Professional Documents
Culture Documents
Author:
<Author>
Creation Date:
XX-XXX-XXXX
Last Updated:
XX-XXX-XXXX
Document Ref:
Version:
DRAFT 1A
Approvals:
<Approver 1>
<Approver 2>
Document Control
Change Record
5
Date
Author
Versio
n
Change Reference
25-Nov-12
<Author>
Draft
1a
No Previous Document
Reviewers
Name
Position
Distribution
Copy
No.
Name
Location
Library Master
Project Library
Project Manager
3
4
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1230172
Note To Holders:
If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document control
purposes.
If you receive a hard copy of this document, please write your name on the
front cover, for document control purposes.
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1330173
Contents
Document Control.......................................................................................iii
Application Setup Control Sheet - Payables.................................................1
AP: Define Invoice Tolerances.....................................................................2
AP: Define Payment Interest Rates.............................................................3
AP: Define Expense Report Templates........................................................4
AP: Define Financial Options.......................................................................6
AP: Define Accounts Payable Options.........................................................9
AP: Define Aging Periods..........................................................................16
AP: Define Special Calendars...................................................................17
AP: Define Profile Options.........................................................................18
Open and Closed Issues for this Deliverable.............................................19
Open Issues.........................................................................................19
Closed Issues.......................................................................................19
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1430174
Workflow
SubWorkflow Name
Machine:
Setup Task
ponsi
bility
QA Due
RespDate
onsib
ility
S
i
g
n
a
t
u
r
e
A
p
p
r
o
v
a
l
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1130171
Workflow
SubWorkflow Name
Setup Task
ponsi
bility
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
QA Due
RespDate
onsib
ility
S
i
g
n
a
t
u
r
e
A
p
p
r
o
v
a
l
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1230172
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order,
receipt, and tax
information.
<PO Matching>
Name
Description
Type
Tolerence-Received Goods
Tolerance for Received Goods
Goods
Use this region to enter percentage-based tolerances for your matching approvals.
Name
Tolerances
Ordered (%)
Maximum Ordered (%)
Received (%)
Hold Name
(Balnk)
Qty Ord
No
(Balnk)
No
2%
Qty Rec
Yes
Enabled
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1330173
(Balnk)
No
2%
Price
Yes
(Balnk)
No
(Balnk)
No
(Balnk)
No
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1430174
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.
Effective Dates:
From
Effective Dates:
To
1%
XX-XXX-XXXX
XX-XXX-XXXX
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1530175
% (Rate)
Effective Dates:
From
Effective Dates:
To
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1630176
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define an expense report template for entering Expense Reports.
XXXX
Consultants Expenditure
Expense Incurred for Consultants
Inactive Date
Enable for Internet
Expenses
Expense Item
Expense
Category
Tax Code
GL Account
Project Expenditure
Type
Hotel Stay
Accomodations
XXXX
XXXXXX
Consultancy Cost
Policy
Schedule
Data
Capture
Rule
End Date
(Blank)
(Blank)
(Blank)
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1730177
Operating Unit
Template Name
XXXX
Consultants Expenditure
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1830178
Continued..
Consultancy Charges
Prompt
Justification Require
Required
Receipt For
Consultancy Charges
Always
Required
Cash Require
Receipt Above
Number of Duplicated
Allowed
Viewable
from All
Templates
Calculate
Amount
Apply
Receipt
Rules to
Negative
Expense
Line
Credir Card
Require
receipt
Above
No
Yes
Yes
No
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
1930179
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
<Priority (H, M, L)>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the options and defaults you use throughout Oracle Applications . You can define defaults in this form
to simplify vendor entry, invoice entry, and automatic payments.
<Financial Options>
Use this region to select your defaults for Oracle Financials.
Accounting
1
Future Period
GL Accounts: Liability
GL Accounts: Prepayment
GL Accounts: Bills Payable
GL Accounts: Discount
Taken
GL Accounts: PO Rate
XX,XXX,XXX.XXXX
XX,XXX,XXX.XXXX
(Blank)
XX,XXX,XXX.XXXX
XX,XXX,XXX.XXXX
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
110301710
Variance Gain
GL Accounts: PO Rate
Variance Loss
GL Accounts: Expenses
Clearing
XX,XXX,XXX.XXXX
(Blank)
(Blank)
GL Accounts:
Miscellaneous
GL Accounts: Retainage
(Blank)
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
111301711
Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
Unchecked
XXX Site
Ship To Location
XXX Site
Bill To Location
Inventory Organization
XXX Org
(Blank)
Ship Via
(Blank)
FOB
(Blank)
Freight Terms
Encumbrance
Check
Use Requisition
Encumbrance
Reserve at Completion
Use PO Encumbrance
Check
Check
Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay
value-added-taxes, you do not need to enter information in this region.
VAT
Error: Reference source not found
File Ref: 273253756
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
112301712
(Blank)
Member State
(Blank)
VAT Registration
Number
Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
XXX Company
Business Group
Office
Yes
Employee Number
Automatic
M
et
ho
d
Next Automatic Number
((Blank)
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
113301713
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to set control options and defaults used throughout Oracle Payables.
<Payables Options>
Accounting
Use this region to define the default audit information options for your invoice and payment transactions.
Payment Accounting
When Payment is Issued
When Payment Clears
When Payment is Issued
When Payment Clears
From payment Discount
Check
Check
Check
Check
Select (Radio Button)
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
114301714
None
Balancing
Account
Discount Method
Select (Radio Button)
System Account
Prorate Expense
Prorate Tax
Interest
Select (Radio Button)
System Account
Prorate Across Invoices
Prepayment Account
Select (Radio Button)
Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.
Use Multiple Currencies
Require Exchange Rate Entry
Calculate User Exchange
Rate
Check
Uncheck
Check
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
115301715
Uncheck
Standard
GL Accounts
XX,XXX,XXX.XXXX
Realized Gain
XX,XXX,XXX.XXXX
Realized Loss
XX,XXX,XXX.XXXX
Rounding
Invoice
Main
Confirm Date as Invoice
Number Use Batch Controls
Allow Online Validation
Allow Document Category
Override
Allow Adjustments to Paid
Invoices
Recalculate Scheduled
payments
Allow Remit-To Account
Override
Check
Check
Uncheck
Check
Uncheck
Check
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
116301716
GL Date Basis
System Date (Radio Button)
GL Date Basis
Freight
(Blank)
Freight Account
Prepayment
S(Blank)
Payment Terms
(Blank)
Settlement Days
Tax Difference Account
(Blank)
Approval
Use Invoice Approval
Workflow
Allow Force Approval
Check
Check
Check
Uncheck
Matching
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
117301717
Uncheck
Check
Uncheck
Check
Tolerances
0% Tolerance for goods
Goods Tolerances
Services Tolerances
Interest
Allow Interest Invoices
Uncheck
Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
118301718
(Blank)
Default Template
(Blank)
Apply Advances
Payment Terms
(Blank)
Pay Group
(Blank)
Payment Priority
Hold Unmatched Expense
Reports
(Blank)
Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.
Discount
Exclude Tax from Discount
Calculation
Uncheck
Single Payment
Uncheck
Allow Pre-Date
Allow Void and Reissue
Allow Address Change
Check
Check
Bank Charges
Enable Bank Charges
Deduction from Payment
(Checkmark)
Uncheck
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
119301719
Uncheck
Uncheck
Uncheck
Never
At Invoice validation Time
Uncheck
Uncheck
At Payment Time
At Invoice Validation amd
payment Time
Uncheck
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
120301720
Never
At Invoice Validation Time
Uncheck
Uncheck
At Payment Time
At Withholding Application
Uncheck
Invoice Date
Uncheck
GL Date
Uncheck
Supplier
Use this region to enter or review defaults for your vendors.
(Blank)
Invoice Currency
(Blank)
PayGroup
(Blank)
(Blank)
(Blank)
Payment Terms
Reports
Error: Reference source not found
File Ref: 273253756
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
121301721
Report Sorting
Sort by Alternate Field
(Blank)
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
122301722
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.
<Aging Periods>
Use this region to define the characteristics of your Aging Periods.
Name
Description
Active
Monthly Aging
Monthly Aging
Check
Column Order
Days:
From
Days:
To
Column Headings:
First
30
1st Bucket
31
60
2nd Bucket
61
90
3rd Bucket
91
120
4th Bucket
Column Heading:
Second
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
123301723
Business Area:
Date:
Control Number:
Priority(H, M, L):
<Business Area>
<Control Number>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring
payment period definitions.
<Special Calendar>
Calendar Name
Periods Per Year
Special Calendar
12
Description
Type of Calendar
Period
Year
Sequence
Start Date
End Date
System Name
Dec
XXXX
12
01-DEC-XXXX
31-DEC-XXXX
Dec-XX
Nov
XXXX
11
01-NOV-XXXX
30-NOV-XXXX
Nov-XX
Oct
XXXX
10
01-OCT-XXXX
31-OCT-XXXX
Oct-XX
Sep
XXXX
01-SEP-XXXX
30-SEP-XXXX
Sep-XX
Report Run
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
124301724
Business Area:
Control Number:
Priority(H, M, L):
<Business Area>
<Control Number>
Date:
<Date>
Process Owner:
<Process Owner>
<Profile>
Profile Name
Default
Value
User Value
Standard
Blank
XXX-OU
Blank
XX Company
Blank
XXX-OU
Blank
Blank
Blank
No
Blank
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
125301725
Issue
Resolution
Responsibility
Target Date
Impact
Date
Resolution
Responsibility
Target Date
Impact
Date
ClosedIssues
ID
Issue
Document Control
(v. DRAFT 1A )
Company Confidential - For internal use only
126301726