Sourcing Workflow

Note: This document is strictly confidential and is only for

internal training purpose. This should not be shared with
anybody outside the organization.

Agenda
Sourcing Activities
New Brand
Existing Brand
Flow of an SKU in system
Outright/SOR SKU
PP SKU

Purpose of this session

The purpose of this session is to take you
through the big picture of the sourcing
workflow
Details will be explained in later session, this
workflow will just connect those sessions with
each other

Sourcing Activities

Sourcing Activities for a new brand

Generate
Leads of
New
Supplier and
maintain BD
Trackers

Negotiate and
finalize the
terms of trade

New Brand
Checklist

First Order

This is covered separately in other BD Process Presentation

Subsequent
Orders

Sourcing Activities for an existing brand

PO
Formalizin
g

PO Making

When to raise
Quantities
Decision
Update
Trackers

PO approval
Send Ext PO
Form-38 req
Send Form 38
Label Sheet
Update Tackers

Receiving

Factual
Receiving
Receiving
Queue
SKU ID Gen
Label Sheet
Invoice HO
Invoice stamp
Invoice Submit
Form 38 return
Reconcilement
reminder
(SOR)
SC reminder
Update
Trackers

Returns &
Payments

Spot Check
returns
Make debit
note
Send returns
Email excel &
DN
Initiate
Payment
Update
Trackers

Payment
Reconcile
ment
(SOR)
Trigger
reconcilement
Spot check
Payment
Inform
supplier

Stock
Correction

Inv Retrieval
Raise DN
Send stock, DN
Email excel
Update
Trackers

Typical Flow of an SKU

Typical Flow of an Outright/SOR SKU in

System
Single Unit for
cataloguing
Ordered in PO

Receiving
Accepted units
to inventory

For Fulfilling
Orders

Exceptions to
Re-stock
Exceptions

Defects/
Damages For
Return

In

Back to
Supplier

Out
Inventory

Retrieval

Fulfilling QC

Packaging

Dispatch

Typical flow of a PP SKU in System

Order

Send runner
for
procurement

* Details covered in PP Session PPT

Receiving &
QC by PP
Team

Packaging

Dispatch