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PeopleSoft Financials - Key Records for Queries

Accounts Payable
VOUCHER AP Voucher Header Table
BUSINESS_UNIT, VOUCHER_ID
VOUCHER_LINE Voucher Line
BUSINESS_UNIT, VOUCHER_ID, VOUCHER_LINE_NUM
DISTRIB_LINE Voucher Distribution Table
BUSINESS_UNIT, VOUCHER_ID, VOUCHER_LINE_NUM, DISTRIB_LINE_NUM
VCHR_ACCTG_LINE AP Accounting Entries
BUSINESS_UNIT, VOUCHER_ID, UNPOST_SEQ, APPL_JRNL_ID,
POSTING_PROCESS, PYMNT_CNT, VOUCHER_LINE_NUM, DISTRIB_LINE_NUM,
DST_ACCT_TYPE, CF_BAL_LINE_NUM, LEDGER, TAX_AUTHORITY_CD
PAYMENT_TBL AP Disbursements
BANK_SETID, BANK_CD, BANK_ACCT_KEY, PYM NT_ID
PYMNT_VCHR_XREF Voucher Scheduled Payment
BUSINESS_UNIT, VOUCHER_ID, PYMNT_CNT
VENDOR Vendor Header Table
o When joining the VENDOR record to another record, do not accept the auto-join criteria of
BUSINESS_UNIT = BUSINESS_UNIT. The BUSINESS_UNIT field in VENDOR is blank, and is
only populated in systems with multi-BUSINESS_UNITS.
SETID, VENDOR_ID
VENDOR_LOC Vendor Location
SETID, VENDOR_ID, VNDR_LOC, EFFDT
VENDOR_ADDR Vendor Address
SETID, VENDOR_ID, ADDRESS_SEQ_NUM, EFFDT
VENDOR_TYPE Vendor Type
SETID, VENDOR_ID, VNDR_LOC, EFFDT, VENDOR_TYPE

Commitment Control
LEDGER_KK Ledger Data (KK Ledger)
BUSINESS_UNIT, LEDGER, ACCOUNT, DEPTID, OPERATING_UNIT, PRODUCT,
FUND_CODE, CLASS_FLD, PROGRAM_CODE, BUDGET_REF, AFFILIATE,
AFFILIATE_INTRA1, AFFILIATE_INTRA2, CHARTFIELD1, CHARTFIED2,
CHARTFIELD3, BUSINESS_UNIT_PC, PROJECT_ID, ACTIVITY_ID,
RESOURCE_TYPE, BUDGET_PERIOD, CURRENCY_CD, STATISTICS_CD,
FISCAL_YEAR, ACCOUNTING_PERIOD, KK_BUDG_TRANS_TYPE



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Commitment Control Contd
LEDG_KK_VW_BOR Ledger View with KK Amount Types
o Mimics LEDGER_BUDG (in 7.5); Selects Budget, Pre-enc, Enc and Exp amounts from
LEDGER_KK
Same as LEDGER_KK
LEDG_KK_VW2_BOR Recognized Amount/Collected Amount
o Like LEDG_KK_VW_BOR with Recognized and Collected Revenue
Same as LEDGER_KK
LEDG_KK_VW3_BOR GASB Record View
o Used for GASB reporting; Pre-enc and Enc amounts from LEDGER_KK; Exp amounts from
LEDGER
Same as LEDGER_KK
LEDG_KK_VW4_BOR BOR KK All Amounts View
o All amount fields (Budget, Pre-enc, Enc, Exp, Recognized & Collected Revenue)
Same as LEDGER_KK
KKACTSRC_VW_BOR KK Activity Log/Source Header & Line View
o Join Between KK_SOURCE_HDR, KK_SOURCE_LINE and KK_ACTIVITY_LOG
KK_TRAN_ID, KK_TRAN_DT_KK_TRAN_LN, REFERENCED_BUDGET,
BALANCING_LINE, LEDGER_GROUP, LEDGER, FISCAL_YEAR,
ACCOUNTING_PERIOD, SEQNBR, RVRSL_FLG
KK_SOURCE_HDR KK Source Header Table
KK_TRAN_ID, KK_TRAN_DT
KK_SOURCE_LN KK Source Line Table
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN
KK_ACTIVITY_LOG KK Budget Activity Record
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN, REFERENCED_BUDGET,
BALANCING_LINE, LEDGER_GROUP, LEDGER, FISCAL_YEAR,
ACCOUNTING_PERIOD, SEQNBR, RVRSL_FLG
KK_TRANS_LOG KK Transaction Log
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN, SEQNBR, DT_TIMESTAMP
KK_LIQUIDATION KK Liquidation Table
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN_LEDGER_GROUP
KK_REFERENCED Store Reference Data
o Stores the reference data between Req to PO, PO to Voucher, and TAuth to Exp Report
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN
KK_EXCPTN_TBL KK Transaction Exceptions
o Stores KK transaction budget-checking exceptions
KK_TRAN_ID_KK_TRAN_DT, KK_TRAN_LN, LEDGER_GROUP, EXCPTN_TYPE
KK_OVERRIDE_TBL Document/Budget Overrides
Same as LEDGER_KK + KK_TRAN_ID, KK_TRAN_DT


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Commitment Control Contd
KK_BUDGET_HDR KK Budget Journal Header
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ
KK_BUDGET_LN KK Budget Journal Line
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ, JOURNAL_LINE



General Ledger
LEDGER Ledger Data
BUSINESS_UNIT, LEDGER, ACCOUNT, ALTACCT, DEPTID, OPERATING_UNIT,
PRODUCT, FUND_CODE, CLASS_FLD, PROGRAM_CODE, BUDGET_REF,
AFFILIATE, AFFILIATE_INTRA1, AFFILIATE_INTRA2, CHARTFIELD1, CHARTFIED2,
CHARTFIELD3, BUSINESS_UNIT_PC, PROJECT_ID, ACTIVITY_ID,
RESOURCE_TYPE, BUDGET_PERIOD, CURRENCY_CD, STATISTICS_CD,
FISCAL_YEAR, ACCOUNTING_PERIOD
JRNL_HEADER Journal Header Data
o When Joining JRNL_HEADER to JRNL_LN, do not accept the auto-join criteria of
LEDGER=LEDGER. The LEDGER field is not populated in JRNL_HEADER.
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ
JRNL_LN Journal Line Data
o Need to use criteria for KK_AMOUNT_TYPE to determine if pre-enc, enc or exp
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ, JOURNAL_LINE,
LEDGER
MCG_PERSSERV_VW Personal Services Data
TRANSACTION_ID
HR_ACCTG_LINE Payroll Accounting Line
RUN_DT, SEQNUM, LINE_NBR

Grants/Projects PeopleSoft and MCG Bolt-on
PROJECT Projects
BUSINESS_UNIT, PROJECT_ID
PROJ_GRANT_BOR Project/Grant Record Definition
SETID, PROJECT_ID, EFFDT
PROJECT_MGR Project Manager
BUSINESS_UNIT, PROJECT_ID, EFFDT
MCG_GRT_INFO MCG Grant Information Record
SETID, PROJECT_ID
MCG_GRT_SPONSOR Sponsors
SETID, PROJECT_ID, SEQ_NBR

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Grants/Projects PeopleSoft and MCG Bolt-on Contd
MCG_GRT_PERSON Award Personnel
SETID, PROJECT_ID, SEQ_NBR
MCG_GRT_SUBCONT MCG Project/Grant Subcontracts
SETID, PROJECT_ID, SEQ_NBR
MCG_GRT_IDC_RAT IDC Rate Information
SETID, PROJECT_ID, EFFDT


Purchasing
PO_HDR Purchase Order Header
BUSINESS_UNIT, PO_ID
PO_LINE Purchase Order Line Item
BUSINESS_UNIT, PO_ID, LINE_NBR
PO_LINE_DISTRIB PO Line Accounting Entries
BUSINESS_UNIT, PO_ID, LINE_NBR, SCHED_NBR, DST_ACCT_TYPE,
DISTRIB_LINE_NUM
PO_LINE_SHIP PO Line Shipping Schedule
BUSINESS_UNIT, PO_ID, LINE_NBR, SCHED_NBR
REQ_HDR Requisition Header
BUSINESS_UNIT, REQ_ID
REQ_LINE Requisition Line
BUSINESS_UNIT, REQ_ID, LINE_NBR
REQ_LINE_DISTRIB Requisition Distribution
BUSINESS_UNIT, REQ_ID, LINE_NBR, SCHED_NBR, DISTRIB_LINE_NUM
REQ_LINE_SHIP Requisition Line Delivery Schedule
BUSINESS_UNIT, REQ_ID, LINE_NBR, SCHED_NBR
RECV_HDR Receiver Header
BUSINESS_UNIT, RECEIVER_ID
RECV_LN_DISTRIB Receipt Accounting Entries
BUSINESS_UNIT, RECEIVER_ID, RECV_LN_NBR, RECV_SHIP_SEQ_NBR,
DISTRIB_LINE_NUM
RECV_LN_SHIP Receipt Shipping Schedule
BUSINESS_UNIT, RECEIVER_ID, RECV_LN_NBR, RECV_SHIP_SEQ_NBR

Records Used for ChartField Values
GL_ACCOUNT_TBL Accounts
SETID, ACCOUNT, EFFDT
FUND_TBL Fund Table
SETID, FUND_CODE, EFFDT

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Records Used for ChartField Values Contd
DEPT_TBL Departments
SETID, DEPTID, EFFDT
PROGRAM_TBL Program Table
SETID, PROGRAM_CODE, EFFDT
CLASS_CF_TBL Class of Trade Table
SETID, CLASS_FLD, EFFDT
PROJECT Projects
BUSINESS_UNIT, PROJECT_ID

Archived PO and Requisition Records from PS 7.5
Key fields are the same as the Purchasing none archived records.
PO_HDR_BOR BOR PO Activity Header archive
PO_LINE_BOR BOR PO Line Item archive
PO_LINE_DST_BOR BOR PO Line Accounting Entries Archive
PO_LINE_SHIP_BOR BOR PO Line Ship Schedule Archive
REQ_HDR_BOR BOR Requisition Header Archive
REQ_LINE_BOR BOR Requisition Line Archive
REQ_LN_DIST_BOR BOR Requisition Distribution Archive

Miscellaneous Useful Records to Use in Queries or Query Development
ITM_CAT_TBL Category Codes for Purchasing
o When using this record, you must have a criteria statement for SETID = 12000
SETID, CATEGORY_TYPE, CATEGORY_CD, CATEGORY_ID, EFFDT
XLATTABLE Translate Value View
o This record will show you the translate values for all fields in PSFin. (i.e., for PO_STATUS, X
means Canceled, C means Complete, A means Approved, etc.)
FIELDNAME, FIELDVALUE, EFFDT