Professional Documents
Culture Documents
8/2015
b. The president shall take great care in the appointments and ensure
that members of the committee are delegated fairly and the tasks are
done completely and correctly.
c. The president shall attend meetings regularly.
d. The president shall evaluate on-going analysis of meetings and operations
which would lead to improvement.
e. The president shall receive and give feedback to members of the
committee with an unbiased mindset.
f. The president shall set goals in a clear and concise manner.
g. The president shall distribute power to the committee and voting members
of National Flag Football Association of the Deaf.
h. The president reserves the right to veto any motions if a decision by the
committee has not been met.
I. The president on the field has the final say if a decision by the
committee has not be met and/or the by-laws, guidelines and
constitution does not apply to a specific circumstance.
3.
b. The secretary shall maintain all records, files and details that are important
for the smooth operations of the NFFAD.
c. The secretary shall be prompt, organized and efficient.
d. The secretary shall keep an inventory of all NFFAD properly.
e. The secretary shall club by-laws, guidelines and rules for NFFAD.
Section B: Selection of the Executive Board All Board Members shall be elected by
the qualified voting members at the annual general meeting by a majority vote of the
members in attendance. All board members shall serve for a term of two (2) years. No
person shall hold more than one office.
a. Elections will be held in years that end with odd numbers (e.g. 2015,
2017)
Section C: Attendance - Any board members failing to attend meetings in such a
manner as to consistently cause a quorum to not be established shall have his/her
continued tenure subjected to a vote of the membership in no less than ten nor more
than thirty days from the last meeting of the Executive Board where a quorum was not
established. Any Office may be removed from office by a two-thirds vote of the
membership present at a membership meeting.
a. A quorum is a minimum of two-thirds of the voting members of NFFAD.
b. Voting shall not proceed unless there is confirmation of a proxy vote by
absent member if quorum is not met.
1. A proxy vote must be confirmed via:
i. Handwritten letter to the President and Secretary.
ii. Email to the President and Secretary.
Section D: Meetings An annual meeting during the month of February shall be held.
a. The meeting normally held in the month of February shall be called the
annual meeting and shall be for the election of officers and
presentation of the budget.
b. A quorum of the Executive Board is required at Executive Board
meetings to conduct business. A quorum is defined as a minimum of
two-thirds of voting members present.
Section E: Committees - Committees other than Registration and Rules and Games
may be appointed as needed by the President with advice and consent of the Executive
Board for an active life to be specified in the appointment.
Section F: Voting Each voting member shall have one vote with the President voting
only to break the tie.
1. Members eligible to vote:
a.i. Executive Board (Vice-President, Treasurer, Secretary,
Commissioner, Public Relations Director and Tournament Director)
a.ii. Committee members will be added at the discretion of the
Executive Board and their roles will be amended in the bylaws by
the Secretary for the duration of the term.
a.iii Coach/Spokesperson of their respective teams will have one
vote each on behalf of their team.
Article V: Finance
Section A: General Funds and Reportinga. The association shall be a non-profit organization. Any funds
received over and above current operating expenses shall be
used to foster and attain the objectives of NFFAD.
b. Funds will be secured from registration fees, raffles, donations,
sponsorships of team (s), events, profits from sales before,
during and after and any other legitimate nature that may be
devised, upon approval of the Executive Board of the
Committee.
c. Funds and accounts held by the Treasurer shall be subject to
audit as deemed necessary by the President or 2/3 majority of
the vote of the committee and the organization's qualified voting
members at the general meeting, at which time the vote is
taken.
d. Funds of NFFAD may not be used for the personal benefit of
any member or members.
e. A Treasurer's report shall be rendered at each Committee
meeting. The report will also be rendered at each general meeting.
f. The Treasurer will prepare and submit all Tax Return forms on
behalf of the NFFAD.
Section B: Usage of Funds
a. No funds will be disbursed or expended without the approval of
the Committee.
b. Funds will be used for the organization such as facility usage,
referees and other costs that benefit NFFAD.
c. Purchases of equipment and uniforms related to NFFAD shall
be made from these funds.
d. Donations for sponsorships of teams shall be in the amount as
decided by the committee of NFFAD. All fund raisers who use
NFFAD as the purpose of gathering monies must be clearly
defined, in writing, and submitted to both the Treasurer and
Commissioner for approval in advance. However, cannot be used
for personal gain and will automatically be asked not to partake in
further NFFAD activities.
e. Each team will be required to pay the dues stipulated by the
Treasurer and prior to registration.
f. NFFAD will use the non-profit tax number for every transaction
made if necessary.
g. The President and Treasurer will be the co-signers of each
account.
Article VII: Tournament Play
1. If a player violates any rules in the Official National Flag Football Rules
of the National Flag Football Association of the Deaf book, he/she may
be given consequences:
a. Verbal warning.
b. Ejection for the rest of game play.
c. Ejection for the duration of the tournament.
d. Lose eligibility status for the next NFFAD tournament.
2. There are no appeal procedure for verbal warnings, ejection for the rest
of game play, and ejection for the duration of the tournament.
3. Appeals will be accepted and heard from the Executive Board, along
with eligible voting members.
4. An appeal may only be written by said teams coach on behalf of the
team and/or the player.
5. A quorum of Executive Board and eligible voting members will vote to
determine reinstatement of players eligibility for the next tournament.
6. A quorum of coaches will vote to determine reinstatement of teams
eligibility for the next tournament.
General Violations
1. If a party or parties constantly belittle or disrespect the Executive Board
and/or the committee due to personal matters or a decision that was
mutually decided upon, he/she may be given consequences:
a. Verbal Warning.
b. Suspension of eligibility status for a set amount of time.
c. Expulsion from eligibility status and any NFFAD
sponsored events indefinitely.
i. An appeal procedure ** applies to the last two
consequences listed above. Please refer to the Appeals
guidelines and Robertas Rules of Order.
2. If any party or parties threaten or physically harm any member of the
Executive Board, the committee nd parties associated with NFFAD, a
zero tolerance policy will be put in place effective immediately and a
consequence will be given:
a. Expulsion of eligibility status and any NFFAD sponsored
events indefinitely.
i. An appeal procedure ** applies to the last two
consequences listed above. Please refer to the
Appeals guidelines and Robertas Rules of Order.
Article IX: Rules of Order
The Executive and general meeting procedures shall be governed as set forth in the
NFFAD, Inc.'s by-laws.
Article X: Amendment
Section A: Such proposed motion/amendments shall be submitted to the Executive
Board.
Section B: Proposed motion/amendments to the bylaws must be published and sent to
the members ten (10) days before the next meeting.
Section C: Amendments to the bylaws of National Flag Football Association of the
Deaf, Inc. may be made at any meeting with 2/3 vote of all members in attendance.
Section D: The proposed amendments presented and voted on at a meeting will be
effective the next business day and the secretary will make revisions necessary within
72 hours.
power and thus cannot issue subpoenas for the attendance of witnesses for this
hearing. It is incumbent upon you to make all arrangements necessary for the
attendance of any/ all witnesses you desire in support of your appeal.
Q5. What is the standard of review used by the Appeals Panel during this appeal
process?
A.
It is important that appellants understand that, unless specifically provided in the
particular Bylaw, the Appeals Panel has no authority to waive the requirements of the
Bylaws (i.e., the standard of review is not whether your case is unique or otherwise
deserving of a waiver of the bylaw in question). The standard of review to be used by
the Appeals Panel is simply to determine whether the Executive Board, in rendering its
ruling, made a mistake of fact, mistake of interpretation/application of the Bylaw in
question or neglected to consider another Bylaw that may be applicable. A great deal of
deference shall be given to the decision of the Appeals Panel. Notwithstanding this
deference, appellants shall be permitted to introduce any new evidence they feel
relevant to their case. Likewise, the Commissioners Office may introduce additional
evidence in support of its decision but are not obligated to do so even though evidence
was never admitted in the first place. The burden of proof shall rest with you, the
appellant.
Q6. When and how will the appellant be notified of the Appeals Panels decision?
A. Typically, within seven business days of the appeal hearing the Appeals Panel will
render a decision in your cases. Sometimes, however, the Panel determines that more
information from the school or other sources is necessary before rendering its final
ruling. Every reasonable attempt will be made to notify you of the Panels decision via
telephone within 24 hours of the Panel rendering its decision. A more formal letter ruling
by e-mail will be sent to you as soon as practicable thereafter. Because of the nature of
the appeal, there may be instances where the coach of said particular team is first to
learn of the outcome of any appeal. This notice procedure is meant to expedite the
information in order to minimize any negative impact from such a decision and to
maximize the positive impact.