E-Recruitment User Guide

Document History
Version Management
Current Version 0.3
People
Excellence
Project PEX
Global Template - E-Recruiting Rollout - User Manual
Global Template E-Recruiting Rollout User Manual

Business Owner
Date Last Updated 21/10/2008
Last Updated By
Approed By
Approed Date
!eision History
Version Date Aut"or#s$ !eiewed By Approed By Comment
0.1 16/01/2008 Roopa Bellad Initial Version for
Review
0.2 23/07/2008 Ratan Puli Review
0.3 21/10/2008 Ratan Puli C.V. eela
!ris"nan
Review
Distri%ution List #optiona&$
'ame Department( !o&e
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e 2 of 11+

)teering( Approing Committee #optiona&$
'ame Department( !o&e Organi*ation
Approa& List
'ame Department( !o&e Date( P&ace Organi*ation

+a%&e o, Contents
1 Introdu,tion -
2 Role 'ased Re,ruit)ent6
3 Creation of .uestionnaires and Pro,ess /e)plate 11
+ Creation of Re0uisition 21
- 2o' Postin* '& Re,ruiter 36
6 View 2o' Postin*/ 3ppl& for 2o' +7
7 45ternal Candidate --
8 6,reenin* Candidate 61
1 7irin* 101
10 3dditional 3,tivities of Re,ruiter 10-
11 $ata 4ntr& Cler8 9 3rd Part& Re,ruiters :3*en,ies; 108
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e + of 11+

- .ntroduction
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e - of 11+

/ !o&e %ased !ecruitment
/"e roles in Re,ruit)ent ,ontain t"e relevant user profiles. /"ese profiles deter)ine a,,ess to start
pa*es< appli,ations< data overviews< and o'=e,ts in 63P 49Re,ruitin*.
/o 'e a'le to use roles< a referen,e user )ust 'e assi*ned to ea," role. /"e followin* roles are
availa'le for user interfa,es t"at use Business 6erver Pa*es :B6P; te,"nolo*&>
:Internal; Candidate
:45ternal; Candidate
:?nre*istered; Candidate # 6ervi,e ?ser
3d)inistrator
$ata 4ntr& Cler8
Re,ruiter
Restri,ted Re,ruiter
$e,ision @a8er
Re0uester
@ana*er
/alent Consultant
3ssistant @ana*er
6u,,ession Planner
Restri,ted 6u,,ession Planner
/"e followin* 63P 6tandard Roles will 'e assi*ned to InBev Roles
Candidate :internal; # Internal Candidate
Candidate :e5ternal; # 45ternal Candidate
:?nre*istered; Candidate # 6ervi,e ?ser # Candidate :?nre*istered;
3d)inistrator # B6C 3d)inistrator
ine @ana*er # @ana*er< /alent Consultant< $e,ision9@a8er
People @ana*er # Re,ruiter< /alent Consultant
$ata 4ntr& Cler8 9 3rd Part& Re,ruiters

/0- Line Manager
3 @ana*er is responsi'le for Creation of re0uisition and assess)ent of ,andidates and is responsi'le
for all t"e tas8s of @ana*er 6elf96ervi,e
@ana*ers perfor)s t"e followin* a,tivities>
Creation of Re0uisitions
3pproval of Re0uisitions
Candidates 3ssess)ents
/0/ Peop&e Manager
/"e re,ruiter is responsi'le for findin* individuals to fill va,ant positions and is responsi'le for all tas8s
in t"e re,ruit)ent pro,ess.
Actiities in )AP E1!ecruiting
/"e re,ruiter perfor)s t"e followin* a,tivities>
Releasin* re0uisitions
6ear,"in* for ,andidates in t"e /alent Pool
3ssi*nin* ,andidates to re0uisitions
Pro,essin* appli,ations
Creatin* =o' postin*s
Releasin* =o' postin*s
Re,ordin* paper appli,ations
Perfor)in* /alent Relations"ip @ana*e)ent a,tivities
Perfor)in* ran8in*s of ,andidates and assi*n)ents to re0uisitions
3pprovin* re0uests for status ,"an*es
Creatin* 0uestionnaires
6endin* 0uestionnaires
Creatin* pro,ess te)plates
Creatin* data reports
@a8in* personal settin*s for 63P 49Re,ruitin*
3ssi*nin* ,andidates to talent *roups
/02 !ecruiting Agency

Pro,essin* appli,ations
Creatin* =o' postin*s
Releasin* =o' postin*s
Re,ordin* paper appli,ations
Perfor)in* /alent Relations"ip @ana*e)ent a,tivities
Perfor)in* ran8in*s of ,andidates and assi*n)ents to re0uisitions
3pprovin* re0uests for status ,"an*es
Creatin* 0uestionnaires
6endin* 0uestionnaires
Creatin* pro,ess te)plates
Creatin* data reports
@a8in* personal settin*s for 63P 49Re,ruitin*
3ssi*nin* ,andidates to talent *roups
/03 Emp&oyee
3n internal ,andidate is t"e ,o)pan& e)plo&ee. /"e ,andidate stores "is or "er profile in t"e /alent
(are"ouse if interested in ta8in* a different position in t"e ,o)pan&.
/"e internal ,andidate perfor)s t"e followin* a,tivities>
6ear,"in* for va,an,ies
3ppl&in* for =o's
@aintainin* personal settin*s for 63P 49Re,ruitin*
/04 E5terna& Candidate
/"e e5ternal ,andidate is a non9e)plo&ee or e59e)plo&ee of t"e ,o)pan&. /"e ,andidate is alread&
re*istered in t"e /alent (are"ouse and "as t"eir profile stored. /"e ,andidate is interested in wor8in*
for t"e ,o)pan&.
/"e e5ternal ,andidate perfor)s t"e followin* a,tivities>
Re*isterin* in /alent (are"ouse

6torin* a profile in /alent (are"ouse
6ear,"in* for va,an,ies
3ppl&in* for =o's
Re0uestin* an alternative password
$eletin* re*istration
@aintainin* personal settin*s for SAP E-Recruiting
/06 B)C Administrator

/07 #Unregistered$ Candidate 8 )erice User
/"e role of t"e unre*istered ,andidate is assi*ned to persons w"o "ave not &et re*istered t"eir data in
t"e /alent (are"ouse 'ut w"o are interested in ta8in* up new e)plo&)ent. /"e unre*istered
,andidate is used as servi,e user for 49Re,ruitin* appli,ations to *ive a person a,,ess to t"ese
appli,ations wit"out t"e person "avin* to re*ister "is or "er data 'efore"and in t"e /alent (are"ouse.
/"e unre*istered ,andidate perfor)s t"e followin* a,tivities>
6ear,"in* for =o's
Re*istration
3ppl&in* for =o's after re*istration
Re0uestin* a new password
/09 :unctiona& E5pert
/"e ad)inistrator )ana*es t"e s&ste) in 63P 49Re,ruitin*.
3d)inistrator perfor)s t"e followin* a,tivities>
@aintainin* users
@aintainin* appli,ation *roups
@aintainin* talent *roups
@aintainin* a*en,ies
@aintainin* support tea)s
@aintainin* ,o)panies
@aintainin* 'ran,"es
$eletin* re0uisitions
$eletin* e5ternal ,andidates
@aintainin* personal settin*s for 63P 49Re,ruitin*
$eletin* re*istration of e5ternal ,andidates
@aintainin* retention periods for re0uisitions

2 Creation o, ;uestionnaires and Process +emp&ate
20- Use
Before ,reatin* Re0uisition< it is essential to ,reate .uestionnaires and Pro,ess /e)plates '& t"e
People @ana*er/ Re,ruiter< w"i," is t"en atta,"ed to t"e Re0uisition.
20-0- Creation o, ;uestionnaires
.uestionnaires support a re,ruit)ent pro,ess. Infor)ation fro) ,andidates w"o are assi*ned to a
re0uisition wit" 0uestionnaires ,an 'e ,aptured "ere. Co)pleted 0uestionnaires are stored in t"e
s&ste) w"i," ,an 'e evaluated later.
/"e s&ste) ,an auto)ati,all& ran8 0uestionnaires of t"e 4valua'le Infor)ation ,ate*or& '& ran8in*
t"e responses to 0uestions. /"is *ives a list of ,andidates sorted '& t"eir suita'ilit& for t"e =o'. In
addition< pre0ualifi,ation of ,andidates is perfor)ed< w"i," )eans a ,andidate ,an 'e fla**ed as
unsuita'le for t"e position on t"e 'asis of t"e responses in t"e 0uestionnaire.
.uestionnaires of t"e 40ual 4)plo&)ent Infor)ation ,ate*or& ena'le to ,olle,t and report on 44A9
spe,ifi, infor)ation in ,o)plian,e wit" t"e rules *overnin* 40ual 4)plo&)ent Apportunities.
20-0/ ;uestion
.uestions are t"e s)allest unit used to ,reate 0uestionnaires. It ,onsists of a 0uestion te5t< so)e
attri'utes< and t"e possi'le responses to t"e 0uestion. /"ere are different 0uestion ,ate*ories< na)el&
4valua'le Infor)ation and 40ual 4)plo&)ent Infor)ation.
Re,ruiter will 'e a'le to ,reate or edit .uestions< .uestionnaires and Pro,ess /e)plates. Cli,8 on t"e
lin8 ;uestion Maintenance to view t"e followin* pa*e. Re,ruiter ,an ,"oose eit"er Create or can
Copy an e5istin* 0uestion usin* t"e Copy fun,tion< )odif& it as re0uired< and save it.
/"e 'asi, ele)ents of .uestion are>
Basic Data
.uestion 9 Bree te5t field on ta' pa*es ,ontainin* lan*ua*e versions of t"e te5t of a 0uestion.
/a' pa*e is availa'le for ea," lan*ua*e
Croup 9 Contains t"e)ati, *roups into w"i," 0uestions ,an 'e sorted to *ive a 'etter
overview. Croups are defined in Custo)iDin*
6tatus 9 Indi,ates w"et"er a 0uestion is still 'ein* pro,essed or released for use in
0uestionnaires or s"ould no lon*er 'e used
Response /&pe 9 6pe,ifies t"e t&pe of possi'le responses. /"e response t&pes availa'le are>
Predefined 6,ale 9 6,ales in Custo)iDin* for 63P 49Re,ruitin* ,an 'e ,reated. /"e
nu)'er of responses or t"e des,riptive te5ts of t"e s,ale spe,ifi,ations :responses;
later w"en ,reatin* a 0uestion in t"e Re,ruiter user interfa,e ,annot 'e ,reated. ("en
su," a 0uestion is used in a 0uestionnaire< t"e ,andidate ,o)pletin* it ,an onl& sele,t
one of t"e possi'le responses :6in*le 6ele,tion;
Input Bield 9 3 sin*le line of te5t provided w"ere t"e respondent ,an enter a s"ort
free9for) te5t

Input 3rea 9 3n input area provided w"ere t"e respondent ,an enter a free9for) te5t
of an& len*t"
6in*le 6ele,tion 9 ("en a 0uestion is defined wit" t"is response t&pe< it is fle5i'le to
define t"e nu)'er of responses and t"e t&pe of te5tual spe,ifi,ation for t"e responses
re0uired for t"e Re,ruiter user interfa,e. ("en su," a 0uestion is used in a
0uestionnaire< t"e respondent ,an onl& sele,t one of t"e possi'le responses. /"e
responses ,an e5ist in different lan*ua*e versions
@ultiple 6ele,tion 9 ("en a 0uestion is defined wit" t"is response t&pe< it is fle5i'le to
define t"e nu)'er of responses and t"e t&pe of te5tual spe,ifi,ation for t"e responses
re0uired for t"e Re,ruiter user interfa,e. ("en su," a 0uestion is used in a
0uestionnaire< t"e respondent ,an sele,t )ore t"an one of t"e possi'le responses. /"e
responses ,an e5ist in different lan*ua*e versions
Reportin* 3rea 9 3 sele,tion field t"at onl& appears for 40ual 4)plo&)ent Infor)ation
0uestions w"en t"e response t&peEs sin*le sele,tion or )ultiple sele,tions are spe,ified. /"e
field ,ontains a predefined *roupin* of 44A9spe,ifi, infor)ation a'out an infor)ation area
Bield 9 3 sele,tion field t"at onl& appears for 40ual 4)plo&)ent Infor)ation 0uestions w"en
t"e response t&peEs sin*le sele,tion or )ultiple sele,tion are spe,ified. /"e field ,ontains 44A9
relevant infor)ation ta8en fro) an infor)ation field of t"e sele,ted reportin* area. /"e values
assi*ned to t"e infor)ation field are auto)ati,all& entered as possi'le responses
!esponses
/"ese ,ontain t"e possi'le values used for answerin* a 0uestion. (e "ave t"e option of usin*
,usto)er responses or predefined responses fro) a s,ale.
Responses to 40ual 4)plo&)ent Apportunities 0uestions of t"e response t&pe 6in*le 6ele,tion or
@ultiple 6ele,tion are auto)ati,all& defaulted a,,ordin* to t"e assi*n)ent of infor)ation fields and
t"eir values )ade in Custo)iDin*.
20/ ;uestionnaire <roup
/"is *roup ,lassifies 0uestions or 0uestionnaires into t"e)ati,all& related *roups. (e assi*n 0uestions
or 0uestionnaires t"at deal wit" t"e sa)e su'=e,t )atter or t"at are used for a si)ilar purpose to a
0uestionnaire *roup. (e assi*n 0uestions or 0uestionnaires to a *roup w"en &ou ,reate t"e). ?sin*
*roups ena'les &ou to retain a ,lear overview w"en &ou "ave a lar*e nu)'er of 0uestions and
0uestionnaires
202 E5amp&e
In t"e I)ple)entation Cuide< &ou ,reate t"e followin* 0uestionnaire *roups>
.uestionnaires relevant for ,andidates 9 In t"is *roup< 0uestions and 0uestionnaires sent to
,andidates in t"e ,onte5t of /R@ are ,o)'ined
.uestionnaires relevant for =o's 9 In t"is *roup< 0uestions and 0uestionnaires sent to
,andidates in t"e ,onte5t of 3ppli,ant /ra,8in* are ,o)'ined :for e5a)ple< '& in,ludin* t"e)
in t"e appli,ation wiDard;

.uestionnaires relevant for de,ision9)a8ers 9 In t"is *roup< 0uestions and 0uestionnaires sent
to t"ird parties< su," as personnel offi,ers< to retrieve infor)ation are ,o)'ined
.uestionnaires relevant for 44A 9 In t"is 0uestionnaire *roup< 0uestions and 0uestionnaires
sent to ,andidates in t"e ,onte5t of 40ual 4)plo&)ent Apportunities :44A; are ,o)'ined.
/"ese 'elon* to t"e 40ual 4)plo&)ent Infor)ation ,ate*or&
2020- Process :&ow
Re,ruiter "as to ,"oose t"e Maintain ;uestion fun,tion on t"e Re,ruiterEs start pa*e ?nder
!ecruitment Administration. /"e s&ste) 'ran,"es to Maintain ;uestions openin* t"e
.uestion i'rar&< displa&in* all 0uestions ,reated t"us far t"at )at," t"e sele,tion ,riteria
Re,ruiter "as to sele,t t"e ta' pa*e of t"e .uestionnaire Croup in w"i," "e needs to ,reate a
0uestion
C"oose Create 'utton

6&ste) opens t"e wiDard for ,reatin* a 0uestion
Re,ruiter "as to ,reate t"e 0uestion te5t in t"e lan*ua*es re0uired
6ele,t a response t&pe. $ependin* on t"e response t&pe sele,ted< additional spe,ifi,ations ,an
'e )ade
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e 1+ of 11+

6ele,t t"e Croup9 Relevant for Candidates / Relevant for $e,ision @a8ers /Relevant for 2o's
/At"ers
/"e status of t"e 0uestion s"ould 'e ,"an*ed fro) $raft to Released. 6ave t"e entries
/"e 0uestion is added to t"e 0uestion li'rar& and is availa'le for use in 0uestionnaires in t"e
Evaluable n!ormation ,ate*or&
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e 1- of 11+

2020/ ;uestionnaire
/"e for) ,ontainin* 0uestions are to 'e answered '& a ,andidate interested in a =o' postin*< for
e5a)ple< a 0uestionnaire ,ontains 0uestions and t"eir possi'le responses or free for) te5t fields. /"e
te5ts for a 0uestionnaire ,an e5ist in different lan*ua*e versions.
3 0uestionnaire ,an 'e sent to a ,andidate as a lin8 '& e9)ail< ,an 'e inte*rated in t"e appli,ation
wiDard< or ,an 'e ,o)pleted '& t"e re,ruiter for t"e appli,ant in a telep"one interview.
/"ere are different ,ate*ories of 0uestionnaires< na)el& 40ual 4)plo&)ent Apportunities Infor)ation
0uestionnaires t"at onl& ,ontain 44A9spe,ifi, 0uestions< and 4valua'le Infor)ation 0uestionnaires
,ontainin* 0uestions on all ot"er topi,s.
(e ,an spe,if& e5pe,ted responses in Evaluable n!ormation 0uestionnaires< i.e. responses a
,andidate )ust *ive. Ratin*s for individual responses to 0uestions ,an also 'e stored. /"is ena'les to
eli,it infor)ation fro) ,andidates< w"i," ,an t"en 'e evaluated eit"er )anuall& or usin* t"e Ran8in*
'& .uestionnaire fun,tion.
+"e %asic e&ements o, a =uestionnaire are>
Basic Data
/itle :on ea," of t"e ta' pa*es for t"e availa'le lan*ua*es; 9 Bree9for) te5t field ,ontainin*
t"e te5t of t"e 0uestion. If t"e 0uestionnaire is to 'e used later as part of t"e application
"i#ard< t"e title is used to la'el t"e relevant lin8s in t"e %avi*ation tool'ar
6tatus 9 Indi,ates w"et"er a 0uestionnaire is still 'ein* pro,essed< is released for *eneral use<
or s"ould no lon*er 'e used
;uestions and !esponses
3ssi*ned .uestions 9 /a' pa*e ,ontainin* all 0uestions in a 0uestionnaire. Individual 0uestions
,an 'e fla**ed as )andator&. /"ese )ust 'e answered 'efore t"e 0uestionnaire is ,onsidered
su,,essfull& ,o)pleted and saved< or 'efore an appli,ation ,an 'e ,o)pleted in t"e appli,ation
wiDard. If a ,andidate does not answer a 0uestion fla**ed as )andator&< t"e 0uestionnaire
,annot 'e saved

Ratin* of Responses 9 /a' pa*e ,ontains all responses for t"e 0uestions. 3 ratin* for 0uestions
in 0uestionnaires of t"e Evaluable n!ormation ,ate*or& ,an 'e spe,ified. /"e s&ste) uses t"e
ratin* to evaluate and ,o)pare ,andidatesE responses. Responses ,an also 'e fla**ed as
e5pe,ted responses. Candidates )ust suppl& an e5pli,itl& defined response to su," 0uestions
to 'e ,onsidered for t"e =o'
20202 Process :&ow
Re,ruiter "as to ,"oose t"e ;uestionnaire Maintenance fun,tion on t"e Re,ruiterEs start
pa*e. /"e s&ste) 'ran,"es to $uestionnaire Maintenance and t"e $uestionnaire %ibrary
appears< displa&in* all 0uestionnaires ,reated t"us far t"at )at,"es t"e sele,tion ,riteria
6ele,t t"e ta' pa*e of t"e $uestionnaire Group in w"i," t"e new 0uestionnaire "as to 'e
,reated
C"oose Create. /"e @aintain .uestionnaire view appears. :It is also possi'le to ,op& an
e5istin* 0uestionnaire usin* t"e Cop& fun,tion< )odif& it as re0uired< and save it;
3ssi*n a title for t"e 0uestionnaire in t"e lan*ua*es in w"i," t"e 0uestionnaire is to 'e used
3ssi*n &uestions to t"e 0uestionnaire. 6ear," fun,tion "elps to find 0uestions stored in t"e
0uestion li'rar&
6pe,if& w"i," 0uestions are )andator& and )ust 'e answered. ("en t"e 0uestionnaire is
used later< it ,annot 'e saved if t"ese 0uestions "ave not 'een answered
/"e se0uen,e of t"e 0uestions in t"e 0uestionnaire ,an 'e spe,ified
If auto)ati, ran8in* of t"e ,andidates perfor)ed in t"e Pre&uali!ication pro,ess is re0uired<
swit," to t"e Rating o! Responses ta' pa*e and assi*n rating mar's for t"e possi'le responses
fro) w"i," ,andidates ,an ,"oose. In addition< sele,t t"e e(pected responses. /"ese are
responses a ,andidate )ust *ive to a 0uestion in order to 'e ,onsidered suita'le for a =o'
6ave t"e entries
.uestionnaire ,an 'e ,"e,8ed in Previe" )ode. /"is displa&s t"e 0uestionnaire as t"e
,andidate sees it. 6wit," to t"e tec)nical vie" of t"e 0uestionnaire to displa& t"e )ar8s for
responses and t"e responses fla**ed as e5pe,ted responses
C"an*e t"e status of t"e 0uestionnaire to Released and save t"e entries
/"e 0uestionnaire is now availa'le for use. In ot"er words< it ,an 'e assi*ned to a pro,ess
te)plate and sent to ,andidates


%ote> %ew 0uestionnaire is stored in t"e sele,ted 0uestionnaire *roup in t"e 0uestionnaire li'rar&.
Re,ruiters ,an now use a pro,ess te)plate to inte*rate t"e 0uestionnaire in t"e appli,ation wiDard<
send it to ,andidates '& e9)ail< or ,o)plete it t"e)selves wit" t"e ,andidateEs responses eli,ited
durin* a telep"one interview.
("en t"e se,ond ta' F@ar8s for ResponsesG is sele,ted< followin* pa*e is displa&ed

("en Preiew 'utton is ,li,8ed< followin* pa*e ,an 'e seen
An Cli,8in* ;uestionnaire Attri%utes followin* pa*e ,an 'e seen< it displa&s t"e te,"ni,al attri'utes
of t"e 0uestionnaire. /"e 0uestions are displa&ed wit" t"e response ratin*. It is also possi'le to view
w"et"er a response is fla**ed as t"e e5pe,ted response or not.

An,e t"e .uestionnaires are ,reated t"e& need to 'e atta,"ed to t"e Pro,ess /e)plate
20203 Process +emp&ate
Pro,ess /e)plates ,onsist of a spe,ified se0uen,e of pro,esses wit" assi*ned a,tivit& t&pes. 3 pro,ess
te)plate :InBev Pro,ess /e)plate; is lin8ed wit" a re0uisition or an appli,ation *roup and supports
t"e re,ruiter w"en perfor)in* a standard re,ruit)ent pro,ess.
Pro,ess te)plate is assi*ned to a re0uisition w"ile ,reatin* it. Pro,ess te)plate ,an 'e atta,"ed to
several re0uisitions if t"e sa)e re,ruit)ent pro,ess is re0uired in ea," ,ase. 3ppli,ation *roups are
,reated '& t"e ad)inistrator. /"e ad)inistrator t"ere'& assi*ns t"e relevant pro,ess te)plate to t"e
appli,ation *roup.
)tructure
3 pro,ess te)plate ,onsists of 'asi, data< pro,esses< and t"e assi*ned a,tivit& t&pes.
Basic Data
/"e 'asi, data in,ludes t"e des,ription< status< person responsi'le< and ,reation date.
Actiities
3 pro,ess te)plate ,onsists of pro,esses in a spe,ified se0uen,e. 3 set of a,tivit& t&pes is assi*ned to
ea," pro,ess. .uestionnaire te)plates and letter te)plates ,an 'e assi*ned to t"e a,tivit& t&pes.
E5amp&e
In,ase t"e pro,ess te)plate for ,andidates w"o appl& for =o' postin* in a re0uisition ,an 'e invited to
two =o' interviews and an assessment center is to 'e re,orded< t"e ne,essar& a,tivit& t&pes are
re,orded in t"e pro,ess te)plate and are assi*ned to t"e re0uisition. /"e Re,ruiter ,an t"en use t"ese
a,tivit& t&pes fro) t"e pro,ess te)plate for t"e re,ruit)ent pro,ess.
20204 Actiity
Bor pro,ess steps in 63P 49Re,ruitin*< ea," a,tivit& 'elon*s to an a,tivit& t&pe. 3,tivit& t&pes 'elon*
to various a,tivit& ,ate*ories. 3,tivit& t&pes wit"in t"e sa)e ,ate*or& "ave spe,ial properties.
3,tivities also "ave a status< w"i," ,an 'e Planned or Completed.
20206 Use
3,tivities are used wit"in t"e fra)ewor8 of t"e Re,ruit)ent pro,ess and in /alent Relations"ip
@ana*e)ent :/R@;. 3,tivities are individual pro,ess steps assi*ned to a Candidate< a Candida,&< or an
3ppli,ation. 3,tivities "ave a status and a due date. ("en a new a,tivit& is ,reated for an 49Re,ruitin*

o'=e,t< t"e a,tivit& "as t"e status Planned. An,e an a,tivit& is perfor)ed )anuall&< t"e status of t"e
a,tivit& is set to Co)pleted. 3 ,o))ent for an a,tivit& and supple)ent t"e a,tivit& wit" uploaded
do,u)ents ,an 'e re,orded. If t"e s&ste) perfor)s t"e a,tivit& auto)ati,all& :for e5a)ple< usin* a
wor8flow; t"e status of t"e a,tivit& is ,"an*ed auto)ati,all&. 3,tivit& t&pes in Custo)iDin* ,an 'e
defined< if re0uired.
)tructure
4a," a,tivit& is represented '& t"e followin* ta' pa*es>
Properties 9 /"is ta' in,ludes status infor)ation< due date of t"e a,tivit&< pro,essor
responsi'le< date of t"e last ,"an*e< and person w"o )ade t"e last ,"an*e. $ependin* on t"e
a,tivit& ,ate*or&< t"e ta' pa*e ,an ,ontain furt"er infor)ation. Bor e.*. a,tivities in 6i)ple
Corresponden,e ,ate*or& "ave an assi*ned letter te)plate
%otes
3tta,")ents
49@ail 3tta,")ents
Bor a,tivities in t"e Simple Correspondence or nvitation ,ate*or&< atta,")ents sent to*et"er wit" t"e
letter te)plate ,an 'e uploaded. /"e followin* a,tivit& ,ate*ories are delivered in t"e standard s&ste)
for Re,ruit)ent>
6i)ple 3,tivit&
6i)ple Corresponden,e
.ualif&in* 4vent
Invitation
6tatus C"an*e
$ata /ransfer for %ew 4)plo&ees
.uestionnaire
Ran8in*
Confir)ation
20207 )imp&e Actiity
/"is is a *eneral a,tivit& ,ate*or& t"at ,lassifies a,tivities wit" tas8s wit"out spe,ifi, 'e"avior.
3,tivities in t"e 6i)ple 3,tivit& ,ate*or& ,ontain t"e *eneral tas8s t"e re,ruiter )ust ,o)plete. /"e
s&ste) infor)s t"e status of t"e a,tivities w"et"er t"e& are planned or alread& ,o)pleted.
45a)ple> /"e followin* a,tivit& t&pes are e5a)ples fro) t"e 6i)ple 3,tivities ,ate*or&< w"i," is
delivered in t"e standard s&ste)<
3*ree /er)s and Conditions of 4)plo&)ent
C"e,8 $o,u)ents for Co)pleteness
%otif& Personnel $epart)ent
Rei)'urse /ravel 45penses
C"e,8 6uita'ilit&

20209 )imp&e Correspondence
3,tivit& ,ate*or& t"at ,lassifies a,tivities t"e re,ruiter uses to send letters to ,andidates. etter
te)plates are assi*ned to t"e a,tivities in t"e 6i)ple Corresponden,e ,ate*or&. Re,ruiter ,an ,reate
and send letters to ,andidates usin* t"e a,tivities.
45a)ple> /"e followin* a,tivit& t&pes of t"e Simple Correspondence category are availa'le in t"e
standard s&ste)<
3,8nowled*e Candidate
Re0uest for @ore Infor)ation
Corresponden,e> Re=e,tion
Interi) %otifi,ation
Propose /alent Pool Parti,ipation
2020? ;ua&i,ying Eent
3,tivit& ,ate*or& ,lassifies a,tivities ,ontainin* infor)ation for a 0ualif&in* event. /"e a,tivities in t"e
$uali!ying Event ,ate*or& ,ontain data re0uired '& t"e re,ruiter for plannin* t"e respe,tive 0ualif&in*
event.
45a)ple> /"e followin* a,tivit& t&pes are e5a)ples fro) t"e $uali!ying Event ,ate*or&< delivered in
t"e standard s&ste)<
/elep"one 2o' Interview
2o' Interview
3ssess)ent Center
Medica& C"ec@
Infor)ation da&
2020-A .nitation
3,tivit& ,ate*or& ,lassifies ,orresponden,e a,tivities to w"i," letter te)plates are assi*nedH t"ese
te)plates ,ontain an invitation to a 0ualif&in* event or a re0uest to ,o)plete a 0uestionnaire. 4a," of
t"e a,tivities in t"e nvitation ,ate*or& refers to a ,orrespondin* a,tivit& in t"e $uali!ying Event or
$uestionnaire ,ate*or&. /"is ,ontains t"e infor)ation for t"e 0ualif&in* events or t"e relevant
0uestionnaire.
Re,ruiters use t"ese a,tivities to invite ,andidates to a 0ualif&in* event or to send t"e) a
0uestionnaire. /"e wor8flow in 49Re,ruitin* ,reates a,tivities in t"is ,ate*or& auto)ati,all& w"en t"e
re,ruiter ,reates t"e relevant referen,e a,tivit& :for e5a)ple< 0ualif&in* event;.
45a)ple> /"e followin* a,tivit& t&pes are e5a)ples fro) t"e nvitation ,ate*or&< w"i," is delivered in
t"e standard s&ste)>
Invite to /elep"one Interview
Invite to Interview
Invite to 3ssess)ent Center
Invite to @edi,al C"e,8
Re0uest .uestionnaire

2020-- )tatus C"ange
3,tivit& ,ate*or& t"at ,lassifies a,tivities for status ,"an*es of ,andidates< ,andida,ies< or appli,ations.
3,tivities in t"is a,tivit& ,ate*or& are used w"en t"e pro,ess flow in t"e re,ruit)ent pro,ess re0uires a
,"an*e of status for t"e 49Re,ruitin* o'=e,ts Candidacy or Application. In /alent Relations"ip
@ana*e)ent :/R@;< t"e a,tivities to release or lo,8 a ,andidateEs profile for t"e ,andidate sear," are
used.
45a)ple> /"e followin* a,tivit& t&pes are e5a)ples fro) t"e 6tatus C"an*e ,ate*or&< w"i," is
delivered in t"e standard s&ste)>
Re=e,tion
Affer 3,,epted :/o Be 7ired;
Release of CandidateEs Profile
o,8in* of CandidateEs Profile
2020-/ Data +rans,er ,or 'ew Emp&oyees
3,tivit& ,ate*or& ,lassifies an a,tivit& t&pe of t"e sa)e na)e. /"is tri**ers t"e transfer of t"e
,andidateEs data fro) t"e 49Re,ruitin* s&ste) to an e5ternal 7R s&ste). ?se t"e a,tivit& in t"is
,ate*or& to i)port t"e data of an e5ternal ,andidate stored in t"e 49Re,ruitin* s&ste) into t"e
,onne,ted 7R s&ste). /"is is t"e ,ase w"en t"e ,andidate is to 'e "ired. /"is a,tivit& ,ate*or& is used
onl& for t"e Re,ruit)ent pro,ess and not for /R@.
/"e followin* data is transferred> 7irin* $ate< Ar*aniDational ?nit< 2o'< Birst and last na)e< 3,ade)i,
title< Initials< Cender< $ate of Birt"< Corresponden,e lan*ua*e< 3ddress t&pe< 6treet< Cit&< Postal ,ode<
Countr&< Re*ion< 3ppli,ant I$< 4)plo&ee I$ :is transferred initiall&;
2020-2 ;uestionnaire
3,tivit& ,ate*or& ,lassifies a,tivities to w"i," a .uestionnaire is assi*ned. Re,ruiter use a,tivities in
t"e $uestionnaire ,ate*or& w"en "e wants to re,ord a 0uestionnaire for a ,andidate in Re,ruit)ent or
/alent Relations"ip @ana*e)ent :/R@;. /o do so< assi*n a previousl& ,reated 0uestionnaire to t"e
a,tivit&. Iou t"en "ave t"e followin* options>
/o ,o)plete t"e 0uestionnaire< t"e Re,ruiter ,an ,all t"e 0uestionnaire dire,tl& fro) t"e
a,tivit& and ,o)plete it
If a )ana*er "as to ,o)plete t"e 0uestionnaire for a ,andidate< Re,ruiter "as to ,"an*e t"e
a*ent :pro,essor; for t"e a,tivit& and enter t"e na)e of t"e )ana*er in t"is field. /"e
)ana*er ,o)pletes t"e 0uestionnaire and t"en ,"an*es t"e status of t"e a,tivit& to ,o)plete
/o send t"e 0uestionnaire to a ,andidate< relevant a,tivit& is ,"osen in t"e nvitation ,ate*or&<
first assi*nin* t"e a,tivit& ,ontainin* t"e 0uestionnaire to t"e a,tivit& in t"e nvitation
,ate*or& as a referen,e a,tivit&

45a)ple> /"e followin* a,tivit& t&pes are e5a)ples fro) t"e .uestionnaire ,ate*or& t"at are delivered
in t"e standard s&ste)>
.uestionnaire in 3ppli,ation Bor)
44A .uestionnaire in 3ppli,ation Bor)
.uestionnaire
40ual 4)plo&)ent .uestionnaires
.uestionnaire for Interviews/ 3ppraisals
.uestionnaire Ran8in* '& $epart)ent
2020-3 !an@ing
3,tivit& ,ate*or& ,lassifies a,tivities for ran8in* ,andidates. Re,ruiter uses t"e a,tivities in t"e Ran8in*
,ate*or& w"en a ,andidate is ran8ed or t"e assi*n)ent of a ,andidate to a re0uisition :,andida,&;.
45a)ple> /"e followin* a,tivit& t&pes are e5a)ples fro) t"e Ran8in* ,ate*or& t"at are delivered in
t"e standard s&ste)>
3ssi*n)ent Ran8in*
Candidate Ran8in*
2020-4 Con,irmation
3,tivit& ,ate*or& t"at *roups to*et"er t"e ,onfir)ation re0uests for a topi,. /"e re,ruiter uses t"e
a,tivities in t"e Con!irmation ,ate*or& to o'tain and )ana*e ,onfir)ations fro) people. /o do t"is<
t"e re,ruiter sends individual ,onfir)ations to t"e relevant persons. Based on t"e results stored in t"e
individual ,onfir)ations< t"e re,ruiter ,an o'tain a total overview and t"us render and store a total
de,ision.
45a)ple> /"e re,ruiter as8s t"e )e)'ers of t"e (or8s Coun,il a'out a new "ire
/"e re,ruiter as8s t"e ,andidates invited to an interview to ,onfir) t"eir Parti,ipation
2020-6 Process
/"is involves *roup of a,tivities t"at 'elon* to*et"er fro) a 'usiness point of view. 3 distin,tion is
)ade 'etween pro,esses t"at represent parts of t"e re,ruit)ent pro,ess and pro,esses used in /alent
Relations"ip @ana*e)ent :/R@;.
Inte*ration
Pro,esses are ,o)posed of 3,tivities. Pro,esses are ,o)ponents of Pro,ess /e)plates.
45a)ple> /"e followin* pro,esses are delivered '& 63P as standard>
3ppli,ation 4ntr&
Pre0ualifi,ation
6ele,tion
Affer P"ase
Re=e,tion

2020-7 Creating Process +emp&ates
Re,ruiter ,reates a pro,ess te)plate to depi,t a re,ruit)ent pro,ess for a re0uisition or to depi,t a
unifor) re,ruit)ent pro,ess for several re0uisitions.
2020-9 Process :&ow
Re,ruiter "as to ,"oose t"e fun,tion Process Template on personal pa*es. /"e s&ste) displa&s
a list wit" t"e availa'le pro,ess te)plates
C"oose t"e fun,tion Create Process Template
%a)e t"e pro,ess te)plate appropriatel&
3ssi*n pro,esses to t"e pro,ess te)plate and deter)ine t"e se0uential order of t"e pro,esses.
3ssi*n a,tivit& t&pes to t"e pro,esses and deter)ine t"e se0uential order of t"e a,tivit& t&pes.
(e ,an assi*n a 0uestionnaire te)plate to a,tivit& t&pes in t"e .uestionnaire ,ate*or&
3dd )ore pro,esses and a,tivit& t&pes
C"an*e t"e status of t"e pro,ess te)plate to Released
6ave t"e data
(e ,an eit"er ,reate or ,op& t"e e5istin* Pro,ess /e)plate as per t"e re0uire)ent.
Bollowin* pa*e will 'e displa&ed w"en Create 'utton is ,li,8ed
Re,ruiter "as to *ive $es,ription na)e for t"e pro,ess te)plate "e is *oin* to ,reate as s"own 'elow.
An,e t"e $es,ription na)e is *iven user "as to sele,t t"e appropriate Process under 3,tivities ta'
and t"en save it.

3fter savin*< user "as to ,li,8 on t"e Add 'utton to add t"e a,tivities.
An,e user ,li,8s on t"e Add Actiity followin* pa*e will 'e displa&ed0 ?nder t"e 3dd 3,tivit& ta'
Re,ruiter ,an sele,t t"e list of 3,tivities fro) t"e dropdown values *iven as per t"e re0uire)ent. An,e
t"e 3,tivit& is sele,ted ,orrespondin* Bor) will 'e displa&ed as s"own in t"e 'elow s,reen s"ot and
data is saved '& ,li,8in* )ae 'utton.

An ,li,8in* Add 'utton it leads to t"e followin* pa*e were we are a'le to view t"e a,tivit& ,reated

3n 3,8nowled*e)ent )ail will 'e sent to t"e 45ternal ,andidate on,e re*istered in t"e =o'site. /"e
)ail ,ontents sent to t"e ,andidate will 'e as follows wit" few )odifi,ations.

Re,ruiter ,an add as )an& nu)'ers of a,tivities as "e wants as per t"e re0uire)ent. 6i)ilarl&< one
)ore 3,tivit& is added F.uestionnaireG as s"own 'elow.
3fter addin* all t"e a,tivit& t&pes< t"e Status needs to 'e ,"an*ed fro) Dra,t to !e&eased and data
need to 'e saved.
!esu&t
%ow Re,ruiter "as ,reated and released t"e Pro,ess /e)plate. /"e pro,ess te)plate ,an 'e assi*ned
to one or )ore re0uisitions or appli,ation *roups. Pro,ess /e)plate ,an 'e )odified at an& ti)e if
ne,essar&. 3ll Re,ruiters and 3d)inistrators ,an use t"e pro,ess te)plate.
3 Creation o, !e=uisition
/"e re0uisition is an internal do,u)ent deter)inin* t"e positions for w"i," ,andidates are to 'e
sou*"t< t"e re0uire)ents w"i," ,andidates )ust fulfill< and "ow t"e ,andidate sear," will 'e
perfor)ed.

30-0- Use
@ana*ers :ine @ana*ers; t"rou*" @ana*er 6elf96ervi,e ,reate a re0uisition if t"e& want to sear," for
suita'le ,andidates for one or )ore positions.
)tart Page Manager )e&,1)erice +eam !ecruiting Create Vacancy !e=uisition
("en t"e ine @ana*er ,li,8s on t"e Create Va,an,& Re0uisition 'utton a new window will open<
w"ere t"e radio 'utton Position and for) 45tended Re0uisition Re0uest # InBev will 'e provided w"i,"
will 'e ti,8ed and ,li,8s on t"e %e5t step 'utton.

It is a Bour 6tep pro,ess defined as>
6ele,t Para)eters and $efault Values
4dit Bor)
Review and 6end
Co)pleted

("en t"e %e5t 6tep 'utton is ,li,8ed it opens anot"er s,reen w"ere t"e Ar*aniDation is sele,ted fro)
t"e Ar*aniDational 6tru,ture and t"e Position for w"i," re0uest need to 'e raised and ,li,8s on t"e
%e5t 6tep 'utton. 3 for) opensin 3do'e Bor)at and t"e version to install to t"e s&ste) is Version 8.
("ere t"e ine @ana*er enters all t"e infor)ation re0uired for t"e Va,an,& Re0uisition in t"e for). If
"e wants to sele,t anot"er position rat"er t"an t"e sele,ted one t"en "e ,an ,li,8 on Previous 6tep
'utton and sele,t t"e Position and ,li,8 on %e5t 6tep 'utton

An,e all t"e re0uired fields are entered ine )ana*er ,li,8s on t"e Review 'utton to "ave a final loo8
of all t"e entries.

An,e t"e ine @ana*er ,onfir)s t"at all t"e re0uire)ents are filled in t"e for)< ,li,8 on 6end 'utton
to send t"e Re0uisition Re0uest to t"e 7i*"er @ana*er and to t"e People @ana*er for 3pproval.

/"e Re0uest is su')itted su,,essfull& wit" t"e re0uest nu)'er. /"e ine @ana*er '& ,li,8in* on t"e
$ispla& and Print Bor) ,an 'e seen in t"e for) in t"e displa& )ode and ,an a'le to print t"e for)
/"e ine @ana*er ,an see all t"e re0uisition ,reated in t"e Re,ruitin* Re0uisition> 6tatus Averview
and t"e status eit"er open or approved on w"at date fro) t"e 6tart Pa*e under tea)
/"e 3pproval will 'e of two levels. /"e Va,an,& Re0uisition su')itted will appear in t"e 7i*"er
@ana*er and People @ana*er 6tart Pa*e under @ana*er 6elf96ervi,e (or8 Averview /as8 9?(
:?niversal (or8list;

Bro) t"e wor8 list< w"en t"e approval )ana*er ,li,8s on t"e re0uested re0uisition t"e for) opens in
a new window w"ere t"e for) "as 'een ,"e,8ed and t"e approval )ana*ers will "ave t"e a,,ess onl&
to add ,o))ents to t"e for).
If t"e approvin* )ana*ers feel t"at t"e for) is in,o)plete or position entered is wron* it ,an re=e,t
t"e for) '& ,li,8in* on re=e,t 'utton< w"ere t"e for) is sent 'a,8 to t"e re0uisition ,reated ine
@ana*er for t"e re0uired ,"an*es and sent a*ain.
("en approvin* @ana*er ,li,8s on t"e 'a,8 to aut"or< it is sent 'a,8 to t"e ?niversal (or8 list.

("en approvin* @ana*er ,li,8s on t"e approve 'utton '& enterin* ,o))ents< t"e re0uest nu)'er is
,reated su,,essfull& and t"e approved re0uisition is )oved to t"e 49re,ruit)ent s&ste) to t"e
spe,ified re,ruiter.


40 Bo% Posting %y !ecruiter
Re,ruiter to ,"e,8 t"e approved re0uisition will lo*on to portal t"rou*" a user I$ and Password to
open t"e start pa*e.
)tart Page !ecruiter Persona& Page !e=uisitions Maintenance
An ,li,8in* t"e lin8 @aintenan,e< t"e followin* pa*e opens w"ere approved Re0uisition ,an 'e
sele,ted. Birst Re,ruiter "as to sele,t t"e Re0uisition and t"en ,li,8 on t"e 4dit 'utton.
/"e re0uisition will "ave t"e followin* ta's<
6tatus
$ata Averview
3tta,")ents
2o' Postin*s

30/ )tatus
In t"e status "istor&< t"e re,ruiter na)e and t"e status are s"own. /"e re,ruiter will "ave
aut"oriDation to ,"an*e t"e status of re0uisition w"i," will "ave t"e followin* status wit" status
reason.
)tatus # $raft< Released< Closed< /o Be $eleted< An 7old
)tatus !eason
$raft # %3
Released # %3
Closed # 2o' 6taffin* Co)pleted 6u,,essfull&< 3tte)pt to 6taff 2o' (as $is,ontinued< Repla,ed '&
%ew Re0uisition< %ot 3pproved/ Re=e,ted
/o Be $eleted # Repla,ed '& %ew Re0uisition< Invalid< $o %ot ?se
An 7old # C"an*e in Co)pan& Poli,&< Insuffi,ient Bud*et< Insuffi,ient Pro,essin* Resour,es<
Inade0uate 2o' $es,ription< 7irin* BreeDe

302 Data Oeriew
?nder t"is ta'< ?ser will 'e a'le to Averview t"e data ,reated. Bor t"e re0uisition it is in t"e displa&
)ode and will 'e a'le to print or save.
303 Attac"ments
4le,troni, do,u)ents ,an 'e atta,"ed "ere t"at supple)ent t"e re0uisition. /o add an 3tta,")ent
user need to ,li,8 on Add attac"ment 'utton
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e +0 of 11+

An,e 3dd 3tta,")ent 'utton is ,li,8ed it leads to t"e followin* pa*e w"ere t"e atta,")ent details are
entered
/"e drop down values of t"e 3tta,")ent /&pes is 2o' $es,ription< At"er< 6ervi,e evel 3*ree)ent
w"i," ,an 'e sele,ted a,,ordin*l&. An,e 6ave 'utton is ,li,8ed< t"e followin* pa*e is displa&ed<
In t"is pa*e user will 'e a'le to enter an& nu)'er of 3tta,")ents. 3t t"e sa)e ti)e< e5istin*
atta,")ents ,an 'e Edited or De&eted as per t"e re0uire)ent.

304 Bo% Posting
Postin* announ,es one or )ore va,ant =o's for w"i," potential ,andidates ,an appl&. /"e ,ontents of
a postin* ,an in,lude a ,o)pan&9internal view or an e5ternal< )ar8et9oriented view of t"e =o' postin*<
dependin* on w"et"er t"e postin* is )eant for internal or e5ternal pu'li,ation.
/"e =o' postin* is 'ased on t"e asso,iated Re0uisition. 6everal =o' postin*s ,an 'e assi*ned to one
re0uisition. @ana*ers or re,ruiters pu'lis" a =o' postin* for a re0uisition to infor) potential ,andidates
a'out one or )ore va,ant =o's. /as8s< "irin* date< pa&)ent< and re0uire)ents of t"e future e)plo&ee
,an 'e defined in t"e =o' postin*.
3 =o' postin* ,an 'e pu'lis"ed in various postin* ,"annels and for various periods. 3 Re,ruiter ,an
,reate various Pu'li,ations for a =o' postin*.
3040- )tructure
/"e stru,ture of t"e =o' postin* ,ontains t"e followin* data<
$es,riptions> Bree te5t to*et"er wit" t"e 'asi, data is pu'lis"ed in a =o' postin*. It ,an ,ontain s"ort
des,riptions on t"e depart)ent< pro=e,t< tas8s< or re0uire)ents. Bor e5a)ple< ,andidates use t"ese
des,riptions to find out infor)ation a'out t"e announ,ed =o'. /"e des,riptions ,an 'e ,reated in
several lan*ua*e versions. 3 pu'li,ation 'ased on t"e =o' postin* ,ontains t"e des,riptions and t"e
'asi, data.
Basi, $ata> /"e 'asi, data in,ludes t"e title of t"e =o' postin*< t"e wor8in* ti)e< and t"e wor8
,ontra,t t&pe. 3 pu'li,ation 'ased on t"e =o' postin* ,ontains t"e 'asi, data and t"e des,riptions.
6tatus> /"e status of t"e =o' postin* ,an "ave t"e followin* spe,ifi,ations<
$raft
Released
Closed :3 =o' postin* in t"is status ,an 'e reset to t"e status $raft or Released.;
/o 'e deleted :/"e =o' postin* no lon*er appears in t"e re,ruiterEs wor8list. /"e s&ste)
ad)inistrator will delete it for *ood
/"e =o' postin* ,ontains t"e te5ts pu'lis"ed in t"e postin* ,"annels. ("en ,reatin* a =o' postin*< t"e
postin* ,"annels used later on to pu'lis" t"is =o' postin* s"ould 'e noted.
Prere=uisites
Before ,reatin* a =o' postin*< t"e ,orrespondin* re0uisition )ust 'e ,reated first.
)c"edu&e
Pro,ess Blow
6ele,t t"e 2o' Postin*s ta' pa*e in t"e Re0uisition @aintenan,e.
C"oose Create 2o' Postin*. /"e s&ste) swit,"es to t"e =o' postin* wiDard
4nter t"e des,riptions of t"e =o' postin* in t"e lan*ua*es to 'e pu'lis"ed. 6ave t"e entries
4nter and save t"e 'asi, data for t"e =o' postin*
A'tain an overview of t"e =o' postin* usin* t"e $ata Averview

C"an*e t"e status of t"e =o' postin* to release. If t"e ne,essar& aut"oriDation is not *iven to
)a8e status ,"an*es< a status ,"an*e )ust 'e re0uested
Result> 3 =o' postin* for a re0uisition is ,reated< and )ore =o' postin*s ,an 'e ,reated or pu'li,ations
for a =o' postin* ,reated.
%ote> If an alread& released =o' postin* is ,"an*ed< t"e ,"an*es )ade do not "ave an effe,t on
e5istin* pu'li,ations for t"is =o' postin*. 6till a pu'li,ation needs to 'e ,"an*ed< wit"draw t"e
e5istin* pu'li,ation and ,reate a new pu'li,ation 'ased on t"e ,"an*ed re0uisition.
/"ese restri,tions for t"e pu'li,ations are 'e,ause t"e s&ste) FfreeDesG t"e data of t"e asso,iated =o'
postin* w"en a pu'li,ation is released. /"is data ,annot 'e ,"an*ed later.
306 Bo% Postings page
Re,ruiter "as to ,li,8 on t"e Create Bo% Posting 'utton.

An,e Create 2o' Postin* 'utton is ,li,8ed< t"e followin* pa*e will 'e displa&ed w"ere all t"e entries are
to 'e )aintained. 3fter enterin* all t"e details< save 'utton needs to 'e ,li,8ed. C"an*e t"e status to
Released and save all t"e entries )ade.
4nter t"e 'asi, data for t"is =o' postin* "ere. /"is data is pu'lis"ed in t"e =o' postin*.
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e ++ of 11+

Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e +- of 11+

307 Pu%&ication
/"e pu'li,ation in,ludes a postin* ,"annel< postin* lan*ua*e< postin* period< and a referen,e ,ode to
w"i," ,andidates ,an appl& and under w"i," re,ruiters and )ana*ers ,an )ana*e t"e in,o)in*
appli,ations.
%ote> /"e pu'li,ation is not a standalone o'=e,t< 'ut an infot&pe.
If a =o' postin* is to 'e pu'lis"ed< assi*n one or )ore pu'li,ations to t"e =o' postin*. /"e status of
t"e pu'li,ation ,an "ave t"e followin* spe,ifi,ations>
$raft
Released> 3 pu'li,ation ,an onl& 'e released if t"e assi*ned =o' postin* is also released
(it"drawn :pu'li,ations ,an 'e wit"drawn wit" t"e status 9 $raft.; $ependin* on t"e Pu'lis"er
used< pu'li,ations wit" t"e status released ,an 'e wit"drawn. Bor )ore infor)ation< see t"e
I)ple)entation Cuide :I@C; for 63P 49Re,ruitin* under $efine Postin* C"annels
%ote> It is not possi'le to ,"an*e t"e status fro) *it)dra"n.
309 Creation o, a Pu%&ication
/"is pro,ess is used to ,reate a pu'li,ation for a =o' postin* so t"at t"e =o' postin* in a postin*
,"annel in a spe,ifi, period ,an 'e pu'lis"ed.
3090- Process :&ow
In t"e )aintenan,e view for a re0uisition< sele,t a =o' postin* on t"e +ob Postings ta' pa*e

6ele,t t"e Pu'li,ations ta' pa*e in t"e )aintenan,e view of t"e =o' postin*. /"e s&ste)
displa&s a list of t"e pu'li,ations t"at is alread& ,reated for t"is =o' postin*
C"oose t"e Create fun,tion. $efine t"e followin* data "ere>
$efine a re!erence code. 3ppli,ants ,an su')it an appli,ation for t"e =o' postin* usin*
t"is referen,e ,ode
6ele,t a posting c)annel. /"is ,ontains t"e re,eiver w"o pu'lis"es t"e postin*
do,u)ent in a spe,ifi, )ediu) :for e5a)ple< newspaper< Internet;
6pe,if& t"e lan*ua*e in w"i," t"e =o' postin* te5ts are to 'e pu'lis"ed. /"e s&ste)
offers t"e lan*ua*es in w"i," t"e des,riptions of t"e =o' postin* is ,reated
$eter)ine t"e start and end date of t"e period in w"i," t"e =o' postin* is to 'e
pu'lis"ed
C"an*e t"e status to Released. /"e pu'li,ation is pu'lis"ed in t"e spe,ified postin*
,"annel
View t"e =o' postin* in t"e Previe". /"e s&ste) displa&s t"e =o' postin* wit" t"e infor)ation
to 'e pu'lis"ed in t"e postin* ,"annel. 6ave t"e entries

3090/ !esu&t
Pu'li,ation is ,reated and released. /"e =o' postin* is now pu'lis"ed in t"e spe,ified postin* ,"annel.
If ne,essar&< Pu'li,ation ,an 'e wit"drawn.
%ote> /o 'e a'le to wit"draw pu'li,ations< a Pu'lis"er pro*ra) allowin* t"is )ust 'e stored in
Custo)iDin*. 3 pu'li,ation t"at "as 'een pu'lis"ed in intranet or in t"e Internet ,an 'e wit"drawn.
/"e asso,iated =o' postin* is t"en no lon*er visi'le to ,andidates.
Pu'li,ations in =o' 'oards< newspapers< and so on ,an 'e wit"drawn if t"e relevant Custo)iDin*
settin*s were )ade for t"is.
Prere=uisites
Ane s"ould 'e a )e)'er of t"e support tea) pro,essin* t"e re0uisition on w"i," t"e pu'li,ation is
'ased. /"e person s"ould "ave aut"oriDation to ,"an*e t"e status of pu'li,ations.
/o 'e a'le to wit"draw pu'li,ations in =o' 'oards< newspapers< and so on< t"e relevant pu'li,ation
,"annels )ust 'e ,reated in t"e I)ple)entation Cuide :I@C;.
Procedure
6ele,t a ,ob posting for a re&uisition
6ele,t t"e Publications ta' pa*e in t"e )aintenan,e view of t"e =o' postin*
6ele,t t"e pu'li,ations t"at need to 'e wit"drawn
C"oose Edit
C"an*e t"e status of t"e pu'li,ation to *it)dra"n and save ,"an*es
30902 !esu&t
Pu'li,ation is wit"drawn
%ote> 3 pu'li,ation wit" t"e status (it"drawn ,annot 'e set to anot"er status.

4 View Bo% Posting( App&y ,or Bo%
40- .nterna& Candidate
4)plo&ee ,an appl& for 2o's t"rou*" 466 Portal. 4)plo&ee lo*s in to t"e portal wit" t"e user na)e
and password provided for "i).
/"e start pa*e for an 4)plo&ee
)tart Page Bo%s App&y Direct&y

4)plo&ee ,an use t"e referen,e ,ode sear," if "e/ s"e alread& 8nows t"e =o' postin* for w"i," "e
wis"es to appl&. An,e 4)plo&ee ,li,8s on t"e lin8 App&y Direct&y leads to t"e followin* pa*e.
4)plo&ee ,an dire,tl& enter t"e Referen,e Code for t"e 2o' Postin* in t"e *iven field as s"own 'elow
and t"en ,li,8 on t"e )tart )earc" 'utton.
An ,li,8in* Start Searc) 'utton it leads to t"e followin* pa*e were t"e Candidate will 'e a'le to view
t"e 2o' Postin* details.
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e -0 of 11+

4)plo&ee ,an also sear," for t"e 2o's '& ,li,8in* on 6ear," for 2o's 'utton w"ere a pa*e will open to
enter all t"e sear," details wanted and ,li,8 on start sear," 'utton.

4)plo&ee ,an a'le to sear," a,,ordin* to sear," ,riteria re0uired "e ,an sele,t t"e 2o' Posted and
,li,8 on 3dd to Bavorites/$elete fro) Bavorites 'utton to add or delete posted =o' to t"e 4)plo&ee
Bavorites and also ,an a'le to appl& '& ,li,8 on t"e 3ppl&/ $ispla& 3ppli,ation 'utton
/"e e)plo&ee ,an ,o)e 'a,8 to t"e sear," pa*e '& ,li,8in* on t"e Ba,8 to 6ear," Pa*e


/o view ,o)pletel& t"e 2o' Postin* details 4)plo&ee ,an ,li,8 on t"e lin8 *iven under t"e "eadin* 2o'
Postin*. 3ll related data wit" respe,t to t"e =o' will 'e availa'le in t"e P$B for)at as s"own 'elow.
Candidate needs to sele,t t"e entr& first to appl& for t"at parti,ular =o'
4)plo&ee s"ould sele,t t"e entr& first and t"en ,li,8 on App&y( Disp&ay App&ication 'utton leadin*
to t"e 3ppli,ation (iDard were an 4)plo&ee ,an enter t"e relevant details.
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e -+ of 11+

3s s"own in t"e a'ove s,reen s"ot< t"e first pa*e in t"e 3ppli,ation (iDard will 'e t"e 'otes Data
Oeriew and )u%mit App&ication on t"e App&ication Ci*ard
/"e appli,ation wiDard *uides t"rou*" all topi,s step '& step. In t"e 3ppli,ation (iDardJs )enu< t"e
&ellow arrow s"ows t"e ,urrent pa*e and t"e *reen ,"e,8)ar8 indi,ate alread& stored data.
Data Oeriew
4)plo&ees ,an overview t"e data entered on t"is pa*e. 3fter viewin* all t"e details 4)plo&ee "as t"e
option to )odif& t"e details '& *oin* to t"e respe,tive ta's.
Release Version 0.3 Confidential # $o %ot Cop& or $istri'ute (it"out Per)ission Pa*e -- of 11+

)u%mit App&ication
An,e 4)plo&ee enters all t"e ne,essar& data "e/ s"e ,an su')it t"e appli,ation. 3s lon* as<
appli,ation "as not 'een su')itted< 4)plo&ee ,an e5it t"e appli,ation wiDard at an& ti)e and ,ontinue
wit" t"e appli,ation later. 3ppli,ation will 'e visi'le to t"e Re,ruiter onl& on,e 4)plo&ee su')its it.
/o 6u')it t"e 3ppli,ation< 4)plo&ee "as to ,li,8 on t"e 6u')it 'utton as s"own 'elow. An ,li,8in*
6u')it 'utton followin* pa*e will 'e displa&ed wit" a )essa*e FIour 3ppli,ation was sent
su,,essfull&G

6 E5terna& Candidate
/"e )ain pa*e of Careers ta' in InBev ,orporate we'site will "ave t"e followin* lin8s as s"own 'elow<
("ere t"e e5ternal ,andidate will ,li,8 on t"e 2o's K Careers and sear," for t"e 2o's

An,e e5ternal ,andidate ,li,8s on t"e lin8 Apply button t"e followin* pa*e opens w"ere all t"e details
a'out t"e user ,an 'e entered to re*ister. 3fter enterin* all t"e details< t"e user "as to ,li,8 on t"e
'utton !egister0
3ll e5ternal ,andidates need to re*ister 'efore pro,eedin* wit" appli,ant pro,ess. 3ll e5ternal
appli,ants need to a,,ept F$ata Priva,& 6tate)entG 'efore Re*isterin* wit" InBev.

An ,li,8in* t"e Re*ister 'utton< t"e followin* pa*e opens w"ere t"e user ,an appl& for =o's dire,tl& or
,an sear," =o's '& ,li,8in* on t"e lin8s F3ppl& $ire,tl&G or F6ear," for 2o'sG respe,tivel&.
If 3ppli,ant is re*istered 'efore< t"e user "as to ,li,8 on t"e lin8 Login to enter ?ser na)e and
Password as s"own 'elow<

An,e 45ternal Candidate ,li,8s on t"e lin8 6ear," for =o's< t"e followin* pa*e is displa&ed. /"e user
,an sele,t t"e sear," ,riteria and ,li,8 on start sear," 'utton.

%otes on t"e 3ppli,ation wiDard will *uide t"e appli,ation for t"e e5ternal ,andidate
45ternal ,andidate ,an enter personal details 'efore pro,eedin*.

An savin* t"is pa*e< t"e ne5t pa*e w"ere e5ternal appli,ant "as to enter "is ,o))uni,ation details
are displa&ed as s"own 'elow<
Education

%e5t ta' will 'e EducationD w"ere t"e ,andidate ,an enterall t"e 4du,ational details. 4)plo&ee "as to
,li,8 on t"e 'ew Entry 'utton to enter t"e details.
45ternal ,andidate will enter t"e appli,ation sour,e t&pe and appli,ation sour,e and ,li,8s on su')it
'utton. An,e e5ternal ,andidate enters all t"e details< t"e appli,ation "as to 'e su')itted as s"own
'elow<
An ,li,8in* 'ew Entry 'utton< followin* pa*e is displa&ed. An,e 45ternal Candidate enters all t"e
details "e needs to ,li,8 on t"e )ae 'utton.

An savin* t"e entries< t"e followin* pa*e will 'e displa&ed w"ere 45ternal Candidate ,an view t"e
details entered. 45ternal Candidate ,an 'ot" 4dit/ $elete t"e entries< if re0uired.
Cor@ E5perience
/"e first ta' w"ere t"e ,andidate will enter t"e infor)ation will 'e related to t"e ECor@ E5perienceF0
45ternal Candidate "as to ,li,8 on t"e ta' (or8 45perien,e w"i," leads to t"e followin* pa*e. ?nder
t"is ta' 4)plo&ee ,an enter all t"e wor8 details pertainin* to t"e prior wor8 e5perien,e till date. 3ll "e
needs to do is ,li,8 on t"e %ew 4ntr& 'utton
An ,li,8in* t"e %ew 4ntr& 'utton it leads to t"e followin* pa*e w"ere t"e 45ternal Candidate ,an enter
"is previous e)plo&)ent details and t"en save t"e entries. If 4)plo&ee ,li,8s Cancel 'utton< it *oes
'a,8 to t"e previous pa*e and entries will not 'e saved.

An savin* t"e data< t"e 45ternal Candidate opens in t"e pa*e w"ere "e will 'e a'le to view t"e entries
)ade. 45ternal Candidate "as t"e option to 'ot" 4dit/ $elete t"e entries. 45ternal Candidate ,an
enter as )an& entries as possi'le '& ,li,8in* t"e %ew 4ntr& 'utton.

;ua&i,ications
%e5t ta' will 'e providin* infor)ation a'out t"e ,andidateEs ,o)peten,ies and 0ualifi,ations. /"e
,andidate rates ea," ,o)peten,e or 0ualifi,ation.
Candidate "as to ,li,8 on t"e Edit 'utton to enter t"e details. An t"is pa*e< Candidate "as to sele,t
first .ualifi,ation Croup and t"en rate t"e .ualifi,ations a,,ordin*l&. 45ternal Candidate also "as t"e
option of providin* t"e additional infor)ation in t"e te5t field provided. 3fter enterin* all t"e data<
entries need to 'e saved.
Cli,8in* sae 'utton leads to t"e followin* pa*e w"ere 45ternal Candidate ,an view t"e details
entered. An ,li,8in* Cance& 'utton it *oes 'a,8 to t"e previous pa*e. 45ternal Candidate ,an )a8e
additional entries '& ,li,8in* on t"e 4dit 'utton and even delete t"e entries )ade.
Attac"ments

3tta,")ents are not"in* 'ut t"e ele,troni, do,u)ents stored in t"e s&ste) '& t"e ,andidate to
,o)plete or support t"e infor)ation provided '& t"e ,andidate e.*. resu)e. 3ll t"e Candidate needs
to do is ,li,8 on t"e Add Attac"ment 'utton.
Cli,8in* 3dd 3tta,")ent 'utton leads to t"e pa*e w"ere t"e Candidate ,an atta," t"e ne,essar&
do,u)ents re0uired and t"en sae it.
Cli,8in* save 'utton ta8es t"e 45ternal Candidate to t"e pa*e w"ere 45ternal Candidate "as t"e
option to 'ot" 4dit/ $elete t"e atta,")ent if re0uired.
Coer Letter
45ternal Candidate ,an ,reate s"ort appli,ation Cover etter on t"is pa*e. 45planation ,an 'e *iven in
detail of t"e ,andidateEs interests in t"e =o' in t"e te5t field provided and t"e entries )ade ,an 'e
saed.

Data Oeriew
45ternal Candidate ,an overview t"e data entered on t"is pa*e in t"e displa& )ode.
E&igi%i&ity to Cor@ in a Country
2ust ,li,8 on t"e radio 'utton &es if &ou are eli*i'le to wor8 in t"e ,ountr& for w"i," &ou are appl&in*.
Cli,8 on t"e %A radio 'utton if &ou are not eli*i'le

)u%mit App&ication
An,e 45ternal Candidate enters all t"e ne,essar& data "e/ s"e ,an su')it t"e appli,ation. 3s lon* as<
appli,ation "as not 'een su')itted< 45ternal Candidate ,an e5it t"e appli,ation wiDard at an& ti)e and
,ontinue wit" t"e appli,ation later. 3ppli,ation will 'e visi'le to t"e Re,ruiter onl& on,e 45ternal
Candidate su')its it.
3ppli,ant ,an enter 6our,e /&pe as 3dvertise)ent< 4)plo&ee Referral< and 2o' 6ites wit" t"e
appli,ation sour,es as news paper< 4)plo&ee Referral< 45ternal 3*en,ies wit" enterin* t"e ot"er
infor)ation w"ere te5t need to 'e entered
/o 6u')it t"e 3ppli,ation< 45ternal Candidate "as to ,li,8 on t"e )u%mit 'utton as s"own 'elow. An
,li,8in* 6u')it 'utton t"e pa*e wit" a )essa*e sa&in* t"at FIour 3ppli,ation was sent su,,essfull&G
will 'e displa&ed.

#Unregistered$ Candidate 8 )erice User
/"e ?nre*istered Candidate is an individual wit"out re*istration 'ut willin* to ,"e,8 t"e =o's posted.
/"e ?nre*istered Candidate will ,li,8 on 2o' K Career 'utton and does t"e =o' sear," for suita'le
va,an,ies.
3ll t"e va,an,ies posted ,an 'e seen '& t"e ,andidate.

("en t"e ,andidate sele,ts t"e =o' and ,li,8s on 3ppl& 'utton< it *oes to t"e re*istration pa*e w"ere
"e ,an re*ister and appl& for t"e 2o' posted '& ,li,8in* on 6ave and Continue 'utton.
/"is ta8es t"e ,andidate to t"e 3ppli,ation (iDard li8e t"e e5ternal ,andidate 3ppli,ation (iDard
w"ere "e ,an enter all t"e re0uire)ents and su')it t"e 3ppli,ation.
7 )creening Candidate
70- App&ication
3 ,andidateEs for)al state)ent of interest is in enterin* a wor8 relations"ip or ,"an*in* an e5istin*
wor8 relations"ip. /"e ,andidate ,an su')it an appli,ation for a spe,ifi, =o' postin* or as an
unsoli,ited appli,ation. /"e ,andidate ,an su')it an ele,troni, or paper appli,ation.
Candidates use t"e appli,ation to e5press t"eir interest in a spe,ifi, =o' or in wor8in* wit" a spe,ifi,
,o)pan&. /"rou*" t"e appli,ation< t"e& )a8e ,onta,t wit" t"e relevant )ana*er or ,o)pan&.

@ana*ers or re,ruiters de,ide on t"e 'asis of t"e appli,ation w"et"er a ,andidate is suita'le for t"e
va,ant position.
70-0- )tructure
/"e stru,ture of an appli,ation ,ontains t"e followin* data>
70-0/ Letter o, app&ication
Bree te5t t"e ,andidate su')its to*et"er wit" "is or "er ,urri,ulu) vitae. In t"e letter of appli,ation<
t"e ,andidate ,an address t"e )ana*er in person and e5plain w"& "e or s"e is interested in t"e =o'.
70-02 Curricu&um itae
/"is ,ontains t"e infor)ation and do,u)ents stored '& t"e ,andidate in "is or "er profile in t"e /alent
(are"ouse relatin* to t"eir ,apa'ilities and wis"es.
70-03 )tatus
/"e status of an appli,ation ,an "ave t"e followin* spe,ifi,ations>
$raft :/"e ,andidate "as not &et finis"ed or sent t"e appli,ationH ,"an*es ,an still 'e )ade;
In pro,ess :/"e appli,ation was sent and is now 'ein* pro,essed;
(it"drawn :/"e ,andidate wit"drew t"e appli,ation;
Re=e,ted :/"e re,ruiter or )ana*er re=e,ted t"e appli,ation;
/o 'e "ired :/"e ,andidate is to 'e "ired;
70/ App&ication Management
70/0- Purpose
/"is pro,ess ,ontains t"e re,eipt of appli,ations fro) various ,"annels and t"e steps to 'e ta8en for
t"ese appli,ations. 3ppli,ations ,an 'e re,eived on paper< '& e9)ail< or online :wit" or wit"out prior
re*istration;.
70/0/ :eatures
/"e pro,ess ,ontains t"e followin* independent su' pro,esses>
Anline 3ppli,ation of Re*istered Candidate 9 Candidates w"o "ave alread& re*istered t"eir data in t"e
/alent (are"ouse use t"is pro,ess for sear,"in* in t"e 49Re,ruitin* s&ste) for suita'le va,an,ies< and
t"en want to su')it an appli,ation for a va,an,&.
3ppli,ation wit" Referen,e Code :Re*istered Candidate; 9 Candidates use t"is pro,ess if t"e& "ave
alread& re*istered t"eir data in t"e /alent (are"ouse< 8now t"e referen,e ,ode for a =o' postin*< and
want to su')it an appli,ation for t"e asso,iated =o' postin*.
Anline 3ppli,ation of ?nre*istered Candidate 9 3 person uses t"is pro,ess if t"e person "as not &et
re*istered t"eir data in t"e /alent (are"ouse< 'ut is sear,"in* in t"e 49Re,ruitin* s&ste) for suita'le
va,an,ies< and t"en wants to su')it an appli,ation for a va,an,&.
3ppli,ation wit" Referen,e Code :?nre*istered Candidate; 9 3 person uses t"is pro,ess if t"e person
"as not &et re*istered "is or "er data in t"e /alent (are"ouse< 'ut 8nows t"e referen,e ,ode for a =o'
postin*< and wants to su')it an appli,ation for t"e asso,iated =o' postin*.

4ntr& of 45ternal 3ppli,ations 9 $ata entr& ,ler8s or re,ruiters use t"is pro,ess to enter paper or e9
)ail appli,ations of e5ternal ,andidates in t"e 49Re,ruitin* s&ste).
4ntr& of Internal 3ppli,ations 9 $ata entr& ,ler8s or re,ruiters use t"is pro,ess to enter paper or e9)ail
appli,ations of e)plo&ees.
C"an*in* Candidate Profiles 9 Re,ruiters use t"is pro,edure if< for e5a)ple< to ,"an*e t"e ,andidate
profile in ,onsultation wit" t"e ,andidate.
$ispla& of Averview for a Candidate 9 Re,ruiters use t"is pro,ess to o'tain an overview of all of a
,andidateJs assi*n)ents and a,tivities or if t"e& want to sear," for ot"er re0uisitions :appli,ation
*roups; for ,andidates or appli,ations fro) ,andidates.
6ear," for 6uita'le Re0uisitions for an 3ppli,ation 9 Re,ruiters use t"is pro,ess if t"e& want to find
anot"er suita'le re0uisition :appli,ation *roup; for a ,andidateJs appli,ation.
702 Candidate Oeriew Lin@ on !ecruiter page
7020- Use
/"is fun,tion ,an 'e used to o'tain a ,o)plete overview of a ,andidateEs profile< ,urrent assi*n)ents<
and Applicant Trac'ing and Talent Relations)ip Management :/R@; a,tivities.
Re,ruiter ,an )aintain t"e ,andidate profile
Re,ruiter ,an sear," for ot"er suita'le re0uisitions for t"e ,andidate and t"en assi*n t"e
,andidate to t"ese re0uisitions
Re,ruiter ,an sear," for ot"er suita'le re0uisitions for a ,andidateJs appli,ations and
t"en assi*n t"e ,andidate and "is or "er appli,ation to t"ese re0uisitions
Re,ruiter ,an pro,ess 3ppli,ant /ra,8in* a,tivities
Re,ruiter ,an ,reate< pro,ess< or delete /R@ a,tivities
%ote> Re,ruiter ,an also view and ,"an*e lo,8ed ,andidate profiles in addition to t"e profiles released
'& ,andidates. /"is is ne,essar&< for e5a)ple< as t"e re,ruiter )ust 'e ,o*niDant of t"e ,andidateEs
status at all ti)es 'e,ause t"e re,ruiter is re0uired to su')it infor)ation to t"e ,andidate. If a profile
is lo,8ed< a )essa*e appears in t"e data overview for t"e relevant profile.
/"e re,ruiter ,an ,all t"e -vervie" fun,tion as follows>
?sin* t"e Candidate -vervie" lin8 dire,tl& in t"e Application Management start pa*e *roup on
t"e re,ruiterEs start pa*e
?sin* t"e list of appli,ations :Application Management start pa*e *roup and t"en t"e lin8
Applications;
?sin* t"e list of assi*n)ents to a re0uisition :Re&uisitions start pa*e *roup and t"en t"e lin8
Candidate S)ortlist;
?sin* t"e list of assi*n)ents to a talent *roup :Talent Relations)ip Management start pa*e
*roup and t"en t"e lin8 Assignments to Talent Groups;
7020/ :eatures
Various fun,tions are availa'le on t"e Candidate Averview ta' pa*es.

Assignments ta' pa*e 9 Pro,essin* of a ,andidateEs assi*n)ent to a re0uisition or appli,ation
*roup. /"is in,ludes ,reatin*< pro,essin*< and deletin* a,tivities wit"in ea," assi*n)ent
Searc) !or Re&uisitions "it) .or"arding of t"e appli,ation. 6ele,t one of t"e ,andidateJs
appli,ations and sear," for ot"er re0uisitions for t"e appli,ation t"at ,an 'e ,onsidered for t"e
relevant ,andidate. If &ou t"en assi*n t"e ,andidate to re0uisitions< t"e relations"ip to t"e
relevant appli,ation is retained
Applicant /ra,8in* ta' pa*e 9 Pro,essin* of 3ppli,ant /ra,8in* a,tivities for a ,andidate. /"is
in,ludes deletin* and pro,essin* 3ppli,ant /ra,8in* a,tivities
Talent Relations"ip Management ta' pa*e 9 Pro,essin* of /alent Relations"ip @ana*e)ent
a,tivities for a ,andidate. /"is in,ludes ,reatin*< pro,essin*< and deletin* /alent Relations"ip
@ana*e)ent a,tivities
Logon as !ecruiter
)tart page+a&ent !e&ations"ip ManagementAssignments to +a&ent <roups
Re,ruiter fro) "is personal pa*es sele,ts assi*n)ents to /alent Croups "er "e will sear," t"e
,andidate fro) t"e talent pool and sele,t t"e ,andidate and assi*n t"e a,tivities.
7ere re,ruiter ,an ,reate t"e a,tivities as re0uired for t"e sele,ted ,andidate.

Re,ruiter ,an propose t"e ,andidate to parti,ipate in talent pool. Re,ruiter ,an ran8 t"e ,andidates '&
sele,tin* t"e ,andidate ran8in* and proposin* 0uestionnaires.

)tart page+!M+a&ent !e&ations"ip Management
Re,ruiter ,an sear," for ,andidate in t"e /alent relations"ip )ana*e)entH "ere t"e ,andidates ,an 'e
sele,ted as per t"e sear," ,riteria *iven and ,li,8 on t"e )tart )earc" 'utton.

Re,ruiter after sele,tin* t"e sear," ,riteria ,li,8s on start sear,".
Re,ruiter ,an sele,t t"e ,andidate and ,reate t"e a,tivities for t"e ,andidate )at,"in* sear," ,riteria
in t"e talent pool.

)tart Page App&ication Management Candidate Oeriew

Cli,8 on t"e lin8 Candidate Oeriew0
An t"is pa*e Re,ruiter ,an a,,ess CandidatesE data.

An ,li,8in* )tart )earc" 'utton< list of Candidate na)es will 'e displa&ed as s"own 'elow. Re,ruiter
,an edit t"e appli,ations.
Re,ruiter ,an sele,t t"e desired ,andidate and t"en ,li,8 on t"e Candidate Pro,i&e 'utton to overview
t"e ,andidate profile. 7ere Re,ruiter ,an enter and update ,andidateEs profile.

If Re,ruiter ,li,8s on t"e Oeriew 'utton< followin* pa*e will 'e displa&ed. 7ere Re,ruiter ,an see
t"e ,andidateJs assi*n)ents to re0uisitions and appli,ation *roups. 6ele,t Applicant Trac'ing to o'tain
an overview of all 3ppli,ant /ra,8in* a,tivities. C"oose Talent Relations)ip @ana*e)ent to o'tain an
overview of all /R@ a,tivities. Re,ruiter ,an edit t"e ,andidate profile and sear," for ot"er suita'le
re0uisitions for t"e ,andidate. /"e ,andidate is t"en assi*ned to t"e new re0uisitions. /"e lin8s to t"e
appli,ations are not forwarded.
?nder t"e Assignments ta'< Re,ruiter ,an pro,ess assi*n)ents to re0uisitions and appli,ation
*roups< and sear," for suita'le re0uisitions for t"e ,andidateJs appli,ations. Bot" t"e ,andidate and
t"e appli,ation are assi*ned to t"e new re0uisitions.

6ele,t an entr& and ,li,8 Edit 'utton< followin* pa*e will 'e displa&ed. An t"is pa*e t"e pro,essin* of
a ,andidate wit" re*ard to a re0uisition or appli,ation *roup is re,orded in t"e for) of a,tivities. /"e
list ,ontains a,tivities alread& ,o)pleted for t"is ,andidate. Create an entr& for ea," new a,tivit&.
703 Candidate Assessment %y Manager
7030- Candidate Assessment
7030/ Use
o*on as @ana*ers and fro) t"e @ana*er 6elf96ervi,e t"e ,andidates ,an 'e assessed.
)tart Page+eam!ecruitingCreate Candidate Assessment
("en t"e @ana*er ,li,8s on t"e Create ,andidate assess)ent 'utton< it opens a new window w"ere
t"e re0uisition ,li,8 on ne5t step 'utton for t"e for) to assess "as to 'e sele,ted.

/"e ne5t step is t"e for) to sele,t w"ere t"e )ana*er sele,ts t"e a,tivit& to assess.
@ana*er t"en ,o)pletes t"e for) as to w"et"er t"e ,andidate is to 'e s"ortlisted or not

704 Administrator !o&e
7040- Creation o, +a&ent <roup
7040/ +a&ent <roup
3 su'set of ,andidates wit"in a /alent Pool. /"e ,andidates wit"in a *roup s"are one or )ore ,o))on
,"ara,teristi,s. Candidates ,an 'elon* to an& nu)'er of talent *roups si)ultaneousl&.
/o *roup ,andidates to*et"er wit"in t"e /alent Pool< assi*n t"e) to a talent *roup. /"e *roupin* ,an
'e )ade for various 'usiness reasons< as de)onstrated in t"e followin* e5a)ples<
/alent Pool ,an 'e stru,tured '& *roupin* to*et"er ,andidates wit" spe,ifi, ,apa'ilities :su,"
as )ana*e)ent e5perien,e< I/ 8nowled*e< or lan*ua*e s8ills; into different talent *roups
3not"er option is to *roup to*et"er all top perfor)ers of a ,o)pan& into one talent *roup
/o fa,ilitate )aintainin* t"e dataset of t"e /alent Pool< ,andidates w"ose data is to 'e deleted
fro) t"e /alent pool for various reasons ,an 'e *rouped to*et"er in one talent *roup
)tructure
/"e stru,ture of t"e talent *roup ,ontains t"e followin* data>
Basic Data
+it&e
/alent Croup /itle to 'e spe,ified.
Description
4nter t"e detail des,ription. /"e des,ription is displa&ed in t"e data overview for t"e talent *roup and
,an 'e read '& t"e )e)'ers of t"e support tea).

Created on
4nter t"e date on w"i," t"e talent *roup was ,reated.
Person responsi%&e
%a)e and personnel nu)'er of t"e person w"o ,reated t"e talent *roup will 'e displa&ed. /"e person
responsi'le is alwa&s a )e)'er of t"e support tea) of t"e talent *roup. 7e or s"e ,an edit t"e talent
*roup or delete if re0uired.
)upport +eam
/"e support tea) ,onsists of persons w"o pro,ess a re0uisition to*et"er and sear," for suita'le
,andidates. /"e various tea) )e)'ers "ave different roles dependin* on t"e tas8s t"e& underta8e in
t"e re,ruit)ent pro,ess.
Attac"ments
4le,troni, do,u)ents supple)ent t"e talent *roup. /"ese do,u)ents are visi'le for all )e)'ers of t"e
support tea).
.ntegration
!e&ations"ips to ot"er o%jects in )AP E1!ecruiting
O%ject !e&ations"ip
Candidate 6everal ,andidates ,an 'e assi*ned to a talent *roup.
/"e data for a ,andida,& is stored in t"e followin* infot&pes>
/alent Croup Infor)ation :Infot&pe -11-;
Person Responsi'le :Infot&pe -131;
3tta,")ents :Infot&pe -13+;
70402 Creation o, a +a&ent <roup
Purpose
/"is pro,ess ,an 'e ,reated to talent *roups and )a8e t"e) availa'le to t"e re,ruiters.
Re,ruiters and de,ision )a8ers use talent *roups to *roup to*et"er ,andidates fro) t"e /alent Pool<
t"us stru,turin* t"e /alent Pool. Re,ruiter ,an t"en assi*n t"e ,andidates to t"e talent *roup.
Prere=uisites
%eed a,,ess to t"e 3d)inistratorEs start pa*e.
Process :&ow
C"oose Talent Groups on t"e start pa*e
/"e s&ste) displa&s a list of all talent *roups t"at alread& e5ist in t"e s&ste)
C"oose Create. /"e s&ste) opens t"e assistant for ,reatin* a talent *roup
(e ,an also ,op& an e5istin* talent *roup and t"en )odif& it as des,ri'ed 'elow
4nter t"e basic data

4nter title for t"e talent *roupH enter a description of t"e talent *roup. ?sers use t"e title and
des,ription of t"e talent *roup to *et an idea of t"e purpose of t"e talent *roup
6ave entries
/"e s&ste) ,reates t"e talent *roup
4nter t"e support tea) # in ot"er words< t"e users allowed to use t"e talent *roup and are
allowed to assi*n ,andidates to t"e talent *roup. /"is assi*ns ea," user wit" t"e role t"e user
will "ave wit"in t"e support tea)
70403 !esu&t
/alent *roup is ,reated. /"is talent *roup is now availa'le to t"e )e)'ers of t"e support tea) to
assi*n ,andidates and e5e,ute a,tivities for t"ese ,andidates wit"in t"e fra)ewor8 of /alent
Relations"ip @ana*e)ent :/R@;.
%ote> /"e talent *roup ,an 'e edited or deleted. ("ile perfor)in* t"is< it s"ould 'e noted t"at t"e
,andidates ,an 'e assi*ned to t"e talent *roup.
An ,li,8in* t"e lin8 +a&ent <roups on t"e start pa*e of t"e 3d)inistrator t"e pa*e wit" a list of /alent
Croups alread& ,reated will 'e displa&ed. 3d)inistrator ,an eit"er ,op& t"e e5istin* /alent *roup or
Create t"e new one.

An ,li,8in* Create 'utton.
An ,li,8in* sae 'utton followin* pa*e will 'e displa&ed.
An t"is pa*e< 3d)inistrator "as to sele,t t"e users allowed to use t"e talent *roup and are allowed to
assi*n ,andidates to t"e talent *roup. /o do so< ,li,8 on t"e Assign Mem%er 'utton and sele,t t"e
ri*"t person fro) t"e list. 3d)inistrator "as t"e option to delete t"e entr& also.

%e5t ta' is 3tta,")ents w"ere 3d)inistrator ,an atta," do,u)ents t"at supple)ent t"e /alent Croup.
3d)inistrator "as to ,li,8 on t"e 3dd 3tta,")ent 'utton to atta," do,u)ents and t"en )ae t"e
entries.
An ,li,8in* 6ave 'utton followin* pa*e is displa&ed< w"ere t"e ad)inistrator ,an view all t"e details
entered as s"own 'elow. 3d)inistrator ,an 4dit / $elete t"e atta,")ents if re0uired.

3d)inistrators ,an overview t"e /alent Croup ,reated '& ,li,8in* t"e ne5t ta' Data OeriewD
o*on as Re,ruiter to view t"e /alent Croup ,reated<
)tart Page +a&ent !e&ations"ip Management Assignments to +a&ent <roups
70404 )egmentation o, t"e +a&ent Poo&
Purpose
/"is pro,ess ,an 'e used to stru,ture t"e talent pool usin* talent *roups t"at *roup to*et"er
,andidates wit" si)ilar ,"ara,teristi,s. 3 ,andidate ,an 'elon* to several talent *roups. /"e t"e)es
represented '& t"e talent *roups ,an 'e defined.

45a)ples of /alent Pool 6e*)entation<
)egmentation Lee& +a&ent <roups
4du,ation level 7i*" s,"ool diplo)a< 'a,"elorJs de*ree< do,torate< L
Vo,ational trainin* Business studies< s,ien,e< L
45perien,e Interns"ip< entr& level< 29- &earsE e5perien,e< L
7ierar,"& 6enior )ana*e)ent< supervisor< ad)inistrator< L
Ceo*rap"& Continents< ,ountries< states< L
Bun,tion 6ales< )ar8etin*< produ,tion< L
$ivision Consu)er *oods< ,onsultin*< invest)ent< L
.ualifi,ations Pro*ra))in* s8ills< )ana*erial s8ills< L
Perfor)an,e 7i*" Perfor)er< Perfor)er< L
70406 Process :&ow
/o de,ide on w"i," ,riteria to se*)ent t"e talent pool
Re,ruiter "as to infor) t"e ad)inistrator a'out w"i," talent *roups "e re0uires
/"e ad)inistrator ,reates t"e talent *roups and assi*ns Re,ruiter to t"e talent *roup
support tea)
Re,ruiter "as to ,"oose 3ssi*n)ents to /alent Croups on start pa*e
/"e s&ste) displa&s a list of talent *roups to w"ose support tea) Re,ruiter 'elon*
6ele,t a talent *roup and ,"oose Candidate Searc)
Re,ruiter sear,"es for ,andidates in t"e talent pool. $efine sear," ,riteria in su," a wa& t"at
onl& ,andidates suita'le for t"e sele,ted talent *roup s"ould 'e availa'le
6&ste) displa&s a list of ,andidates w"o )at," t"e sear," ,riteria
6ele,t one or )ore ,andidates and assi*n t"e) to t"e talent *roup
Iou ,an assi*n t"e sa)e ,andidate to several talent *roups
%ote> /"e sa)e ,andidate ,an 'e assi*ned to several talent *roups. /"e assi*n)ent of ,andidates to
a talent *roup ,an also 'e deleted '& ,"oosin* /elete Assignment in t"e list of assi*ned ,andidates.
/"e assi*n)ent of ,andidates to a talent *roup ,an also 'e deli)ited '& spe,if&in* t"e deli)itation
date and ,"oose /elimit assignment in t"e list of assi*ned ,andidates.
70407 !esu&t
/alent *roups are ,reated and assi*ned suita'le ,andidates fro) t"e talent pool to t"e). /"is *roups
to*et"er ,andidates to suit t"e re0uire)ents. /"is fa,ilitates faster )ana*e)ent of ,andidates in t"e
talent pool as a,tivities for all ,andidates ,an 'e ,reated si)ultaneousl&.

Cli,8in* t"e lin8 Assignments to +a&ent <roupsD ta8es Re,ruiter to t"e pa*e w"ere t"e user ,an
view t"e /alent Croups ,reated '& t"e 3d)inistrator.
Re,ruiter ,an sele,t t"e re0uired /alent Croup and t"en ,li,8 on t"e Candidate )earc" 'utton.
706 Candidate )e&ection and O,,er
o*on as Re,ruiter and ,li,8 on t"e lin8 Candidate )e&ection on t"e start pa*e of Re,ruiter.
)tart Page !e=uisitions Candidate )e&ection

7ere t"e Role wit" 6tatus and dates are defined and 6ele,tion Criteria is displa&ed>
6ele,t t"e re0uisition or 3ppli,ation *roup and ,"oose Assignments %utton
6ele,t t"e Candidate )earc" Button
6ele,t t"e sear," ,riteria and ,li,8 on 6tart 6ear," for t"e suita'le ,andidates to assi*n for t"e
re0uisition.

6ele,t t"e Candidate and Cli,8 on t"e 3ssi*n Candidates 'utton w"ere t"e ,andidate is assi*ned to
re0uisition or appli,ation *roup as sele,ted.
Co)in* 'a,8 to assi*n)ents< s"ows t"e list of ,andidateEs assi*ned. 6ele,t fro) t"e list and ,li,8 on
t"e 4dit 3,tivities 'utton to ,reate t"e a,tivities.

/"e a,tivities pa*e will open w"ere t"e pro,ess te)plate is defined for t"e re0uisition< w"i," is InBev
Pro,ess /e)plate. Bro) t"e list of pro,ess sele,t t"e pro,ess Prese&ection wit" t"e Actiity as
spe,ified wit" t"e etter /e)plate/ .uestionnaire>
.uestionnaire Ran8in* '& $epart)ent M3ppli,ant9s"ortlist :45ternal;N
.uestionnaire Ran8in* '& $epart)ent M3ppli,ant9s"ortlist :Internal;N
.uestionnaire Ran8in* '& $epart)ent :BinaliDe list of s"ortlisted ,andidates;
Corresponden,e> Re=e,tion :Re=e,tion of Corresponden,e;

Cli,8 on Create 3,tivit& 'utton and enter all t"e details re0uired and ,li,8 on 6ave K Ba,8 'utton for
t"e a,tivities spe,ified a'ove<
Bro) t"e list of pro,ess< sele,t t"e pro,ess )e&ection wit" t"e Actiity as spe,ified wit" t"e etter
/e)plate/ .uestionnaire>
2o' Interview
Invite to Interview :Invitation;
3ssess)ent Center
Invite to 3ssess)ent Center :Invitation;
.uestionnaire for Interviews/ 3ppraisals :Interview 1 # .uestionnaire;

.uestionnaire :Interview 2 # .uestionnaire;
.uestionnaire for Interviews/ 3ppraisals :Interview 9 Binal 6"ortlist;
Interi) %otifi,ation :6"ort ist;
t"e a,tivities spe,ified a'ove.



Bro) t"e list of pro,ess< sele,t t"e pro,ess O,,er P"ase wit" t"e Actiity as spe,ified wit" t"e etter
/e)plate/ .uestionnaire
@edi,al C"e,8
Invite to @edi,al C"e,8 :etter to Candidate;
6tore Results/ 3ppraisals
3*ree /er)s and Conditions of 4)plo&)ent
45tend Affer :45tend Affer;
Affer 3,,epted :/o Be 7ired;
Res,ind Affer
Cenerate and 45tend Contra,t :45tend Contra,t;
$ata /ransfer for %ew 4)plo&ees
t"e a,tivities spe,ified a'ove.



("en Affer 3,,epted a,tivit& is ,reated< t"e status reason is spe,ified wit" drop down values
At"er Reasons
Re0uire)ents Bulfilled
6u,,essful Contra,t %e*otiations

/"e a,tivit& $ata /ransfer for %ew 4)plo&ee w"ere t"e 7irin* $ate wit" t"e position is *ivin* and
w"en we ,li,8 on t"e $ata /ransfer 'utton t"e $ata will transfer to t"e 7R 6&ste) for furt"er a,tions
to perfor)
o*on as Re,ruiter and ,li,8 on t"e lin8 App&ications on t"e start pa*e of Re,ruiter
)tart PageApp&ication ManagementApp&ications
6ele,t t"e 3ppli,ant and ,"oose Edit
6ele,t t"e Actiities ta' and ,"oose Create Actiity 'utton and defined t"e a,tivities
a,,ordin* to t"e pro,ess
3ll t"e ot"er pro,ess will 'e sa)e as spe,ified a'ove 'ut t"e a,tivities will 'e related to
appli,ations

9 Hiring
o*on on to t"e 63P s&ste) wit" t"e valid ?ser I$ and Password. Call t"e transa,tion PA390
Candidate appears in t"e list.
6ele,t t"e 3ppli,ant and ,li,8 on t"e Hire 'utton.

An ,li,8in* 7ire 'utton< followin* s,reen will 'e displa&ed.
6ele,t t"e 3,tion /&pe Organi*ation !eassignment and ,li,8 on t"e )ae 'utton.
In t"is s,reen< t"e 7ire date *iven ,an 'e viewed.
An ,li,8in* save 'utton< Cop& Ar*aniDational 3ssi*n)ent s,reen will 'e displa&ed.

An ,li,8in* save 'utton it will ta8e 'a,8 to t"e 63P s,reen sa&in* t"at E!ecord CreatedF


? Additiona& Actiities o, !ecruiter
o*on as Re,ruiter and ,li,8 on t"e lin8 My P&anned actiities fro) t"e start pa*e.
)tart Page!e=uisitions My P&anned actiities
/"e ist ,ontains t"e a,tivities for w"i," t"e re,ruiter is responsi'le and ,an edit t"e a,tivities as
re0uired '& ,li,8in* on edit 'utton.
)tart PageApp&ication ManagementCorrespondence
/"e pa*e will displa& all t"e ,orresponden,e a,tivities ,reated for t"e ,andidates. /"e re,ruiter ,an
sele,t t"e ,orresponden,e a,tivities and send t"e relevant letters '& e9)ail to t"e respe,tive persons
or print '& ,li,8in* on t"e 'uttons spe,ified.

)tart PageApp&ication ManagementEnter .nterna& App&ication
Internal 3ppli,ant w"o doesnEt "ave a,,ess to 4)plo&ee 6elf96ervi,e will send "is appli,ation via )ail
or "ard ,op& t"at appli,ations ,an 'e entered '& t"e re,ruiter '& ,li,8in* on 6ave K Continue 'utton
w"i," *oes to t"e Internal Candidate appli,ation (iDard w"ere t"e re,ruiter will enter all t"e details
and su')it appli,ation on 'e"alf of t"e appli,ant.
)tart PageApp&ication ManagementEnter E5terna& App&ication
Bor e5ternal ,andidates w"o send t"e CVEs t"rou*" )ail or send a "ard ,op&< t"e re,ruiter ,an *o to
4nter 45ternal 3ppli,ation and enter t"e details and ,li,8 on save and ,ontinue w"i," *oes to t"e
e5ternal ,andidateEs appli,ation wiDard w"ere re,ruiter enters all t"e fields re0uired and su')it
appli,ation.

)tart PageDas"%oard Das"%oard
Re,ruiter ,an edit t"e overview of t"e ,urrent situation of t"e re,ruit)ent pro,ess. An t"e $as"'oard
pa*e t"e re,ruiter ,an view t"e wor8 lists wit" t"e nu)'er of relevant wor8 ite)s.

-A Data Entry C&er@ 1 2rd Party !ecruiters #Agencies$
/"e a*en,ies will 'e provided wit" t"e ?R w"ere t"e& will *o and lo*on '& t"e user I$ and Password
provided to t"e).

?R 9 http://sapgea.we.interbrew.net:8055/sap/bc/bsp/sap/hrrcf_start_int?sap-client=500&sap-
language=EN&rcfLogppl=!!_E_E"#
/"en a pa*e will open w"ere t"e a*en,& will enter t"eir ,andidate details and ,li,8 on save 'utton.
Candidate and appli,ation data< 3ppli,ation 6our,e details< atta,")ents t&pes and 6tatus are entered
'& t"e a*en,&.
'ote> /"e a*en,& ,an ,"an*e t"e status fro) In Pro,ess to Re=e,t at an& ti)e if t"e& re0uire.
An,e t"e data is saved '& t"e a*en,& a )essa*e will s"ow as followin*

/"e 3ppli,ation applied '& t"e a*en,& ,an 'e seen '& t"e Re,ruiter ,an do furt"er a,tivities
a,,ordin*l&.


$l%g. No. '5() *illenniu+ $usiness !ar,) ##-
.n%ustrial rea
/ector - 0) 11 $loc,) *ahape) Na2i *u+bai - 300 40'
#el.: 5'-((-555'5555
6a7: 5'-0((-555'5500/(448''35
1095 Cranbury South River Road, Suite 10,
8a+esburg) N8 0880'
*ain: 905.305.9550
6a7: 905.305.95'0
Hexaware Technologies
www.hexaware.co
! Cop&ri*"t< 7e5aware /e,"nolo*ies. Bor Internal Cir,ulation Anl&.

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