Arlington Classics Academy

Web Requirements & Guidelines

A. Protocol/Responsibility
B. Requirements
C. Web Publishing Recommendations
D. Web Technologies Supported on District Server(s)

A. Protocol/Responsibility

Each campus/campus department/teacher is responsible for the development and

update of the sites and all of their information.

The principal/director of each campus or district-wide department must designate

a district employee to be responsible for coordinating web site creation and
maintenance for a campus/department site.

Each school is responsible for checking the non-disclosure list on your campus
prior to posting any students name, picture, art, written work, voice, verbal
statements or portraits (video or still) for campus web sites.

The principal or director is responsible for written final approval of all content of
campus or district-wide department sites. This may be directly or through a
designee that is an employee of the campus or district-wide department. Web page
files will be posted to the district web server by the district web master. At no time
are files to be posted that are submitted directly by students.

B. Requirements

Sites that contain time-sensitive information, such as calendars, school events,

staff information, etc., must be updated as changes occur to insure current,
accurate information.

Web sites must be checked twice monthly to make sure that links work.

All Web pages must have a title (which appears on the Web browsers title bar).

Each school or department web site must include the school or department name,
address, phone number, a link to the home page and a school or department
contact including the contacts ACA email address.

Each page must (at minimum) contain a link back to the previous level in the
schools site, and a link to the sites main navigational page.

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Contents of the site should give information and promote only district and campus
endorsed activities as outlined in the ACA Acceptable Use Policy. (Classes,
services, staff, departments, sports, school projects, calendars, volunteering
opportunities, etc.).

The District will provide training to assist teachers in creating web sites and post
them automatically. If any teacher wishes to use more advanced web creation
tools for teacher web sites, they need to communicate that desire to the Campus
Principal. Arrangements will be made with the Technology Services on a caseby-case basis.

Commercial Links and External Links

(Links to sites and content that is not hosted on an official ACAWeb Server)

Links are allowed only in compliance with the ACA Policy. Specially, links
must comply with Policy GKB (LOCAL) which states:

PROMOTIONAL School facilities shall not be used to advertise, promote, sell tickets,
ACTIVITIES
or collect funds for any non school-related purpose without prior
approval of the Superintendent or designee. Non school-related
organizations may use school facilities only in accordance with
GKD.
ADVERTISING

Advertising shall be accepted solely for the purpose of covering the

cost of providing materials and equipment, not for the purpose of
establishing a forum for communication. The District retains final
editorial authority to accept or reject submitted advertisements in a
manner consistent with the First Amendment. [See FMA regarding
school-sponsored publications]

All other commercials, commercial transactions, or advertisements are prohibited

on school sites.

Curriculum-based educational links, including commercial links, should be

allowed as approved by the building principal or department director.

PTAs & PTOs will be allowed to post web sites on campus sites. Any submission
created by a non-district employee must be submitted to the Campus Web Author
for principal approval. The submission must be on portable media (CD, DVD,
Google Drive) and in the Weebly or WIX websites available for publishing to link
to the Website. Booster clubs will be allowed on ACA web sites. A disclaimer
must accompany each of these links explaining that the ACA is not responsible for
the content of the site.

All official school and district sites must be hosted on ACA web services, which
are operated by the district.

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Files hosted on the ACA Web Service(s) and hyperlinks from these files should
not contain information that is in violation of (or promotes the violation of) any
district policy or regulation nor any local, state, or federal regulation or law.

The following student information is generally acceptable to include, if parent(s)

have given permission/consent for use per district release form in the campus
handbook, on a district web page.
1. Elementary students: Students picture or work with first name, or first
name and last initial only.
2. Secondary students: Students picture or work with first name and last
initial, or first name only.
3. No other personal information about a student is allowed, such as email
address, phone number, home address.

Unauthorized use of copyrighted material is prohibited. Legal use of copyrighted

material must be accompanied by credit for the material (this is any material with
the insignia attached).

Hit counters are permissible but cannot be visible on the entry page of a
schools web site. Hit counters store data and can be used to target a web page
and provide access to the web site.

The following items are prohibited:

Personal information about staff and parent volunteers: non-district email

addresses, non-district mailing addresses, and district phone numbers, except with
written approval of the building principal. The principal may approve publishing
personal email addresses, mailing addresses, and phone numbers, if written
consent is given by the individual whose personal information is to be published
and the purpose of publishing the personal information relates to school
sponsored activity or the activities of school related organizations such as PTSO,
PTA, and Booster Organizations. The information should be listed in the
appropriate area on the schools page(s). NOTE: Pictures and names of staff and
parent volunteers will be allowed with the principal's approval.

All sites must comply with District Policies and local, state, and federal laws.

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D. Web Publishing Recommendations

Use a consistent style on the schools or departments main sites. (Individual

departments, grade levels, programs, etc. may vary, but the administrative and
general information sites should maintain consistency in look and navigation.)

Sites should be sized so they will display properly in a variety of screen

resolutions.

Sites should be previewed and tested at least at "1024 x768".

Regular text entries on web sites should be limited to the fonts "Arial", "Times
New Roman", and Courier New. Any special fonts should be saved and used as
graphics to ensure that they display properly. All graphics should be in .jpg or .gif
format.

Avoid color schemes or backgrounds that make the information on the page hard
to read, especially black. Document colors should be "web safe" as much as
possible. Avoid using white text or links (white is difficult to print).

Graphics should be used judiciously. Each page (including graphics) should not
exceed 50K except in rare situations. Intranet sites can be given special
consideration.

Animated GIF files should be used very sparingly and need to be relatively small.
Loop iteration should be limited; animated GIFs should never loop indefinitely.
The amount, size, and type of graphics used have the most direct affect on the
"load time" of web sites.

Video and audio files may be used when they are appropriate and are compressed
properly. They are generally large files that take long "load times" for the user,
and many times require some users (non-district networked machines) to have
special plug-ins or viewers/players, in order to view or hear the files.

All district networked computers have the following plug-ins loaded:

Windows QuickTime Media Player Plugins
(in addition, Any Media Player is also loaded as an application)
Macromedia Shockwave
Macromedia Flash
QuickTime Plugin for Windows
Adobe Acrobat Reader

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