Mr.

Bob Johnson, Superintendent

Lanesboro Public Schools

Dear Mr. Johnson:

Enclosed please find the 2012-2013 music department budget proposal. Please not that the
request represents only a 3% increase over the 2011-2012 budget proposal of just under
$18,000.00. It also must be mentioned that of the $18,545.00 total figure, only $9,600.00 is
requested in Lanesboro School District funds.

Section One of this proposal is the summary of anticipated needs and income. Section Two
includes a more detailed breakdown of each budget line item, and Section Three provides
support material and additional information pertaining to the budget request.

Information included in Section Three indicates low per-pupil costs for music education in
the Lanesboro schools, and the level of requested school district funds remains below the
average for music programs in other Southeast Conference schools. Included information
also indicates that the activity level for the appearances by students associated with the
music education program remain high.

Finally, please note that the number of student enrolling in the music education program
continues to increase, It is respectfully requested that budget support be forthcoming to
sustain program quality and to maintain a systematic pattern of growth. This budget
proposal reflects an honest, yet conservative representation of t funding needs for music
education in the Lanesboro Public Schools for the 2012-2013 academic year. There is no
fat included in the request and it is hoped it will be considered in that light.

Sincerely,

Yvonne I. Freese
Choral Director















Section One


2012-2013 Budget Summary
Choral Department,
Lanesboro Public Schools


ANTICIPATED INCOME
Source Amount
Student Activity Fund $ 1,000.00
Music Boosters 1,500.00
Student Fund Raising 700.00
2011-2012 Contingency 390.00
Concert Donations 800.00
Rental/Use Fees 250.00
Arts Council Grant 650.00
Lanesboro School District 5000.00
----------------
TOTAL $10,290.00


ANTICIPATED EXPENSES
Line Item Amount
New Equipment $ 250.00
Replacement Equipment 2,920.00
Music Library 1,030.00
Travel 1,235.00
Awards 195.00
Printing and Publicity 380.00
Repair and Maintenance 650.00
Contest/Festival Fees 460.00
Contractual Services 1,650.00
Concert Wear Maintenance 1,020.00
Contingency 500.00
------------------
TOTAL $ 10,290.00









Section Two


2012-13 Budget Description
Music Department,
Lanesboro Public Schools


NEW EQUIPMENT
Item Retail App. Bid Subtotal
40 Choral Folders $ 5.50 $ 4.00 $ 160.00
Boomwhackers 125.00 90.00 90.00
--------- -----------
TOTAL $ 250.00 $ 250.00


REPLACEMENT EQUIPMENT
Item Retail App. Bid Subtotal
10 Stands $ 53.00 $ 42.00 $ 420.00
Risers 3,000.00 2,500.00 2,500.00
---------------------
TOTAL $ 2,920.00 $ 2,920.00


MUSIC LIBRARY
Ensemble Retail School Price Subtotal
Concert Choir $ 360.00 $ 350.00 $ 350.00
Show Choir 450.00 420.00 420.00
Chamber Choir 60.00 60.00 60.00
Vocal Jazz 200.00 200.00 200.00
---------------------
TOTAL $ 1,030.00 $ 1,030.00














Section Two
Page 2

TRAVEL
Student Transportation Meals/Lodging Subtotal
Music Contest $ 400.00 $ --------- $ 400.00
All-State Auditions 100.00 --------- 100.00
Tri-State Festival 350.00 125.00 475.00
Instructor
State Conference 120.00 80.00 200.00
All-State Concert 60.00 -------- 60.00
--------------------
TOTAL $ 1,235.00 $ 1,235.00


AWARDS Subtotal
Choral $ 195.00
--------------------
TOTAL $195.00 $ 195.00


PRINTING AND PUBLICITY Subtotal
Four Concert Programs @ $50.00 $ 200.00
Four Newspaper Ads @ $45.00 180.00
---------------------
TOTAL $ 380.00 $ 380.00


REPAIR AND MAINTENACE Subtotal
Six Piano Tunings @ $ 50.00 $ 300.00
Stereo System Repair 250.00
Supplies 100.00
---------------------
TOTAL $ 650.00 $ 650.00


CONTEST/FESTIVAL FEES Subtotal
Music Contest $ 190.00
All-State Auditions 150.00
Tri-State Festival 120.00
--------------------
TOTAL $ 460.00 $ 460.00




Section Two
Page 3


CONTRACTURAL SERVICES Subtotal
Clinicians Fees $ 700.00
Guest Soloists 150.00
Choreographer 800.00
--------------------
TOTAL $1,650.00 $ 1,650.00


CONCERT WEAR MAINTENANCE Subtotal
Choral Robes $ 220.00
Show Choir Uniforms (two cleanings) $ 800.00
---------------------
TOTAL $1,020.00 $ 1,020.00


CONTINGENCY Subtotal
Unanticipated Expenses $ 500.00
---------------------
TOTAL $500.00 $ 500.00


TOTAL ANTICIPATED EXPENSES $ 18,545.00




















Section Three

2012-2013 Music Budget
Support Information
Music Department,
Lanesboro Public Schools


General Information

The music education program in the Lanesboro Public School District provides
classroom and music ensemble experience for what is expected to be 320 students in
2012-13, grades 5 through 12. Based on this budget request, a cost-per-pupil ratio of
$30.00 in district funds results. Both the cost-per-pupil figure and the total request in
district funds are well below average when compared with other schools in the Southeast
Conference. The average conference school district budget figure for students in music
education is approximately $43.00. Rushford, the conference school closest in enrollment
to Lanesboro, supported music education in the 2012-12 academic year with a budget of
district funds totaling $14,000.00.
Students participating in music activities in the Lanesboro Public School District in
2011-12 made 74 appearances at school and local functions as well as at regional and state
events. This 6 percent increase in the number of appearances made in the previous year
can be regarded as the maximum number of appearances that should be made by students
involved in the Lanesboro music education program. In addition, the total number of
students involved in music education will increase by slightly more than 6 percent from
2012-13 and over 30 percent in a 3-year period.








Section Three
Page 2


Specific Information

NEW EQUIPMENT

Choral Folders. The choir has never had folder specifically designed for choral music, but
instead has resorted to the use of manila envelopes. The new folders offer much better
protection for music while it is in use. Also we will be able to use these folders for at least
10 years, allowing music to be well kept and the choir to look more professional.
Boom Wackers. A set of boom wackers is much desired to aid the elementary student in
finding pitch and keeping a steady beat. This set of equipment will last a long time and will
greatly benefit our programs interaction level with the students.

REPLACEMENT EQUIPMENT

Stands. The choir is lacking functional stands that dont fall apart and stand up straight. If
we could replace the 10 un-repairable stands we will be able to use them in front of an
audience and be able to get rid of the stands that can no longer stand upright.
Risers. The choral risers presently in use were made for the choir by the 1964 industrial
arts class and are very heavy and not at all portable. They also take up a great deal of
storage area. The new risers will be portable and fold in a much smaller package for
easier storage.






Section Three
Page 3

MUSIC LIBRARY
Concert Choir.
Show Choir.
Chamber Choir.
Vocal Jazz.

TRAVEL
Student. Music contest and All-State-related travel remains the same as previous years The
Honor choir and Choral Festival has been added to our 2012-13 schedule. The festival is a
one-day event, and expenses include transportation and a sack lunch for the return trip.
Teacher. This year Ms. Freese is requesting travel and per diem expenses to attend the
state in-service music education conference. The conferences is an important source of new
music education concepts to keep music teachers up-to-date. Several concerts, clinic
sessions, and seminars will be attended. A copy of the 2012 conference brochure is
attached.

AWARDS

Traditionally awards have been made annually to high school students based on
total points accumulated in association with ensemble activity. The $285.00 figure is only
an estimate based on awards presented during the previous year. The students themselves
annually conduct a small fund-raising campaign to support the awards system, and that
amount appears in Section One under Income.

PRINTING AND PUBLICITY
Four choral concerts next year will require commercially printed programs. Kelly
Printing has submitted the lowest bid for the work. It is felt that printed programs provide
an air of professionalism to the music concerts and also provide a nice souvenir for
Section Three
Page 4


students and parents alike. Several senior citizens have called and indicated they would
have attended some music events in the past, but they were unaware of when they were
scheduled. A newspaper ad preceding each concert should provide ample notice ot the
community of each upcoming event.

REPAIR AND MAINTENANCE

The music room piano needs to be tuned at least twice a year, and the three practice
room pianos require a minimum of one annual tuning. All components of the school stereo
system need cleaning and adjusting. The left channel on the amplifier does not work, and
the compact disc player skips at times. Other instrument/equipment repair estimates are
based on actual expenses form preceding years and, considering the age and condition of
most school equipment, are quite conservative.
An increase in the rental/use fee that is charged for student use of concert wear will
have to be considered in another year. The amount in that account is presently falling
somewhat short of providing funds to maintain equipment.

CONTEST AND FESTIVAL FEES
Music contest and all-state audition fees remain constant form year to year. The Tri-
State Festival is a new expense for 2012-13. It provides noncompetitive performance
experience for student in choir, with adjudication by highly respected judges. It is felt that
the Tri-State Festival will be a valuable educational experience for music students in the
Lanesboro public schools.




Section Three
Page 5

CONTRACTUAL SERVICES

Clinician Fees. Next year university staff will be retained to spend an entire day in
residence providing evaluation and constructive criticism for solo, small ensemble, and
large music groups. This type of individual attention by several specialists will be of great
personal and collective benefit to the Lanesboro music students.
Guest Soloist. An out-of-town guest soloist will perform with the choir in the concert just
prior to Easter. The soloist will also conduct a clinic session for choral students on the
afternoon of the performance.
The clinician and guest soloist expenses are included in an Arts Council Grant
proposal. Should the grant be only partially awarded, the remaining expenses could be paid
form contingency funds.

CONCERT WEAR MAINTENANCE

The choir robes will be used six times during the year and must be dry cleaned at
the close of school. The show choir uniforms will be used 12 times and must be dry cleaned
after the 6
th
performance and also at the end of the year. This type of care should extend
the life of the garments by several years, and the cost is partially defrayed though a use fee,
which appears as part of Income in Section One.

CONTINGENCY

An allowance is requested to cover any unanticipated expenses up to $ 500.000.