of two view modes:Design view or Datasheet view. You use Design view to define and modify the structure of a table.
You use Datasheet view to add records and to
edit records in a table. You use Datasheet view to add, edit, and view the records in a table. In the following exercises, you will view a table datasheet, move around a table window, and add, edit, and save records. You can open a table from data a base window in either Datasheet view or Design view. After you open a table, you can switch between views. In Datasheet view, the table contains the following components: FIELDS
Each column is a separate field or
category information. Each column in datasheet view corresponds to a field you defined when you created a table. RECORDS
Each row is a separate about a person,
place, item, or event. Each row in Datasheet view corresponds to a record you defined when you created a table. FIELD SELECTOR
Areas at the top of each column that
contain field names. You can click on a field selector or select all data in a field. RECORD SELECTORS
Areas at the top if each row. You can
click on a record selector to select all data in a record. NAVIGATION BUTTON
Navigation buttons are located at the
lower-left-side of the table datasheet. You can click on the navigation button to move from one to another. 1. Create the Database. Opens in Datasheet view.
You can also double-click on a table
name in the object list to open the table in Datasheet view. 2. Choose View Design view. Switches to Design view. *You can also double-click in the tool bar to switch to design view.
3. Choose View Datasheet.
Switches to Datasheet view. *You can also click in the tool bar to switch to Datasheet view. Every datasheet contains a blank record that follows the last existing record. Your blank record to add new data to a tale. The record selector of a blank record displays indicating a new record. You can choose two commands to add new records to table:
Records Go To New
Moves to the blank blank record at the end of
the datasheet. Existing records continue to display in the datasheet. You can also use the mouse actions and keys described in the previous lessons to move to the blank record. Records Data Entry
Moves to the blank record at the end of the
datasheet. Existing records are hidden during data entry. You can display all records by choosing the Records Menu, then use Show All Records command.