Project Management Information System

a UNIFIER deployment
TM

The Project Controls Group Mission

Analyze the organization structure and information needs and
configure UNIFIER to suit that organization and meet those
needs
TM

UNIFIER deployment involved defining:

TM

1) Business Processes:
Workflow Processes (reviews/approvals)
Information capture (forms/fields)

2) Reporting Requirements

CityCenter Business Processes

(Pre-Construction)

Baseline

Assigned Budget

Board Approved
Conceptual Design

Design

RFIs

Submittals

Estimation Process
(Auto-created from
Value Engineering)

Value
Engineering

Preliminary Estimate
(PE)

Preliminary Estimate
Change (PEC)

Estimating

Pre-GMP Estimates

Direct Commit Bid

(DCB)

Direct Commit Award

(DCA)
(May be Auto-created from
Direct Commit Bid)

Reimbursements &
Credits

Preliminary Estimate
All Other Costs

Preliminary Estimate
Construction

PE Pending Items

GMP Direct Commit

Award

Prior EFC

SC PO Approval
Request

Change Order
for DCA

Amendment
for DCA

Procurement
Contractor
Bid Plan

Contractor
Bid Process

CityCenter Business Processes

(Project Management)

Contractor Work Instruction

(CWI)
(May be auto-created from
Contractor ICR)

Budget Change (BC)

CWI Notification
(Auto-created from
CWI or CWI for GMP )

BC Notification
(Auto-created from BC)

(May be auto-created from CWI, CWI

for GMP, or ASA)

CWI (post for) GMP

Budget Transfer (BT)

(May be auto-created from CWI,
CWI for GMP, or ASA)

BT Notification
(Auto-created from BT)

Additional Services
Authorization (ASA)
(May be auto-created from
Contractor Bids Process)

Change
Control &
Change Management
Expenditures (Recording)

Contractor ICR (CICR)

(May be auto-created from
Communications Tracker)

Communications Tracker

Request for Change

(RFC)
(May be auto-created from CWI, CWI
for GMP, or ASA)

Issues Tracking

Owner TBB Within GMP

(Posts to GMP)
(Auto-created from
CWI for GMP)

Project Closeout

Owner TBB
Owner Pending Items TBB

(Posts to Cost)
(Auto-created from
CWI or ASA)

CityCenter Business Processes

(Construction Management)

Schedule Delay Notices

Scheduling

Schedule Submissions

Field
Inspections

Field Report Tracking

Field QC Inspections

Field Quality Control

Inspections

Waterproofing
Inspections

Cx PreFuntional
Checklist

Cx Functional
Performance Test

Commissioning

(Auto-created from SDN

Response Notification)

SDN Response
Notification
(Auto-created from Schedule
Delay Notices)

Field Observation
Reports

Field Process
Documents

NCR Tracking

Cx Observation Reports

Cx Process
Documentation

CX Issues Log

Business Processes
(in a typical)
Project Management
Information System
may include.

Budget Management
Assigned Budget
Budget Transfers
Budget Changes

Design Management
Design Deliverable Process
Collaborative Design Reviews
Estimating Process
VE Process Management
BIM Standards

Procurement
RFB Collaboration
On-Line Bidding
Contract Approval
processing
Contract
Awards/Commitment
Processing
Vendor Authorizations

Change Management
Cost Control
Change Order Processing
Cost Reporting

Administration
Document Management
Meeting Minutes
Correspondence
RFIs/Submittals
Close-Out Process

Project Accounting
On-Line Contractor AFP
Processing
On-Line A/E Invoicing

Cost/Schedule Management
Schedule Management
Cash-flow Analysis/EV

Project Management
RFIs
Submittals
Daily Reporting
Quality Management

The Communications Tracker workflow was used in-lieu of

email:
To maintain an auditable trail for each issue, where related documents, correspondence and actions
were linked and retrievable

CityCenter PMIS adoption required:

Contractual language requiring its use
Stakeholder buy-in of Business Process workflows
Output/Reports
Executive Level (Dashboards)
Project Management (Summary/Detailed/Logs/Queries)

Reports Identify:

Current Status
Management Action Items
Critical Decisions Required

Documentation
Built-in, deployment specific Help Files
Standard Operating Procedures
Deployment/Configuration Documents

Training
Communications (change notifications)

Output/Reports

Project
Executive
Dashboards
Project metrics
that
highlight
information for:
Current Status
Management action
Critical decisions

Project Management Dashboards

Project Status at a glance

Comparative Statistics

Action Items Aging

Project Management Reports

Comprehensive Anticipated Cost Reports to pro-actively
manage cost to meet budget
Real-time queries of the systems database to respond to
issues and actions real-time
Logs to track the status of records and locate bottlenecks
(Ball-in-Court reporting)

Anticipated Cost Report Trade Detail

Total Anticipated Cost ( Current Contracts + Pending Items + To Be Bought)
Record Number
& Title

Budgets

Baseline
Value
Scope
Changes
Current
Value

Contractor/Vendor
Name

Contracts

Original
Value
Approved
Change
Orders

Pending
Items

Pending
Change
Orders
Instructions

Current
Value

Contractor
Pricing

Custom/Crystal Report

To Be
Bought

Uncommitted

Trade

Documentation

Standard Operating Procedures

Serve as a guide for Users to ensure consistency, and
Documents the companys business rules & requirements
The following excerpts are taken from a Standard Operating Procedure
(SOP) for awarding subcontracts (a separate SOP is typically written
for each Business Process)

Standard Operating Procedure

Introduction

(Business Process Overview)

the business purpose

Groups

the Departments

Triggering Events

what precipitates the

creation of a record

Assignees

participating roles

Related Processes

defines the interaction of

the record to other record
types

Cost Sheet Effect

how the record relates to

the cost database

Standard Operating Procedure

(Company/Project Context)

Business Rules

Company specific rules for

this Business Process

Roles & Responsibilities

Standard Operating Procedure

(Workflow Set-up, Steps & Resulting Actions)

Standard Operating Procedure

(Standards for Data Entry)

Standard Operating Procedure

(Supplemental Data Requirements)

Standard Operating Procedure

(Frequently Asked Questions)

Standard Operating Procedure

(Workflow Diagram)

User Manual/Tutorial
Serves as a training tool to ensure:
Understanding of Requirements
Consistency in Approach

The following excerpts are taken from an On-Line Bidder Tutorial

which provides step-by-step Instructions to Bidders

User Manual/Tutorial
(Table of Contents)

User Manual/Tutorial
(Browser Set-up)

User Manual/Tutorial
(Home Page in UNIFIER )
TM

User Manual/Tutorial
(Creating a Bid Record)

User Manual/Tutorial

(Preparing a Bid Summary Info)

User Manual/Tutorial

(Preparing a Bid Detailed Info)

User Manual/Tutorial
(Submitting a Bid)

User Manual/Tutorial
(Receipt of Bid Submission)

At this point, some may say:

The End
In the Construction Business we know that
this is just the beginning!