Professional Documents
Culture Documents
Article I Name
The name of this organization shall be known as the Orangefield Music
Boosters Club. The organization will hereinafter be referred to as the OMBC.
Article II Purpose
The purpose of the OMBC shall be
a. in accordance with published policies from University Interscholastic
League hereinafter referred to as UIL and the Orangefield Independent
School District hereinafter referred to as OISD,
b. To support the goals and objectives of the OISD Music Department
c. To promote and support musical education in the Orangefield
community,
d. To promote and support a spirit of fellowship and cooperation among
the OMBC membership, the band directors, the OISD administration,
and the music students,
e. To accept and disburse funds, and otherwise assist the music programs
at OISD in accordance with OMBC bylaws.
Adopted 2014
Lifetime Honorary Members are those in which the Executive Board may
present to the general membership as special friends of the Boosters. The
General Membership may give a 2/3 vote to approve these special friends as
Lifetime Honorary Members.
Upon Approval, these Members will be
automatically amended to the By-Laws and Named Below. Lifetime Honorary
Membership includes lifetime payment of dues and all of the rights and
privileges of active members.
The Persons Approved as Lifetime Honorary Members are:
Article IV Officers
Section 4.1 Officers
a.
b.
c.
d.
e.
f.
President
Vice-President High School
Vice-President Junior High School
Secretary/ Director of Publicity
Treasurer
Ex-officio members
All officers serve without salary or compensation for their services to
the OMBC.
Adopted 2014
b.
c.
d.
e.
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responsible for maintaining current and accurate records.
The
treasurer shall receive all funds for the organization, keep accurate
records of receipts and expenditures, and pay out funds in accordance
with the approval of the executive board. The treasurer shall prepare
and distribute a treasurers report including all transactions for the
previous reporting period for approval at each meeting of the executive
board. The reports shall be maintained in a permanent file for audit
purposes and shall be available to all OMBC members for review. The
treasurer will ensure that the checkbook is available at all meetings
and is the principle advisor to the executive board when the
consideration of disbursement of funds is requested. The treasurer is
one of four officers authorized to sign checks from the music booster
accounts. No moneys shall be released without prior approval from the
executive board unless in accordance with the bylaws. The treasurer
will prepare and submit all Internal Revenue Service reports.
Section 4.3 Nominations and Elections
a. Nominations to Office. Each February the President or their designee
shall appoint a committee to submit a slate of names for officer
positions for elections by the general membership. The slate of
candidates shall be presented at the March board meeting.
b. Elections of Officers. Elections shall be held at the April general
membership meeting. The president shall poll each of the candidates
presented by the nominating committee as to their desire to run for
office. The president shall entertain nominations from the floor for any
additional members who seek to run for office. If only one person is
running for an office, the vote may by conducted as a voice vote. If
more than one person is running for an office then voting must be by
ballot with all votes counted at the end of the meeting by the
executive board. All vote counts shall be recorded in the OMBC
meeting minutes. The candidate with the majority of votes for each
office shall be declared the winner. In the event of a tie vote for an
office, a special meeting will be called within 30 days of the initial vote
with the sole purpose of a runoff election vote. If the runoff vote
results in a tie then the existing executive board shall with the new
executive board minus the contested office(s) cast ballots to elect the
contested office(s). No board member running for a contested office
may vote for that office.
Adopted 2014
c. Installation of new Officers. Installation of the newly elected officers
will be conducted during the May OMBC meeting with the newly
elected officers beginnings their terms on July 1.
d. Eligibility and Terms of Office. All active members in good standing
may run for office. Officers are elected for yearly terms that begin on
July 1 and no officer may serve in the same capacity for more than two
consecutive terms.
e. Vacancies. If a vacancy arises in the office of president, the Vice
President High School will become president owing to their potential for
greater experience with the OMBC and the high school music
programs greater potential for OMBC support. At the next general
meeting nominations will be submitted for Vice-President High School
and an election held. If any other office becomes vacant the executive
board will appoint someone to complete the term. Any office not filled
after an election will be declared vacant and filled by the new board
when its term begins.
f. Removal from office. In the event that any officer of the OMBC fails to
fulfill the responsibilities of the position stated in the bylaws, the
executive board will issue a written warning detailing the areas of
concern. If the officer fails to address the issue with 30 days, the
executive board shall vote to remove the officer. Removal shall be by
two thirds (2/3) majority vote and is effective immediately. The office
will then be declared vacant.
Article V Meetings
Section 5.1 General Meetings
Eight meetings will occur during the school year with one of the eight
occurring in April for the election of new officers. The meetings shall be used
for director information, publication of reports, election of officers, and
conduction other business as the need arises. Meetings will be scheduled by
the executive board. The board will give 14 day notice for any scheduled
meeting.
Section 5.2 Special Meetings
Special meetings may be called by the president, any two members of the
executive board, or the music director(s). The meetings will be for specific
purposes in which timeliness is essential.
Section 5.3 Quorum
Adopted 2014
The quorum for general and special meetings shall be five members of the
OMBC.
Section 5.4 Place of Meeting
The executive board may designate any place as the place of meeting for
any general or special meeting. If all OMBC members meet at any time or
place and consent to holding a meeting, such meeting shall be valid without
call or notice and at such meeting any action in accordance with the bylaws
may be taken.
Section 5.5 Notice of Meeting
Written, printed, verbal, or electronic notice stating the place, day and hour
of any meeting of members shall be delivered personally, by mail, or by
electronic means to each member entitled to vote no less than 14 before the
date of such meeting.
Adopted 2014
d. The board has ultimate decision making authority for projects
undertaken and financially supported by the OMBC.
e. The board shall prepare and present amendments to the bylaws to the
general membership.
f. The board shall notify the general membership of any upcoming vote
to amend the bylaws in accordance with the existing bylaws.
Section 6.4 Meetings
The board, at its discretion, shall meet on the last Tuesday of the every
month but June. Additional meetings may be called by the president or the
music director(s).
Section 6.5 Quorum
The quorum shall be no less than four members of the executive board
excluding music director(s).
Section 6.6 Executive Board Voting
All issues will be voice voted at the board meetings. All votes will be
recorded to the minutes.
Each board member, excluding the music
director(s), will have one vote per issue. Under special circumstances voting
may be done by email. In this special case, the secretary shall email ballots
to all board members. The vote must be returned by a minimum of four
board members by 9 pm the day following the original ballot mailing in order
for the vote to be valid and counted. The ballot shall present the issue and
required response date and time limit. The secretary shall record all valid
email votes. Removal from Office votes, and votes on expenditures of
greater than $300.00 may not be done via email.
Adopted 2014
members. The committee will provide a written report of nominations
to the board.
1. Nominations for President shall be limited to members who have
served one year or more on the board inclusive of committee
chairmen.
2. Only those members who are eligible and have signified their
consent to hold office may be nominated for elected office.
b. Audit. The audit committee exists to perform a yearly audit of
accounts.
Members serve at the pleasure of the board.
The
committee shall be comprised of a minimum of three active members.
The Treasurer may not serve on this committee. The committee will
provide a written audit report to the board.
c. Banquet. The banquet committee exists to plan and prepare for the
annual music awards and recognition banquet. Members serve at the
pleasure of the board. Any member may serve on this committee.
Section 7.2 Special Committees
A special committee is any committee created by the board charged with a
specific task. Each committee shall have a chairperson appointed by the
board to serve at the pleasure of the board. The chairperson will become a
member of the board for the tenure of the committee or for a specified term.
The board will appoint a chairperson who will solicit membership to the
committee from the general membership.
Article IX Finances
Section 9.1Fiscal Year
The fiscal year for the OMBC shall be from July 1 to June 30.
Section 9.2 Budget
Adopted 2014
Each May the treasurer with advice from the president and director(s) shall
prepare a budget for the following fiscal year for presentation at the May
meeting.
Section 9.3Budget Request Process
Any and all request for funding must go through the president or one of the
vice-presidents before being presented to the board. The board shall
approve all expenses from the OMBC accounts.
Section 9.4 Officer Expenses
Reasonable expenses may be incurred by officers in the execution of their
office. The board may elect to cover those expenses. This does not
constitute compensation for services. Officers should be prepared to provide
receipts for all submitted expenses.
Section 9.5 Disbursements Signatory
Two authorized signatures shall be required on any check. A maximum of
$300.00 may be spent without prior board approval in certain circumstances
where timeliness and urgency are of essence. Authorized signatories are
President, Vice-President High School, Vice-President Junior High School, and
Treasurer.
Section 9.6 Dissolution
Upon dissolution of the OMBC any remaining funds should be
1. Used to pay any outstanding debt incurred by the OMBC,
2. With remaining amounts transferred to the OHS Band Activity Account
in support of the OISD Music programs.
Article X Audit
The treasurer shall prepare a financial statement for review by the audit
committee. The committee shall examine all accounting presented by the
treasurer. The committee will ensure all disbursements were in accordance
with the bylaws.
Adopted 2014
event of a conflict between Roberts Rules of Order, current edition, and these
bylaws, these bylaws shall prevail.
Adopted 2014
a two thirds majority vote of all those present at the meeting the OMBC will
be dissolved.
The OMBC may also be dissolved upon the written recommendation of the
Director of Bands for OISD, The Principal of OHS, and the Superintendent of
OISD.
Article XV Amendments
These bylaws may be amended at any regular or special meeting providing
that previous notice was given in writing at a prior meeting and then sent to
all registered members. Notice will be given by postal mail or email.