Webmaster Operations Manual: A Short Guide

Sliders, Audio, Calendar, Pages

Each week, there will be needed updates on the sliders, audio, and calendar. Each semester, there
will be a couple pages that need to be altered.

I.

Platforms to Download
a. Box.IU.edu
i. You will need to install box.iu.edu into your computer, mac or PC. A person
who is already a collaborator for the Communications Server folder will
need to add you as a collaborator. Once youve been added, you will be able to
go in to see all the Communications Team folders we share. You will be able
to download the sliders that you need from Social Media Slides Folder
Website.
b. iucru.com
i. You will need to get a login and password for the website itself. This is a
wordpress platform, so make sure to look around, understanding it. The
webmaster will have all abilities to change things on the website. You may
only have some. If they arent enough, contact the Communications Director.
ii. Our contact with regional Cru for website help and support is Ryan Strandt,
who will need to be emailed to set up a login/password at
ryan.strandt@cru.org.
c. VPN (IU Network Connect)
i. For all audio work, you will need to connect to IU
from wherever you are. This is unnecessary if you
are on IU campus.
ii. Go to https://kb.iu.edu/d/aygt for all the directions to
download the software, Pulse. This URL will also
help you launch and connect you to IU. Your name
will be IU SSL VPN and your server URL:
https://vpn.iu.edu. Once inside of Pulse, you will
login with your IU username and passphrase to
connect to IUs campus.

d. Cyberduck
i. To upload audio, you will need this platform on your desktop. It allows you to
add talks to the content that we can put on the website.
ii. Download Cyberduck to your desktop by going to https://cyberduck.io/. If you
have a PC, there are instructions to download it as well.
iii. Directions for uploading audio to website initially are always as follows:
1.
Connect to IUs SSL VPN using the steps
above, before completing steps below.
Without connecting to IU, a Cyberduck
connection to IU wont work.
2.
Click on Open connection. Change
connection type to SFTP (SSH File
Transfer Protocol)
3.
Server is: webserve.iu.edu
4.
Username: iuccc
5.
Password: A caring community passionate
about Christ
6.
Before clicking connect, make sure you are connected to IU through
the VPN, otherwise the connection wont work.
7.
Click connect and then on the bottom left hand corner, click on the
+ button and then save. This will save Crus connection to your
Cyberduck. Next time, you should be able to double click on the
saved connection and login immediately.
8.
Once you are in the FTP server, go into the "www" folder and
browse around with what I've done to add in the talks. Every talk's
address ishttp://indiana.edu/~iuccc/<folder name within www>
9.
To upload, all you need to do is to drag in the folder into the
Cyberduck window.

II.

Sliders
a. Who: The Graphics Team is in charge of getting the sliders to you. Sarah Howell is
the current team leader. If you need a slider that you cant find, contact her at
smhowell@indiana.edu
b. How:
i. First, locate the sliders necessary on box.iu.edu. In this folder, you will find the
current years website event sliders, 2014 Event Sliders as well as the
Location Sliders folder. These are the two folders that you will find most
sliders in. The Graphics Team will be placing all sliders in these locations.

c. Location
Download the appropriate Cru Thursday slider from box.iu.edu
Open the slider in Photoshop, checking the image size, which needs to be
1200*359
Login in iucru.com and find Sliders on the left hand menu. For location
sliders, add the new slide or change the location on the slide that was made
for locations.
Add the location slider to the featured image that can be set on the right
hand side of the page. Do not add a button.

d. Blog

Download the appropriate Cru Thursday slider from box.iu.edu. This blog
.psd file is the one that you should have on your desktop.
Open the slider in Photoshop and edit both the title and quick blurb about it.
Make sure both are centered and #IUCRU is still part of the blurb.
Login in iucru.com and find Sliders on the left hand menu. Upload the new
blog slider as the featured image, which you can set on the right hand side of
the screen.
Before finishing, make sure to change the link on the HTML version on the
post to the new blog URL. Do not change the button HTML unless it needs
to be adjusted a bit to not run into the wording.

e. Event
Download the appropriate Cru Thursday slider from box.iu.edu in 2014
Event Sliders
Open the slider in Photoshop, checking the image size, which needs to be
1200*359

III.

Login in iucru.com and find Sliders on the left hand menu. For this new
slider, create a new slide, adding the new slide as an image in the featured
image section on the right hand side of the page.
If there is a link associated with the event, i.e. registration page or more
information on the website, make sure the URL in the button is associated
correctly with it. If there is no link connected to it. Delete the button from
the page.

Audio
a. Uploading to Website through Cyberduck
i. Find the audio pieces on box.iu.edu that is from the previous week(s). There
should be one speaker and one real life story audio piece. If you cant find
them, contact Rachel Titus at raetitus@indiana.edu.

ii. Connect to the VPN and then to Crus connection in Cyberduck. Once you
are in the Cyberduck server, go into the "www" folder talks 20142015
iii. Upload the new audio pieces to the website by dragging them into the
above-mentioned folder in the Cyberduck window.
iv. All of the links in the talks folder is http://indiana.edu/~iuccc/<folder name
within www>. This is the format you will use to link the audio to the
podcasts and pages below. For the example below, your link would be:
http://indiana.edu/~iuccc/2014-2015/abby.bentson-rls.mp3

b. Creating Links for Podcasts

i. Cru podcasts go live on iTunes for alumni, students, and the public 24 hours
after theyre properly uploaded to our website. They love them!
ii. Login to iucru.com/wp-admin with the username and password Ryan
Strandt gave you, youre welcome to change the password as you want.
iii. Go to the posts tab on the left-hand side menu and select add new on the
top left.
iv. Enter the Title as: Abby Bentson | Real Life Story | 09.18.2014 or Tony
Hageman | Topic Title | 09.18.2014
v. Enter the Content in HTML. Click on the TEXT tab in the upper right hand
corner of the content box to do this. First write a small blurb about the talk.
Make sure that you or another individual take a few notes at the Thursday
Cru meetings to fill this part out well. As you can see in the example, the
blurb does not give a person enough information for them to decide whether
or not to watch it.
vi. Next, change the audio link. This is the
<a href=http://indiana.edu/~iuccc/talks/2014-2015/abby.bentson-rls.mp3>
portion. Change it to be the appropriate title.
vii. Check the Podcast box in the Categories on the right hand side. If this step
is not done, the podcast will not go to iTunes.
viii. Remember to check the Podcast tab before publishing!

c. Creating Links for Talks Page

i. The second part to finishing the weekly audio updates is putting them up on the
talks page that is directly linked from the website menu.
ii. Go to pages on the left-hand menu of the iucru.com dashboard. Then, search for
Talks in the search bar. The published talks page is the one to click on.
iii. First, you will see the visual side of the page as seen below. Here, you can
change dates and names. But to add a new name, you will need to go to Text side
because otherwise an unwanted space will be added between the names

iv. Once you click the Text Tab in the upper-right hand corner of the content box,
you will see the image below. To make sense of it, continue reading.

v. <tr></tr> creates a new section, such as Fall 2014 or Spring 2014. Each semester
you will have to add a new section. I suggest copying and pasting from the last
semesters and then editing the content.
vi. To add a new speaker in the Meetings and Real-Life Stories sections, write the
new content just above the last content, to keep the most recent highest up. It
would look like:
1. 09.18.2014 | Abby Bentson | <a href= http://indiana.edu/~iuccc/20142015/abby.bentson-rls.mp3> Click to Listen </a>

2. 09.18.2014 | Tony Hageman | <a href=appropriate-link.mp3> Topic

Title </a>

vii. When updated, the page will look exactly right and the links will go to the right
audio!
viii. As a handy note: always remember to quit Cyberduck and VPN before you
finish.

IV.

Calendar
a. To weekly update the Calendar as new information gets
passed to the Communications Team, you need only go to
Crus gmail account.
b. Go to gmail.com and login with cru.at.indiana.university and
the password 1ucruhoosiers
c. On the home screen, look to the upper right hand corner to
see the square of 9 dots, which when clicked on will bring
you to a menu. Click on Calendar.
d. Set the view for month. Then proceed to enter the details of
each upcoming event for that month. Always include a
detailed blurb with each event. Thursday Cru meetings have
the same blurb each week, but should also include the
speaker.
e. To find the information in time for the website audience,
always initiate conversation with the Communications
Director, Sinikka Roinila (sroinila@indiana.edu) and then
Jake Wojtowicz (jake.wojtowicz@cru.org). These two will have the information
necessary for you.
f. Click on the specific day to add information. The color does not matter. Add just
the event name, consistent with the Facebook page event name, and the start/end
time. Then edit event. Add the blurb and location address before saving the event

g. The website is hooked up to view this calendar directly. So you are done!

V. Pages

a. The only three pages that are of great use to

Cru are staff/shepherd team/small groups, Fall
Retreat, and Spring Break Trip to PCB. Since
these are farther off, we will finish this first
draft of the operations manual here! Until
Spring :D

- Sinikka Roinila, Communications Director

sroinila@indiana.edu | 574.276.7815
Call or text if you have any questions
about this document!