
maintenance of
standards in higher
education.

10/26/2009 UGC Regulation - DJA 3

 Direct Recruitments are done through
All India Advertisements and
Selection by the duly constituted
committee as per the guidelines
of UGC
Minimum qualification is prescribed for
each post as per UGC
The minimum requirements of a
good academic record, 55% of
the marks at the master’s level
and qualifying in the National
Eligibility Test (NET), or an
accredited test, shall remain for
the appointment of Assistant
Professors.

RECRUITMENT AND
QUALIFICATIONS

10/26/2009 UGC Regulation - DJA 4

 Qualification and Ph.Ds
• Holders of Ph.D. degrees as on the date of
notification of these regulations, along
with those candidates who are awarded a
Ph.D. degree through
• a process of admission,
• registration,
• course work and
• external evaluation

as have been/or may be laid down by UGC

through its regulations, and so adopted by
the university shall alone be exempted
from NET.
• This requirement will not be applied to
PhD degrees obtained prior to the issue of
the guideline by UGC

10/26/2009 UGC Regulation - DJA 5

 Hurdle Points – 55% or PhD
• Entry point Qualification for Assistant
Professors, Assistant Librarians, Assistant
Director of Physical Education is 55%
marks
• 5% relaxed for SC/ST candidates but with
good academic record
• A relaxation of 5% may be provided, from
55% to 50% of the marks to the PhD
degree holders, who have passed their
Master’s degree prior to 19th
September,1991.
• PhD is essential for the post of Professor,
Librarian and Physical Director
• PhD is essential for the Direct Recruitment
of Assistant and Associate Professors,
Deputy Librarian and Deputy Director of
Physical Education

10/26/2009 UGC Regulation - DJA 6

 Direct Recruitment

10/26/2009 UGC Regulation - DJA 7

 Professor
I. An eminent scholar with Ph.D.
qualification and published work of
high quality, actively engaged in
research with evidence of publish
work with a minimum of 10
publications as books and/or
research / policy papers in 3 indexed
/ ISBN/ISSN numbered journals and
as ISBN/ISSN numbered books.
II. A minimum of 12 years of teaching
experience including experience of
guiding candidates for research at
doctoral level.
III. Contribution to educational
innovation, design of new curricula
and courses, and technology –
medicated teaching learning process.
IV. A satisfactory score as stipulated by
API system developed by UGC in this
notification.

10/26/2009 UGC Regulation - DJA 8

 Principal
I. A Master’s Degree with at least
55% of the marks.
II. Ph.D. qualification with
evidence of published work
and research guidance.
III. Total experience of 15 years of
teaching/research/administrati
on in Universities / Colleges
and other institutions of higher
education.
IV. A satisfactory score as
stipulated in the Academic
Performance Indicator (API)
system developed by UGC in
this notification.

10/26/2009 UGC Regulation - DJA 9

 Associate Professor
I. Good academic record with a Ph.D.
degree in the concerned or allied
disciplines.
II. 55% of the marks, or equivalent
grade wherever grading system is
followed at the Master’s degree
level.
III. A minimum of eight years of
experience of teaching and / or of
research in a regular position
equivalent to that of Assistant
Professor in a University / College.
IV. Contribution to educational
innovation, design of new curricula
and courses, and technology –
mediated teaching learning
process with evidence of having
guided doctoral candidates and
research students.

10/26/2009 UGC Regulation - DJA 10

 Assistant Professor
i. Good academic record with at
least 55% of the marks or
equivalent grade.
ii. National Eligibility Test (NET)
conducted by the UGC, CSIR or
similar test accredited by the UGC.
iii. Holders of Ph.D. degrees and the
regulation of UGC so adopted by
the university shall be exempted
from NET.
iv. NET shall also not be required for
such Masters in disciplines for
which NET is not conducted

10/26/2009 UGC Regulation - DJA 11

 Selection Committee
Specifications

10/26/2009 UGC Regulation - DJA 12

SELECTION
COMMITTEES
AND
GUIDELINES
ON SELECTION
PROCEDURES

10/26/2009 UGC Regulation - DJA 13

 Assistant Professor in a College: (Government
/Government-Aided /Private
Colleges)
1. Chairperson of the Governing Body of
the college.
2. The Principal.
3. Head of the Department of the subject.
4. Two nominees of the Vice Chancellor of
the affiliating university of whom one
should be a subject expert.
5. Two subject-experts not connected
with the college to be nominated by the
Chairperson of the governing body out
of a panel of names approved by the
Vice Chancellor.
The quorum for the meeting should be five of
which at least two must be from out of
the three subject-experts.

10/26/2009 UGC Regulation - DJA 14

 Associate Professor and Professors in
Colleges
The Committee shall consist of
1. The Chairperson of the Governing to be the Chairperson
of the Selection Committee;
2. The Principal,
3. The Head of the Department,
4. Two University representatives nominated by the vice
chancellor, one of whom will be the Dean of College
Development Council or equivalent position in the
University, and the other must be expert in the concerned
subject;
5. Two subject-experts not connected with the college to be
nominated by the Chairperson of the governing body out
of a panel of names approved by the Vice Chancellor.

10/26/2009 UGC Regulation - DJA 15

 College Principal
1. Chairperson of the Governing Body
as Chairperson.
2. One member of the Governing
Body to be nominated by the
Chairperson.
3. Two Vice Chancellor’s nominees,
out of whom one should be a
Higher Education expert.
4. Three experts consisting of the
Principal of a college, a Professor
and an accomplished educationist
not below the rank of a Professor
(to be nominated by the Governing
Body) out of a panel of experts
approved by the Vice Chancellor.
At least four members, including two
experts, should constitute the
quorum.

10/26/2009 UGC Regulation - DJA 16

 The Academic Performance Indicator (API)
system in the process of selection
API should involve the following:
a. Assessment of aptitude for teaching,
research and administration
b. Ability to communicate clearly and
effectively.
c. Ability to plan, analyse and discuss
curriculum development, research
problems and college
development/administration;
d. Ability to deliver lecture programmes to be
assessed by requiring the candidate to
participate in a group discussion or
exposure to a class room situation by a
lecture.
e. Analysis of the merits and credentials of
the candidates on the basis of the
Performance Appraisal Scoring System
(PASS) guidelines developed by the
affiliating University based on this
notification.
10/26/2009 UGC Regulation - DJA 17
 Selection Procedures

10/26/2009 UGC Regulation - DJA 18

 API, WP and PASS
• The overall selection procedure shall incorporate
transparent and credible methodology of analysis of
the merits and credentials of the applicants on a
scoring system proforma, based on the Academic
Performance Indicators (API) and Weightage Points
(WP) tables provided in this guideline.
• The credit points accrued need to be collated with
• (b) performance of the candidate in giving a seminar or lecture in a
class room situation or group discussion
• (a) Aptitude and ability for teaching & research and to plan,
analyse and discuss a research problem and
• (c) capacity to technology orientation as applicable to teaching
and research.

10/26/2009 UGC Regulation - DJA 19

 Step 1 – Expert in the Committee
• The UGC shall draw up, in consultation with
renowned subject experts, exhaustive list of
experts in each subject and put them up on
its website which may be updated
periodically.
• It should be incumbent on the
Universities/Colleges to include at least one
of the subject experts on the selection
committees for both direct recruitment and
Career advancement scheme. The expert
from the UGC website in the CAS promotion
committees shall act both as a subject expert
as well as UGC nominee/observer of the CAS
promotion process.
• He shall submit his report to UGC with a copy
handed over to the chairperson of the
selection committee, which also be placed
before the executive council/Syndicate along
with the recommendations of the selection
committee .
• The UGC shall monitor adherence through
compliance reports from universities on
yearly basis.

10/26/2009 UGC Regulation - DJA 20

 Step 2 – Demonstration or Lecture
The selection process in
addition to the process so
far can generally include
making the candidates to
give
– a seminar or
– a demonstration lecture on a
given subject before the
selection committee
in both direct recruitment and
CAS promotions wherever
selection committees are
prescribed in this
notification.

10/26/2009 UGC Regulation - DJA 21

 Step 3 – Real Time Experience
The selection process for
College teachers, while
adhering the guidelines,
greater emphasis may be
laid on
• actual class room teaching,
• holding tutorials,
• conducting examinations
and
• evaluating answer scripts
while considering them for
promotion under CAS.

10/26/2009 UGC Regulation - DJA 22

 Step 4 – Role of IQAC
The Internal Quality
Assurance Cell (IQAC)
shall act as
• the documentation
and
• record-keeping Cell
for the institution including
assistance in the
development of the
API/WP based PASS
methodology outlined in
this notification.

10/26/2009 UGC Regulation - DJA 23

 Step 5 – Do it today
In order to avoid delays in holding
Selection committees in
various positions under CAS,
• College should start the process
at least three months before a
teacher becomes eligible for
promotion under CAS.
• The concerned faculty may also
initiate the process by
submitting the Performance
Appraisal form duly supported
by all credentials as per the API
and WP guidelines developed in
this notification as provided
(Prepare the PASS format - IQAC)

10/26/2009 UGC Regulation - DJA 24

 Step 6 – I and He are the same
• The norms of Selection
Committees and Selection
procedures as well as API
weightage points
requirements for the cadres
either through direct
recruitment or through Career
Advancement Scheme shall be
the same.
• However, the Career
Advancement of Assistant
Professors from one AGP level
to the other AGP until they
become eligible for promotion
to Associate Professor is given
separately.

10/26/2009 UGC Regulation - DJA 25

 Step 7 – I and He are not the same
• While the API and WP Tables I and II shall also be
applicable to the selection of Assistant
Professors/Associate Professors / Professors; Directors/
Deputy Directors/ Assistant Directors of Physical
Education; Librarians/ Deputy Librarians and Assistant
Librarians for both direct recruitment as well as Career
Advancement Promotions,
• the ratio / percentage of minimum requirement of
category-wise credit points to each of the cadres shall
vary from those for university teachers and for College
Teachers

10/26/2009 UGC Regulation - DJA 26

 Step 8 – Screening Committee for CAS
• However, CAS promotions of Assistant
Professors from one AGP to the higher AGP shall
be conducted by a “ Screening cum Evaluation
Committee” adhering to the norms laid out as
API/WP and PASS in Table I to III of Appendix-III.
• The “ Screening cum Evaluation Committee” for
CAS promotion of assistant
professors/equivalent cadres in
Librarians/Physical education from one AGP to
the other higher AGP shall consist of -
– The Chairman of the GB
– Principal
– The Head of the Department
– One subject experts in the concerned
subject nominated by the VC from the
University Panel of Experts
• The quorum for the committee shall be four of
which at least one subject expert need to be
present.

10/26/2009 UGC Regulation - DJA 27

 Step 9 - Recommendation
• The Screening cum Evaluation
Committee on
verification/evaluation of AGP
score secured by the candidate
through the ‘PASS’ methodology
designed by the respective
university based on this
notification and as per the
minimum requirement specified
in Tables II &III for each of the
cadre of Assistant Professor, shall
recommend to the Executive
Council /Syndicate of the
University about the suitability of
the promotion of the candidate(s)
under CAS.

10/26/2009 UGC Regulation - DJA 28

 Step 10 – Instant Result
• All the selection procedures
to be completed on the day
of selection committee
meeting
• Minutes are recorded along
with scoring proforma and
• The Committee’s
recommendation is made
on the basis of merit and
• They are duly signed by all
the members of selection
committee.

10/26/2009 UGC Regulation - DJA 29

 Pay Scales

10/26/2009 UGC Regulation - DJA 30

Pay Scales,
Designations
and Stages of
Promotions
under CAR
and Newly
Appointed

10/26/2009 UGC Regulation - DJA 31

 Upward Movements of Assistant
Professors

• Assistant Professors, new • An Assist. Prof. • An Assist. Prof with

entrants, placed under completed 4 years with M.Phil completed 5 years
this pay band PhD is eligible is eligible
• An Assist. Prof with
Master Deg in relevant
discipline, completed 6
years, is eligible
Pay Band III of
Moving to AGP of Moving to AGP of
Rs.15600 – 39100
Rs. 7000 Rs. 7000
with AGP 6000

10/26/2009 UGC Regulation - DJA 32

 The Incumbent
• The pay of the incumbents to
the posts of Lecturer (Senior
Scale) (i.e. the unrevised scale
of Rs. 10000-15200) shall be Rs. 10000 Senior
re-designed as Assistant
Professor. - 15200 Scale
• They shall be fixed at the
appropriate stage in Pay Band Rs. 15600 Pay
III of Rs. 15600 – 39100 based - 39100 Band III
on the present pay, with AGP
of Rs.7000.
• Assistant Professors with 5 AGP of
5 years
years at the AGP of Rs. 7000 to Rs. 8000
move up TO AGP of Rs.8000

10/26/2009 UGC Regulation - DJA 33

 Upward Movement of Associate
Professor
Pay Band of IV Pay Band III of Pay Band III of
of Rs.37000 – Rs.37000 – Rs. 15600 – Pay Band of Rs.
67000 with AGP 67000 with AGP 39100 with AGP 36000 - 67000
Rs. 9000 Rs. 9000 Rs. 8000

Incumbent Incumbent
Readers/Lecturers Readers/Lecturers
(SG) completed 3 (SG) not After completing 3
Directly Recruited years service completed 3 years years, these
Associate (Rs.12000 – 18300) service (Rs.12000 – incumbents move
Professor on 1 -1 – 2006, re- 18300) on 1 -1 – to Associate
designated as 2006, designated professorship
Associate as Lecturer (SG)/
Professor Reader

10/26/2009 UGC Regulation - DJA 34

 Incumbent Reader
• The incumbent Reader,
selected on or after 1-1-2006,
re-designated as Associate
Professor from the date of his
selection.
• He will be placed in the pay
band IV of Rs.37000 – 67000
with AGP OF Rs. 9000.
• Assistant Professors,
completing 3 years, in the AGP
of Rs. 8000 move to the pay
band IV of Rs.37000 – 67000
with the AGP of Rs. 9000 and
to be designated as Associate
Professors.

10/26/2009 UGC Regulation - DJA 35

 Professors
Integer to
10% 25: 75 Joint Effort be Rounded
off
One-fourth (25%) of
the posts of Professor
Identification of posts
in UG Colleges shall be
of Professor in an
Ten percent of the directly recruited and
Under Graduate Not an integer, the
number of sanctioned the remaining three-
College for being filled same shall be rounded
posts of Associate fourths (75%) of posts
through direct off to the next higher
Professor in an Under of Professors shall be
recruitment / integer. The selection
Graduate College filled by merit
deputation shall be shall be conducted
provided that there promotion from
carried out by the through the API/WP
shall not be more than among eligible
affiliating/concerned scoring system with
one post of Professor Associate Professors
University acting in PASS methodology;
in each Department. of the relevant
consultation with the
department of the
College.
Under Graduate
College.

10/26/2009 UGC Regulation - DJA 36

 Post-Graduate College
One Post of Professor in Each
Department and 25: 75 ratio
• There shall be one post of
Professor in each
Department of a Post-
Graduate College provided
that one-fourth (25%) of the
posts of Professor shall be
filled on deputation/direct
recruitment from among
eligible teachers and the
remaining three-fourths
(75%) of posts shall be filled
through merit promotion
from among the eligible
Associate Professors in the
relevant department of the
Post-Graduate college.
10/26/2009
Joint Effort
• Identification of posts of
Professor in a Post-Graduate
College for being filled
through direct
recruitment/deputation
shall be carried out by the
affiliating/concerned
University acting in
consultation with the
College.
UGC Regulation - DJA
Rounded Off
• Where the number of posts
of professor for merit
promotion or direct
recruitment / deputation
worked out as a percentage
of the total number of posts
in a Post Graduate College is
not an integer, the same
shall be rounded off to the
next higher integer. The
selection shall be conducted
through the API/WP scoring
system with PASS
methodology stipulated in
this notification;
37
 Incentives

10/26/2009 UGC Regulation - DJA 38

INCENTIVES
FOR PH.D /
MPHIL AND
OTHER
HIGHER
QUALIFICATI
ONS
10/26/2009 UGC Regulation - DJA 39
 Degrees and Deodorants
• Five non-compounded advance
PhD Increments at the entry level as
Assistant Professor

M.Phil • Entitled to two non-compounded

advance increments at the entry point

• LLM like Degrees accepted by the

PG relevant statutory body, brings you 2
non-compounded increments

10/26/2009 UGC Regulation - DJA 40

 Motivators
• Teachers completed while in service entitled
PhD to 3 non-compounded increments
• Going to complete will also get the same

• Have not enrolled so far, can collect three

PhD increments after completing PhD
• A (Be)ware of Course Work

• Acquired it while in service entitled to one

M.Phil/PG advance increment

10/26/2009 UGC Regulation - DJA 41

 Increments

10/26/2009 UGC Regulation - DJA 42

 Booster in the Middle
No addl. Increment
3% between two pay
bands
Each annual increment equivalent
Increments given as per the existing
to 3% of total pay in the relevant
schemes.
pay band and the AGP

In view of the considerable raise in

effective pay between the two pay
bands, no addl. Increment on
Non-compoundable
movement from the pay band of Rs.
15000-39100 to the pay band Rs.
37400 - 67000

10/26/2009 UGC Regulation - DJA 43

 Other Allowances
Allowances such as
Leave Travel
Special
Compensatory They shall be at par with
Concession, Allowances,
those accepted by the
Children’s
Education
Transport Central Government for
Allowance,
Allowance,
Central Government
House Rent Deputation
employees on the
Allowance, Allowance,
recommendations of
6th Central Pay
Travelling Dearness
Allowance, Allowance, Commission and shall
be applicable from
area based Special
Compensatory
Allowance etc.
1.09.2008.

10/26/2009 UGC Regulation - DJA 44

 Duty Leave

10/26/2009 UGC Regulation - DJA 45

 30 Days in an Academic Year

Working in
Another
Indian or For
Delivering Participating
Foreign Performing
Attending Lectures at in a
University, another duty
Conferences the Government
when for the
Invitation Delegation
deputed by Institution
the
Institution

10/26/2009 UGC Regulation - DJA 46

 Condition to Avail DL
• To Be considered
necessary by the
sanctioning authority
• Leave granted on full
pay.
• Duty leave may be
combined with EL, half
pay leave or
extraordinary leave

10/26/2009 UGC Regulation - DJA 47

 Study Leave

10/26/2009 UGC Regulation - DJA 48

 Conditions to Avail Study Leave
• Minimum 3 years of continuous service required before availing the study
leave.
• Probation period is two years.
• Entrants are encouraged to complete PhD early
• Paid Period is 3 years. First instance only 2 years are given. The period
should not be extended further
• Executive council sanctions the study leave on the recommendation of
HOD
• It is not granted to the teacher who is due to retire within five years of the
date on which he is expected to return to duty after the expiry of study
leave
• Study leave may be granted not more than twice during one’s career.
• No teacher shall be permitted to alter substantially the course of study
without the permission of the EC

10/26/2009 UGC Regulation - DJA 49

 Conditions to Avail Study Leave
• Pay and allowance during study period is determined based on the
amount of scholarship and grant.
• Study leave may be suffixed with EL, Half-pay leave and
extraordinary leave
• A teacher granted study leave shall on his return and re-joining the
duty may be eligible to the benefit of annual increment. No arrears.
• Study leave stands cancelled in case it is not availed of within 12
months of its sanction
• Teachers availed study leave bound to work in the institution at
least 3 years.
• A bond has to be executed in this regard (with all conditions)
• A progress report is to be submitted to the principal

10/26/2009 UGC Regulation - DJA 50

 Sabbatical Leave

10/26/2009 UGC Regulation - DJA 51

 Conditions for Sabbatical Leave
• Teachers put seven years of service are eligible
• Leave for increasing the proficiency and usefulness to the
institution
• Duration is not exceeding one year at time and two years in
the entire career.
• Teachers availed study leave cannot claim sabbatical leave
• Teacher is eligible to get full pay and allowances
• He should not take any regular appointment elsewhere.
• He shall be allowed to draw the increment on the due date.

10/26/2009 UGC Regulation - DJA 52

 Period of Probation and Confirmation

The minimum
period of Probation and
probation is one All other Central
confirmation
year Confirmation is Govt. rules on
rules are
Automatic probation and
Extendable one applicable only
unless it is confirmation
more year in at the initial
extended are applicable in
the case of state of
appropriate
unsatisfactory recruitment
performance

10/26/2009 UGC Regulation - DJA 53

 Teaching Days

10/26/2009 UGC Regulation - DJA 54

 Working Days – 180 Days
At least 180 working days, i.e., there
should be a minimum of 30 weeks of
actual teaching in a 6-day week.
Of the remaining period,
– 12 weeks may be devoted to admission
and examination activities, an non-
instructional days (e.g. for sports, college
day, etc),
– 8 weeks for vacations and
– 2 weeks may be attributed to various
public holidays.
If the University adopts a 5 day week
pattern, then the number of weeks
should be increased correspondingly
to ensure equivalent of 30 weeks
with a 6 day week.

10/26/2009 UGC Regulation - DJA 55

 Number of Working Days
University Colleges
Teaching and Learning 30 (180 Days) weeks 30 (180 Days) weeks
Process
Administration/Examina 12 10
tions, Preparations for
Examinations
Vacation 8 10
Public Holidays (to 2 2
increase and adjust
teaching days
accordingly)
52 52

10/26/2009 UGC Regulation - DJA 56

 Earned Leave
• In lieu of curtailment of vacation by 2 weeks,
– the university teachers may be credited with 1/3rd of the
period of Earned Leave.
– However, colleges may have an option of a total vacation
of 10 weeks in a year and no Earned Leave
– except when asked to work during the vacations for which,
as in the case of University teachers, 1/3 of the period will
be credited as Earned Leave.

10/26/2009 UGC Regulation - DJA 57

 Work Load

10/26/2009 UGC Regulation - DJA 58

 Direct Teaching Hours and Other
Duties
• The workload of the teachers
in full employment should not Assistant Associate
be less than 40 hours a week Professor
Professor Professor
for 30 working weeks (180
teaching days) in an academic
year.
• It should be necessary for the 14
teacher to be available for at Hours
least 5 hours daily in the
University/College for which 16 14
necessary space and Hours Hours
infrastructure should be 2
provided by the
University/College. Hours
relaxation

10/26/2009 UGC Regulation - DJA 59