ICS / Emergency Management Response

Team Roles and Responsibilities

The principal, as Incident Commander (IC) is in charge. As appropriate, the IC activates those in the
Incident Command System (ICS), who in turn, activate others needed to fulfill emergency response tasks.
Title
Role, Responsibility
Incident Command:
Responsible for development of schools plan and overall management of
Principal- Timothy Clark
emergency situations; establish/manage Command Post; activate ICS; deter-

mine strategies to implement protocols and adapt as needed.

Monitor safety conditions of an emergency situation and develop measures for
ensuring the safety of building occupants (students, staff, volunteers,
responders); document activities.
Develop relationship with local media reps.; prepare media releases; establish
media center near Command Post; coordinate information with Incident
Commander and District Support Team; document activities.
Liaison Official:
Develop working knowledge of local/regional agencies; serve as the primary
Liaison to Outside
on-scene contact for outside agencies assigned to an incident; assist in
Agencies- Mercilla Mangol
accessing services when the need arises; document activities.
Planning/Intelligence:
Assist Incident Commander in the collection and evaluation of information
Situation Analysisabout an incident as it develops (including site map and area map of related
Nikki Roberts
events); assist with ongoing planning efforts; maintain incident time log;
document activities.
Operations:
Analyze school staffing to develop a Student Accounting and Release Plan
Student Accounting
(accounting from individual teachers to Student Accounting and Release to
and Release- 0DUWD$UFLQLHJD Command Post); implement plan in an emergency; document activities.
Operations: Facility and
Monitor site utilities (electric, gas, water, HVAC) shut off only if danger
Environmentalexists or directed by Incident Commander; assist in securing facility);
Victoria Ramirez
document activities.
Operations:
Establish medical triage with staff trained in first aid, CPR; provide/oversee
First Aid, CPR, Medicalcare given to the injured; distribute supplies (latex gloves, bandages, etc.);
Connie Inbody
request additional supplies from Logistics; document activities.
Operations: Crisis
Provide and access psychological first aid services for those in need (working
Intervention and Response
with Operations: Medical); access local/regional providers for ongoing
Elizabeth Guevara
crisis counseling for students, staff, parents; document activities.
Operations:
Coordinate the rationed distribution of food and water (prolonged
Food, water, sanitationemergencies); establish secondary toilet facilities in the event of water or
Dawn Camp
plumbing failure; request needed supplies from Logistics; document activities.
Logistics:
Establish/oversee communications center and activities during an emergency
Communications- Anel Perez
(two-way radio, battery-powered radio, written updates, etc.); develop
telephone tree for after-hours communication; document activities.
Logistics:
Responsible to establish and maintain Emergency Team Toolbox (fresh
Supplies- Anel Perez
batteries, etc.); coordinate access to and distribution of supplies during an
emergency; monitor inventory of supplies and equipment; document activities.
Administration and
Responsible for overall documentation and record keeping activities; when
Finance: Luis.Osorio
possible, photograph or videotape damage to property; develop a system to
monitor and track expenses and financial losses; secure all records.
Safety Official:
Security,
Law Enforcement- FBISD PD
Public Information Official:
Media Liaison- Nancy Porter

Emergency Response Team Assignments

In general, Incident Command System (ICS) or Emergency Response Team roles should be a logical,
reasonable parallel to day-to-day work assignments. Complete the form below to reflect your school
Emergency Response Team assignments.

Title
Incident Command:
Principal
Safety Official:
Law Enforcement
Public Information Official:
Media Liaison
Liaison Official:
Liaison to Outside Agencies
Planning/Intelligence:
Situation Analysis
Operations:
Student Accounting &
Release
Operations:
Facility & Environmental
Operations:
First Aid, CPR, Medical
Operations:
Crisis Intervention &
Response
Operation:
Food, Water & Sanitation
Logistics:
Communications
Logistics:
Supplies
Administration & Finance
Documentation

Name & Numbers

Alternate Name & Numbers
Timothy Clark
Nikki Roberts
713-XXX-XXXX/281-634-4961 281-XXX-XXXX/281-634-4692
Officer Rincon
Sergeant Walton
832-XXX-XXXX/281-634-3452 281-XXX-XXXX/281-634-3504
Nancy Porter
Stacey Crews
713-XXX-XXXX/281-634-1102 713-XXX-XXXX/713-594-0620
Mercilla Mangol
Maria Cole
832-XXX-XXXX 281-634-4964 409-XXX-XXXX/281-634-8722
Nikki Roberts
Luis Osorio
281-634-3583
281-XXX-XXXX/281-634-4962
Marta Arciniega
Tongela Gunner
713-XXX-XXXX/281-634-8721 832-XXX-XXXX/281-634-4960
Victoria Ramirez
Arlene Mejia
832-XXX-XXXX/281-634-4978 281-XXX-XXXX/281-634-4978
Connie Inbody
Francisco Navarro
832-XXX-XXXX/281-634-4965 832-XXX-XXXX/281-634-4965
Elizabeth Guevara
Dawn Camp
832-XXX-XXXX/281-634-4963 832-6XXX-XXXX/ 281-634-4963
281-634-4965
Dawn Camp
Amey Frazier
281-634-4963
832-XXX-XXXX/281-634-6165
281-634-4965
Anel Perez
Camille Khan
281-634-4960
281-XXX-XXXX/281-634-3494
Anel Perez
Camille Khan
281-634-4960
281-XXX-XXXX/281-634-3494
Luis Osorio
Nita Workman
281-634-3583
281-634-8140

Assembly Area Outdoors, for Standard Evacuation

Use the following worksheet to plan for evacuation from the building to an on-site or nearsite Assembly Area (e.g., on-site football field). The Assembly Area should minimize
exposure of students to dangers or hazards around the school.
1. Examine floor plans, site plans and maps for your school grounds and surrounding
neighborhood. Determine primary and secondary exits for each room in the building.
Consider factors such as: gas, sewer, power lines, chain link fences (electrical hazard),
facilities containing toxic or radioactive material, water towers, multiple story buildings
(vulnerable to collapse), transformers, balconies (which may fall from buildings), etc.
2. Designate each of the following in the Assembly Area:
Command Post:
Access for emergency vehicles:
Student assembly areas:
Front Parking Lot
Pre-Kindergarten
Kindergarten
Music
Grade 5
SPED

Reading Recovery
Reading Specialist
Data Room
Speech
ESL
Media Room

Flag Pole at the front of the E.A.J. building

Enter at Fifth St. entrance
See chart and Drill Team attachment
Basketball Court
Library
Gym
Art
Cafeteria
Science Lab

First aid area:

Heliport landing area for air medical:
Psychological first aid area
Student release
Media area
Potential morgue

Grade 1
Grade 2
Grade 3
Grade 4

Side Parking Lot

Near MCMS

Flag Pole

Extended Day
Teacher Lounge
Mail Room
Clinic

Front Office

Teacher Parking Lot (See Map)

Baseball Field
Teacher Parking lot (See Map)
Teacher Parking lot (See Map)
Martin Lane sidewalk parallel to the EAJ
Building (Across the street from the EAJ
Building)
Service area for cafeteria deliveries

3. Communicate Student Accounting and Release procedures to parents.

Logistics Communications- Mercilla Mangol- School Messenger Call Out
Logistics Release- Luis Osorio
Logistics Supplies- Anel Perez for Sign Out Books

Alternate Building Location:

Walking Distance
In inclement weather, it may be necessary to move students to an Alternate Building Location
rather than using the typical Outdoor Assembly Area. Use the following worksheet to plan for
evacuation from the building to an off-site building location within walking distance from the
school. Coordinate your planning with Central Office, other schools, etc.
1. Examine maps and site plans for possible Alternate Building Location in the immediate
vicinity of the school property.
2. Consider factors such as roadways, waterways, power lines, metal fences, utilities, etc.
and select routes that minimize exposure to area hazards.
3. Coordinate planning with nearby schools, community centers, businesses, churches, etc.
to establish relationships for Alternate Building Location.
4. Alternate Building Location:
Faculty/Staff/Students will travel in an orderly fashion by grade level/departments
down School Street/Third Street.
Heaven On Earth
One Douglas Lane
Missouri City, TX 77489
Tamara Vogt
281-499-1840

5. Secondary Location:
Faculty/Staff/Students will travel and then organize themselves in Zones 1-6. All
individuals will load buses by grade level. Rosters will be utilized for student
accountability. Student accountability and release will be spearheaded by P. Donatto
and assistants as assigned.
First Baptist Church
2106 Fifth Street
Missouri City TX 77489

Alternate Building Location:

Requiring Transport
Use the following worksheet to plan for evacuation from the building to an off-site building
location requiring transport from the school. Coordinate your planning with Central Office,
other schools, etc.
1. Contact Director of Transportation at Lake Olympia Transportation Terminal to coordinate
and plan for transporting students and staff to an Alternate Building Location. Examine local
area maps for primary and secondary roadways to transport students and staff to an Alternate
Building Location.
2. Consider factors such as roadways (for potential traffic gridlock), waterways, power lines,
metal fences, utilities, etc., and select routes that minimize exposure to area hazards.
3. Coordinate planning with other schools, community centers, businesses, churches, etc. to
establish reciprocal relationships for Alternate Building Location (schools across town may
serve as alternate site for each other).
4. Designate each of the following:
Alternate Building Location
Mercer Stadium
16403 Lexington Blvd.
Sugar Land TX, 77479
Athletics, Phillip Oneil
281-634-1900

Secondary Location

Hall Stadium
3335 Hurricane Lane
Missouri City, TX 77459
Athletics, Phillip Oneil
281-634-1900
Principal, Viretta West
281-634-5243/ 832-771-3168

Student Accounting and Release

Each school needs to establish a specific plan for student accounting and release. Use the
following worksheet to describe how your school will account for students and staff in the
building in the event of an evacuation. Teachers must carry roll books, grade books, or student
attendance sheets when exiting the building during an evacuation. A staff roster should also be
available to take during an evacuation.
1. List below steps or procedures staff will take to assure student or staff accounting (i.e.,
teachers report to team leader, who reports to Student Accounting and Release member of
the schools Emergency Response Team, who reports to principal):
Teachers will account for their class by utilizing the red and green cards. Label missing
students on red cards using their first and last name
Teachers will report missing students to assigned Drill Team member
Drill Team Members will report missing students via walkie talkie
Missing students should be accounted for by other Drill Team members
Students not accounted for by any Drill Team member will be recorded by Principal,
Roberts and  (Student Accounting and Release representative)
1. What procedures will be in place to release students to parents, guardians, or other
designated adults during an emergency?
School Messenger for pick up by Mercilla Mangol
Release via Ballroom entrance door
Four stations by alpha:
o Accountability and Release Leader: 
o Perez A-G; Workman H-M; Gunner N-S; Camp T-Z

o Check parent ID and Emergency Contact Information

(Emergency Contact Supplies-Perez)
o 4 Sign out notebooks containing sign out sheets will be utilized
o Mangol, Roberts, Sigrid, Gregory will assist will escorting students to parents