SportsWare Online Tutorial

Sydney Kapitany, LAT

UW-Eau Claire Intern Athletic Trainer

Goals and Objectives

Log-In to SportsWare Online
Understand format of SportsWare Online
Accurately Enter:
New Injuries
Treatments
Physician Referrals
Equipment Sign-Out
Physicals and Health Screens

Getting Started
SportsWare Online
How To Log-In
Username: uwec
domain email
address

Password: selfcreated
Login

Navigating Home Page

Tabs-Top of Page
General Icons
Athlete Info
Injuries
Treatments
Referral

Equipment SignOut
Physicals

Athlete Information
Athlete Tab
Narrow by: Name, Sport

General
General Athlete Info

Address
Emergency
Contact Info

Insurance
Provider
Address

Policy Numbers

QUESTIONS??

Injuries: Step 1
Select Injury Icon
Search Athlete Name

Select Add

Injuries: Step 2
STATUS
Select Injury Date
Select Return to Play Date
Closed
To be entered after injury is
resolved

ACTION
ATC/ATS who evaluated
Action

DESCRIPTION
Body Area
Body Part
Side

Injury 1
Injury
Injury Site
Severity (Grades)

Injuries: Step 3
Background
Mechanism
Onset
Level
Position
Protection
Activity
Season
Location
Environment
Surface

Injuries: Step 4
Notes Tab
Select Insert Date
Make sure date matches
evaluation form!

Click on SOAP Icon

Fill out all information

according to hard copy
evaluation
Select Save when
finished

Injuries: Step 5

After completion of SOAP Note,

hit SAVE
Once back under NOTES tab,
make any grammatical
corrections and select SAVE to
complete the new injury entry

QUESTIONS??

Treatments: Step 1
Select Treatment Icon
Narrow By: Athlete Name
Select Add to add a new
treatment/progress note

Treatments: Step 2
Choose the appropriate injury
from the list that corresponds with
the treatment
Select OK to continue

Treatments: Step 3
General Tab
STATUS
Date
Time
Location
ATC/ATS

Treatment Items
Select all treatments the
athlete received via the
dropdown menu
options!

To continue: Select
Notes Tab

Treatments: Step 4
Notes Tab

To add progress note:

Place cursor before previous
entrys date
Hit Enter twice
In empty space, select Insert
Date
Type PROGRESS NOTE next to
the date
Below date and heading, type
the appropriate progress note

Treatments: Example Progress Note

To finish Treatment, select

SAVE

QUESTIONS??

Physician Referrals
Components of Referral Form
General Athlete and Background
Information
Subjective/History
Examination
Diagnostic Test Results
Diagnosis/Impression
RX/Plan

Follow-Up Section

Physician Referral: Step 1

Select Referral Icon
Narrow By: Athlete Name
Choose Add Icon
Make sure referral is
entered under the
corresponding injury

Physician Referral: Step 2

Choose
appropriate injury
corresponding to
the referral

Select OK

Physician Referral: Step 3

Under General Tab
Select appointment date/time
Select Doctor via Lookup option
Choose appropriate team
physician
Dr. Drawbert
Dr. Weinmeister

Dr. Berg

Physician Referral: Step 3 Continued

Under General Tab
Select provider via Lookup
option again
Usually will be McPhee Athletic
Treatment Center

Physician Referral: Step 3 Continued

After selecting both the
Doctor and Provider,
select appropriate
service under the
dropdown menu
Exam
Follow-Up Exam
Fitting
Radiograph
Interpretation

Physician Referral: Step 4

Under Notes Tab
Select Insert Date to
correspond with date of
examination
Next to the date, enter
PHYSICIAN EXAMINATION
Below heading, enter
information corresponding
to hardcopy referral form
Subjective/Hx
Examination
Diagnostic Test Results
Diagnosis/Impression
Rx/Plan

To complete the referral

entry, select SAVE

QUESTIONS??

Equipment Sign-Out: Step 1

Select Sign-Out Icon
Narrow By: Athlete
Name
Select Add Icon

Equipment Sign-Out: Step 2

Choose appropriate injury
corresponding to the
piece(s) of equipment
being issued
Select OK to continue

Equipment Sign-Out: Step 3

Select the Item via
dropdown menu
Cost will fill in
automatically

Select the date

equipment was signed
out and choose
ATC/ATS who initialed
the hard copy sign-out
form
After the equipment is
returned, choose the
signed-in date and
corresponding ATC/ATS
Select SAVE to finish
entry

QUESTIONS??

Physicals/Health Screens: Step 1

To enter a new
physical or health
screen, click Physical
Icon as shown
Narrow By: Athlete
Name
Choose Add Icon

Physicals/Health Screens: Step 2

Choose the Date via the
dropdown menu that corresponds
to the actual exam date
Enter Athlete Height
Enter Athlete Weight

Choose Evaluator for health

screens
Choose Doctor for physicals
Click Lookup for student health
services physicians, or type the
physicians name under doctor

Enter Athlete Blood Pressure

Enter Athlete Resting Pule
Enter Eyewear
Contacts
Lenses
Both
None

Enter Athlete Vision (L/R)

Physicals/Health Screens: Step 3

After filling out all
information under the
General Tab, fill out all
checkboxes below
Most sections will fall under
the normal category
In the event something is
labelled abnormal, type
a brief description in the
comments section

To finish the
physical/health screen,
select SAVE

QUESTIONS??