Professional Documents
Culture Documents
EXECUTIVE SUMMARY
“Wealth, place & power are no measure of sources. The only true measure is the ratio between
what we might have been & what we have become”. In this regard people should upgrade their
knowledge & keep in pace with changing technology & market condition to reach their desired
goal. As new opportunities are opening up in the field of infrastructure, industry & allied sector all
over the world. The desired goal can achieve only when both theory and practical go together hand
in hand.
An internship study is such an attempt to understand or link the theoretical concept with
that of practical applicability in an organisation.
The internship training was carried out at “vrl logistics limited” with a aim to know
the working of each and every department of the organisation & with respect to various functions
like planning, organising, & controlling. It is also to do research to get insight into the problem & to
give suggestion.
In India Road transportation is preferred for cargo movement, where flexibility of routing
assumes important. It facilitates door-to-door delivery, overcoming unnecessary delays, which
normally take place in other modes of transportation.
CHARACTERISTICS OF MARKET:
In the same year, total passenger traffic was 4,018 million. 19.5%
(12,306 Km) of the total network and 30% of the broad gauge network is electrified. The
railways are the largest employer in the country, with over 1.6 million employees. Operating
revenue in 2007-08 was approximately 3.7 billion.
COMPANY PROFILE
With the largest network in India, the VRL parcel service is indispensable for large number
of corporate houses. This network spans the length and breadth of the country and is
supported by large number of transhipment hubs, branches, franchisees and our valuable
customers. VRL is now expanding its service to reach even the remote locations of the
Country.
VRL Company was initially in the transportation of goods and services, subsequently it
concerned the business of courier service in the year 1996. It acquired passenger buses.
Initially vijayanand travels operating in the state of Karnataka. Over a period of time with
the growth of this business, VRL operating buses between destination in Karnataka,
tamilnadu and Maharashtra.
This company recently diversified in the field of wind power business in September 2004
and air charter business in 2007. Recently, they have purchased premier Aircraft for the
company’s special purpose.
The company registered office was shifted from Tuluja Bhavani’rajiban peth, Hubli to
The company revolutionized the Indian market by introducing the services through
• Vijayanand Travels.
• Vijaya Karnataka.
• Vijaya Times.
• Vijayanand courier.
VRL currently runs a 1600-strong fleet across India. Apart from this, the group under
Vijayananda Printers Ltd runs publications in Kannada and English, mainly catering to
the regional market.
The company got itself a new corporate identity and value statement
(Or punch line of the company): “SYMBOL OF SERVICE”.
PROMOTERS BACKGROUND:
1. MR.VIJAY SANKESHWAR
2. MR.ANAND SANKESHWAR.
MR.VIJAY SANKESHWAR.
2. MR.ANAND SANKESHWAR:
He has over all experience of 15 years in the transport industry including 7 years of experience in
the media industry. He has also been awarded the “youth icon award “ in the year 2004 by
annual business communication of India and marketing professional in the year by the indira
group of companies. He heads the department of VRL and he is actively involved in the day to
day affairs of the company.
MR.ANAND SANKESHWAR.
The Vijayanand Travel having its branch offices in the following places
Bangalore 560009.
Bangalore
Karnataka.
Bangalore 560056
karnataka
Vijayanand travels
Vijayananda travels.
Business,
Vijayanand travels.
Business,
Vijayanand travels.
Business,
Vijayanand travels.
Business,
Vijayanand travels.
Business,
Vijayanand travels.
Business,
Vijayanand travels.
BUS OPERATION:
The company operates its travel based upon following two segments. They are
Under fixed bus operations the company makes its operations without any alterations i.e., buses
are operate as per pre determined schedules at fixed routes, but are changed only when there is
no demand for buses in these routes or uncertain things that may occur as usual course of
business.
Under casual bus operations the company gives buses for rent to satisfying customer’s needs like
marriage functions, trips & other occasions
• Company’s copy.
• Customers copy.
• Accounts copy.
1. COMPANYS COPY:
This copy is maintained by company itself for its future reference to find the answers for who,
when, where traveled in their buses.
2. CUSTOMERS COPY:
This copy is given to the customer as & when he books ticket. This ticket is meant for customer
own reference.
This copy will be maintained by accounts department for its accounting calculation purpose.
PRODUCT PROFILE
2+2 39
2+1 28
2+3 49
2+2 VOLVO 45
2+2 SLEEPER 30
COMPETITORS:
ORGANISATION STRUCTURE:
CHAIRMAN
MANAGING
DIRECTOR
GM (MIS) GM
GM (HRM) GM (FINANCE) GM (IT)
(MARKETING)
ASSISTAN
ASSISTANT
ASSISTANT T
ASSISTANT
FUNCTIONAL DEPARTMENTS
Departmentation is the process of grouping the various activities into separate units of
department. A department is the district section of the business establishment concern with a
particular group business activity of like nature. In business units department is necessary for sub
dividing the activities and easy reference.
2. MIS department
3. Marketing department
4. Finance department
The principal component of an organisation is its human resources or its people at work.
Human resources have been defined from the view point of the organization “it is the sum of
total of all the knowledge, skills, inherent& creative abilities, talents aptitudes & the
knowledge acquired of its employees.
Thus human resources are the most valuable & unique assets of an organization. The
successful mgt. of organisation human resources is an exciting dynamic &challenging task
especially at a time when the world has become a global village & economics are in a state
of flux. The scarcity of talented resources & the growing expectations of modern day worker
have further increased the complexity of human resource function.
Even though specific human resource functions/activities are the responsibility of the human
resources department. The actual management of human resources is responsibility of all the
managers in an organisation. It is therefore necessary for all manager to understand & give
due importance to the different human resources policies and activities in organisation.
Human resource department deals with human relations & legal activities. It is the people
who make organization”success or allow is to be HRM management in the life and wealth of
organisation”.
OBJECTIVES:
EMPLOYEE STRENGTH
People are the main resources of all productive efforts in every organization. It is assumed and
accepted that human resources are the main component of an organization and the success &
failure of the organization depends on how effectively they are managed. Acquiring, terminating,
developing and properly using the human resources in the organization is essential for
accomplishing the organizational activities.
As vijayananda travels has to work for the whole day, shift system is maintained. The employees
work in three shifts. The shifts and their timings are
The HOD of HR is required to fill the prescribed manpower requirement form and submit it with
the detailed job profile for the particular post. The HOD shall forward the same for the approval
of the managing director before handling the further processing.
3. Campus selection.
4. Employee referrals.
1. FRESHER:
Fresher are required to take up a written test before actual interview. The Interview panel
interviews the short listed candidates.
The members in experienced candidates panel is short listed and then called for final interview.
In the case of engineers and for senior’s position in the company the Interview panel shall consist
of MD/GM along with other members. Weighted average of the scores is taken and the candidate
is selected.
4. RECRUITEMENT:
Recruitement has a direct appointment at VRL. It is done on the basis of CMD’S discrepancies.
PERFORMANCE APPRISAL:
Performance appraisal is done periodically by promoting and transferring employees on the basis
of their experiences.
ATTENDENCE:
TRADE UNION:
COMPENSATION:
PF, ESI:
12.33% of employee’s salaries are paid towards PF and gratuity. ESI is included as medical
reimbursement facility.
FRINGE BENEFITS:
There are no extra fringe benefits paid to their employees at vijayanand travels.
activity but it is desired. Training helps the peoples to improve their skills and
LEAVE:
Leave is calculated as sick leave and casual leave. Leaves are not encashed but they are
forwarded to next year working days.
MIS DEPARTMENT
Vijayanand travels have well equipped information system, which serves the
information needs of the company. Local area network (LAN) connects the computers. The
operating system used is windows 2000, and various applications used are,
• MS-OFFICE
• SAP
The skill required to operate the applications varies depending upon the functions for
which application is used. This department provides required information for all the departments
as and when demands. The efficiency of whole organisation is solely depends on, how well its
information resources are maintained.
GM (MIS)
ASSISTANT
CLERK
EMPLOYEES
MARKETING DEPARTMENT
Marketing is about deciding who the company wants as its customers, which leads to satisfy
what products & services to offer what price to set, what communications to send a receive what
channels of distribution to use & what partnership to develop.
OBJECTIVES
the market
AGENTS STRENGTH:
This VIJAYANANDA TRAVELS is having more than 1700 agents in and around the
Bangalore. The agents run business based on commission basis. The company’s standard
commission is 10% on the total amount of the Passenger Tickets and 20% on the total amount of
1. Luggage section
2. Travels section.
LUGGAGE SECTION:
G.M
LUGGAGE
MANAGER
LUGGAGE
IN CHARGER
BOOKING
CLERKS
The marketing manager executes this department. Under his control 10 booking
clerks are working. They are working towards meeting the customer satisfaction needs, by
providing speedy and safe delivery of cargos like documents, packages, samples, Exhibition
material etc.
The company transports goods -and services, either through paid basis or to
pay basis. (Paid basis refers to the process where in customer has to pay the transportation
charges in advance before delivering the goods. To-pay basis refers to the process where in the
customer pays transportation charges after goods delivered.)
STRUCTURE OF CHARGES:
For parcel boxes they will charge Rs. 2 per kg. This rate is fixed even though the size of order is
small or big.
distribution.
• Customer care.
TRAVELS SECTION:
TICKET BOOKING
Organization study at
Structure of travel section in vijayanand travels resemble as follows.
CUSTOMER CARE
ACCOUNT
SECTION
CONTRACTORY
BOOKING
PARCEL
BOOKING
TRAVELS
1. He has to inform the head office regarding all the activities pertaining to travels
department in Bangalore division.
3. Before taking any decision regarding company matters he has to consult head office.
If any loss occurred because of his negligence, he has to bear those losses
from his pocket.
The vijayanand travels is developing effective use of information technology. Right from the
pick up point, the precise status of the consignment needs are monitoring at every stage of its
distribution channel.
STRUCTURE OF CHARGES:
Rs 1800/-per day is charged if the total distance is traveled is within 100 kms. If the travelled
distance is more than 100kms, then charge will be calculated as per km.
PROMOTIONAL ACTIVITIES:
34 Don Bosco Institute of Bio Sciences and Management
Studies
Organization study at
The budget for the promotional activities by vijayanand travels is set on the basis of “objective &
task method”. Such budget is more advantageous as it well planned on the basis of objectives to
be achieved, and the tasks involved there in.
1. Vijayanand travels issues, shirts, caps & Bags with the brand name of “VRL” to
2. Vijayanand travels has issued time tables to students with the brand name of
“VRL”.
3. vijayanand travels encouraged informative wall paintings with the brand name of
“VRL”
DISTRIBUTION CHANNEL:
The computerization of the hubs has facilitated mailing of delivery reports and quick flow
of information between different offices, delivery offices, and the transphirent hubs of the
company this enables effective coordination and tracking of the consignment.
The information technology department prepares software which are hardware related such
office automation-related, courier tracking and accounting software.
Global positioning system (“GPS”)-VRL developed their own GPS based tracking device which
VRL installed in selected devices. In addition to keep track of the movement of the vehicles , the
GPS system also tracks the time spent by the vehicles when not in motion, the location it has
stopped in addition to traveling pre assigned route to be followed by the vehicle.
This discourages their drivers from not complying with the instructions given to them regarding
the route and time sheets that they are required to comply with.
Most of the software requirements are met in-house and in the event that any activity is
outsourced by the company. The source code is retained by the company to ensure that it can be
used at the later stage as per the requirements of the company.
1 .Vehicle maintenance tracker- This application schedules the maintenance of the entire fleet
and generates reminders helps in avoiding the premature failure and the excees consumption of
parts.
2. Vehicle traffic application:-This application controls the entire movement of the vehicles and
keep tracks the driver’s performance in terms of the fuel average and distance traveled. This also
tracks the advance amount paid to the drivers and the diesel vouchers issued for an route
fuelling. This application online and ensure access to this data from any part of the world.
4. Hub applications: This application receives the consignment from other hubs and booking
branches and dispatch them to the final destination and some time reroute to other hubs.
5. Online bus ticket booking system:-This application hosted online on their web server and
agents and passengers log on to this application for booking passenger tickets.
6. Remote access to networked computers:-: This application enables their company to take
remote access of any computer system linked to the networks. This facility is used for
monitoring the operations of their employees and also for conducting training sessions for the
employees in remote locations
FINANCE DEPARTMENT:
The basic requirements for an organisation for its survival & existence are fund
or finance. Financial management is concerned with the managerial decisions that results in
acquisition & financing long term & short term funds. It deals with the acquisition of specific
assets the selection of specific liability as well as size & growth of enterprises.
Finance department is concerned with the essential finance activity for organisation to carry out
activities in effective way. This helps the organisation to achieve soundness in working &
dealing with others is required from the beginning of organisation & further for successive
stages.
OBJECTIVES:
1. Increase in revenue
2. Controlling costs
3. Minimizing risks.
C. Wealth maximization
2. Planning of funds.
The general manager of finance heads this department. Under his control there are 12
employees’ who handled entire financial transactions in Bangalore division. They will maintain
records to pertaining to Bangalore division only. Preparation of final statements of whole
company is done by the head office, which is situated in Hubli.
Balance sheet of the company vijayanand travels in the year ended 2008
3 CURRENT ASSETS
LOAN & ADVANCES
4 LESS:LIABILITIES
AND PROVISION
Unsecured loans _ _
2 Expenditure
Provision for
taxation
SWOT ANALYSIS:
After the keen observation over the organizations and the various departments of Vijayanand
travels the following strengths, weakness, opportunities & threats are found.
The various strengths that made the company to increase the market share are
as follows.
1. The company is having the very good brand image in customers mind.
2. It is maintaining very good service in the form of providing adequate bus facility
4. Employees, as well as customer’s suggestions are considered with special care, this
than the charges of KSRTC. This made the increase in consumer awareness
WEAKNESS:
1. DELAY IN DEPARTURE:
Only few buses are having sufficient sleeper coach facilities as all the buses.
Vijayanand travels is having very limited staff, because of which, the staff is overburdened with
work.
The commission structure of the agents is less when compared to that paid by other competitors.
OPPORTUNITIES:
Because of less competition in market the company is able to introduce more Volvo buses in its
product profile.
3. CONSUMER AWARENESS
Consumer awareness over the services of ‘VRL’ brand has been increasing over the years.
5. Diversification towards Aviation sector and doing business, acquiring or renting aircraft.
6. Apart from Aviation sector they are aiming to step into garments, dairy, and steel business.
7. Company officials have been studying locations acrossing the country for identifying various
investment destinations.
THREATS:
3. A rise in fuel prices would adversely affect their operations and profitability.
4. Their goods and passenger transport business are subject to various taxes, which may
Vijayananda travels Ltd is having a vision to provide the service, i.e. transport of cargo,
courier and travels for the welfare of the society and development of the nation.
“Providing quick and safe delivery of goods and services” is the motto of Vijayananda travels
FINDINGS:
The findings of the study are as follows.
3. Vijayanand travel maintains its day to day transaction on the books or records or kept
SUGGESTIONS
Following suggestions should be taken into consideration in regarding to VRL Company…
• The company must introduce more new buses, as present buses are not so much
technologically advanced.
• To retain the employees by providing them incentives as to motivate and encourage for their
contribution.
LEARNING EXPERIENCE:
An organization study at Vijayanand travels, as an in plant training during the MBA course of
Bangalore University has really enabled me to understand the organizational structure of the
Vijayanand travel has separate departments for human resource management, marketing and
finance department. There is a informational technology department and MIS departments at
work. Although there is a well established internet facility through which data is made available
to the different departments at instances whenever is needed.
The marketing activities are coordinated by the head office of Bangalore. Vijayanand travels
introduced a good many labor facility and consequently increases the love and affiliation of the
workers towards the organization.
The company has a well established and functioning transportation facilities, canteen facilities
and sanitary facilities and undertakes many activities of entertainment for the welfare of the
workers. This helps the workers to more and more familiar to the company. Which increase the
profit of the company.
The attendance is recorded in registers and maintained to check the regularity of employees. And
there is a well established shift system. In this vijayanand travels the tickets are booked through
the online facility also available.
Vijayanand travels shall prepare and maintains it accounts fairly and accurately in accordance
with the accounting and financial reporting standards. Every employee of vijayanand travel can
promptly report to the management, only actual or possible violation of the code or an event he
became aware of that could affect the business or reputation of the company.
CONCLUSION:
Based on the overall study of the company the financial position of the company is sound.
Vijayanand travels is one of the nationally renowned and transport company in south India. The
company is having the very good brand image in the customers mind. And it is marketing its
product under the brand name of “VRL”. The employees in vijayanand travels are aggressive
and dedicated. The company has increasing profit and net worth .Thus, company performed very
nicely from its birth.
In the course of study I have not only acquired theoretical knowledge and also practical
knowledge in this firm. I conclude that all the departments functions should have modern
techniques towards other departments.
BIBILOGRAPHY:
BOOKS:
Marketing management
V.S.Ramaswamy
Third edition
K.Aswathappa
Fifth edition
Financial management
Third edition
WEB SITE:
WWW.VRLLOGISTICS.COM