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CATALOGUING
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SCOPE
WHY WAS MAFCA ESTABLISHED? WHY WAS MAFCA ESTABLISHED?
ORGANISATION AND FUNCTIONS OF ORGANISATION AND FUNCTIONS OF
MAFCA MAFCA
BASIC PRINCIPLE OF NCS BASIC PRINCIPLE OF NCS
THE LEVEL AT WHICH PARTS NEED TO THE LEVEL AT WHICH PARTS NEED TO
BE CODIFIED BE CODIFIED
CATALOGUING AND CODIFICATION CATALOGUING AND CODIFICATION
AND ITS IMPACT ON CAPITAL AND ITS IMPACT ON CAPITAL
EQUIPMENT PROCUREMENT PROCESS EQUIPMENT PROCUREMENT PROCESS
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DEFINATION
CODIFICATION CODIFICATION RELATES TO THE RELATES TO THE
PROCESS OF IDENTIFICATION AND PROCESS OF IDENTIFICATION AND
STOCK NUMBERING OF MATERIALS STOCK NUMBERING OF MATERIALS
CATALOGUING CATALOGUING IS THE IS THE
COMMUNICATION OF THOSE STOCK COMMUNICATION OF THOSE STOCK
NUMBERS IN A FORM WHICH NUMBERS IN A FORM WHICH
INCLUDES MANAGEMENT INCLUDES MANAGEMENT
INFORMATION TO FULFILL INFORMATION TO FULFILL
LOGISTICS FUNCTIONS LOGISTICS FUNCTIONS
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CATALOGUING
IS IS THE FUNDAMENTALS FOR THE THE FUNDAMENTALS FOR THE
ESTABLISHMENT OF A ESTABLISHMENT OF A
SINGLE SUPPLY LANGUAGE SINGLE SUPPLY LANGUAGE
TO TO
IDENTIFY, CLASSIFY, NUMBER, AND IDENTIFY, CLASSIFY, NUMBER, AND
RECORD MANUFACTURING SOURCES RECORD MANUFACTURING SOURCES
AND AND
MAINTAINING A CURRENT RECORD FILE MAINTAINING A CURRENT RECORD FILE
WHICH PROVIDES A MANAGEMENT WHICH PROVIDES A MANAGEMENT
TOOL FOR LOGISTICS TOOL FOR LOGISTICS
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MALAYSIAN ARMED FORCES
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MAFCA
ESTABLISH ESTABLISH -- 07 APR 1981 07 APR 1981
AFCI (PMAT) 9/1982 AFCI (PMAT) 9/1982
J EMAAH MENTERI ON 23 FEB 1983: J EMAAH MENTERI ON 23 FEB 1983:
MAF USING NCS MAF USING NCS
MAF TO EXCHANGE CATALOGUING MAF TO EXCHANGE CATALOGUING
DATA WITH OTHER NCS USERS DATA WITH OTHER NCS USERS
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MAFCA ORGANISATION MAFCA ORGANISATION
MAF HQ MAF HQ
DLD (BLP) DLD (BLP)
MAFCA MAFCA
OPERATION OPERATION DEVELOPMENT DEVELOPMENT
SUPPORT SUPPORT
TECHNICAL TECHNICAL
COMPUTER COMPUTER
SERVICES SERVICES
CATALOGUE CATALOGUE
CELL CELL
ARMY ARMY 91 DPO 91 DPO
NAVY NAVY DBA DBA
AIRFORCE AIRFORCE MLU MLU
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ROLES AND FUNCTI ONS OF MAFCA
(AFCI 9/82)
IN COUNTRY IN COUNTRY
AS ARMED FORCES CATALOGUING AUTHORITY AS ARMED FORCES CATALOGUING AUTHORITY
TO ESTABLISH, CONTROL AND MAINTAIN AN TO ESTABLISH, CONTROL AND MAINTAIN AN
INTEGRATED CATALOGUING SYSTEM INTEGRATED CATALOGUING SYSTEM
GET INVOLVED IN: GET INVOLVED IN:
SPECIFICATION COMMITTEE SPECIFICATION COMMITTEE
SPECIAL CAPITAL EQUIPMENT PURCHASE PROJECT SPECIAL CAPITAL EQUIPMENT PURCHASE PROJECT
COMPUTERIZATION PROJECT COMPUTERIZATION PROJECT
ALSO: ALSO:
SPREAD MAFCAS TO GOVERMENT AGENCIES & SPREAD MAFCAS TO GOVERMENT AGENCIES &
INDUSTRIES INDUSTRIES
CONDUCT SEMINARS AND COURSES CONDUCT SEMINARS AND COURSES
INTERNATIONAL INTERNATIONAL
AS NATO CODIFICATION BUREAU (NCB) FOR MALAYSIA AS NATO CODIFICATION BUREAU (NCB) FOR MALAYSIA
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MAFCA
SYSTEM USED CALLED SYSTEM USED CALLED
MAFCAS MAFCAS
(MAF CATALOGUING AUTHORITY SYSTEM) (MAF CATALOGUING AUTHORITY SYSTEM)
WHICH IS BASED ON THE PRINCIPLE OF WHICH IS BASED ON THE PRINCIPLE OF
NATO CODIFICATION SYSTEM NATO CODIFICATION SYSTEM
(NCS) (NCS)
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MAFCAS
AIM AIM
ESTABLISH & MAINTAIN A COMMON ESTABLISH & MAINTAIN A COMMON
SUPPLY LANGUAGE WITHIN MAF & SUPPLY LANGUAGE WITHIN MAF &
BETWEEN NATO & OTHER USER BETWEEN NATO & OTHER USER
COUNTRIES COUNTRIES
OBJ ECTIVE OBJ ECTIVE
ESTABLISH A CENTRALLY CONTROLLED & ESTABLISH A CENTRALLY CONTROLLED &
CENTRALLY MAINTAINED DATABASE FOR CENTRALLY MAINTAINED DATABASE FOR
USE BY MAF LOGISTICS SYSTEM USE BY MAF LOGISTICS SYSTEM
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NATO
CODIFICATION
SYSTEM
(NCS)
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NCS NCS -- A CHRONOLOGY A CHRONOLOGY
1945 1945 WW2 WW2 -- STANDARD CATALOGING WAS FORMED BY STANDARD CATALOGING WAS FORMED BY
US NAVY (FEDERAL CATALOGUING SYSTEM US NAVY (FEDERAL CATALOGUING SYSTEM FCS) FCS)
1949 1949 PL 152 SUPPLY CLASSIFICATION PL 152 SUPPLY CLASSIFICATION
1952 1952 PL 436 CATALOGUING SYSTEM PL 436 CATALOGUING SYSTEM
1954 1954 STANAG 3150 STANAG 3150 -- NATO WAS RECOMMENDED TO NATO WAS RECOMMENDED TO
ADOPT ADOPT
1956 1956 STANAG 3151 STANAG 3151-- ADOPTED THE FCS & CALLED NATO ADOPTED THE FCS & CALLED NATO
CODIFICATION SYSTEM (NCS) CODIFICATION SYSTEM (NCS)
1974 1974 NCB CODE ASSIGNED TO ALL NATO COUNTRIES NCB CODE ASSIGNED TO ALL NATO COUNTRIES
1991 1991 DESERT STORM DESERT STORM
1994 1994 PASOLS PASOLS -- PACS ADOPT NCS PACS ADOPT NCS
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INTRODUCTION
The NATO Codification System The NATO Codification System
(NCS) is a uniform and common (NCS) is a uniform and common
system for identification, system for identification,
classification and stock numbering classification and stock numbering
of Items of Supply of the NATO of Items of Supply of the NATO
& user countries & user countries
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OBJECTIVES
The principal objectives of the System are: The principal objectives of the System are:
To increase the effectiveness of the To increase the effectiveness of the
logistics system logistics system
To facilitate data handling To facilitate data handling
To minimize logistics costs of user nations To minimize logistics costs of user nations
To increase efficiency in logistics To increase efficiency in logistics
functions & operations functions & operations
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HOW TO ACHIEVE THE
SYSTEM?
To achieve these objectives the System To achieve these objectives the System
provides for each Item of Supply (IOS) provides for each Item of Supply (IOS)
to be assigned with: to be assigned with:
A unique A unique Item Name Item Name
A unique A unique Classification Classification
A unique A unique Identification Identification
A unique A unique NATO/National Stock Number NATO/National Stock Number
(NSN) (NSN)
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FOUR BASIC STEPS OF
ITEM IDENTIFICATION
SELECT ITEM NAME SELECT ITEM NAME
CLASSIFICATION CLASSIFICATION
REFERENCE/CHARACTERISTIC REFERENCE/CHARACTERISTIC
ASSIGN NSN ASSIGN NSN
TECHNICAL RESEARCH IS THE FOUNDATION
FOR ITEM IDENTIFICATION PROCESS
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NSN STRUCTURE
5920 5920 34 34 0761286 0761286
GROUP GROUP
CLASS CLASS
NCB CODE NCB CODE
00/01 00/01 -- USA USA
12 12 -- GERMANY GERMANY
34 34 -- MALAYSIA MALAYSIA
NON SIGNIFICANT NUMBER NON SIGNIFICANT NUMBER
WHICH, WITH NCB CODE, WHICH, WITH NCB CODE,
UNIQUELY IDENTIFIES THE UNIQUELY IDENTIFIES THE
ITEM ITEM
NSN STAYS WITH THE ITEM AS LONG AS NSN STAYS WITH THE ITEM AS LONG AS
IT REMAINS IN THE SUPPLY SYSTEM IT REMAINS IN THE SUPPLY SYSTEM
NATO SUPPLY NATO SUPPLY
CLASSIFICATION CLASSIFICATION
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NSN
BEYOND PART NUMBER
OTHER REFERENCE NUMBERS OTHER REFERENCE NUMBERS
OTHER MANUFACTURERS OTHER MANUFACTURERS
PRICE IF AVAILABLE PRICE IF AVAILABLE
SPECs & STDs SPECs & STDs
SPECIAL PACKING, STORAGE, SPECIAL PACKING, STORAGE,
HANDLING & DISPOSAL INSTRUCTION HANDLING & DISPOSAL INSTRUCTION
SHIPPING DATA SHIPPING DATA
SHELF LIFE SHELF LIFE
OTHER USERS OTHER USERS
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NCS - BASIS FOR
LOGISTICS OPERATIONS
4 MAIN AREAS: 4 MAIN AREAS:
ACQUISITION OF MATERIAL ACQUISITION OF MATERIAL
MANAGEMENT OF RESOURCES MANAGEMENT OF RESOURCES
MAINTENANCE MAINTENANCE
DISPOSAL DISPOSAL
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CODIFICATION WITH REGARD
TO ACQUISITION OF MATERIAL
QUESTIONS: QUESTIONS:
WHO MANUFACTURES THE ITEM? WHO MANUFACTURES THE ITEM?
DOES ITEM MEET THE REQUIREMENT? DOES ITEM MEET THE REQUIREMENT?
ANY RESTRICTION ON PURCHASING ANY RESTRICTION ON PURCHASING
ACTIVITIES? ACTIVITIES?
ANSWERS: ANSWERS:
LIST OF POTENTIAL MANUFACTURERS LIST OF POTENTIAL MANUFACTURERS
DETAIL DESCRIPTION OF ITEM DETAIL DESCRIPTION OF ITEM
ADDED INFORMATION ON PRICE & ADDED INFORMATION ON PRICE &
PROCUREMENT CONDITIONS TO PROMOTE PROCUREMENT CONDITIONS TO PROMOTE
COMPETITIVENESS COMPETITIVENESS
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CODIFICATION WITH REGARD TO
MANAGEMENT OF RESOURCES
LOGISTICS ORGANIZATIONS: LOGISTICS ORGANIZATIONS:
MANAGE MATERIALS BY TYPE & APPLICATION MANAGE MATERIALS BY TYPE & APPLICATION
WAREHOUSE ITEMS UNDER APPROPRIATE CONDITIONS WAREHOUSE ITEMS UNDER APPROPRIATE CONDITIONS
DELIVER ON TIME & USING APPROPRIATE MODE OF DELIVER ON TIME & USING APPROPRIATE MODE OF
TRANPORTATION TRANPORTATION
DISTRIBUTE & REDISTRIBUTE ACCORDING TO DISTRIBUTE & REDISTRIBUTE ACCORDING TO
REQUIREMENT & RESOURCES AVAILABLE REQUIREMENT & RESOURCES AVAILABLE
NCS THEREFORE: NCS THEREFORE:
IDENTIFIES IOS SATISFYING THE SAME REQUIREMENT IDENTIFIES IOS SATISFYING THE SAME REQUIREMENT
SPECIFIES PACKAGING REQUIREMENTS, WAREHOUSING SPECIFIES PACKAGING REQUIREMENTS, WAREHOUSING
CONDITIONS & EXPECTED SHELL CONDITIONS & EXPECTED SHELL--LIFE LIFE
INDICATES THE USERS & SPECIFIES TRANSPORTATION INDICATES THE USERS & SPECIFIES TRANSPORTATION
INFORMATION REQUIREMENT FOR DELIVERY INFORMATION REQUIREMENT FOR DELIVERY
INFORM ALL RESOURCES AVAILABLE AMONG THE INFORM ALL RESOURCES AVAILABLE AMONG THE
USERS USERS
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CODIFICATION WITH
REGARD TO MAINTENANCE
QUESTIONS: QUESTIONS:
WHAT SPARE PARTS REQUIRED TO PUCHASE & WHAT SPARE PARTS REQUIRED TO PUCHASE &
WHERE TO DELIVER? WHERE TO DELIVER?
WHAT ARE THE MAINTENANCE CAPABILITIES WHAT ARE THE MAINTENANCE CAPABILITIES
GIVEN THE RESOUCES AVAILABLE ON SITE? GIVEN THE RESOUCES AVAILABLE ON SITE?
ANSWERS: ANSWERS:
RELATIONSHIPS EXISTING BETWEEN ALL RELATIONSHIPS EXISTING BETWEEN ALL
PARTS OF A SYSTEM & ITS COMPONENTS OR PARTS OF A SYSTEM & ITS COMPONENTS OR
SUB SUB--ASSEMBLIES ASSEMBLIES
INTERCHANGEABILITY BETWEEN ITEMS IN INTERCHANGEABILITY BETWEEN ITEMS IN
ORDER TO MAXIMISE USAGE OF AVAILABLE ORDER TO MAXIMISE USAGE OF AVAILABLE
RESOURCES RESOURCES
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CODIFICATION WITH
REGARD TO DISPOSAL
IMPORTANT TO: IMPORTANT TO:
ELIMINATE ONLY THOSE ITEMS WHICH CANNOT BE ELIMINATE ONLY THOSE ITEMS WHICH CANNOT BE
REUSED REUSED
SALVAGE COMPONENTS OR SUBTANCES WHICH SALVAGE COMPONENTS OR SUBTANCES WHICH
GENERATE SAVINGS THROUGH RECYCLING GENERATE SAVINGS THROUGH RECYCLING
GUARANTEE THE PROTECTION OF THE ENVIRONMENT GUARANTEE THE PROTECTION OF THE ENVIRONMENT
DURING DISPOSAL ACTIONS DURING DISPOSAL ACTIONS
NCS CONTAINS DATA: NCS CONTAINS DATA:
SHOW POTENTIAL USERS FOR SURPLUS EQUIPMENT SHOW POTENTIAL USERS FOR SURPLUS EQUIPMENT
LISTS NATURE OF COMPONENTS & CONSTITUENT LISTS NATURE OF COMPONENTS & CONSTITUENT
ELEMENTS OF ITEMS AND ITS RECOVERABILITY ELEMENTS OF ITEMS AND ITS RECOVERABILITY
CRITERIA CRITERIA
INDICATES THE DISPOSAL PROCEDURES FOR INDICATES THE DISPOSAL PROCEDURES FOR
HAZARDOUS OR POLLUTING MATERIALS OR HAZARDOUS OR POLLUTING MATERIALS OR
SUBSTANCES SUBSTANCES
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ADVANTAGES OF NCS
OPERATIONAL ADVANTAGES
EQPT STANDARDIZATION TOWARDS
INTEROPERABILITY
RATIONALIZATION & MINIMIZATION OF
ASSETS & RESOURCES
ACCURATE DESCRIPTION OF ITEM
SIMPLIFIES TECHNICAL DIALOGUE BETWEEN
USERS
EASILY ACCESSIBLE DATABASES USING IT
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ADVANTAGES OF NCS
ECONOMIC ADVANTAGES
REDUCED COST BY ELIMINATE
DUPLICATION & REDUCED VARIETY OF
ITEMS
AVOID UNNECESSARY PROCUREMENT
PRICE REDUCTION ON LARGE PURCHASES
ACCESS TO SEVERAL SOURCES OF SUPPLY
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ADVANTAGES OF NCS
MISCELLANEOUS
PRIVATE SECTOR:
MANUFACTURER CAN MEET USERS
REQUIREMENT AT LOWER PRIZE
EFFICIENT SELECTING EQPTS OR
COMPONENTS MEETING TECHNICAL OR
FUNCTIONAL CHARACTERISTICS
ENHANCEMENT RELATIONSHIP
BETWEEN GOVERNMENT &
MANUFACTURERS
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ADVANTAGES OF NCS
MISCELLANEOUS
STANDARDIZATION ORGANISATION:
ACCURATE DESCRIPTIONS OF
ITEMS FACILITATE TOWARDS
DEVELOPING GIUDELINES
ENVIRONMENTAL AGENCIES:
IN-DEPTH KNOWLEDGE OF ITEMS
HELPS IN DISPOSAL MANAGEMENT
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WHY NEED CATALOGUING
& CODIFICATION IN
PROJ ECT PLANNING?
THE MOST COST THE MOST COST
EFFECTIVE EFFECTIVE
STANDARDIZATION STANDARDIZATION
ARRANGEMENTS ARRANGEMENTS
ARE PURSUED !!!!! ARE PURSUED !!!!!
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PROJECT PLANNING PHASE
BILATERAL AGREEMENTS BILATERAL AGREEMENTS
OTHER USERS OTHER USERS
IS EQUIPMENT CODIFIED? IS EQUIPMENT CODIFIED?
COMMERCIAL OR FMS COMMERCIAL OR FMS
ONE OR MORE COUNTRIES ONE OR MORE COUNTRIES
CONTRACT CLAUSE CONTRACT CLAUSE
SCREENING FACILITIES SCREENING FACILITIES
TRANSLATION TRANSLATION
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CONTRACT CODIFICATION
CLAUSE (CCC)
STANAG 4177 (CCC) PROVIDES A STANAG 4177 (CCC) PROVIDES A
UNIFORM SYSTEM OF DATA UNIFORM SYSTEM OF DATA
ACQUISITION ACQUISITION
CCC DESIGNED TO ENSURE THE CCC DESIGNED TO ENSURE THE
SUPPLY OF TECHNICAL SUPPLY OF TECHNICAL
DOCUMENTATION IS SUFFICIENT DOCUMENTATION IS SUFFICIENT
FOR CODIFICATION PROCESS FOR CODIFICATION PROCESS
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CODIFICATION COST CODIFICATION COST
$$$$$$$$$$$$$ $$$$$$$$$$$$$
INVEST EARLIER, SAVING LATER INVEST EARLIER, SAVING LATER
PAY NOW !!! PAY NOW !!!
OR WE ALL OR WE ALL
SUFFER LATER SUFFER LATER
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SUPPLIERS SUPPLIERS
MAFCA MAFCA
PROJECT PROJECT
MANAGER MANAGER
FOREIGN NCB FOREIGN NCB
ESTABLISHMENT OF
CODIFICATION ARRANGEMENTS
PARTIES PARTIES
PRIME OR SUB PRIME OR SUB--
CONTRACTORS CONTRACTORS
ILS MANAGER ILS MANAGER
SERVICE CATALOGUE SERVICE CATALOGUE
CELL CELL
OVERSEA PRODUCTION OVERSEA PRODUCTION
IS INVOLVED IS INVOLVED
OEM OEM
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CATALOGUING IMPACT
CATALOGUING WITHIN ILS CONCEPT CATALOGUING WITHIN ILS CONCEPT
INTEGRATE WITH CALS INTEGRATE WITH CALS
ESSENTIAL TO THE SUCCESS OF ESSENTIAL TO THE SUCCESS OF
A PROPER AUTOMATED A PROPER AUTOMATED
SUPPLY MANAGEMENT SUPPLY MANAGEMENT
SYSTEM SYSTEM
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http://mafca.mod.gov.my
WEBSITE
TEL : 603 2071 5967/4867
FAX : 603 2694 6381 E-MAIL : fca.mlp@mod.gov.my
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