Minutes of the Executive Committee of the New Zealand Federation for Deaf Children Inc
Date Sunday 1 December 2013 Venue Auckland Airport Meeting opened at 8.52am
Present
Janet Baillie, Lena Smith, Kate Whale, Kirstin Johnson-Coombs, Jill Taylor, Catherine Trowbridge, Andrea Craig
Apologies
Kelly Davy
Additions to General Business
New accounting system - Jill Beacon Lenas portfolio Meeting dates 2014 Catering for meetings Microsoft software applications Monthly e-newsletter items Stamps / envelopes / stationery Post Box - Jill Maori party MP Te Ururoa Flavell - Janet Southland dates - Jill Establishing Parent Groups - Andrea Donations form Jill South Canterbury Parents Jill Minutes / reports storage
Previous Minutes
MOTION: That the minutes of the meeting dated Sunday 15 September 2013 be correct. MOVED: KIRSTIN SECONDED: LENA CARRIED
1 December 2013 Minutes Page 2
Matters Arising
Cut and paste your checklist from the previous meeting(s) and put on new portfolio report Kate doesnt expect it to be all completed, but this way we can forward them on to the next months checklist.
Actions from Matters Arising
Presidents Report (See Report)
- Glossary started by Andrea of common deaf terms used. Please let Andrea know of other terms you want added/deleted/changed. - Getting a hub is a top priority getting WIFI is so up and down, as today is a prime example we only have hour free WIFI at Auckland Airport. The cost is $100 for the hub. Jill passed on a brochure for free WIFI for Kate to look at. - NCEA Achievement standards development end result having a qualification at the end of school to ensure there are qualified people to fill roles that will be needed to be filled. - Ongoing meetings Kate attends in Wellington, MOE, MOH, Principles great meeting on Wednesday with MOE. Moving on rapidly and taking it seriously. Summary Van Ash and Kelston beginning rollout for NZSL support. Goal is for 1 support person per child. Rolling out in Term 1 next year as long as rolls have been filled. Kelston have more applicants for the support roles than roles to be filled at the moment. Fingers crossed this means enough people to become NZSL support. - Ultra Fast Broadband (slow broadband when watching someone sign on the other end is really hard to understand) is to be rolled out to 100 schools in 2014, especially for all high needs kids. Broadband will help as you wont need support people coming in. Our Deaf/HI kids need this service in our schools. Parents need to be aware and need to ask if their school is getting UFB check with school. Its up to the school to apply to be one of the first 100 schools, and if the school is switched on, they will apply with all high needs students, i.e. special needs, deaf, autistic, down syndrome, etc. - We need to put up FAQ on our website for parents how do I go about getting ORS funding, what can my advisor get for my child, and a list of questions parents can ask at their IEP. Eg. Your advisor has to be at your IEP to ensure any questions are answered and things can move forward. Kate to put up on the website this week regarding what to expect at IEPs. - Family/Whanau Sign Language Facilitator new name for Deaf Resource person. Parents would like the return of this role. - NZSL Childrens books Hairy Maclary in the process of being made into an app 6 more including Te Reo books expensive process, but once Ready to Read books are made digital, it will make it easier and cheaper to convert to NZSL. 1 December 2013 Minutes Page 3 - End of June rolling out the first of parents regional Hui getting parents together with children under 5. There will be discussions, tutorials, services, information regarding CIs for babies to be held in Auckland. This is the first one so we can tweak it, but they will have them all over the country. We are driving it. Good way to get in contact with our parents. - Invercargill NZSL classes through Deaf Aoteoroa; currently the course is being independently evaluated, paid for by the MinEd, who are looking to see whether this is a model which can be used through the country. - Liaison with the MoH work underway to ensure unbiased / balanced advice is given to families of Deaf/HI kids. - Resource pack gone out on website and we have had excellent feedback. Kate to investigate getting this commercially printed. The next project will be doing a kit for newly diagnosed families to include information like where to go to from here. - Excellence trophies went out without a hitch. High caliber of applications. - Website looks fabulous have had great feedback. Well done Kate and Andrea. They are working on more resources for teachers and families. Running updates from MoE and DECs any ideas from Committee would be appreciated. Email any helpful apps to Andrea or Kate to put on the website. - Complaints procedures Carolyn Grace, complaints person in MoE Kate has had many discussions with Carolyn regarding the complaints procedure. Send issues you have to Carolyn. Kate will put a link up on the website about the complaints procedure. The parents specifically have to make that complaint NZFDC cant do it on their behalf. Kate is meeting with Carolyn again next week to give Kate a specific checklist for complaints this will be added to our website. - Family Conference in Austria in 2012 David Foster approached Kate on Wednesday regarding this. Previously we got very little back from this conference; no proper reports, and no feedback from those who attended on behalf of NZFDC. Kate was given the link to the documents that came from the conference from David Foster, and the information was amazing. We could have done with it months ago. Kates proposal is that if we can go we should. She has applied for a Medel Scholarships to get parents to the conference. Any comments to go back to Kate please. Kate would recommend for someone to go and it will cost approximately $4,000 per person which includes airfares, accommodation for 7 days and fees for conference. Doesnt include food. www.fcei2014.org/en/programme/ - Cheque went to APODC for their camp camp went well. - WADC family camp at Forest Lakes on 15-16 February 2014 all welcome to attend. - ACC review NFD and any comments to the proposal for ACC? ACC is not relevant to our group. Kate to respond. - Lena we will miss you! Are you happy Lena to go to NFD meetings when in Auckland? She is happy as long as she goes 1 December 2013 Minutes Page 4 with one other person as a support person as meetings are so corporate. Keep Lena on the list to receive minutes.
MOTION: That the Presidents report be received/accepted MOVED: KATE SECONDED: KIRSTIN CARRIED
Actions from Presidents report
Add onto the website regarding what to expect at IEPs. Look at quotes for getting Resource Kit commercially printed. Link to be added onto website for IEP form in MoE website. Get a contact list of all advisors in the country (Mark Douglas). Letter from Hermann Frank, Resource Teacher: Deaf - Kate can you please take this to Carolyn Grace. Find out from Kelly and Alan where all reports, minutes etc are so we can store/file properly.
Secretarys Report (See Report)
- Another busy couple of months for Andrea. - Andrea attended NZ Relay Advisory meeting on Jills behalf. Very interesting learned loads. Andrea has information if you are interested, please contact her. More to do with teenagers/adults they have just created a cell-phone app. Talked about DVDs coming out, telecommunications industry and their ongoing technological advances advice about Vodafone, Telecom, etc to try and help drive it for all types of disabilities, though more for someone who has speech impediment. There is also funding for technology go to the website to have a look. Only 2 meetings a year worth having someone on the committee. Jill to be the main representative. - Combined DECs BOT meeting Andrea was the only observer there. Chairperson (Glenn Dillon) is standing down at the end of year. Next meeting in December hoping someone nominated and voted in for that meeting. - Co-opted David Key (deaf parent) onto board. - Next meeting Sunday 8 December Andrea to go for a few hours. - Andrea briefly touched on email correspondence received. - Everyone to please CC deafchildren@xtra.co.nz whenever they reply to anything for NZFDC. We need to have this on record for the following meetings correspondence.
MOTION: That the Secretary's report be received/accepted MOVED: ANDREA SECONDED: KATE CARRIED
Actions from Secretarys report
Andrea to attend next combined Board meeting, Sunday 8 December.
Website and Facebook Page
- Actively adding information onto website and Facebook page. 1 December 2013 Minutes Page 5 Report (See report)
Regional specific information as well as National. - Problem with registration form. You cant include ethnicity, gender, etc due to Weebly not allowing us to. - Andrea to create a form to send out separately with additional information. - Two e-newsletters sent out with good feedback. - Thank you to Andrea and Kate for all your hard work from the Executive team.
MOTION: That the Website and Facebook Page report be received/accepted MOVED: ANDREA SECONDED: KIRSTIN CARRIED
Actions from Website and Facebook Page report
Andrea to create a form to send out separately with additional information.
Treasurers Report (See report)
- Jill has looked into changing to Banklink, an online accounting system. Awaiting more clarification from Jill regarding internet banking and how to make payments. We would like to see a way of making payments via internet with log-on from multiple users. This will essentially make payments immediate and not be at the whim of NZ Post. - Jill talked to the committee re Audit.
All payments made to be ratified. MOVED: JILL SECONDED: KATE CARRIED
All meeting expenses and Yellow Ltd and Telecom Account to be moved. Deaf Aotearoa invoice to be paid from Penny Went money 18/10 $120, 25/10 $122, 15/11 $127 = totaling $369.00. And payment to be made for the conference room at Auckland Domestic Airport. MOVED: JILL SECONDED: ANDREA CARRIED
MOTION: The Executive approve Jill to sign her own Cheque in Kellys absence. MOVED: KATE SECONDED: KIRSTIN CARRIED
MOTION: That the Treasurers report be received/accepted MOVED: JILL SECONDED: JANET CARRIED
Actions from Treasurers
Janet to send copies of letters to award recipients to Jill for her files.
1 December 2013 Minutes Page 6 report
Vice President (See report)
No issues regarding Kellys report in her absence.
MOTION: That the Vice Presidents report be received/accepted MOVED: KATE SECONDED: KIRSTIN CARRIED
Actions from Vice Presidents Report
Jill to get in touch with Dale Paton.
Portfolio Reports
Services (See report)
Application for Assistive Devices for Maddison Davies ($200) IPad mini, plus Angela Dixon for Jack (Canterbury) cellphone, Joshua Trowbridge (Catherine), IPad. Julie Patterson (Canterbury) for Olivia for Tutor Fees and Johannes and Ira Spies, Ulrich (Tutor Fees)
MOTION: Janet to move that all applicable services/tutor fees that have been put forward today are moved. MOVED: JANET SECONDED: KATE CARRIED
MOTION: That the Service's report be received/accepted MOVED: JANET SECONDED: KATE CARRIED
Actions from Services Report
Kate to send to Jill the letters for last years scholarship recipients.
Family Kits (See Report)
Catherines first report.
MOTION: To move the application form for Fastway Couriers account from Christchurch to New Plymouth. MOVED: CATHERINE SECONDED: LENA CARRIED
MOTION: A cheque to be written out for Catherine to purchase some more courier bags. MOVED: CATHERINE SECONDED: KIRSTIN CARRIED
MOTION: That the Family Kits report be received/accepted MOVED: CATHERINE SECONDED: JILL CARRIED
1 December 2013 Minutes Page 7
Actions from Family Kits
Kelly to sort out Warehouse Stationery account name. Jill to talk to Kelly re above.
Communications/ Newsletter (See reports)
- Lenas last report. - Not enough information for a newsletter this time. - Information given on what to include in next newsletter. - Elena Keith contribution for newsletter next year new person to get in touch with her in 2014.
MOTION: That the Communications report be received/accepted MOVED: LENA SECONDED: JANET CARRIED
Actions from Communications
New person to contact Elena Keith from the Hearing House re input into newsletter.
Fundraising
- Kirstins first report. (Apologies for not putting in 100% on fundraising thanks to Jacks new CI). - Not heard back from Jetstar. - NZ Post funding has gone out well. - Have spoken to the lady at the Hearing House re loud shirt day funding, to give us ideas. - The funding manager replied with $800 to $1500 per application depending on application. We will continue to look at doing it on our own and see how we go. If we struggle, well look back again later. - Any other suggestions would be appreciated. - Look at Fundview (library), Breakout (access via internet), stuff.co.nz (set up an alert).
MOTION: That the Fundraising report be received/accepted MOVED: KIRSTIN SECONDED: CATHERINE CARRIED
Actions from Fundraising
Oticon do fundraising grants Kirstin to explore. Jill to look at Westpac and other providers to move the tagged funds out of our standard accounts. Its making applications for grants hard.
General Business
Beacon Need to get a signed form from them saying resigned from Board, Beacon closing down, go through constitution as to where the money goes back to. Lenas portfolio Next newsletter due April, August, November Kelly wouldnt mind taking on the newsletter, but she couldnt do the database (Kelly to confirm). Catherine will take on database until 1 December 2013 Minutes Page 8 new person appointed. Meeting dates 2014 23 February 2014 Wellington, 12/13 April 2014 Invercargill, 14/15 June 2014 AGM in Christchurch Catering for meetings Andrea to look at catering for Wellingtons meeting. Monthly e-newsletter items - Kate Merry Christmas e-newsletter this week. We have had to reluctantly receive Lenas resignation for family reasons. Kate to send Andrea the list of excellence awards. Stamps / envelopes / stationery - Kate Anything we buy in relation to NZFDC work, please keep your receipts and get reimbursement. Post Box Jill Post box to be relocated to Wellington. Andrea and Kate to clear. Andrea to complete transfer form. MOTION: Transfer PO Box to Johnsonville from Christchurch with a re-direction of $50.00 for 6 months. MOVED: ANDREA SECONDED: JANET CARRIED
Maori party MP Te Ururoa Flavell Janet Janet bumped into Te Ururoa at the airport. She asked him what his parties views of the deaf education sector were as a whole. Turia is our leader, email anything you want to ask Turia to him, and he will follow up and get back to you. Establishing Parent Groups Andrea Its one of our jobs to try and put new parents in touch with their closest parent groups. Note to parents; If you were considering getting together with other parents to speak to your advisor. We are getting a lot of new parents of a deaf children contacting Andrea and wanting to know where to go to get information about parent groups. We possibly need to contact AoDCs and give them parent group information, as well as an offer of help. Donations form Jill We need to come up with new form including internet banking and take off credit card details. South Canterbury Parents Jill Letter from Hermann Frank, Resource Teacher: Deaf Kate can you please take this to Carolyn Grace. Jill to forward a copy to Glenn Dillon. Minutes / reports storage Where are all the copies of the reports that are supposed to be attached to the minutes? Email reports from September and December meetings to Kate.
23.02.2014 ___________________________________ Date
1 December 2013 Minutes Page 10 N.Z. Federation for Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
President COMPLETED BY: Kate Whale Period this report covers: September to December 2013 Date: 27 th November, 2013
Contacts Email Phone Other 29 91 9
Item Attention required UPDATES - ACTIONS (From To-do list) N
Y Y
Y N
Y - Kate/Andrea to write out a glossary of commonly used Organisations and codes other commonly used and Kirstin to type up. - Advisory group meeting next Wednesday Kate to attend. - Kate to further investigate the purchase of a hub for the committee. - Kate to talk to Carolyn Grace re Complaints Procedure. - Kate to report back to Auckland Parents Group re Wilson Report. - All to think of ideas of how we want the new website to look and get back to Andrea at next meeting.
POINTS OF DISCUSSION FOR EXEC
- Think of some e-books to be put to NZSL for kiwi kids. - What do we want to see at a regional parent event for those with children 0-5 years old. - Resource for parents with newly diagnosed children what would you as parents have liked to have seen in a resource? - Questions regarding complaints procedures to put to Carolyn Grace from the Ministry of Education. - ACC for hearing loss is this relevant to us and if so, what would we like to respond with? - Newsletter portfolio who could take it?
1 December 2013 Minutes Page 11 Ministry of Education NZSL Advisory Group and 0-3 years Group
- E-books Funding granted for Hairy McClairy to be made into an NZSL e-book by Penguin. Looking to launch Feb next year with two other books, jointly working with Penguin and Ministry. Sug- gestions for great books to make to signed e-books would be ap- preciated. - Parents Event regional events for families with children under 5; need to discuss the sorts of things we think should be at these events. Eg. Information to go out to families, who should speak, who should present, what they should present about - Invercargill initiative the ministry is watching the Invercargill par- ent group that are doing the NZSL classes through Deaf Aotearoa. They are looking at the viability of funding more of the same throughout the country if this works. Woohoo! - Long Term NZSL support MinEd looking to set up a job position working with the AoDCs initially then going into families once con- tact has been made. Working along a similar line to the old Deaf Resource Person that was around a few years ago.
Resource Pack Has been put up on the website for parents and teachers to access. Would like to get a number of copies printed and put into Family Kits, as well as possibly a letter to the Parent groups with the link up so they can access for their schools. Andrea and I discussed the possibility of doing the same thing for Families of newly diagnosed kids; hints and tips, working with professionals, etc.
Telecom Account Please see the Telecom print out re. costings for a wifi hub.
Excellence Trophies Went out without too much of a hitch; got to all the schools in time for their prize-giving, which was awesome. Looking forward to feedback from the families. Great start Janet!
Website Looks great! So proud of it! Now happy to point people in the right direction to look at it. Working on more resources for teachers and for families. I have put up a few more this week, but please keep eyes and ears out, and anything you have used in the past that you have found useful. Thinking of putting running updates of things coming from the Ministry, as well as the DECs and other agencies? Any ideas?
Complaints procedure - MoE I had a great discussion with Carolyn Grace from the Ministry of Education regarding complaints from families about services. Carolyn is the go-to person, and answers the number given, and seems to me to be a very pro-active person. It is my belief that we should be putting up on our FAQs part of the website some info on what services should be provided through the AoDCs, the DECs, those with ORS funding, the RTDs, etc. We also need to have a list of points regarding how to go about making a complaint regarding services. This was my aim over a year ago when writing to the DECs, and we have still had little to no response, which is why I have gone over their heads to the ministry. I have an upcoming meeting with Carolyn again, and I would like to take a list of questions to her to get some definitive answers to put on our website. 1 December 2013 Minutes Page 12 Think on questions to put to her please.
Complaints procedure AoDCs Mark Douglas has asked again for any and all complaints re AoDCs to come directly to him via email. Also something to put on our website.
Family Conference, Austria Had a very interesting discussion with David Foster on Wednesday regarding the outcomes of the Family Conference in Austria. Apparently there was a huge number of fab outcomes from this conference for many of the parent groups involved, and NZ was one of only three or four countries who had representatives of Education, Ministry and Parent group. He has promised to send me the documents that had been circulated after the conference, so hopefully I can bring them to the meeting. Will discuss @ meeting
APODC Camp Got the cheque off to APODC for their camp; maybe Janet could update us a little on whats going on with APODC and if we can help out in any way?
WADC family Camp WADC have planned a family camp for the 15 th / 16 th Feb, 2014 and would like to invite families from the lower North Island to come. (Incl Taranaki, P. North, Wairarapa,) Perhaps we could put on Facebook and in newsletter?
ACC review Review of ACC for hearing loss. NFD want to know if we would like to add any comments to their proposal going back to ACC, or if we would like to not respond due to this not being relevant to our group. I have replied and said we will respond after our meeting.
Lovely Lena On behalf of the exec, I have to say Lena that you have made the last year wonderfully fun. Your outlook on life, your constant smile, and your up-beat, straight up discussions have really made our meetings a laugh. We will miss you, but please know that your place on the exec is always open for you, should you miss us unbearably. Were all here to help if you find you need support, and good luck with your family. Fundraising See Kirstins email regarding fundraising person costs?
Portfolios With our lovely Lena leaving, someone needs to take over the newsletter portfolio.
SIGNED Kate Whale POSITION President
1 December 2013 Minutes Page 13 N.Z. Federation for Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibility: Vice President
COMPLETED BY: Kelly Davy Date of meeting: 01.12.13
Item Comments Communications Type Number of contacts for the period Postal 2 Email (in) 178 Email (sent) 31 Telephone 18
General Correspondence
As listed below Beacon
General business Follow up with lawyer-acquaintance and where to from there? See attached
I remember Julie had her resignation in her treasurer report when we went to Tauranga. Not sure about Judiths and the other ones were before my time Trustees at the beginning were: Julie Allen Janine Hunterworth Barbara ONeil Julie Patterson Judith Sosich
As 1 point in constitution states it needs to be in a notice of resignation in writing.
I will help work on this 1 if needed may need to get in touch with Alan & Julie to see if written resignations were handed in?
Auckland Airport Booked meeting room The Cabana $210. For a full day for NZFDC meeting for Dec 1 st 2013 Booked catering for lunch only @ 12 pm and tea &coffee all day with jugs of water.
Reimbursement Reimbursement for cheque for Kate Whale signed and posted onto Kate
NZFDC Annual Report 2013 Annual report 2013 mailed to Julie Allen as requested on line Paton Sports Award
Recommendation Dale would like to be kept informed of their trophy and its lucky recipient Was there a taker??
Janet can you keep in touch with Dale please by way of an email or letter informing her of its outcome.
1 December 2013 Minutes Page 14
NZFDC next meeting Feb or April
General business
Recommendation Contacted Rebekah Zwies- deaf adviser Invercargill via phone regarding a Gathering/meeting down Southland Invercargill.
I have made contact with ***** and explained the above in brief also that we are in contact with a local deaf adviser who is keen to help participate in any way regarding information to families. She informs me to go ahead with adviser and she will attend, but states her child is now a young teen and she doesnt have much to do with deaf parent group. I have contacted Judi Devine via phone and discussed the above she appears happy to work alongside NZFDC and Rebekah (deaf adviser) And I gave Judi the 2 dates in Feb & April and she thought April would be better.
April Fri 11 th , Sat 12 th , Sunday 13 th 2014 (committee would need to pencil in these dates.
Same idea as we did in Tauranga BOP may need 3 days depending on flights etc Fly down Friday night have a parent friendly focused gathering Saturday morning explaining about NZFDC and how parent groups affiliated and what is available and have the NZFDC meeting Saturday afternoon and part of Sunday OR have our meeting all day Saturday and have the parent gathering Sunday morning flying out that afternoon.
The details would need to be sorted and finalised but a rough idea. Also a good time for the committee to catch up and get to know 1 another.
1. Set meeting date for down southland for the weekend April 11 th 12 th
13 th these dates (Sunday) was discussed at the September meeting might need to be rechecked for availability due to using a whole weekend. 2. I will keep in touch with Rebekah and Judi once I hear back from the committee from the Dec 1st meeting.
NZFDC
Recommendation I have emailed Alan to see who has/had the login and password to the societys website.
To update the incorporation societies with NZFDC correct constitution (the same as on our website plus audit reports and other relevant details. Last updated 2009
Other Im more than happy to put together a glossary of words and abbreviations if not done already as I have a list from when I first started.
Kelly Davy
POSITION
Vice President
1 December 2013 Minutes Page 15 N.Z. Federation for Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
Newsletter and Database COMPLETED BY: Lena Smith MONTH: 16th Sept 1st Dec 2013 Date: 1st December 2013
Item Attention Required Communications Type Number of contacts for the period Postal 1 Email 28 Telephone MONTHS ACHIEVEMENTS/INITIATIVES/DISAPPOINTMENTS
Newsletter
PRINTING - TOTAL 1,010 Families 684 - Professional 276 - FIK 30 - Meeting 20
To be included in Issue 1, 2014 - PODC Taranaki Inc at Pouakai Zoo via Kelly Davy, President of PODC Taranaki (unfortunately, did not in- clude in Issue 2, due to lack of space). APODCs recent family camp at Raglan and photos via Judith Sosich (President of APODC). KDEC School Christmas Assembly and photos via David Foster (CEO of KDEC). I attended this wonderful event on Thursday 28th Novem- ber 2013. Parent Groups Christmas parties, social events etc via Andreas monthly e-newsletter. Elena Keith Hear For You elena@hearinghouse.co.nz email Elena February 2014 re: workshops for hearing impaired students Years 9 13. Electronic copies via email to 1) Deaf Aotearoa, Auckland, Kirsty Thomas k.thomas@orcon.net.nz 2) Robert Hewison, President of Deaf Aotearoa (South Island) hewison.robert@gmail.com 3) Magnet, Ursula Thynne ursula.thynne@deaf.org.nz Requesting new and existing families whether they would like to re- ceive hard copy via post or/and electronic copy via email? ALL families now receive one newsletter rather than 2 or more.
Database
FAMILIES 684 PROFESSIONAL 97 TOTAL - 781 15 new families and 3 change of address 1 Professional deleted (re- turned newsletter). Database is now updated and correct.
Other Issues
NZFDC emails - from September 2012 (when I started newsletter) to 27th November 2013, I double-checked that I did not missed any new families, change of addresses etc. I then checked returned newsletters against Database, ALL addresses matched so removed families from Database. Maybe Andrea or Catherine could contact these removed families via email/text, if they would like to continue to receive NZFDC newslet- ters? Printed 120 Labels for NZFDC brochures for Jill (address changed).
SIGNED
Lena Smith POSITION 1 December 2013 Minutes Page 16 N.Z. Federation for Deaf Children Incorporated
COMPLETED BY: Andrea Craig Period this report covers: Date: 10 th September 1 st December 2013
Item Comments Communications Type Number of contacts for the period Postal See Jill Taylors Report Email Received 382 Email Sent 184 Telephone 0
Incoming/Outgoing Mail PO Box See Jill Taylors Report Incoming via email deafchildren@xtra.co.nz See Email list attached Please note: Any responses to email that are forwarded to Committee Members to reply to copy in deafchildren@xtra.co.nz so they are recorded on the email list for each meeting. NZRelay Advisory Group Meeting 11 Nov 2013 Attended the Meeting held at the Brentwood Hotel, Kilbirnie, Wellington. Attended on behalf of NZFDC as Jill Taylor, our new rep unable to. Very welcoming, friendly group. Have just launched Mobile Text Relay. NZ Relay website recently updated to view on Mobile technology. Captel has distributed 306 phones so far, 285 phones at the centre ready for distribution. Extending the hours of operation at the call centre when more trained operators are up and running shortly. When face to face interpreting not available VRI (video Relay Interpreting) an option and used by Govt Agencies. New Speech Impairment DVD being developed.
Combined DECs Board of Trustee Meeting 18 Nov 2013
Attended as an observer. Some notes from meeting: Was well advertised about Wellington Deaf circles however I was the only observer. 1 December 2013 Minutes Page 17 Large bound pack of Meeting Papers. Dr David McKee has been co-opted onto the Board. He asked a lot of interesting questions meeting attendees required to justify why and when over issues which was good from my viewpoint. Oliver Ferguson happy with his support on the Board. Chairperson Glenn Dillon is standing down as Chair from end of 2013. No one appears to have put their hand up so far. Budgets for both schools discussed. Christchurch satellite secondary possibility also in discussion. Kelston students will be proceeding with tour to Japan. Pilot of service redeployment trialling in Waikato and Hawkes Bay being extended to get further results. 2 nd phase to include another 5 sites proposed from 1 July 2014. Looking to employ more RTDs from beginning of 2014 so they are in place DECs will cover costs. Issues with Early childhood Early Intervention Centres over funding and how they operate Ministry of Education letter. Next Meeting scheduled for Saturday 7 th
December venue to be confirmed
SIGNED Andrea Craig
EMAIL TO P.O. deafchildren@xtra.co.nz From 10 th September 29 th November 2013 INCOMING EMAIL About Action Comment Travel Card Invoice September and October 2013 Statements
Forwarded on to Jill
Royal Institute of Deaf & Blind Children Education Information Dates NFD Louise Carroll return to work Forwarded to Executive
Website Contact info on Scholarships Referred to Website/Janet/Kate
Website Contact newsletter requested/Family Registration Forwarded to Lena/Catherine
NZ Relay Advisory Group How to replace with another person on NZ Relay Group Meeting Minutes and info for 11 Forms sent to Jill
Copied to Jill and
1 December 2013 Minutes Page 18 Nov
Andrea NFD Change of email address for invoices Forwarded to Jill NZSL Advisory Group Members Announced Forwarded to Executive
APODC Update Forwarded to Executive
Denise Powell Deaf Training Programme Co- ordinator Christchurch Referred to Kate MOE/NZQA Yvonne Hope NCEA Special assessment conditions
Tutor Suppport Requested Referred to Janet Julie Love Loud Shirt Day poster Sent to WADC and Palm Nth contacts
Lynne Guy - KDEC Patrick Mulrennan Award Application Forwarded to Janet/Kate
Robyn Dalgleish Duncan Cotterill Lawyers Beacon Legal advice Forward to Kate/Kelly/Andrea To discuss with Alan & then next Exec Meeting Tony Rule Website support assistance Andrea Debby Callaghan *** Scholarship Receipt Thank you Forwarded to Executive
Karen Pullar Oticon Updated address and contact details check Andrea Hannah Cooke The Edge Theatre Auckland Wicked Theatre Live Signed Performances Forwarded to Parent Groups
Bridget Ferguson *** Sponsorship Thank you Executive Auckland Airport Conference Centre
Room booking for 1 st Dec at Airport for Executive Committee Meeting
Kelly Signed and completed
DIAS Contract Quarterly reports due Forwarded to Kelly
Change of Address Forwarded to Lena WADC E_newsletter Enjoyed the new content Tutor Support Application Forwarded to Janet NFD Mailing Addresses requested for Janet and Lena Forwarded to Janet and Lena
Ministry of Education Release of Annual Report 2013 Executive Julie Allen Copy of Annual Report Kelly Emily Martin Researcher Attitude Pictures Advises Dean Buckley article Executive and Parent Groups
DIAS/ILS Advice of extention of contract for 2 years plus 2% increase Executive APODC Advice of Camp Application coming/Request for immediate funding Executive E-mailled and passed unanimously - 1 December 2013 Minutes Page 19 Janet Baillie abstained because of personal involvement DIAS/ILS Request for Brochures from NZFDC Jill/Lena sorting Tony Rule Finalising website before Live production Andrea/Kate Onslow College LSD *** Certificate misspelt Kate/Janet
Lena Smith Resignation from NZFDC Executive Committee Portfolio allocation? Charities Services AGM November 27 th Executive Judi Divine Support for the new website Executive Judy Evans SENCO Wairarapa College Thanks for the award for ***** Executive Rachel McKee Suggestions for additional items on website Andrea Martin Wakefield Auditor audit report and documentation to be returned Jill Tutoring support for son Janet APODC 11 new Family Registrations Catherine/Lena Joy Burt SCPODC Copy of letter sent to Van Asch, Re; RTD services Executive Acknowledged and to be discussed Lucy Clausen St Cuthberts College Janet DIAS/ILS 3 rd Dec Meeting advice Kelly NFD Consultation on proposed ACC changes to Hearing loss entitlements Kate/Kelly Rebekah Zwies
Southland/Invercargill Parent Group Kelly Wellington Airport Conference Centre Invoice for September Meeting Forwarded to Jill
Out Going EMail
Parent Groups Monthly e-newsletter including launch of new website and asking for contributions Andrea sent Jill Ford PA KDEC Combined BOT Meetings Dates/Times Executive/Parent Groups
NFD Query how to add Janet Baillie as another rep for NZFDC onto NFD Board Andrea sent Energise Updates to Website Page requests Requested cancellation of hosting Andrea sent Jill Direct Debit cancelled for monthly 1 December 2013 Minutes Page 20 hosting?
DIAS Contract & Reporting
DIAS Invoice Brochures Apology for 3 Dec meeting sent Kelly sent
Kelly sent
Alan Bensley Login Password for Inc. Societies Kelly sent
Rebekah Zwies Southland/Invercargill Parent Group Kelly sent