CS307 System Quality Assurance PROPOSAL

Name of Proponents: Calayan, Ma. Catherine Faye V.

Esguerra, Shiela I.
Ignacio, Josiah Marric M.
Mapusao, Jason C.
Zamora, Marlon Brando A.
School Year/ Trimester: SY 2013 2014 / 2
nd
Semester
Proposed Title: Student Information System of Arellano University
Juan Sumulong High School

Arellano University was Established in the year of 1938 and was founded
by late Florentino Cayco, Sr. Its mission is provide equitable access to learning
through relevant, innovative, industry sensitive and environment-conscious
academic program and services. Its vision is to be a model institution of learning
where relevant knowledge is acquired and skills are developed, in response to
the needs of the global community.

The main purpose of the system is to help the registrars office of the
Arellano University Juan Sumulong High School to be more systematic in terms
of recovering or retrieving, adding and updating the information of the student,
alumni and for the transferees of the school.

The features of the system are Personal Information of the students,
Encoding and Viewing of the grades, Payments, Subject Enrolled, Status of the
student and Retrieving of files

The General Description of the system is to be an automated or more
systematic way in saving the information of the students and retrieve it when its
needed.

The importance of this study is to help the registrars office the Arellano
University Juan Sumulong High School, to prevent the misplacements and loss
of the documents of the students and former students that stop their studies for
some personal reason, as well as the alumni of the school.

The target users or beneficiaries of the system are as follows:
Staff and Officers of the Registrar
Prevent the misplacements and loss of the documents of the students and
former students, as well as the alumni of the school.
Students
View of their credited subject, grades, status, and deficiencies.
Former students
View and retrieve their credited subject and grades.
Similarities with any Previous System
Enrollment System
In the previous study in Enrollment System by Ace Andrion Sandoval,
Enrollment systems are used in recording a students information. A well-built
one will reduce the load on the People that normally have to-do all the work.
Enrollment system is a good step for the school. Enrollment system is useful
especially when the school retrieves the important information from the student.
In the enrollment system, the school can trace what are the standings of the
students. Lack of enrollment system in a school it can lead to chaos and troubles,
the students will be confuse on what they should do and how they will do to be
able to enroll. It is extremely useful in the school in the way of making the
processes of enrolling much easy.
http://aasandoval.blogspot.com/2009/10/enrollment-
system.html


The system is about saving the information of students who enroll in the
selected school. It can be applied to either elementary, high school, or college.
The difference between the systems to the proposed topic is that the proposed
system also saves the information of the students but it is also include the grade
per period, final period, and also the average grade.




Sales and Inventory System
In the previous thesis study of Sales and Inventory System for Chrystales
Mini Grocery using Barcode Reader by Joel Mapusao, et.al. The Sales and
Inventory System is a computer software and it is the most commonly used by
serveral companies to manage sales, re ordering of products and inventory
reports. The Sales and Inventory is an exclusive system, used to sell
merchandise products and the other is used to track the products from the
moment it enters the store to the moment it leaves allowing real time updating.
The System provides more reliable data for recording the sales of the company
with the comparison to the actual sales.
Sales and Inventory System for Chrystales
Mini Grocery using Barcode Reader
The system is about the saving the records of the products. It can also
computes the total sales of the products and deduct the total number of products
in the system. The similarities between the system and the proposed topic is that
both system tracks the records but the difference is that the system tracks the
only the products while the proposed topic tracks only the students

File Management System
The File Management system is the Computer based system for
maintenance of the Personal Registers in an office. Details about Files/Letters
received and the stages of processing it undergoes like submission to an officer,
letters issued to different offices, replies received in connection with this file from
different offices are registered in this register. Software gathers all the related
details from office and consolidates the details. Based on this data reports are
generated.
http://www.tn.nic.in/tnhome/projectfiles/filemgmnt.pdf


The software development tools to be used in our proposed topic are as follows:
The server for this system requires Microsoft Windows 7/XP; Quad 5GHz+
CPU; 16GB+ RAM; 1000GB database space, to maximize its performance and to
have a capacity store a bunch of records.
The researcher will use Microsoft Visual Basic 2010 for the front-end,
because the interface of the language is updated and more approaching to the
users.
For the back-end the researcher will use Microsoft SQL Server
Management 2008/2010 because it can store more data than Microsoft Access,
and it is less cost than other Database.

The scope of the proposed system is that this project focuses on the
students of the Arellano University Juan Sumulong High School which will aid
them to manage their students information. This study aims to aid the schools
goal to be a more systematic which allow them to provide a reliable and accurate
report, record and also to have a modern transaction.
Our system has a capability to store or save students basic information,
update students grade and information, retrieve students data, and create a print
out for those students who need it.
This system only requires the student number as their identity to view all
of their records on the day that they are enrolled up to present, which covers
grades, subject credited, and deficiencies.

The limitations of the system are only LAN based and it will not work on
the internet. The Student Information System can use at Arellano University Juan
Sumulong High School only. Only the Staff and Officers of the registrar can use
the System. Also, only the necessary information of the students will be saved
from the system such as Home Address, Contact Number (Land Line / Cell
phone), Contact Person (In Case of Emergency), Grades from 1
st
year till the
year graduated, Year and Section, Name of the Student, School Year (Batch
year or Year Enrolled), Status of the Student, however other information will not
be needed.