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This PRINCE2 template was kindly produced for OGC by PROJECT in a box.

This Crown copyright material


is reproduced with the permission of the Controller of HMSO and the Queen's Printer for Scotland.

Business Case

Project Name:
Date:
Author:

Release:

Draft/Final

Owner:
Client:
Document Number:
Note: This document is only valid on the day it was printed
The source of this document will be found in the Project file

Revision History
Date of next revision:
Revision Date

Previous
Revision Date

Summary of Changes

Changes
Marked

Approvals
This document requires the following approvals. A signed copy should be placed in the project files.
Name
Signature
Title
Date of Issue

Version

Distribution
This document has been distributed to:
Name

252447688.doc

Title

Date of Issue

Version

page 1 of 3

Business Case

insert project name

date:

Overview
Purpose

To document the justification for the undertaking of a project based on the


estimated cost of development and implementation against the risks and the
anticipated business benefits and savings to be gained. The total business
change must be considered, which may be much wider than just the project
development cost.
The Business Case is used to say why the forecast effort and time will be worth
the expenditure. The Project Board will monitor the ongoing viability of the
project against the Business Case.

Contents

The Business Case should cover the following topics.


Reasons......................................................................................................................................2
Options........................................................................................................................................2
Benefits Expected.......................................................................................................................2
Risks...........................................................................................................................................2
Costs...........................................................................................................................................2
Timescale....................................................................................................................................3
Investment Appraisal..................................................................................................................3
Evaluation...................................................................................................................................3

Advice

The existence of a provisional Business Case is checked during Starting Up a


Project (SU). If the Project Mandate does not contain a Business Case, this
would be created. The Business Case is refined in sub-process Refining the
Business Case and Risks (IP3).
Information for the Business case may be obtained from the Project
Mandate/Brief, the Project Plan and the customer. All Benefits should be
justified and in line with the Project Plan. The reasons for the project must be
consistent with the corporate or programme strategy.

Reasons

Options
(brief description of the different options considered for the project
including recommendation of the chosen option)

Benefits Expected
(expressed in measurable terms against todays situation)

Risks
(summary of the key risks of the project)

Costs
(extracted from the Project Plan)

252447688.doc

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Business Case

insert project name

date:

Timescale
(summary of the Project Plan)

Investment Appraisal

Evaluation

252447688.doc

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