Professional Documents
Culture Documents
Workshop Facilitators
Guide
Lynne Davis August 2014
Contents
Workshop Planning and Overview
Using this guide........................................................................................................................ 3
General points on running workshops..................................................................................... 3
Workshop outline...................................................................................................................... 5
Workshop Notes
Before the workshop............................................................................................................... 8
Introduction and theory......................................................................................................... 11
12V Sound System Series and parallel demonstration.......................................................12
Batteries, System and Usage Equipment.............................................................................. 13
Creating a Simple Off-Grid Circuit......................................................................................... 16
Planning and Designing an Off Grid System..........................................................................18
Summing up.......................................................................................................................... 23
Additional Workshop Tools
Games and Icebreakers.......................................................................................................... 24
Introductory Games............................................................................................................... 24
Verbal feedback..................................................................................................................... 24
Games to demonstrate basic principles................................................................................25
Anecdotes and Stories............................................................................................................ 26
Take Home Message............................................................................................................... 27
A Theory of Change the Demand Energy Equality Philosophy............................................27
Further Issues for Discussion.................................................................................................. 28
Frequently Asked Questions................................................................................................... 29
Printouts
Activity Risk Assessment....................................................................................................... 31
Feedback form....................................................................................................................... 33
Timing
Approximate timings are given in the workshop outline assuming a workshop which lasts 5
hours including breaks and lunch (dont forget them!). Inevitably, workshops dont always
start on time or some technical problem causes a delay. So it is useful to have in your head
which activities can be missed out or speeded up (e.g. games) and what activities must not
be rushed or missed out (e.g. setting up an off-grid circuit). As this workshop is largely
anecdotal and story-telling based, fed by participant questions it is easy to keep to time, and
equally easy to allow time to slip in conversations on a specific topic.
The timings given in the workshop outline are provided as ranges. You will not have enough
time to cover every aspect of the workshop to the full length of time provided. There are a
number of sections in the workshop that can be done quickly altogether or in more detail in
smaller groups. It is up to you as facilitator to gauge both before and during the workshop
which components of the workshop to cover in more detail and which in less. Section
'Constructing an Off Grid Circuit' should always be given ample time to as this is the key
learning point of the workshop. Section 'Batteries, System and Usage Equipment' should also
be covered in good detail. The rest is up to you.
Two-Day Workshops
Often the 12V Off-Grid workshop forms day two of the workshop. Be aware if this is the case
and if so liaise with the DIY PV facilitator to ensure games and activities are not repeated.
It is also important to check with the participants at the beginning of the workshop to find out
how many attended the first day. In the case that every participant also attended the first day
of the workshop this is a chance to recap and utilise participant input in the electrical theory
section. When participants only attending the Off-Grid Workshop be certain not to brush over
sections of the theory, but utilise participant input to ensure people on the second day of the
workshop do not lose interest due to repetition.
Workshop outline
BEFORE THE
Before the workshop
WORKSHOP
Check on numbers attending
Before the
day
Arrange room
Check weather forecast
On the day
Useful in deciding
whether to plan
outdoor activities
The first half hour of the workshop start with whole group sitting in a circle
Introduction
And Agenda
(10 mins)
Introduce participants
What is DEE and what are its aims
Outline the agenda for the day
HouseKeeping
(5 mins)
(10-20mins)
Chance to do some
energy education - see
page 27
Where to smoke
Electricity
Basics
Try a game
see page
25
Try a
game see
page 25
Try a
game see
page 25
Series and
Parallel
(30 mins)
your aid
Sound
System
(15 mins)
Chance to discuss
recycling materials
Batteries
(30 mins)
System
Level
(10-15mins)
Usage
Level
(10-15 mins)
connectors
plugs and sockets
switches
lights, LEDs, halogen
USB connections
appliance charging
inverters
Discuss
Discuss
Discuss
Discuss
Discuss
Discuss
Discuss
battery guards
fuses
wire and resistance
step ups and step downs
Highlight dangers of
batteries in off-grid
systems
Reiterate
environmental impact
and focus on how to
minimise this.
Try a game
see page
25
Try an
anecdote
see page
26
Demonstrate
Equipment
(10-15 mins)
Build Circuit
(45mins - 1hr)
Charging &
Measuring
(15-20mins)
Calculations
In groups
(0-45 mins)
Feedback
And
Findings
(0-20mins)
Workshop Notes
Before the workshop
Workshop admin
Insurance/personal injury: DEE does carry personal injury and professional indemnity
insurance for workshop facilitators working under its auspices but you should clarify this with
DEE before the date of any workshop. Professional indemnity insurance covers you if a
participant sues you for providing inaccurate/misleading information or advice. DEE does
not cover damage to property if a workshop is happening outside its own premises so you
would need to check this with the property owners for your venue. If you are facilitating a
workshop for another organisation you need to be clear if they have personal injury and
professional indemnity insurance. If there is no insurance cover you should ask all
participants to sign a waiver form saying that they taking part at their own risk.
Risk Assessment: You should carry out a risk assessment before the workshop to identify
potential hazards. A risk assessment form is shown on page 21. Potential hazards and safety
points are highlighted in red throughout these facilitators notes.
Feedback: It is always useful to get feedback from participants about how the workshop went
for them. It will help you get better at running workshops. A standard DEE feedback
questionnaire is shown on page 34. DEE is keen to receive copies of feedback forms to learn
how to improve workshops. It can also be useful to get the participants together at the end of
the day and ask them each to say a good thing and a bad thing about the day. It is
particularly important to have verbal forms of feedback where a group might include
individuals with poor levels of literacy.
Workshop preparation
This guide outlines two practical sessions and three theory sessions to this workshop. The
theory sessions can be done in a way that is comfortable, ensuring participants can hear, see
the white board and take notes. The practical sessions need to be prepared in advance.
In choosing and preparing the space:
Ideally the venue for your workshop should have good lighting and sufficient space to
ensure participants can move about without knocking into each other. It is helpful if
there is easy access to the outside for the testing of panels in unrestricted daylight.
The 'Constructing an Off-Grid Circuit' practical session of the workshop works well laid
out with enough workstations for everyone to work in pairs. Each of these workstation
should be large enough that the pairs can work comfortably with space for all
equipment to be laid out.
If possible, the '12V Sound System' practical session is best done outside (weather
permitting) or in a well sunlit space. It works well in one or two large groups (one or
more groups depending on number of participants).
For '12V Sound System Series and Parallel Demonstration', the following equipment is
needed for each group:
Two or more solar panels
Wire
Connector blocks
Screwdriver
Wire cutter and strippers
12V amp with speaker, MP3 player and appropriate wires
Multi-meter
For 'Constructing an Off-Grid Circuit': This second practical session is best done inside at the
workstations prepared for pairs. each of the work stations at each table should have:
One or more batteries of the same type
A charge controller
A battery guard
A fuse holder and fuses
A 12V to USB converter
A multi-plug USB phone charger
A light fitting with halogen and LED light
A multi-meter
Wire cutters
A screwdriver
A crimp tool
Wire strippers
A range of connectors including female blade clips, ring clips and connector blocks.
Scissors
Optionally, if choosing to solder components in the workshop you will also need:
Soldering irons with stands
Ceramic tiles
Flux pens filled with flux
Solder
Safety: Take care in the arrangement of soldering iron leads so that they are not in danger of
dragging across a neighbouring work station. Recognise that flux is toxic and so wear gloves
when refilling flux pens.
A range of equipment is also useful for the theory sections of the workshop, as visual cues
and for demonstration. Equipment useful for the workshop includes:
A selection of batteries, ideally some working and some not. There will need to be
enough batteries for each group to use one or more. If a single group is to use multiple
ensure they are the same type.
Additional multi-meters
A load tester
Inverters
Desulfator (http://www.batterytechsolutions.com/desulfator/faqs)
Step-ups and step-downs
10
A laptop
A projector and screen
An internet connection
Or failing this, print outs of PVGIS generation estimates for different solar panel and
location scenarios.
If this workshop is the second in the weekend series, most participants will already be familiar
with the concepts from the day before. Treat this session as a revision, asking lots of questions
rather than giving answers.
There will be further opportunities to consolidate the understanding of these points as the
workshop progresses. You might try to identify any participants that would benefit from a bit
of one-to-one explanation. There may also be participants with a lot of expertise who you can
use to help those with less.
11
Two or more solar panels, including one that is unsealed so that we can reduce the
output voltage for the 12V sound system.
Wire
Connector blocks
Screwdriver
Wire cutter and strippers
Multi-meter
12V amp with speaker, MP3 player and appropriate wires.
Discuss how to measure amps and volts on the multimeter. Introduce the first connectors we
will be using. Demonstrate how to strip wire if necessary. Discuss 12V amplifiers and
speakers. This is a good chance to explore how to find second-hand 12V equipment, for
example from old cars and scrap yards.
Connecting the Panels
Ask the participants to connect the panels in series. If using DIY panels prompt the
participants to remind them which terminal will be positive and negative in relation to the
connections to the cells (the terminal from the back of a cell is positive and from the front
negative). Ask the participants to measure the voltage and current.
Next, ask the participants to connect the panels in parallel. Ask the participants to measure
the voltage and current. If the panels are different voltages explore why the output voltage is
in between the voltage of the two panels.
Powering a Sound System
Now connect the panels to a 12V sound system. Be very clear that the voltage of the sound
system is 12V so connecting to any higher voltage may damage the amplifier.
Prompt the participants to explore how we can connect the panels to the sound system at 12V
highlighting the unsealed panel. This is a good chance to explore the effects of series and
parallel circuits on voltage in a practical way. Use the multimeter to identify where to connect
the sound system.
12
Once the music is playing correctly demonstrate the effects of shading on the output current,
which will be clearly represented through the volume of the music.
One very small panel is sufficient to power the sound system, but connecting more in parallel
can help emphasise the increased current on a cloudy day.
Learning Points
Giving a good explanation of how lead-acid batteries work will help to explore issues around
both danger and care of lead-acid batteries. Tying these explanations into a description of how
they work helps to ground the importance of these things in theory, while giving the theory a
practical application, which in turn encourages learning.
A nice, interactive method of exploring buying second-hand batteries is created if you begin
the workshop with all batteries on one table. Before 'Creating a Simple Off-grid Circuit' ask
participants to select an appropriate battery to work with using both a multimeter and load
tester, giving a demonstration first. Having a range of not working batteries for this exercise
makes it more interesting.
Learning Points
Learning Points
15
Learning Points
Key points for participant to see are:
Why plugs and sockets make a system easier to use and more adaptable. Kinds of
plugs and sockets that are useful.
How to include switches in your system and when you might choose to.
Kinds of lights, particularly kinds of LEDs.
USB. Voltage, terminals and stepping down.
Different appliances that run from 12V, particularly phone and laptop charging.
Inverting,
associated
losses Circuit
and why it is better not to invert wherever possible.
Creating
a Simple
Off-Grid
In this section of the workshop we put together a simple off-grid circuit in pairs. The pairs will
also take measurements of the power usage of different pieces of usage equipment including
halogen lights, LEDs, mobile phone charging and laptop charging. Optionally groups can
measure power usage of the inverter (in comparison to 12V charging), the 12V kettle or
cooker.
Note the kettle and cooker require a high current draw so you'll have to arrange more
batteries. You will likely find the load causes the battery guard to cut power supply as well. It
is best to test these first if you wish to use them.
Before encouraging the participants to begin it is important to refer to the different types of
connectors used. Introducing connector blocks and spade clips will give the tools required for
participants to feel comfortable creating the circuit themselves.
It helps to draw on a whiteboard a simple diagram describing how we will connect all together.
Include a multimeter in-line after the battery to measure the current draw. This will allow
groups to measure the current draw of the different appliances they connect. These
calculations will then feed into the next part of the workshop 'Planning and Designing a 12V
System'. Remember that the multimeter must be set to the unfused current setting to allow
the current to flow freely through. Other settings may cause an internal fuse to blow.
The diagram included in this guide is the specific set up for the workshop, with the in line
multimeter for learning purposes. It is important to explain how to include the solar panels
and charge controllers in this circuit. A complete diagram is included in the 12V Off-Grid
Workshop Guide, which is available for download from the Resources section of the Demand
energy Equality Website.(http://www.demandenergyequality.org/resources.html)
Common Issues:
1) The fuse has blown, stopping current from getting through the circuit.
2) The power supply cuts in and out cyclically from the battery guard. This is because the
battery is not able to handle the load from the circuit. The battery guard cuts the power as the
voltage from the battery drops under the load. After the load has been removed (by the
battery guard cutting supply) then the battery voltage increases to a level the battery guard
accepts. Power returns to the circuit. The load then causes the battery voltage to drop again
and the battery guard cuts power. This cycle continues and results in flashing lights or
charging. To rectify this try a different battery. Use the load tester to ensure it can handle a
reasonable load.
16
3) The multimeter is set to the wrong setting and is therefore not functioning 'in line' and no
power is passing through it. Ensure the positive line is connected to the unfused current
terminal to avoid blowing an internal fuse in the multimeter.
Tips for Debugging:
- Use an additional multimeter and test the voltage across each point in the circuit to identify
where the voltage drops expectedly.
- Check for loose connection and, that connections into components like the battery guard
and multimeter have the correct polarity.
- It would not be unusual to find dud components, as all components used are cheap. It can
save a lot of time to just swap parts over if it looks like something is not acting as expected,
and test in more detail later.
Learning points
By the end of this stage participants should understand:
different connections, fittings and appropriate tools
how to measure current draw
how to debug faults in a circuit
how to construct a simple 12V circuit for lighting, charging phones and laptops.
17
Screenshot of PVGIS after selecting Bristol on the map and choosing a 1kW solar array.
Basic Usage: Don't adjust any of the settings and calculate the generation of a 1KW array in
Bristol.
For more advanced usage: Demonstrate the different settings (ie system losses and tracking)
and demonstrate how to find the generation in Europe and Africa. This can be used for
comparative purposes in the following exercises.
For example:
For the halogen bulb, discuss how many hours you might use it a day. Example for five hours
a day if we measured that it draws 1amp:
For the LED Bulb, again we agree to use it about 5 hours a day. Worked example after finding
a current draw of 0.1Amp.
So in calculating the energy usage over the course of the day we find that the halogen bulb
would use 60Wh while the LED bulb would use just 6Wh.
Remember that for many participants the concept of watt hours is still unfamiliar so these
figures are still vague until they are put into context with other appliances. Try exploring these
calculations in relation to mobile phone charging, laptop usage and boiling a kettle.
Basic: assuming a single day usage throughout the year might be a sufficient level of
difficulty.
Advanced: You might like to explore how energy demand changes month by month or season
by season and explore how this correlates with supply throughout the year from solar.
From these calculations we can use PVGIS to figure out the minimum size of the solar array
required to supply the calculated energy requirements through the year.
For our halogen light, used 5 hours a day all year we find:
Be aware: This minimum number of panels is likely not the optimum number of panels, as this
will likely point to us requiring an unrealistic number of batteries.
Demonstrate Calculating Battery Requirements
Now that we have seen how to calculate our power requirements throughout the year explore
how we can meet these requirements. Reiterate that this is about being able to access the
power 24hrs a day, 365 days a year, rain or shine. To do this we need to store power in
batteries.
Be sure to identify that in the UK the battery requirements will reflect both the surplus in the
summer months that we can store, and the deficit in the winter months that we need to
19
supply from battery. In the tropics the bigger difference will likely occur between day and
night, and this may be a more relevant.
The next task is to identify the difference between supply and demand. In a UK example this
is relevant month on month. So in June you will have an excess of supply to demand, whereas
in January there will be higher demand to supply from our panel. The goal is to capture the
summer excess and store for winter. In a tropical setting it may be relevant to explore the
difference between day (excess) and night (deficit) as the summer/winter disparity can be
insignificant.
So, using our example and PVGIS to calculate the difference between usage and supply we
find;
-30Wh
-20Wh
+10Wh
+20Wh
+30Wh
+30Wh
+30Wh
+10Wh
+10Wh
-10Wh
-20Wh
-40Wh
So from this the group will see that in total we find a summer surplus of 130Wh and a winter
deficit of 120Wh so this array is just bit enough to supply our needs as we have a little more
generation than supply. From this we can calculate how many batteries we need to supply our
needs throughout the year.
Remember that batteries need to hold 20% charge minimum at all times, so add an additional
20% to the calculated capacity.
This demonstrates a basic methodology that participants can use in exploring the scenarios
they identify in the following section. The level of detail that you demonstrate to the group
will depend on your feelings the type of input the group needs to make this an educational
session.
20
Being in different parts of the world to give different generation amounts from the same
number of panels.
Focussing on scenarios that only use power at night, in winter (UK), monsoon season
(tropics).
Encourage groups to be diverse as this will make for an interesting feedback session.
Example scenarios from previous workshops:
A NYE party with lights and a sound system, powered by stored electricity from the
whole summer.
As groups work on their individual scenarios walk around the room and help them with
assumptions and calculations.
In most examples you will find that using the minimum number of panels results in a
disproportionately large number of batteries. This makes for a nice educational experience in
the context of the environmental impact of batteries discussed earlier, and the take-homemessage that renewables are not a complete answer in themselves.
At this point participants may wish to identify a realistic/affordable/sustainable number of
batteries and to consider reducing their original demand or increasing the number of panels
to create a system that is realistic.
Allow groups 10 to 20 minutes to work on their individual scenarios. Continually gauge the
enthusiasm of the room and make sure you work with every group, helping them past
blockages of probing with interesting follow on questions if they find the task too easy. It
works well to prompt different groups with different questions so that groups have unique
content to feed back at the end of the session.
21
Some groups really enjoy this exercise, while other groups get bored of it quite quickly. Often
there are some people in the group that enjoy the activity, and others that wish to move on.
Be aware of this and try to engage the less interested in conversations that explore these
ideas more practically.
Feedback and Findings
Encourage groups to feedback their findings to the group as a whole. Prompt with the
questions you asked as you were going around. Throughout this session it is good to try and
highlight things like:
Storage in tropics, focussed on day for night rather than summer for winter.
Using the points raised in the feedback and throughout the session bring the topic back to the
energy situation in the UK. Participants should now recognise that solar is not a great solution
in the UK, as demand is generally higher in winter. Highlighting the poor conversion of
electricity to heat gives the opportunity to discuss power sources alternative to solar and
those alternative to electricity, such as fire and gas. The positives and negatives of these can
then be explored.
Tying all of these factors into an understanding of the energy situation in the UK should be a
goal at the end of this session. The following points are worth exploring to highlight this
message;
The role of solar in a country in which peak demand is at a time of very little sunshine.
The incongruence between renewables supply and demand. The role and difficulty
(expense and environmental) of storage in this context.
The high level of demand, particularly if gas, electricity and transport are all
considered, compared to potential supply from renewables.
Learning points
By the end of this stage participants should understand:
how to calculate energy requirements from instantaneous amp or power readings
how to calculate the generation capacity of their panels, and that it is much less
that just the total number of daylight hours
how to calculate how much battery storage they will need, factoring in battery
reserve
key factors that influence requirements such as location, season, conversion to heat
and inverting to 240VAC
alternative energy sources and their positives and negatives
how all of these factors influence the current energy climate of the UK
Summing up
It is important to ensure there is enough time at the end of the workshop to get together and
check out how everyone has got on.
22
Has anyone missed out on a part of the process and needs to be filled in about what
they have missed? You could get some participants who did that part to describe what
they did this will help them remember what it was all about.
Are there things that people still do not understand? Getting participants to explain is
often helpful.
Has anyone got any final burning questions? see page 29 for FAQs
Often participants wish to purchase batteries and other equipment. If facilitating at the
demand Energy Equality space there are often batteries for sale, for which you will need to
take cash on the day. For other materials it is often better to direct participants to the online
store. http://www.demandenergyequality.org/shop.html
DEE also want to encourage participants who have attended workshops to become facilitators
themselves and offers opportunities to shadow experienced facilitators to gain confidence
before running their own workshops.
If time allows do a quick verbal feedback on the day see page 24 and also hand out
feedback forms for people to complete before leaving.
23
Verbal feedback
This has the disadvantage of being in front of everyone but is useful in that it provides instant
feedback and might be easier for anyone with literacy problems.
Simple go round with positive and negatives
Sit in a circle the facilitator emphasises the importance of getting both positive and negative
feedback (it is only by hearing the bad points that the facilitator can improve the workshops).
Each person then takes a turn to say one good and one bad thing about the day.
In pairs then go round
This takes a little longer but is more likely to bring out negative points. Participants are paired
up and tell each other their negative and positive points. Then everyone tells the whole group
their partners good and bad points about the day.
It is very important that the facilitator is listening and accepting of criticism e.g. by saying:
thats a good point. The facilitator might also respond to the whole group (after everyone
has had their say) by listing points they have heard and that they will address.
24
25
26
27
Gas:
Electricity:
Transport:
Total:
16,500 kWh
3,300kWh
36,700kWh
56,500kWh / year
It is important to consider not just electricity but gas and transportation as well when
considering average power consumption. All three consume fossil fuels in their generation. All
three are major contributors of greenhouse gas emissions to the atmosphere. We will not be
successful in mitigating climate change unless we explore each of these.
Let's compare this to the electricity we can generate through DIY renewables.
28
So, based on this, if we want to replace ALL of our power consumption with renewably
generated electricity we will need:
generation technologies. It found that the CO2 emission values, averaged over all the life
cycle emissions studies in the review were as follows.
Technology
Description
Wind
Nuclear
Solar PV
Natural Gas
Onshore
Various generation II reactor types
Polycrystaline silicon
Various combined cycle turbines without
scrubbing
Various generator types without scrubbing
Coal
What are the relative costs of generating electricity with PV cells compared to
other technologies?
UK energy costs for different generation technologies 2010
Technology
Cost range
Source: Parsons Brinckerhoff 2010 pence/kWh
Powering the Nation
New Nuclear
8-10.5
* We would question whether carbon
Onshore Wind
8-11
capture can be effectively costed as it
still has not been successfully
Natural Gas with carbon
6-13*
developed
capture
This
comparison
is for large scale use
Coal with carbon capture
10-15*
of PV in a solar farm costs for small
PV solar farm
12.5-18
residential installations of PV could
be higher still.
What impact do batteries have on the environmental impacts of off-grid PV
systems?
All the panels we produce in the workshops will be used in off-grid PV systems including
batteries. The manufacture of batteries is very carbon intensive resulting in about 180grams
of CO2 emissions /kWh over their lifetime. So it is much better for the environment to obtain
second hand batteries. DEE sell second hand batteries that are almost as good as new as
they have been maintained as backup power.
How much cheaper is a PV panel produced with recycled materials by Demand
Energy Equality compared to a commercial panel?
PV panels are usually compared by the peak power they generate in bright sunshine in peak
Watts. So you can compare the cost of generating a peak Watt. The price of commercial
panels has fallen considerably in recent years with cheap panels being manufactured
primarily in China. You can now buy commercial panels in the UK for about 1 per peak Watt.
We estimate that the current PV panels being made in Demand Energy Equality workshops
cost 30p per peak Watt but we must remember that participants give their labour for free.
However this cost is affordable to far more people than commercially manufactured products.
30
Print Outs
Activity Risk Assessment
This form is a risk assessment for a specific task at non-specific sites and therefore should
be used in conjunction with the relevant site assessments, site guidelines and task
guidelines.
Task: Constructing 12V Off Grid
Systems
Site: ..............
Group: .................
Assessed by:
Date of completion:
Risk level
Leader will be
responsible for
supervising at all times.
Children will be asked
to keep a safe distance
away.
Have water on hand to
immediately deal with
any burns.
Have first aid kit nearby
Low voltage and amps
therefore electric shock
only startle workshop
leader will brief
participants
Potential Hazards
Weather
consideration
s?
H&S
talk?
Site
See Site Risk Assessment.
LIKELIHOOD (L)
5
Inevitable
Highly Likely
Possible
Unlikely
Remote Possibility
SEVERITY (S)
31
Yes
Yes
SEVERITY
LIKELIHOO
D
1 1
2 2
10
3 3
1
2
15
4 4
1
2
1
6
2
0
5 5
1
0
1
5
2
0
2
5
RISK RATING
SCORE
ACTION
1-4
5-9
10-15
16- 25
32
Feedback form
33
34