Staffhandbookofficial

Annapolis High School Yearbook Staff Handbook
Annapolis High School
The Wake
Throughout our lives, well grow old and our hairs
will turn gray. Even though we live in the digital
age, the print yearbook takes passion and
commitment. The function of a yearbook is to keep
the memories youll eventually forget and look back
and see how much everyone around you grew.
~YB Staffer, 2013-2014
Yearbook Staff Handbook

Written by: Ms. Broccolino, Advisor
Maintained by: the Yearbook Staff
Last Updated: August 2014
Staff Handbook
Table of Contents
Contents
Expectations
Page Number
3
Staff Map
Senior Editors
Photography & Design Dept
Business, Sales, Marketing Dept
Social Media Director
10
Copy Editing Dept
11
Underclassmen Dept
12
Sports Dept
13
Clubs & Organizations Dept
14
Life & Style Dept
15
General Duties
16
Suggestions from Previous Years
17
Yearbook Terms to Know
18
Style SheetKeeping it consistent
20
Photography: Telling a Visual Story
21
Interviewing Tips
22
Caption and Story Writing
23
Tips for Writing Copy
24
Writing Rubric
25
Quotes from Former Staffers
26
Why be a part of Yearbook?

o Gain real-life journalism, photography, design, business, advertising, and sales skillsbuild
your resume and college applications while getting a grade for it.
o Be a part of documenting historythis book stays in A-High forever!
o Be a part of something: We wear badges, we take the pictures, we interview the students, we
ARE the yearbook.
We are leaders. We have to be
o Work together with students from all over the
positive, dedicated, students that
school to produce something fantastic.
represent the school and student
o Build academic skills without even realizing it
o Get to have a say in what happens in the book!
body.
What does it take to be a successful staffer at the AHigh YB Company?
o AttendanceYou cant help with the yearbook if you arent here. Attendance is
MANDATORY and all absences must be EXCUSED. If your absence is unexcused, you
will receive a zero for that days work session (which is a large portion of your grade).
o Dedicationthis experience is rewarding, but its not easy. You must be willing to work
before, during, and after school hours if needed. Snow days mean nothing to a yearbook
staffer.
o Teamworkthe book only succeeds as well as the staffers and advisors work together
within the work hours as well as outside of school hours. We are truly only as strong as our
weakest staffer, so we need to work together to lift everyone up to the point of success.
o Responsibilityyour name becomes a part of this book, so you have to be dedicated to
make it the best it can be; it represents YOU! You are responsible for its successor its
failure.
o Organizationevery page is mapped out from start to finish, and most of the yearbook is
DONE before winter break. Knowing when and where youre supposed to be, and what
youre supposed to be doing, and who you are supposed to be talking to, and a general sense
of what is going on is IMPERATIVE to your success as a staffer. There is no such thing as
forgetting to do something.
o Attention to Detaileverything from a photos crop to a placement of a comma matters,
so you have to be able to look closely and critically at every page before its submitted.
o Ability to Communicate and Socialize (appropriately)we have to be able to get the
word out about the yearbook, and we have to be able to interview EVERYONE, and not
just our friends. To get the best stories and pictures, staffers cant be afraid to talk to people
and get the scoop.
o Hard Workin case the above qualities and the following handbook dont get this point
across already, it takes a lot of hard work to make the yearbook the best it can be. Staffers
work far beyond what normal students do, often at home, during lunches, and even on
snow daysBUT, it is all worth it in the end.
Here you will find a general hierarchy of jobs. Senior Editors are directly supervised by the advisor, and SEs
then are responsible for all other staffers. Underclassmen editors are directly supervising anyone in their team,
and then have the authority to make decisions for any pages including underclassmen (which are nearly all of
them). Photo and Design Editors directly supervise their team members, and are also responsible for any and all
pages involving photographs (which are all of them!). The same goes for Copy Editors. The Business
Department is often working side-by-side but on different projects; however, they will be responsible for
layouts when necessary.
COMMUNICATION
BETWEEN ALL DEPARTMENTS
IS KEY TO A SUCCESSFUL YEARBOOK.
Senior Editor Responsibilities

Summary of Position: Senior Editor is the head of the company. It is their responsibility to successfully
produce a quality yearbook on a deadline. The senior editor creates a plan for the yearbook creation process;
selecting a theme, designing the cover & templates for layouts, and creating a page ladder. Then it is their job
to execute the plan by leading the staff and overseeing all operations. Senior Editors closely work with section
editors, monitoring their jobs and making sure the yearbook plan is being carried out.
Characteristics:
Good Leadership skills which includes public speaking, patience, being able to work as a team, &
mindful of others
Determined, reliable
Honest
Understanding of business
An understanding that this isnt YOUR yearbook, its the schools
Eye for design
Willing to work beyond the school day
Provide motivation and support to staff
What to keep in mind:
Dont be afraid to ask other staff members for assistance when needed
Dont take criticism to heart
Communication with advisor is essential
Stay positive and DONT get stressed out even under pressure
Dont be shy, have confidence to go up to other students, whether its promoting or asking interview
question
Responsibilities:
Senior pages are YOUR responsibility: layout, quotes, pictures, polls, baby pictures, superlatives,
divider
o Creating and distributing and cataloguing senior quotes/info questionnaire
o Proofing senior quotes for school-appropriateness (and having others proof them)
o Typing them in and spell checking
o Copy/pasting them in
o Promoting, collecting, scanning baby pictures for baby pic collage
o Determining senior spotlights, tracking those students down, interviewing
o Developing and conducting senior polls
Review other staffers layouts EVERY DAY and edit as necessary
Leave post-its with questions, comments, advice to staffers directly on their pages
Lead meetings during the class
Motivate others to work!

Lead by example ALWAYS (or be demoted)
Oversee all production, whether advisor asks you to or not
Be prepared to work with other staffers during class time, and work on your own pages at home
Lead outside-of-school communication: Social media director should create a group Facebook page,
but if not, it is your job
If other staffers slack, it is your responsibility to do their work. The work must get done.
Read ALL other descriptions: those staffers responsibilities are YOUR responsibility as well
Provide advisor with summaries of workload and what has been done, what still needs to be done
Update and keep on top of all school calendars, add and assign work as needed
Being organized and reliable doesnt even begin to describe it!
Work on layouts/photography as assigned
Maintain yearbook calendar to reflect who is doing what: staff and club/school event, community wise,
etc.
Updating staff handbook at the end of the year to reflect actual responsibilities
General Staff Duties-- includes unassigned staffers and as well as duties

of all departmental staff
Always write a 100-200 word story per pagecapture the life of
the page, explain the club, the sport, help readers remember more
than just what we took pictures of
Interview members of whatever the page is/event is
Tag pictures always
Type in senior quotes
Proofread, hit spell check
Get picture appointments out
Assigned pages as needed
Communicate constantly with other staff members and advisor
Educate the consumeralways promote, know the price, how to
order
Know the basics of keeping the Yearbook consistent
o Name and grade format
o Thematic elements
Assisting with distribution in whatever capacity advisor assigns
this will involve giving up lunches on several occasions
Page Responsibility
Senior Pages
o Divider
o Senior polls/questions
o Senior quotes
o Senior Collage
o Senior Spotlight
o Senior Superlatives
o Anything else senior related
Other pages as assigned
Your pagesand everyone elses
Those in an editorial position

in this department are
responsible for making sure
all members in their
department complete their
responsibilities in addition to
completing all personal
assignments.
Photography and Design Department Responsibilities
Own your own real camerayearbook camera is not always available

Have a working knowledge of Photoshop and other editing software
Flexible schedule to attend events--Be able to go to sports events, musicals, NHS, etc.
Must be RELIABLEif you say you are going to attend an event, attend it, take the pictures, upload, without
being asked
Be outgoing enough to not feel weird photographing at different events
Edit photos
Cut out backgrounds
Be able to take quality pictures
Pick good layouts
Make the yearbook look pretty
Pick fonts that go with the theme and layout of a page
Take charge of pictures included in the yearbook
Have patience in receiving and taking pictures, including producing layout
Assist in designing marketing and promotional materialsPosters, Advertisements, Etc.
Being the photographing experts in the program
General Staff Duties-- includes unassigned staffers and as

well as duties of all departmental staff
Always write a 100-200 word story per pagecapture
the life of the page, explain the club, the sport, help
readers remember more than just what we took
pictures of
Tag pictures always
Communicate constantly with other staff members
and advisor
Educate the consumeralways promote, know the
price, how to order
o Thematic elements
Complete anything advisor, senior editors, or
department heads askwe are a team, and complete
work as a team
Assisting with distribution in whatever capacity advisor
assignsthis will involve giving up lunches on several
occasions
Page Responsibility
Title page
Theme page
Seasonal Dividers (has the ability to be most
artistic, introduces sections of our book so it
should be most attractive)
Reviewing all photos chosen for pagesare they
really the best pictures?
Working on WHATEVER pages you are assigned
You will likely be members of P&D and at least
one other department
Completing all P&D responsibilities in addition to
layout responsibilities
Those in an editorial position in this

department are responsible for
making sure all members in their
completing all personal assignments.
Business ManagerOversees Business Department Responsibilities

Summary of Position: The Business Manager is the lead of the Business department of the Annapolis HS Yearbook. On
top of overseeing all business related items of the yearbook, the Business Manager must also contribute the same
amount of work on pages as staffers. A few of the responsibilities of the position include maintaining Sales Reports,
seeking fundraising opportunities, and coordinating Public Relations techniques, including social media.
Characteristics:
Persistent
Reliable
Flexible
Creative
Persuasive
Constant desire for the betterment of the yearbook
Previous Experience in Business
Responsible for maintaining all of the following requirements:
Business, Marketing, and Sales Department
Responsibilities of being a member of this department include but are not limited to:
Enter records into Yearbook Avenue

Keep in constant contact with Ms. Broccolino so all monies go directly to her
Group meetings and brainstorming ideas for promotions
Good math skills!
Create promotional materials
Contact local companies for potential advertising
Brainstorm and develop fundraising opportunities
Generate spreadsheet reports for sales
Keep excellent track of sales
Have knowledge of Word, Excel
Design flyers for promotions, contests and sales
Aide in selection of contest winners
Complete layouts as assigned
Complete and distribute Youre In The Yearbook flyers
Tag every page as completed, even if its not your page
Assist in obtaining student schedules to track down students
Assist in identifying students
Must be IMPECCABLY organized as well as creative
Develop and conduct surveys/polls to generate interest and student involvement
Educate the consumers: when are pictures/pages done, why do we do things the way we do?
Public relations: paint the yearbook team in a good light!

General Staff Duties-- includes unassigned staffers and as well as duties of
all departmental staff
Always write a 100-200 word story per pagecapture the life of the
page, explain the club, the sport, help readers remember more than
just what we took pictures of
Tag pictures always
Educate the consumeralways promote, know the price, how to
order
o Thematic elements
Complete anything advisor, senior editors, or department heads
askwe are a team, and complete work as a team
Assisting with distribution in whatever capacity advisor assigns
this will involve giving up lunches on several occasions
Page Responsibility
Working on WHATEVER pages you

are assignedyou will be a part of
this department and a page-specific
department as well
Completing all B,S,M responsibilities
in addition to layout responsibilities
Those in an editorial
position in this department
are responsible for making
sure all members in their
responsibilities in addition
to completing all personal
assignments.
Social Media Director Responsibilities
Create Twitter, Instagram for promotions@ahighyb

Check and maintain yearbook email address on a DAILY BASISahighyb@gmail.com
Must be very outgoing and persuasive to encourage people to follow us
PROMOTE AND GET EVERYONE IN SCHOOL TO FOLLOW US
Create Pinterest page for just yearbook staff to share ideas
Get all staffers email addresses and form a group list
Responsible for contacting staffers in event Ms. Brocc needs to get info out
Follow through with maintaining social media sites
Create posts that are attention grabbing and informational
Get the word about the yearbook and the promotions of the yearbook outcontests, sales, etc.
Answer questions about the yearbook to inform the publicknow pricing information, where/how to buy, etc.
Ability to work well with business team for advertising purposes
Solicit submissions for summer sections and other student-involved sectionsnotify appropriate people when
we get the pictures!
KEEP IT CLASSY AND CLEAN you are the face of the A-High Yearbook, so you need to be mature, reliable,
and knowledgeable
General Staff Duties-- includes unassigned staffers and as well as

Page Responsibility
duties of all departmental staff
Always write a 100-200 word story per pagecapture the life
Promoting your pages and others
of the page, explain the club, the sport, help readers
Working on WHATEVER pages you are
remember more than just what we took pictures of
assigned-- you will be a part of this
department and a page-specific
department as well
Tag pictures always
Completing all Social Media
responsibilities in addition to layout
responsibilities
Educate the consumeralways promote, know the price, how Those in an editorial position
to order
Thematic elements Complete anything advisor, senior editors, all members in their
or department heads askwe are a team, and complete work
as a team
occasions
assignments.
10
Copy Editing Department Responsibilities

Edit/revise captions and stories with a fine tooth comb
Must have excellent knowledge of grammar

Make sure everyone is placed in the right grade
Correct spelling errors and grammar mistakes
Make sure punctuation is consistent
FRESHMEN not FRESHMAN
Do not put incorrect grade name next to correct grade number
ex: Sophomore Lance Partridge (11)NO x-( Grrr
Make sure everyones names are spelled correctly
Revising staff-written stories
Writing your own stories for pages that may not be originally assigned to you
Should have an interest in writing and journalism
The integrity and reputation of the yearbook lies more in the words than the pictures, so this position is vital to
the perception of our book!
Interview and transcribe quotes as needed
Layouts and photography as assigned
Page Responsibility
Always write a 100-200 word story per pagecapture the life of the page,
Editing every single page ever.

explain the club, the sport, help readers remember more than just what we
Working on WHATEVER pages you are assignedtook pictures of

-you will be a part of this department

and a page-specific department as well
Tag pictures always
Completing all Department responsibilities in

addition to layout responsibilities

Those in an editorial position in this

department are responsible for making
Educate the consumeralways promote, know the price, how to order

sure all members in their department

complete their responsibilities in
addition to completing all personal
Thematic elements Complete anything advisor, senior editors, or

department heads askwe are a team, and complete work as a team
assignments.
Assisting with distribution in whatever capacity advisor assignsthis will

involve giving up lunches on several occasions
Copy EditorA Note from The First Grammar Guru: Thomas Smith: Firstly, the title of any person holding this job shall be Chief Executive
Supreme Ruler of the Grammar Department. If my associates should see fit to change the title of this job description, please disregard their
attempt to thwart me and change the title back. There are many privileges that are associated with this prestigious title, the most notable one of
which is choosing the manner in which you tell your friends that they are wrong. On the work side of this job, you will be in charge of reading things
(captions, descriptions, ect.) that others have written for inclusion in the yearbook and proof-read them for grammatical mistakes. Although the
severity of their sins may merit a fitting degree of wrath on your part, I have found in my experience that it is wise to refrain from yelling at your
peers. Not only does it benefit your relationship with the writer and keep the atmosphere of the room in general comfortable and happy, it
decreases their chances of being so afraid of your criticisms that they neglect you any future opportunities to ridicule them for their flaws. There
will periodically be a request for you to write a paragraph for the yearbook; complete these assignments when you get them and put forth your
best work. There is nothing more embarrassing than allowing the frustrated masses to detect that your own writing is not up to the same standards
that you hold them to. Fortunately, this has never been a problem for me because I am perfect in every way, and my syntax is impeccable.
However, being as flawless as I am, I cannot help but anticipate how such a situation could be problematic to my successor. Other than that, I wish
you good luck in living up to the deific level of standards that I have set for the person who replaces me. As a couple of final pieces of advice, never
use thesaurus.com because the words that your brain generates will always be better, and refrain from making friends in class because it will only
hurt more when you inevitably offend them with your harsh critiques. Also, have a good sense of sarcasm.Thomas Smith, Grammar Guru, 2014
11
Underclassmen Pages/Department Responsibilities
Underclassmen dividers
Making sure no duplicate pictures get in
Proofreading names
Creating and conducting polls for underclassmen pages
Underclassmen dividers are nice and appealing to the eye
PROOFREAD PROOFREAD PROOFREAD
Make sure students are in the right grade
Make sure there are no empty spaces
Layouts and photography as assigned

Page Responsibility
Always write a 100-200 word story per pagecapture the life
Underclassmen pages
of the page, explain the club, the sport, help readers
o Dividers
o Portraits
o Polls
o Spotlights
Tag pictures always
Working on WHATEVER pages you are
assigned --you will be a part of this
department and a page-specific
department as well
Communicate constantly with other staff members and advisor Completing all departmental
responsibilities in addition to layout
Educate the consumeralways promote, know the price, how
responsibilities
to order
Thematic elements Complete anything advisor, senior editors, Those in an editorial position
or department heads askwe are a team, and complete work
as a team
all members in their
occasions

assignments.
12
Sports Department Responsibilities
Get game and practice schedule for ALL SPORTS IN ALL SEASONS
Verify Lifetouch candid appointments with coaches
Reschedule when there is a rainout
Communicate schedules to whomever is in charge of yearbook calendar
Get rosters
Interview captains/seniors and take pictures of them
Attend at least one practice (take pics and interviews)
Attend at least one game (take pics and interviews)
Communicate with photography department if you need them to take pics and you cant
Write story for each sport assigned
General Staff Duties-- includes unassigned

Page Responsibility
staffers and as well as duties of all
departmental staff
Always write a 100-200 word story per
Sports pages
o Fall
pagecapture the life of the page,
JV & Var Football

explain the club, the sport, help readers
JV & Var Girls/Boys Soccer

remember more than just what we took
JV & Var Volleyball

pictures of
JV & Var Field Hockey
Cross Country
Interview members of whatever the
Golf
page is/event is
Unified Tennis
Tag pictures always
Cheerleading
o Winter
JV & Var Girls/Boys Basketball

JV & Var Swimming

JV & Var Wrestling

Indoor Track
Communicate constantly with other staff
Bowling
Hockey
members and advisor
o Spring
Educate the consumeralways
JV & Var Baseball

promote, know the price, how to order
JV & Var Softball

Know the basics of keeping the Yearbook
JV & Var Girls/Boys Lacrosse
Track & Field

consistent
Tennis
Bocce
Thematic elements Complete anything
Sailing
advisor, senior editors, or department
heads askwe are a team, and
Completing all departmental responsibilities in addition to
complete work as a team
Assisting with distribution in whatever
capacity advisor assignsthis will
Those in an editorial position in this department
involve giving up lunches on several
are responsible for making sure all members in
occasions
their department complete their responsibilities in

addition to completing all personal assignments.
13
Clubs and Organizations Department Responsibilities
Get list of active clubs and organizations at AHS along with advisor
Get list of activities/events for each club/organization
Attend at least one event per club and photograph
Obtain pictures from club members or advisor if you cant attend
Communicate schedules of club/organization events to whomever is in charge of yearbook calendar
Interview members of clubs/organization both at events and just in general to find out purpose, mission, why
people join, etc.
Communicate with photography department if you need them to take pics and you cant
Work ALL YEAR on these pages, even though some pages may not be until final deadline

Page Responsibility
departmental staff
Club Pages (to list a few of the clubs )
o Divider
o SGA
o NHSgeneral and language specific
pictures of
o Dance Company
o Drama Company
o Band/Chorus
page is/event is
o Marching Band/Color Guard
Tag pictures always
o Green Crew
o Mock Trial
o Model UN
o FBLA
o Key Club
Communicate constantly with other staff
o Missions Club
members and advisor
Organizations/Special
Programs
o IB
o PVA
Know the basics of keeping the Yearbook
o Change Engineering
consistent
o AVID
o ROTC
Those in an editorial position in this department
occasions

addition to completing all personal assignments.
14
Life and Style Department Responsibilities
This departments purpose is to document LIFEshow how amazing and diverse the students/staff are, the
culture, the community, etc.
Seasonal life pages of 2014-2015 (Fall, Winter, Spring)
Photograph current styles of each season
Keep track of pop culture (movies, music, celebs) events by the season
Keep track of major news (local, national, worldwide) all yeartalk to students about how it affected them
Take note and COMMUNICATE TO STAFF events outside of school/in community
Attend events in and out of school to show what A-High faculty and students do, other than just attend class
Go into classrooms and photograph cool/unique happenings
Talk to students, talk to staff and FIND out what goes on other than sports and clubs!

Page Responsibility
departmental staff
Seasonal Dividers
Homecoming/Homecoming Parade/Homecoming Court
Spirit Week
Fall Life, Winter Life, Spring Life (if possible)
pictures of
Various Life Events
o Polar Bear Plunge
page is/event is
o (as needed)
Tag pictures always
Almanac
Communicate constantly with other staff Those in an editorial position in this department
members and advisor
Know the basics of keeping the Yearbook addition to completing all personal assignments.
consistent
occasions
15
General Staff Duties (includes unassigned staffers and as well as duties of all departmental staff)
Always write a 100-200 word story per pagecapture the life of the page, explain the club, the sport, help readers
Interview members of whatever the page is
Tag pictures always
Educate the consumeralways promote, know the price, how to order
o Thematic elements
Complete anything advisor, senior editors, or department heads askwe are a team, and complete work as a
team
Assisting with distribution in whatever capacity advisor assignsthis will involve giving up lunches on several
occasions
Failure to complete any of your daily tasks will result in you not receiving credit for that day.
The work session rubric is as follows:
Work Session Rubric
10 pointscompletely on task, quality work produced, made significant progress on
presentation, was never a distraction to self or others, used time wisely to work on other
assignments if finished early
8-9 pointson task, only one or two gentle reminders, kept with above criteria
6-7 pointsnot completely professional work ethic, work not completed, was distraction
to others
5 or belowno respect for self or others, work incomplete, unacceptable work ethic
Absent?MUST BE EXCUSED for you to receive credit for a daily

work session. If you are absent the day of a deadline, you must have
already met those requirements, excused or not.
16
Feedback from Previous YearsGeneral Population & Staff
History in
the
Making
The 20142015
Theme!
Other good ideas
History is about memories too

Can compare old to newnew building, new teachers, old football pics with new
uniforms
Oldest institution in AACPS but keeps getting better
Clocks on pages?
Look into the future plans for Annapolis, students, staff
Feature local and school wide historical value
Feature traditions
New chapter in our history
Historical flare with modern stylings--classic
TIMELESS
HomecomingOne for the Ages
Students making a difference in history
We LIVE in a historic place duh
Historic framing on pictures (such a cool idea)
How we are making history right now!
Each class has its own color, use that in pages (great idea for any theme)
how much we have changed throughout the years, and how much we can change in
the years to come (works for making history)
showcase the new technologies our school has received and could possibly receive in
the years to come.
We can also use this theme to present the new programs in the school and the talents
of the students (works for history theme too)
Suggestions/Advice from Staff

Have staff get to know each right away
More team building
Share phone numbers
Get ladder together right away
Promote yearbook right away
Each group must have leader to oversee
Get more student involvement from outsiders
(cover contest, photo contests, have students look
over pages)
More neutral (gender friendly) color scheme
SOCIAL MEDIA ALL THE WAY
Teach grammarsad but true
Suggestions from Public

Dont block out names dark paint
Insert more teen social media related things
Dont wear tank top on picture day
More sports pictures
More Selfies
A better cover that will catch the eye
Put people in their correct grades
School siblings
Whole collage of best friends
Have the team captains help design sports pages
More extra-curricular activities
More drama company
Team photos
Double check placement of people
Make names more readable
17
Yearbook Terminology
Word
Definition
angle
bleed
the author's point of view in an story

A printed image that extends to the edge of the paper leaving
no margin. It can be a line, applied color, or photograph.
line that accompanies the story identifying the author (By John
Smith)
A typeface with bold strokes
by-line
Boldface
Candid
(photograph of a person) Taken informally, esp. without the

subject's knowledge
Caption
A title or brief explanation appended to an article, illustration,

cartoon, or poster
Colophon
A statement recording the names of the staff and the printer,

kinds of type and paper used, size of the edition, and other
information about the production of the book
Words on the printed page. Copy can be a story, caption or
headline.
Copy
closing
- DPS or single page that may include restatement of theme,

staff member names, or publisher
cropping
the part of the photo you want on the printed page - you "crop
out" the parts you don't want
The latest time or date by which something should be
completed
A book listing individuals or organizations alphabetically or
thematically with details
one DPS that separates the main content areas or sections:
student life, sports, academics/organizations, people
Main photo - over TWICE as big as any other photo. Action
shot that attracts attention.
Double-paged spread - even numbers on left, odd numbers
on right.
Persons responsible for maintaining quality of spreads (copy
and photos) and consistency across sections.
unifies the DPS with an even band of white space across (1012 pica width)
Deadline
Directory/Index
divider or
division pages
dominant
photo
DPS
editors
eye line
Feature
Folio
Have as a prominent attribute or aspect; big story

Tag at the bottom of the page which numbers and names the
spread
folio tab
Short copy that identifies the section (student life) and/or

content (senior candids).
Check when you

work with it!
18
Glossy
Printed on high quality, smooth, shiny paper
Graphics
Visual images produced by computer processing
Gutter
Crease in the center of the book between two pages (middle

of two pages where the papers runs into the spine)
headline
Index/Directory
Title of story that draws the readers attention. Do NOT use

content markers like Varsity Basketball as titles. Usually 5-7
words
An alphabetical list of names, subjects, etc. with references to
the places where they occur, typically found at the end of the
book.
Justify
Adjust
ladder
Planning chart that is the blueprint of your yearbook, total

pages evenly divisible by 4.
How photos and text are placed and work together on each
page; refers to placement in program as well
Strategies to get people interested in purchasing the
Yearbook, or even just getting more involved; marketing the
product (think advertising)
Series of photos that are printed directly next to each other
(not a single pica in between)
Layout
Marketing
panel
photos
pica
section
spine
story
style sheet
trapped white
space
title page
white space
5 - 7 photos on a spread is a rule of thumb.

Unit of measure used in printing, 6 pica = 1 inch, 12 point type
is one pica in height. 1 pica is the standard space between
elements.
one part of yearbook that treats a specific topic, such as
student life, sports, academics/organizations, people
Bound edge of book that keeps the pages together.
Topic assigned to typical spread, such as Model United
Nations or varsity soccer.
List of our approved stylistic elements to keep the yearbook
consistent
An area of unoccupied space between two photos or two
pieces of copy. Plan your spread to avoid trapped white
space.
Usually first page of yearbook, right side only, and may
include title, theme, year, school, address, phone, fax, volume
number.
Unoccupied area of the layout. Plan white space as part of
your spread. Keep it to the outside. Put large items like photos
near the middle, and copy or small photos and/or captions to
the outside.
19
A-High Yearbook Style Sheet
Keeping it Consistent
History in the Making
Please be sure all of your pages adhere to the following guidelines. Some may be decided later and filled in, so pay attention.
This doubles as your page rubric for a total of 65 points per DPS or SPS.
Headlines, subheadlines, templates (5 points)
o Headline justified _______________________ on sports/specific pages
o Headline justified _______________________ on seasonal and year dividers
o Sub-headline with something catchy
o Templates match the rest of the bookPlease only pull templates from the approved folder
o __________________________________________________________________________
Colors, Fonts/Sizes of Fonts (5 points)
o Correct Font and Size for:
Dividers __________________________
Heading __________________________
Subheadings _____________________________
Body Copy ________________________
o Colors:____________________________________________________
o Folio Tab (page # design):_____________________________________________________
o __________________________________________________________________________
Pictures (10 points)
o Dominant Photo
o Photos follow rule of thirds
o Mix of students
o Mix of picture angles
o Students are correctly named in pictures
o No photo shapes
o Clean lines, rectangular shapes
o ALL students are tagged in pictures
o Collage pictures are numbered correctly to match caption (please stay away from this though)
o Border/Outline pictures that are close together to separate them
o __________________________________________________________________________
Body Copy and Captions (35 points)
o Connection to theme of History in the Making is reflected in body copy and captions
o Names and grade under each picture in the following format: Name (Grade)
o Beth Broccolino (12) wants this to be the best yearbook ever!
o Each caption tells the story: what is going on in the picture, why is this unique, how does this show the
colors of Annapolis
o Left-justified
o Each picture has a caption that is MORE than just their name
o Who, What, Where, When, Why
o STORY: See additional writing rubricremember, each sport, event, club, etc. deserves their story told
through MORE than just pictures! (25 points)
o __________________________________________________________________________
Spell Check (10 points)
20
21
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Tips for Writing Copy
Because yes, a picture is worth a thousand words, but ten years from now, its worth a random snapshot. Words are
worth words too.
1. Describe sights, sounds, smells, actions, reactions.
2. Use direct quotes.
a. Attribute all quotes.
b. Make sure you have the proper names for
3. Use specific facts.
4. Use vivid verbs.
5. Use plain language.
a. Say he said instead of he stated.
b. In quote attribution, use said, not commented, observed, stated, yelled, etc.
6. Use precise words.
7. Write to the emotions. Include the senses.
8. Use active voice.
a. (Passive voice) The ball was thrown by the quarterback.
b. (Active voice) The quarterback threw the ball.
9. Make positive statements.
10. Write in the third person.
11. Write in past tense.
12. Tie your conclusion to your lead.
13. Proofread and correct all spelling and grammar errors.
14. Have a copy read-around to get input from others in your class.
15. Avoid writing anything that can tell the story of any other high school somewhere else.
16. Dont use dates/labels:
a. The 2006-2007 Northstar High School Band.
b. This year, the varsity cheerleaders did many new and exciting routines.
c. This year, the 2007-2008 Lady Gators at Northstar High School
17. Worthless Quote
a. English was a lot of fun. We did lots of different things."
18. Yes/No Question
a. Do you know what happened in Science this year?
19. Saying nothing
a. Lots of new things happened this year at Northstar High School. The students were together more than ever and they
had more school spirit than ever.
20. Editorializing
a. Dont write your own opinion. Include facts and quotes in your story instead.
21. Avoid writing the obvious.
a. Get behind the scenes with in-depth reporting and research.
22. Never use these words in your yearbook:
a. Numerous
b. Various
c. Many
d. Some
e. Several
f. Few
g. A lot
h. Not many
23. Spell out numbers one through nine.
a. Use Arabic numbers above nine.
b. Spell out numbers that begin your copy.
24. Learn the difference between its and its.
a. Its is possessive. The dog wagged its tail.
b. Its is the contraction for it is. Its going to be a great day.
25. Learn subject-verb agreement and use it correctly.
a. Everyone said they enjoyed the show, is incorrect. Everyone is singular and they is plural.
24
25
A General Smattering of Profound Yearbook Thoughts

A yearbook is crucial to capturing a year, a legacy that will last forever.
Its a team of students that constantly work together to make the best yearbook that they can create.
I want all of AHS to die for this yearbook.
Throughout our lives, well grow old and our hairs will turn gray. Even though we live in the digital age, the print
yearbook takes passion and commitment. The function of a yearbook is to keep the memories youll eventually forget
and look back and see how much everyone around you grew.
To be a yearbook staff member is an honor. Im working with some of the schools best people, who are awesome, and
soon the whole school will know it.
I am so thankful for joining yearbook and would never go back!
Being a yearbook staff member to me means that I am part of a team that will make some of the students really happy
when they get their yearbook.
A yearbook can affect peoples emotions; its not just about the pictures. We create a year of memories.
To be a yearbook staff member means you are willing to work hard to make something awesome; youre willing to put
so much effort into something to not only please yourself, but a whole bunch of students who look forward to seeing
the whole year in a book.
Memories are important, and time is of the essence.
Being a yearbook staff member is like being a journalist and working for a magazine.
I have the ability to bring out the good things about Annapolis and showcase them for all to see.
I have grown. At first I didnt know how to take the responsibility, but now that I do, I love it!
Yearbook has really helped me learn organization, creativity, responsibility, and team work!
Pictures, pictures, more pictures. #morepictures.
Yearbook is stressful, definitely, but its a good stress. It teaches you how to be responsible, meet deadlines, how to
interview, etc.
Its so official; you are a part of something that people will hold on to and cherish forever.
We are leaders. We have to be positive, dedicated, students that represent the school and student body.
26

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Annapolis High School Yearbook Staff Handbook

Annapolis High School

Yearbook Staff Handbook

Annapolis High School Yearbook Staff Handbook

Photography & Design Dept

Business, Sales, Marketing Dept

Social Media Director

Copy Editing Dept

Clubs & Organizations Dept

Life & Style Dept

Suggestions from Previous Years

Yearbook Terms to Know

Style SheetKeeping it consistent

Photography: Telling a Visual Story

Caption and Story Writing

Tips for Writing Copy

Quotes from Former Staffers

Annapolis High School Yearbook Staff Handbook

Why be a part of Yearbook?

Annapolis High School Yearbook Staff Handbook

Annapolis High School Yearbook Staff Handbook

Senior Editor Responsibilities

What to keep in mind:

Annapolis High School Yearbook Staff Handbook

Motivate others to work!

General Staff Duties-- includes unassigned staffers and as well as duties

Those in an editorial position

Annapolis High School Yearbook Staff Handbook

Photography and Design Department Responsibilities

Own your own real camerayearbook camera is not always available

General Staff Duties-- includes unassigned staffers and as

Those in an editorial position in this

Annapolis High School Yearbook Staff Handbook

Business ManagerOversees Business Department Responsibilities

Enter records into Yearbook Avenue

Annapolis High School Yearbook Staff Handbook

Working on WHATEVER pages you

Annapolis High School Yearbook Staff Handbook

Social Media Director Responsibilities

Create Twitter, Instagram for promotions@ahighyb

General Staff Duties-- includes unassigned staffers and as well as

Annapolis High School Yearbook Staff Handbook

Copy Editing Department Responsibilities

Must have excellent knowledge of grammar

Editing every single page ever.

Working on WHATEVER pages you are assignedtook pictures of

Interview members of whatever the page is/event is

Tag pictures always

Completing all Department responsibilities in

Type in senior quotes

Proofread, hit spell check

Get picture appointments out

Assigned pages as needed

Communicate constantly with other staff members and advisor

Educate the consumeralways promote, know the price, how to order

Know the basics of keeping the Yearbook consistent

Thematic elements Complete anything advisor, senior editors, or

Assisting with distribution in whatever capacity advisor assignsthis will

Annapolis High School Yearbook Staff Handbook

Underclassmen Pages/Department Responsibilities

General Staff Duties-- includes unassigned staffers and as well as

department complete their