Professional Documents
Culture Documents
Competency
Dictionary
Table of Contents
Adaptability...............................................................................5
Aligning Performance for Success .........................................6
Applied Learning ......................................................................8
Building a Successful Team..................................................10
Building Customer Loyalty....................................................12
Building Partnerships ............................................................15
Building Positive Working Relationships
(Teamwork/Collaboration) ................................................17
Building Trust .........................................................................19
Coaching .................................................................................20
Communication ......................................................................22
Continuous Learning .............................................................25
Contributing to Team Success..............................................27
Customer Focus .....................................................................29
Decision Making .....................................................................31
Delegation ...............................................................................33
Developing Others..................................................................35
Energy .....................................................................................37
Facilitating Change ................................................................38
Follow-Up ................................................................................39
Formal Presentation...............................................................40
Gaining Commitment .............................................................42
Impact......................................................................................44
Adaptability
Maintaining effectiveness when experiencing major changes in work tasks or the
work environment; adjusting effectively to work within new work structures,
processes, requirements, or cultures.
Key Actions
Compare to:
Key Actions
Notes
Do not use Aligning Performance for Success and Developing Others
together.
Aligning Performance for Success focuses on implementing a formal performance
management system that includes setting specific and measurable objectives and
evaluating performance of direct reports. Aligning Performance for Success relates
to the formal process of shaping job behavior to achieve specific performance
objectives and to enhance overall skill. Developing Others shares key actions with
the competency Aligning Performance for Success. The difference is that the focus
of Developing Others is less formal and is typically more appropriate outside the
formal manager/direct report relationship.
Compare to:
Applied Learning
Assimilating and applying new job-related information in a timely manner.
Key Actions
Notes
Many organizations do not require individuals to have a high level of knowledge or
competency in an area when they enter a new position, but they do require
individuals to become proficient rapidly. This competency reflects a persons ability
to learn material necessary to function in the job and to grasp and apply new
information quickly.
Do not use Applied Learning and Continuous Learning together.
Applied Learning and Continuous Learning share a number of key actions and
should not be used in the same set of competencies to describe a job. Applied
Learning does not involve the proactive seeking to acquire knowledge that is found
in Continuous Learning. Applied Learning is more appropriate in jobs/roles where
the information to be learned is prescribed for the individual. Continuous Learning is
more appropriate where an ongoing quest for learning and new knowledge is
expected.
Key Actions
Develops directionEnsures that the purpose and importance of the team are
clarified (e.g., team has a clear charter or mission statement); guides the setting
of specific and measurable team goals and objectives.
Notes
Much of team development takes place in team meetings. Meeting facilitation
behaviors in team meetings relate to the competencies Meeting Leadership or
Meeting Participation as opposed to Building a Successful Team. Building a
Successful Team includes the activities outside of formal meetings and the content of
team meetings.
Do not use Building a Successful Team and Contributing to Team Success
together.
Building a Successful Team is closely related to Contributing to Team Success; they
share a number of key actions. One does not need to be a formal leader for Building
a Successful Team to be the more appropriate competency, but Contributing to Team
Success is more commonly used with non-leader positions because it does not
contain the leadership behaviors of developing team direction and developing team
structure.
11
Key Actions
12
Notes
Do not use Building Customer Loyalty and Customer Focus together.
Building Customer Loyalty emphasizes effectively meeting specific customer needs
and developing and maintaining productive relationships with individual customers.
Customer Focus emphasizes the achievement of business results through structuring
and executing work with the customer in mind (the typical customer or a specific
one).
Compare to:
Sales Ability/Persuasiveness. This competency emphasizes the successful
representation of products and services. However, Building Customer Loyalty can
13
be a component of sales success over time. The attention and quality of interactions
and attention to customer needs can have a large impact on subsequent sales success
(e.g., in account penetration).
14
Building Partnerships
Identifying opportunities and taking action to build strategic relationships between
ones area and other areas, teams, departments, units, or organizations to help
achieve business goals.
Key Actions
Notes
Do not use Building Partnerships and Building Positive Working Relationships
together.
Building Partnerships and Building Positive Working Relationships
emphasize strategic behaviors initiated to accomplish work goals through
interdependencies with others. Use Building Partnerships for jobs/roles in which the
person is accountable for building relationships between teams, major areas in the
organization, or between the organization and external groups. Building Partnerships
is usually used for higher-level jobs with direct accountability for business
relationships.
Use Building Positive Working Relationships when developing alliances with other
individuals as necessary for ones own effectiveness. It is associated with
interdependent situations in which individuals need to rely on others as a matter of
structure and process to accomplish their work.
16
Key Actions
17
Share information, ideas, and solicit ideas and suggestions from others to
accomplish mutual goals.
Assist peers, team members, and/or others by temporarily filling in as
needed.
Accept requests for assistance from peers, team members, and/or others.
Solicit feedback from others on recurring problems.
Communicate with peers and others to exchange feedback on
product/service issues and to solve problems.
Show support, give encouragement, and willingly share information,
ideas, and suggestions to accomplish mutual goals.
Make regular personal visits within area of responsibility.
Show genuine concern for the needs and wants of internal partners.
Notes
Do not use Building Positive Working Relationships and Building Partnerships
together.
Building Positive Working Relationships and Building Partnerships
emphasize strategic behaviors initiated to accomplish work goals through
interdependencies with others. These behaviors are initiated to improve ones own
or ones teams performance.
Use Building Positive Working Relationships when developing alliances with other
individuals as necessary for ones own effectiveness. It is associated with
interdependent situations in which individuals need to rely on others as a matter of
structure and process to accomplish their work.
Use Building Partnerships for jobs/roles in which the incumbent is accountable for
building relationships between teams, between major areas in the organization, or
between the organization and external groups. Building Partnerships is usually used
for jobs at higher levels where there is direct accountability for business
relationships.
18
Building Trust
Interacting with others in a way that gives them confidence in ones intentions and
those of the organization.
Key Actions
Supports othersTreats people with dignity, respect, and fairness; gives proper
credit to others; stands up for deserving others and their ideas even in the face of
resistance or challenge.
Notes
Building Trust has become a particularly important competency for positions in
organizations that are undergoing change efforts. Building Trust also plays a critical
role in supporting an empowering organization culture.
19
Coaching
Providing timely guidance and feedback to help others strengthen specific
knowledge/skill areas needed to accomplish a task or solve a problem.
Key Actions
20
Compare to:
21
Communication
Clearly conveying information and ideas through a variety of media to individuals
or groups in a manner that engages the audience and helps them understand and
retain the message.
Key Actions
Notes
The 1990 Americans with Disabilities Act (ADA) gave a clear message that the most
important factor to consider when assessing candidates is whether one could perform
a task (outcome based) as opposed to how one performed a task. Thus, this
definition emphasizes achieving communication goals regardless of the media used.
Therefore, the former competencies Oral Communication or Written Communication
usually would be replaced with Communication. When evaluating communication
skills, the medium most appropriate for the persons capability should be used during
the assessment process.
However, in some jobs oral or written communication might be deemed an Essential
Function based on an Essential Functions Analysis. In these cases include either
Oral Communication or Written Communication as a competency. These can be
defined by modifying the key actions of Communication.
The focus of this competency is on the form of communication, while the content of
communication is dealt with in competencies such as Meeting Leadership, Gaining
Commitment, or Negotiation.
Compare to:
23
24
Continuous Learning
Actively identifying new areas for learning; regularly creating and taking
advantage of learning opportunities; using newly gained knowledge and skill on
the job and learning through their application.
Key Actions
Notes
Do not use Continuous Learning and Applied Learning together.
Continuous Learning and Applied Learning share a number of key actions and
should not be used in the same set of competencies to describe a job. Continuous
Learning is more appropriate where an ongoing quest for learning and new
knowledge is expected; Applied Learning does not involve this proactive seeking to
acquire knowledge. Applied Learning is more appropriate in jobs/roles where the
information to be learned is prescribed for the individual.
26
Key Actions
Notes
Much of team development takes place in team meetings. Meeting facilitation
behaviors in team meetings relate to the competencies Meeting Leadership or
Meeting Participation as opposed to Contributing to Team Success. Contributing to
Team Success includes the activities outside of formal meetings and the content of
team meetings.
Do not use Contributing to Team Success and Building a Successful Team
together.
27
28
Customer Focus
Making customers and their needs a primary focus of ones actions; developing
and sustaining productive customer relationships.
Key Actions
Notes
Do not use Customer Focus and Building Customer Loyalty together.
Customer Focus emphasizes the achievement of business results through structuring
and executing work with the customer in mind (the typical customer or a specific
one). Building Customer Loyalty emphasizes effectively meeting specific customer
needs and developing and maintaining productive relationships with individual
customers.
30
Decision Making
Identifying and understanding issues, problems, and opportunities; comparing
data from different sources to draw conclusions; using effective approaches for
choosing a course of action or developing appropriate solutions; taking action that
is consistent with available facts, constraints, and probable consequences.
Key Actions
31
Notes
This competency can be divided into two parts called Analysis and Judgment (or
Problem Assessment and Problem Solution). Analysis (Problem Assessment)
comprises the first three key actions of Decision Making; Judgment (Problem
Solution) comprises the last four key actions.
Decision Making can be very interconnected with Technical/Professional Knowledge
and Skills competencies in some professional and technical positions. The quality of
someones decision-making skills can be difficult to evaluate unless the assessor has
an expert background in the kind of work the person does, especially for technically
complex situations.
Interacting with others at work involves making many small decisions, but few of
these interpersonal judgments are good examples of Decision Making. Decision
Making should be used only to classify a complex process in decision-making. For
example, someone might say, She used bad judgment by asking the group to vote.
This isnt Decision Making. Its a behavior that would be more appropriately
classified under the competency Meeting Leadership.
32
Delegation
Allocating decision-making authority and/or task responsibility to appropriate
others to maximize the organizations and individuals effectiveness.
Key Actions
33
Notes
Delegation means transferring responsibility and/or decision making to another
person. Asking others to complete tasks that are a normal part of their jobs or that do
not offer latitude in the course of action taken is not considered delegation.
34
Developing Others
Planning and supporting the development of individuals skills and abilities so that
they can fulfill current or future job/role responsibilities more effectively.
Key Actions
35
Notes
Do not use Developing Others and Aligning Performance for Success
together.
In Developing Others the focus is on planning and supporting effective development
activities related to current or future job responsibilities. Aligning Performance for
Success shares key actions with Developing Others. The difference is that Aligning
Performance for Success focuses on implementing a formal performance
management system that includes setting specific and measurable objectives and
evaluating performance of direct reports. Developing Others is less formal and
typically more appropriate outside of the formal manager/direct report relationship.
36
Energy
Consistently maintaining high levels of activity or productivity; sustaining long
working hours when necessary; operating with vigor, effectiveness, and
determination over extended periods of time.
Key Actions
Notes
Initiating Action. Initiating Action focuses on the propensity to act, not the quality
or duration of the action. Energy focuses on performing effectively over time,
regardless of whether the action is independent or goes beyond expectations.
37
Facilitating Change
Encouraging others to seek opportunities for different and innovative approaches
to addressing problems and opportunities; facilitating the implementation and
acceptance of change within the workplace.
Key Actions
38
Follow-Up
Monitoring the results of delegations, assignments, or projects, considering the
skills, knowledge, and experience of the assigned individual and the characteristics
of the assignment or project.
Key Actions
Notes
If follow-up occurs only in association with delegating tasks or responsibilities, the
Stays informed Key Action in Delegation might be adequate in representing the
follow-up activities in a job. If follow-up is required in other situations, or if a
special focus on follow-up is desired, the competency Follow-Up can be used in
conjunction with Delegation. In such cases the Stays informed Key Action can be
deleted.
39
Formal Presentation
Presenting ideas effectively to individuals or groups when given time to prepare;
delivering presentations suited to the characteristics and needs of the audience.
Key Actions
Uses learning aidsUses audio and visual aids to enhance the audiences
understanding of content.
40
Compare to:
41
Gaining Commitment
Using appropriate interpersonal styles and techniques to gain acceptance of ideas
or plans; modifying ones own behavior to accommodate tasks, situations, and
individuals involved.
Key Actions
Develops others and own ideasPresents own ideas; seeks and develops
suggestions of others; makes procedural suggestions
42
Clearly describe to others the reasons that they should approach an issue
in a different manner.
Position topics of discussion from the other persons point of view to
show what is in it for him/her.
Influence management to support and/or fund initiatives.
Explain how conclusions were reached so others will understand
decisions and support them.
Compare to:
Coaching. This competency focuses on helping others to develop the skills they
need to achieve goals. Gaining Commitment focuses on getting others to
commit to goals. A person could be effective in convincing others to accept a
goal but ineffective in coaching them on how to achieve that goal.
43
Impact
Creating a good first impression, commanding attention and respect, showing an
air of confidence.
Key Actions
44
Information Monitoring
Setting up ongoing procedures to collect and review information needed to manage
an organization or ongoing activities within it.
Key Actions
45
Notes
Information Monitoring should not be confused with Follow-Up, which focuses on
specific individuals, assignments, or projectsnot the establishment of systems to
monitor ongoing activities or processes within an organization.
46
Key Actions
Goes above and beyondTakes action that goes beyond job requirements in
order to achieve objectives.
Notes
Initiating Action can be separated from most other competencies by keeping in mind
that it focuses on the propensity to act, not on the quality of the action. An individual
can take independent action and go beyond expectations while demonstrating
numerous other competencies (e.g., Decision Making, Customer Focus, or
47
Innovation). The fact that he or she takes independent action and goes above and
beyond is the Initiating Action competency. The content of the Initiating Action
shown (e.g., the quality of the decision made, the value of the steps taken to meet
customer needs, or the originality and usefulness of the ideas) relates to the other
competencies.
Compare to:
48
Innovation
Generating innovative solutions in work situations; trying different and novel ways
to deal with work problems and opportunities.
Key Actions
49
Notes
Innovation is related to Decision Making because it involves multiple and unique
responses to a problem, which overlaps with the generation of options found in
Decision Making. A person who demonstrates a high level of innovation generates
more novel or unique options than someone who does not exhibit much innovative
behavior. The competency Innovation can be used in combination with Decision
Making if generating novel solutions is an important part of the job/role.
Compare to:
50
Key Actions
Models the vision and valuesTakes actions, makes decisions, and shapes
team or group priorities to reflect the organizations vision and values.
Set the tone through own actions in creating an environment where ideas
can be shared, questions can be asked, and individuals are accountable
for their own actions.
Highlight the organizations purpose and future direction to all staff so
they can do their jobs more effectively.
Encourage open discussion of plans for future action and the reasons
behind the plans.
Show passion for organizations products or services.
Ensure that individuals goals and performance are aligned with
organizations vision and values.
Compare own decisions and actions to the vision to ensure alignment.
Clarify for others what they can do to demonstrate the organizations
vision and values.
51
Paint a vivid picture in words and actions to show what the vision and
values mean to all employees.
Convey business directions for the organization.
Compare to:
52
Managing Conflict
Dealing effectively with others in an antagonistic situation; using appropriate
inter-personal styles and methods to reduce tension or conflict between two or
more people.
Key Actions
Remains open to all sidesObjectively views the conflict from all sides.
53
Notes
Managing Conflict can be used to describe the behaviors used in conflicts in which
one is personally involved as well as when mediating others conflict.
Compare to:
54
Key Actions
PrioritizesIdentifies more critical and less critical activities and tasks; adjusts
priorities when appropriate.
Notes
Do not use Managing Work (Includes Time Management) and Planning and
Organizing together. Managing Work (Includes Time Management) is closely
related to Planning and Organizing; they share a number of key actions. Use
Managing Work (Includes Time Management) when the focus within the job/role is
on the incumbents planning of his or her own time and work, not determining the
schedules or activities of others.
55
Meeting Leadership
Ensuring that a meeting serves its business objectives while using appropriate
interpersonal styles and methods and considering the needs and potential
contributions of others.
Key Actions
State purpose and agenda for meetings (e.g., staff meetings, task force
meetings, business strategy meetings).
Solicit others ideas or suggestions in meetings.
Follow an established agenda for meetings.
Make procedural suggestions in meetings.
Maintain the self-esteem of people in meetings.
Summarize agreements reached on issues or concerns.
Intervene during meetings to settle arguments or interpersonal problems
among direct reports, team members, or peers.
Set date during meetings for follow-up sessions if appropriate.
Obtain all necessary information to resolve issues in meetings.
Ensure that all opinions are solicited and understood in meetings.
Exhibit appropriate interpersonal style in responding to participants in
meetings.
Check for own and/or others understanding during meetings.
Conduct meetings.
Conduct problem-solving or information-sharing meetings.
56
Notes
Do not use Meeting Leadership and Meeting Participation together.
Use Meeting Leadership for jobs/roles in which the incumbent is responsible for
facilitating meetings; use Meeting Participation when only contribution is expected.
Leadership does not have to come from the highest-ranking individual at a meeting,
although that is the most common source. Shared leadershipwhen various people
lead various parts of a meetingis becoming more common. Meeting Leadership
skills are advanced skills for members of empowered work groups (self-directed
teams). After a team has been functioning for a while, leadership begins to be shared
and this competency becomes important for all team members.
Although Gaining Commitment can be an important competency demonstrated
during meetings, this competency is distinct from Meeting Leadership and should be
treated separately.
57
Meeting Participation
Using appropriate interpersonal styles and methods to help reach a meetings goals
while considering the needs and potential contributions of others.
Key Actions
Notes
Do not use Meeting Participation and Meeting Leadership together.
Use Meeting Leadership for jobs/roles in which the incumbent is responsible for
facilitating meetings; use Meeting Participation when only contribution is expected.
58
Negotiation
Effectively exploring alternatives and positions to reach outcomes that gain the
support and acceptance of all parties.
Key Actions
59
Notes
The competency Negotiation should be used only when negotiating terms,
conditions, and agreements (such as legal contracts, labor contracts, vendor
agreements, or business partnerships) is a major part of the job/role. Clear
negotiation situations are characterized by a perceived conflict with a difference in
objectives, significant outcomes at stake that will have impact over an extended
period of time, and an unknown win-lose outcome.
60
Key Actions
Notes
Do not use Planning and Organizing and Managing Work (Includes Time
Management) together.
Planning and Organizing is closely related to Managing Work (Includes Time
Management); they share a number of key actions. Use Planning and Organizing
when the job/role requires incumbents to plan their own and others time and
activities.
Merely maintaining a written schedule or arranging meetings for others does not
qualify as planning others time and activities. Additional planning and organizing
behaviors must be present within a job/role to justify using the Planning and
Organizing competency.
62
Key Actions
Compare to:
63
Risk Taking
Initiating action that tries to achieve a recognized benefit or advantage when
potential negative consequences are understood.
Key Actions
64
Safety Awareness
Identifying and correcting conditions that affect employee safety; upholding safety
standards.
Key Actions
65
Sales Ability/Persuasiveness
Using appropriate interpersonal styles and communication methods to gain
acceptance of a product, service, or idea from prospects and clients.
Key Actions
66
Notes
Overlap exists between the skills that make a person an effective leader and the skills
that make a person an effective persuader (or salesperson), but there are also
important differences. The key actions of this competency focus on the differences.
Do not use this competency to describe a leaders influence on direct reports. It has
an outward orientation and is used for sales-related positions and some management
positions instead of Gaining Commitment.
67
Key Actions
Executes planMakes sure strategies are carried out; monitors results and
makes adjustments as needed.
68
Translate organizational goals into practical goals and a strategy for own
department.
Ensure consistency among the individual managers strategies so that
they move the entire area in the appropriate direction.
Adjust plans quickly when issues arise and make sure that priority issues
are handled effectively.
Recognize alternative technologies or methods for delivering or
producing services or products.
Take a broad or long-term view of business or technical opportunities.
Compare to:
69
Stress Tolerance
Maintaining stable performance under pressure or opposition (such as time
pressure or job ambiguity); handling stress in a manner that is acceptable to others
and to the organization.
Key Actions
Maintains focusStays focused on work tasks and productively uses time and
energy when under stress.
70
Notes
The types of stress to which one is exposed might change as one moves up the
organizational ladder. Frontline leaders are exposed most frequently to time stress
and stress resulting from the opposition of ideas. In middle-management positions,
more subtle stresses come into play, such as being in an ambiguous situation without
clear job responsibilities and goals. Peer competition also becomes more intense.
High-level managers experience many of the same stress-provoking factors
encountered by mid-level managers, but these factors may be exacerbated by the
greater importance of the decisions that high-level managers make. In addition,
high-level managers more often find themselves in situations where the facts of the
situation are unclear and change rapidly. Job, task, and relationship ambiguity are
all common. Also, high-level managers might feel stress because they lack control
when outside events affect the appropriateness of their decisions.
Compare to:
71
Notes
For many jobs/roles it is most appropriate to use this standard competency with
customized Key Knowledge Areas (rather than key actions) to define
knowledge/skills required for the industry, technology, and function of the job/role
being analyzed. (See Sample Key Knowledge Areas below.) These areas should be
determined through the competency identification process (job analysis).
More technically complex jobs/roles might need a number of separate, customized
Technical/Professional Knowledge and Skills competencies to provide more precise
definitions of knowledge/skill areas
Compare to:
72
Industry knowledgeUnderstands the industry and the factors that can affect
regional and corporate goals; uses industry knowledge in planning and decisionmaking.
73
Tenacity
Staying with a position or plan of action until the desired objective is obtained or is
no longer reasonably attainable.
Key Actions
Notes
Tenacity is a quantitative competency. The focus is on the frequency of attempts to
achieve a goal, as opposed to the quality of attempts. (The quality of the attempt
might demonstrate Sales Ability/Persuasiveness or Quality Orientation, depending on
the goal.) Effectiveness in Tenacity requires individuals to balance frequency of
attempts with knowing when to quit.
74
Valuing Diversity
Appreciating and leveraging the capabilities, insights, and ideas of all individuals;
working effectively with individuals of diverse style, ability, and motivation.
Key Actions
Leverages diversitySeeks out and uses ideas, opinions, and insights from
diverse and various sources and individuals; maximizes effectiveness by using
individuals particular talents and abilities on tasks or assignments.
75
Work Standards
Setting high standards of performance for self and others; assuming responsibility
and accountability for successfully completing assignments or tasks; self-imposing
standards of excellence rather than having standards imposed.
Key Actions
76