Minutes for September 30, 2015

Roll Call: 4: 07
Delta Upsilon: 1
Kappa Alpha Order: 13
Lambda Chi Alpha: 0
Phi Delta Theta: 3
Pi Kappa Alpha: 2
Sigma Chi: 7
Kappa Sigma: 4
Sigma Beta Rho: 0
Sigma Nu: 2
Old Minutes: Available on the UTC IFC Website under the tab More
Guest Speakers: Savannah from Womens Center- High heel relay race will
be October 6th, 2015 12:30-1:30 around Chamberlain Pavilion. I pledge to get
consent banner will be at each event with a point system where all members
can sign it and get points. Tabling the banner will take place tomorrow from
10-2 to table the event and sign-ups for the event end tonight at 7 with 5
points for every hour tabling. The third event will be the relay race and the
application is the same as the tabling form so know your 4 runners and an
alternate on the from. There will be questions with answers and points will be
allotted accordingly. Take Back the Night is the last event and includes
supporting victims that are a part of domestic violence. Participation will be
the factor among points and will be taken again at the end of the night. A
plaque will be given out to the winner with the most points at the end of the
last event. Go to the Womens Center and you can find these forms here.
Jason from Greek Impact- Helping build character and spiritual life in the
community and monthly meetings and small group studies have occurred.
The mens is on Tuesday at 3:30 in the Hiwassee Room with the meetings
lasting around 45 minutes. Please pass this on to new members.
Advisor Report: Aubrey- Email read from Aubrey that Lambda Chi Alpha will
be limited to operations with no participation in any on campus activities.
They are under these circumstances until further notice and any affiliation or
sponsorship with Lambda Chi Alpha will result in further consequence of your
organization. Aubrey then read the Cease and Assist letter sent to the

Minutes for September 30, 2015

President of Lambda Chi Alpha, Danny Staley. The Womens Center will be
hosting Take Back the Night where all of the information will be held. October
7th is the last day for Homecoming Packets. Homecoming Court applications
are due this Friday as well. There is a new org sync form that all new
members need to sign that needs to be turned in to Aubrey to act as a
release grade form under forms on Org Sync. October 14th is the 102
sessions for new members where over 375 members cross-council attended.
Gentlemens Institute is November 20-22 and forms are online.
Officer Reports:
-VP of Records (Tyler Pelot): I have updated the website and all of the
meeting minutes are now posted under the More tab. I will be getting
information from each chapter to keep the website up to date. Send me any
pictures that you want to be uploaded to the website and email me directly
at tbb638 if you want the minutes sent to you.
-VP of Finance (Kyle Hixson): None
-VP of Recruitment (Daniel Henson): Daniel stepped down from all
organizations and leadership chairs on campus including VP of Recruitment
effective immediately.
-VP of Judicial Affairs (Austin Wilson): The meeting is in the Greek Life Office
at 2:00 this Tuesday for all chapter presidents.
-President (Caleb Davis): Fraternity of the Year Award is being conducted and
finalized and will be given at the Greek Banquet. We want to introduce this
as a going out with IFC, and there will also be individual awards as well and
will be sent in an email. We will also be able to recognize the new board too.
We only have five meetings left this semester.

Chair Reports:
-Community Service Chair-.Savannah relayed all information he wanted to
say.

Minutes for September 30, 2015

-Homecoming: Please remember to sign up for the Homecoming Packet that
is due this Friday.
-Intramurals: None
Old Business: None
New Business: There is information given to let chapters know about the
election process we want to put in place known as slate voting. We are
current with what we do now in terms of voting and the slate process will
have applications that go live for anyone to vote for. If this were to get voted
on next meeting, we would have applications live in two meetings. There
would be interviews from the application that the Executive Board would
conduct and they would conduct a slate board for the best candidates that
they members at the meeting would vote on. This could include passing the
entire slate, or counteract a member and put another name up that is
qualified. If this was passed next meeting, this would replace the voting
process in the by-laws.
Chapter Reports:
-Delta Upsilon: Got done with new member tests and found out that their
philanthropy event is going to be November 11 where they will have different
events there.
-Kappa Alpha Order: Had big brother night and nationals come in to give us a
speech about how to be a KA. Thursday they will have a mixer with ADPi that
is Halloween themed.
-Lambda Chi Alpha: None
-Phi Delta Theta: Working on wiffle ball tournament with fraternity and
sorority bracket, working with getting alumni newsletters out. Doing
community service with Ronald McDonald house and also having a sexual
misconduct seminar with Danny and DOS attending.
-Pi Kappa Alpha: None

Minutes for September 30, 2015

-Sigma Chi: Had big brother night since last meeting; Found out their date of
initiation and they will be in contact with a national ritual guy that can give
them certification. They will try to have him down for initiation where they
will be working on workshop with nationals. They now have guys in the Big
Brother, Big Sister program with CSAS. They are also working with Erlanger
Childrens Hospital to do their next community service project at.
-Kappa Sigma: PNMs will be initiated in a month, they got a new district
grand master, and had an alumni golf tournament
-Sigma Beta Rho: None
-Sigma Nu: Working on their philanthropy week this semester
Meeting adjourned at 4:46 PM and Next meeting will be October 14, 2015