MISSOURI ADVISORY COUNCIL ON MILITARY EDUCATION

BYLAWS
ARTICLE I - NAME
The name of this Council shall be the Missouri Advisory Council on Military
Education.

ARTICLE II - PURPOSE
Section 1. This Council is established to support those who serve:
a. Promote, encourage, and deliver meaningful education within all branches of the
Armed Services.
b. Provide a forum for the discussion of current issues and planning for future
programming.
c. Review the concerns and problems brought before the Council and make
recommendations to the appropriate agency or entity.
d. Encourage cooperative and coordinated efforts leading to improved functioning of
the Council and more efficient and effective educational services for military
personnel.

ARTICLE III - FUNCTIONS

Section 1. The Council, existing in an advisory capacity, shall:
a. Study and seek solutions to issues affecting voluntary military education.
b. Submit reports on findings to institutions and governmental agencies to support
the purposes and objectives of the Council.
c. Encourage recognition of the need for educational programs within the military
and higher education communities.
d. Recognize the mobile environment and nature of the military mission for both
active duty members and family members. Support and encourage educational
institutions to be innovative and flexible in meeting their educational needs.
e. Promote quality educational programs for all military installations and
servicemembers .

ARTICLE IV - MEMBERSHIP
Section 1. A member in good standing is anyone who is listed on the current
membership roster of the Council and who has paid the annual dues set by the
Council officers and approved by a majority vote of the members present at a duly
established business meeting. Membership shall be for one year spanning the
period January 1st through December 31th and shall be renewable each year.
Section 2. Membership in this Council shall be voluntary. Membership is encouraged
for representatives from private and public schools and agencies federal and state,

who have a professional, helping, supportive and educational interest in serving the
objectives of the Council. By virtue of their positions, all Education Services Officers
from all branches of the Armed Forces and the institutional on-base representatives
are expected to be members. Members who do not attend two consecutive
meetings will be removed from the current membership list and added to the
information section of the roster.
Section 3. Membership in this Council is held by individuals. Civilian and military
personnel concerned with education, counseling, and/or training of service
members and their families.

ARTICLE V - FEES
Section 1. The Executive Committee shall establish a registration fee to cover
operating expenses for each conference. A portion of the fee shall be set aside to
cover annual operating expenses such as postage, stationery, recording of minutes,
etc.
Section 2. Fees will be collected by the Treasurer. Fees will be used to defray the
operational costs of ACME. Fees will be deposited by the Treasurer into an ACME
account. A financial report will be prepared by the Treasurer and submitted to the
Council for report at each business meeting.

ARTICLE VI - MEETINGS
Section 1. The Council shall meet annually in Spring at a time and place to be
determined by the Planning committee. The Planning committee will consist of the
Executive Committee and such members as may be appointed by the President.
Section 2. The meetings shall be for the purpose of:
a. Hearing summary reports from the Education Services Officers, the educational
providers, ACME officers and ACME committees.
b. Election of officers.
c. Conducting the necessary business of the Council.
d. Presenting and actively participating in programs of interest, concern, and benefit
to the membership.
Section 3. Special meetings may be called by the President or the Executive
Committee. Special meetings may transact only such business as is stated in the
call and at least twenty (20) days written notice shall be given to the membership
as of the previous annual meeting.
Section 4. A majority of the registered members present at an annual meeting shall
constitute a quorum. A majority of the members of the Executive Committee at an
Executive Committee meeting shall constitute a quorum for meetings of that body.

Section 5. Minutes of all special meetings shall be recorded and presented at the
subsequent Council meeting for approval.
Section 6. Electronic mail may be used for all official notices and communications of
the Council.

ARTICLE VII - OFFICERS

Section 1. The officers of this Council shall be the President, Vice President, the
immediate Past-President, the Treasurer, and the Secretary.
Section 2. Election of officers:
a. Officers must have an active, paid membership in the Council.
b. Officers must reside in the legal boundaries of the State of Missouri.
c. Elections shall be conducted at the annual meeting
d. The President shall appoint a nominations committee to encourage candidates
and shall present a list of candidates for the offices of President, Vice President,
Treasurer, and Secretary.
e. Nominations will be solicited from the floor.
f. Officers will be elected by written ballot to serve until the close of the meeting at
which their successors are elected.
Section 3. A majority of the votes cast shall constitute an election.
Section 4. A term of office shall be two years. The President and Vice President may
be re-elected for a second consecutive term. The President and Vice President shall
be elected in even-numbered years. The Secretary and Treasurer shall be elected in
odd-numbered years. Once elected, the Secretary and Treasurer may serve multiple
consecutive terms at the discretion of the Council.
Section 5. Any elected officer who fails to fulfill the duties or term of office will be
replaced at the next general ACME meeting through the election process.

ARTICLE VIII - DUTIES OF OFFICERS

Section 1. The President shall be the principal officer of this Council and shall:
a. Preside at the semiannual meeting, the meetings of the Executive Committee,
and at any special meetings.
b. Be an ex-officio member of all committees.
c. Appoint all standing and special committee chairs with the advice and consent of
the Executive Committee.
d. Ensure that a well-rounded program is developed for the year to include projects
and activities geared to achieving the purposes for which this Council is formed.
Section 2. The Vice President shall:
a. At the President's direction, serve as conference manager.
b. Assist in the recruitment of new members.
c. Assist the President in the administrative functions of ACME.

d. In case of an emergency and the office of Vice President becomes vacant; the
President shall appoint an interim Vice President with the advice and consent of the
Executive Committee.
e. In case of an emergency and the office of President becomes vacant; the Vice
President shall assume the office of President.
Section 3. The Treasurer shall:
a. Maintain all monies of the Council, keeping accurate records thereof.
b. Maintain a checking account for the deposit of the Council's funds.
c. Be one of three officers authorized to sign the Council's checks.
d. In case of an emergency and the office of Treasurer becomes vacant; the
president shall appoint an interim Treasurer with the advice and consent of the
Executive Committee.
Section 4. The Secretary shall:
a. Take and maintain minutes of all business meetings, general sessions, executive
meetings, or special called meetings.
b. Maintain an up-to-date roster of membership.
c. Ensure accuracy of the official Council web site.
d. Assist in conference planning.
e. In the case of emergency and the office of Secretary becomes vacant; the
President shall appoint an interim Secretary with the advice and counsel of the
Executive Committee.
Section 5. The Immediate Past President shall:
a. Advise and assist the President and other officers of the ACME.

ARTICLE IX - EXECUTIVE COMMITTEE

Section 1. The following officers of ACME shall constitute the Executive Committee
of the Council:
President, Immediate Past President, Vice President, Treasurer, and Secretary.
Section 2. The Executive Committee shall:
a. Have general supervision of the Council in the interim between regular meetings.
b. Plan and organize the general meetings of the organization.

ARTICLE X - OTHER
Section 1. Ad hoc committees are appointed, as required, by the President.
Section 2. Conditions of expediency:
a. In a situation regarding membership status requiring a timely remedy the
Executive Committee can, by majority vote, decide membership status. Such
decisions may be appealed during the business meeting at the next conference.
b. Should a situation arise regarding policy or legislation necessitating a quick
response by the Council the Executive Committee can do so providing:
1. A majority of the Executive Committee approves.

2. Such action is believed by the majority of the Executive Committee to be

consistent with the ACME policy and goals.
3. The timeline for action is believed by the majority of the Executive Committee to
prohibit the normal process of discussion and assent by the membership.
4. Every reasonable measure is taken to convey to the membership the nature of
the situation, the intended response by the Executive Committee and solicit
response from the members.
5. Actions taken extraordinarily shall be presented for discussion at the next
conference
of the ACME.

ARTICLE XI - AMENDMENT OF BYLAWS

Section 1. These bylaws may be amended at the annual meeting of the Council
provided:
a. The amendments are submitted in writing to the Executive Committee thirty (30)
days prior to the meeting, or the amendments are presented to the membership at
the business session of a the annual meeting.
b. A majority vote of registered members present in favor of the proposal moves the
process to committee review. Failing a majority vote, the proposed amendment dies.
c. The President acts on a favorable majority vote by appointing an ad hoc
committee to study the proposed amendment(s) and present a recommendation at
the next semiannual general meeting of the ACME.
d. A two-thirds majority of the ACME members present is required to adopt any
change recommended by the ad hoc Bylaws Committee.

EXECUTION: A two-thirds majority of registered members present of the Missouri

Advisory Council on Military Education having voted to accept these Bylaws on
November 1st at the 2012 Annual Meeting in Columbia, Missouri these provisions are
hereby adopted as the official Bylaws of the Missouri Advisory Council on Military
Education.