CITY OF PHILADELPHIA / DEPT.

OF RECORDS
Record Series Report - AVIATION
Department ID

Department Name

/AV/

Aviation Division
Series ID

Description

AV-

AVIATION

AV-XX-

AVIATION DIVISION

AV-XX-0001-

CAPITAL BUDGET PROJECTS

Confidential

Vital

Total
Retention
Requirement

CLO+6

Includes all financial and supporting documentation for Aviation Division projects or programs
which are funded through capital budget, i.e., construction or engineering projects.

AV-XX-0002-

CONTRACTS - ENGINEERING

PRM

Includes all legal agreements for the performance of architectural / engineering professional
services contracts pertaining to the construction or renovation of property and related
documentation.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 24, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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Department ID

Department Name

/AV/

Aviation Division
Series ID

Description

AV-XX-0003-

LEASES - LONG TERM

Confidential

Vital

Total
Retention
Requirement

PRM

Includes ongoing lease agreements entered into by the Aviation Division for properties
associated with the Airport, as well as related documentation, such as easements, admonitions,
delinquent notices, tenant problems, etc.

AV-XX-0004-

LEASES - SHORT TERM

CLO+2

Includes copies of open-ended leases and agreements with supporting documentation entered
into by the Aviation Division for the rental of properties in conjunction with the Airport.

AV-XX-0005-

INSURANCE CLAIMS

CLO+3

Includes all potential or actual ongoing accident or injury case reports involving the Aviation
Division, as well as related documents.

AV-XX-0006-

INVESTIGATIONS

CLO+2

Includes reports and contributory material on cases investigated and brought before the Civil
Aeronautics Board.

AV-XX-0007-

TAX ASSESSMENT AND AGREEMENT

PRM

Includes all material pertaining to payment of Delaware County taxes.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 24, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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