SHELBIS EVENTS

TO: FROM: SUBJECT: DATE: CC: GAIL ZEMMOL AND KRISTY JACK HTM 240 CLASS BEO FOR THE HTM SUMMIT 2014 MARCH 16, 2014 [NAME]

Banquet Event Order HTM Summit 2014 Devos Place, 303 Monroe Ave. NW Grand Rapids, MI 49503

Details of the Summit

Date Weekday Start time End Time Expected number of Attendees 300 Actual number of Attendees 248

03/28/2014

Friday

8:45a.m.

3:30p.m.

Registration Details
Location Seccia Lobby Start Time 8:45a.m. End Time 9:15a.m.

All attendees will arrive and be directed towards the registration table to receive a gift bag, name tag and brochure. If they have not yet registered they will be pay $30 and receive a name tag and gift bag. Thy will all receive one raffle ticket to place into the desired prize box on the prize table (just behind the registration table).

Seccia Lobby Layout (registration and Career fair)

Career Fair Details

Location Seccia Lobby Start Time 10:30a.m. End Time 2:30p.m.

Professional will arrive and be directed to the registration table. They will be greeted and showed where to set up for the career fair.

Ballroom C/D Details

50 tables will be set in crescents to accommodate 300 attendees. Buffet tables will be placed in the back of the room for Morning snack and lunch. There will also be one round table in the back for dessert. In the front of the room a projector, screen and microphone will be set up. Morning snack, lunch and both Keynotes (Dave Lorenz and Brandon Solano) will take place in the ballroom.

Ballroom C/D Layout

Each room will have a pitch of water and cups for the speakers. Grand Galley A-E will have a projector and screen set up. They will all be set to seat 75 attendees in classroom style (pictured below). After every breakout session attendees will receive one raffle ticket to place in a desired prize box.

Breakout Session Room Layouts (Grand Gallery A-F)

Food and Beverage Details

bananas), soda, coffee, water, red bull Lunch: Dominos Pizza (delivery), gluten- free chicken noodle soup, spicy tomato/vegetable soup, Creaser Salad, Strawberry feta salad, fruit, soda, water, red bull, Gigis cupcakes (YoChef Catering is delivering and setting up the food a half hour before lunch) Afternoon Snack: Assorted chips, popcorn, chocolate chip cookies, assorted candy, fruit, soda, red bull, water Category Morning Snack Lunch Afternoon Snack Location Ballroom C/D Ballroom C/D Seccia Lobby Start Time 8:45a.m. 12:00p.m 2:15p.m. End Time 9:15a.m. 1:20 p.m. 2:30p.m.

Morning Snack: Assorted Bagels, crme cheese, fruit (oranges &

Miscellaneous Information Coat racks will be places in the Seccia lobby near registration and restrooms Tables will need to be clothed and place centerpieces after Dave Lorenz speaks and before lunch. Two trash cans placed in Ballroom C/D Louie the Laker will arrive during the end when announcing prizes. He will also be available for photos. Way-finders will direct students to the registration table from the Grand Galley. Gail Zemmol will be introducing Thomas Hass and talk about what the day look like at the start of the summit. Grand Valley President Thomas Hass will give an introduction speech. After 3 students will have Q&A time and ask questions for him to answer.