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    8K views12 pages

    Manuscript Abbreviations & Signs Handout PDF

    Uploaded by

    ocamp2007

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
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    MANUSCRIPT ‘Amanuscript is a document written by hand or on a word processor to be sent to a publisher or printer. In preparing a document in manuscript ot draft form, the writer uses abbreviations which ‘must be spelt out when the document is being typed. The whole word must be typed and not the abbreviated form; except if the abbreviation is one in general use, such as the following: €.g. viz ie tic, }P, YM.C.A. and C-X.C. or if it appears ine commercial document, such as enquiry, order and invoice, eg., E. & 0.E. ABBREVIAITONS USED IN MANUSCRIPTS AND DRAFTS Abbreviation Full Word accom accommodate alc account ack acknowledge adj adjournment advert advertisement ASL AS landscape A4P ‘Ad portrait altho although & and AGM Annual General Meeting AOB any other business appt appointment approx approximate ar arrive asap as soon as possible bee because bel believe bn been Bd Board bid brought down bit brought forward bros brothers bidg building bus business buyg buying od carried down Abbreviation cat tee 1 Sir te ep lept Full Word | catalogue century committee ‘Company could curriculum vitae Dear Sir definitely departure department develop difference differences Directors each especially exercise expense for faithfully guarantee have immediately inconvenience Incorporated information instant meeting maintenance management ‘Manager manufacturer miscellaneous necessary opportunity organization page or pages paid paragraph Full Word part-time per annum personal assistant please possible question and answer receipt received recommend reference responsible secretary separate shall should signature sincerely street station sufficient Abbreviation tept tor] th togthr Vice C! Vie P vDU a<8a5g*e3 Yrs fly Yrs s-} Full Word together versus or very Vice Chairman Vice President video display unit which will with with reference to word processor would year or your you yours Yours faithfully Yours sincerely : INDICATION | CORRECTION MARK INMARGIN | IN TEXT EANING CORRECTION omen + one letter stroked ‘A memorandum is one jolie cigone! offer through intext to lower | channel of intemal } | Zmamunieation. case. communication | RBTT bank jtd in Chane Tener marked in| RBTT Bank Lid in 2 | uc vinidad and Tobago has Sie ue Trinidad and Tobago has several branches, le PPS | several branches. Cops or Cl Cops | Travellers Cheaues are | Settext with two Hines | TRAVELLERS 3 | or All Caps or | Sold atall commercial | underneath to unspaced | CHEQUES are soldat all sc banks small capital leters. | commerciel banks The Heading is Setitext with three lines | The HE A D1NG ‘ea — underneath to spaced : : ops sometimes typed in | (expanded) capital _| is sometimes typed in | spaced capital letters. letters. spaced capital letters. js | ae Rites 9p ‘Type first fener of each | Rules For Typing | onl eee ‘word in text in capital | Manuscript be letter~ Title Case. je 6 Apply underscore to | LEADER DOTS ule LEADERDOTS . fie Type first eter of each | 7 ‘word in text in capita) | Indication In Margin ni Cops & u/s: | indication in margin letter and apply ‘underscore to text, Set text in uppercase with the first letter in a larger font size ~ caps and small caps. Raisep Text o| sp | The @) word stats with | Type encircled text in| The first word starts with 1 capital letter. fll spell it out. a capital letter. | 10 | Ne or Para specified by the bank | Start a new paragraph specified by the bank q atany given time. The | from text marked with | at any given time. aa machine has a keyboard ‘or ff. ‘The machine has and is stacked with keyboard and is stacked with — se —— a 7 INDICATION | CORRECTION MARK | qEANING | CORRECTION INMARGIN | IN TEXT | | - anaes simennf es ocThe-aposirophe can'---/-egpti ade wi tie same: |~**THE’apistrophe ca ") Run on oe unin | “80 be used forsingle | paragraph from mark | also be used for single ae quotation. ( intext. | quotation. Tap the space or if "| bar once after the Tap the space bar aposiophe. ‘once after the apostrophe b | 12| stet or ¥ The following isalistof | Retain text marked _| The following is list of with dots or dashes abbreviations often used underneath, in manuscripts. 13 | Delete or cl The whole word mustbe | Omit text stroked The word must be typed \or-Y or G | ved ‘oe in full through. in full Wel dete Please use in dented Close up space marked | Please use indented _ ag pert ety ann papa Se apes )|4= a 1 fis] # A coffirew can be a | fbenand cosy | Acufscrew can Bea | = no space marked in text, pemrousie ‘ He did not followfip the Insett space between | 446 did not follow up the le] # matter. words or lines at :. r position marked. ais + - yes —. Seale | Thef Equaliz th ingbetween —_ | a | qualize the space _| The spacing betwee ae ! eae on benteen words or lines. | words must be consistent. \ ts 18 | pisces sas start | sert additional ext | iocked paragraphs start AN Paragraphs start | where indicated bya | from the left indent mnarker. aa marker. Food. raw materials and Food{raw materials and 19 i Inseyt comma where ; h stocls are classified as : stocks are classified as [ows indigated by acaret. | one 20 K A fee of $30.00 is duef Insert full stop where | A fee of $30.00.is due. Do so now. indicated by acaret. | Doso now. ais A | Pronouns{ 1, you, he, Insert colon where Pronouns: I, you, he, she, it, they .. indicated by a caret, | she, it, they .. eae CORRECTION MARK | y¢Z4NING indicated by a caret. ishere. INDICATION CORRECTION INMARGIN | INTEXT 22 3K am going homefit is safe | Insert semicolon where | Iam going home; it is outside ingicated by acaret. | safe outside. 23 py ae | Infert_ hyphen where | The bandit went as Tac hence a | Ui icckae” | motes Bale) | Tome capainehee_| fot ah where Tom — the captain — 25 Jey Tomf book, shigatoes eee” Tom's book, girls’ shoes an | fvnaris yourname?(He | insert quotation where “What is your name?” sked indicate by acaret. . | He asked. 3 27 | ars ‘Tne boysfndfeiris ave, | Chtnge around the | rhe gris and boys arive. |__| horizontally) = pees Deas ey Chingearoundthe | 12 22 ‘rs (vertically) 12 Bo pope ended. 14 28 38 16 38 29 | indent [ere is your book. Indtot text. Here is your book. 30 | flush Come inside now. | No indentation, cad aide a 31 cf) | She igfcfrouble Ersgiepen and close | she is (sic) wouble 32 Inset open and close | Here she (the cow) ((p Here shalte cowfcomes. | Et oPem Hes 33 [a pp 1017, POS(NEW ppl0~17, POS ~NEW ‘i ea ee Inset en dash. YORK fight | | | aad Weil am here at tst, | Inset em dash, Well — Iam here at last. This 35] Tor T fout of alignment] | Move text up to a eae | Meifon ndienea, | This out of alignment ie eae ite tnpie rete | Mode downto | Multiple ote teas position indicated. eae eee | | INDICATION | CORRECTION MARK | MEANING CORRECTION INMARGIN | INTEXT cs i cae | & | a yl eee one. | One ee Two So |Movetexttotheleftio | Two é ‘Three or |_Three position indicated. Three | Four Four Four ae 4 eae )38 | or =) [Aone One One \cal “sj 7 Movetexttothe right | Two | ree or TH fo position indicated. | Three | Four our Four | \ ees a Please be here by noon oe Please be here by noon the earliest if you ..| | Align text vertically the earliest if you o| = This is Hot &Y: ‘Align text horizontally. | this is not easy. I it \5 a Ce | Manusct a fan (eel ake | SI Manuscripts = entre text | Manuseript | horizontally oh) che oe a2| a EXPOSITION Centre text vercally. | EXPOSITION eri ‘Wrong font Documents File Mark in macgin Set text in boldface. Markin margin |as (1 Comair | |Setertinlihtice, | Cometion sit [eat care 4s | el | sesamin | [Sette | sorting nyormation [rece saa gee Var [ora Tulle seein aes | roe = eo | is y ee % | Sharacter(soperserp®). y | t hes siete Eo a Gupsuitior |; [50 )0 character (subscript). | °* INDICATION | CORRECTION MARK | MEANING CORRECTION INMARGIN | SN TEXT 1 (Gonatoa[teeMemnetnde | ecroane, |e ‘The word is not clear ~ | 4 kayak is single-seated 32 ‘A. isasingle-seated|| type it in the same Case } canoe. canoe. asin the text. Fonts and Styles : Fonts and Styles Pe Nice coats Different Views Set text in single line | pifferent Views ao Formatting Styles Formatting Styles Fonts and Styles | Fonts and Styles : 54 | DS or DLS [pes Views fee line | pifferent Views Formatting Styles aes Formatting Styles ‘ | Fonts and Styles ( Fonts and Styles 55 |4sier TES Different Views Settextinwiple ine | pigrrent Views Formatting Styles |_| spacing. Formatting Styles gi /. Read through the whole assignment to ‘understand Be + Handwriting + Abbreviatic + Corrections and to look for any special instructions which are sometimes stated at the end or on the side. Use A4 portrait paper or as instructed ‘Use side margins as follows: Let Right Lise ie ae 7 ae i 0s” or as instructed. If the typed copy is to be bound, allow an, extra 0.5” (as gutter) on the side where the binding will be. Use top margin 1.5” or 2". If it is tobe bound at the top, use top margin of 2” or 2.5": Follow rules for Level Headings (Chapter 48) + Centre the main heading text if indented style is used. + Align left (block) the main heading text if blocked style is used or follow any special instruction. + Type the main heading text in Upper Case (capital letters) with one or two spaces between words or spaced capitals, with three spaces between words or as instructed. Leave one clear line spacing between lines in the heading text if there is more than one. Press Enter key twice. 10 nl 12 13 “4 15 16 7 18 49 20 Centre or align left the sub-heading text consistent with the style of the document in Title Case (initial capitals) and underline. Leave two clear line spaces between the heading text and the body text. Press Enter key twice ‘Type body text in double line spacing consistent with the style of the document ~ indented or blocked — or as instructed. Leave two clear line spaces between paragraph text if blocked style is used and ‘one clear line space if indented style is used. Leave two clear line spaces before shoulder ‘heading text and one clear line space after. ‘Type section heading text (shoulder/ paragraph/side/column) in Title Case (initial capitals) and underscore. Centre short manuscript vertically. Follow rules for typing Inset Text. Follow rules for typing Enumeration. Follow mules for typing Footnote and Endnotes. Follow rules for Continuation Pages. End the first page with a whole paragraph or at least the first two lines of a new paragraph ‘or at @ point with the last two lines of paragraph to carry forward to the next page. Number continuation pages(s) in the centre if indented style is used or at the top lefi- or right-hand margin if blocked style is used. When the page number is typed at the foot of the page, centre page number. Desired Change/ Proofreaders’ Mark Transpose CaN = Insert AV Close up space ‘Add space #1 Delete Ot oe Lowercase we 7 Uppercase AW or Lone Mowajoht Ce space S Proofreader Example Run the forogram fomput or fecond, turn on the Py. insert the disk he ee Firety Turn, on ‘Typ ing is fun. NS He Qualify work is apriority. or Some computers we di de Every Prograrimer is ac ies urate. or Learning Machine language is difficult. ‘Come to the computer display or sgpme to the software show. L rtanning your work 4s fun. Make more ipgome ‘ry hard and succeed. 's’ Marks Revised Copy Run the computer program or First, insert the disk Second, turn on the CPU. Turn on the monitor and strike ENTER. ‘Typing is fun. Quality work is a priority Computers are dependable. or Some computers have disks Bvery progranmer is accurate or Learning machine language is difficult. Come to the computer display or Come to the software show Planning your work is fun Unplanned work is chaotic Make more income ‘Try hard and succeed. 201 Desired Change/ Proofreaders’ Mark Transpose Ge = Insert AV Close up space ‘Add space HI Delete Ont oe Lowercase 7 Uppercase AW or Herne Mowajoht Ce space S Proofreader Example Run the (progam fomput or fecond, turn on the CPU. insert the disk he ee Firety Turn, on ‘Typ ing is fun. NS He Qualify work is apriority. or ‘Some computers we ii de Every Prograrimer is ac kes urate. or Learning Machine language is difficult. ‘Come to the computer display or

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