Professional Documents
Culture Documents
Accounting
(Malaysia GST)
Hands-on Training Manual
2nd Edition
Apr 2015
PeterTan
Contents
1. Installation
15
21
22
6. Transaction Purchase 23
6.1. Purchased from GST-Registered Supplier 23
6.2. Cash Purchase from GST-Registered Supplier 24
6.3. Purchased from Non GST-Registered Supplier 25
6.4. Use of GST Adjustment and Taxable Amount columns
6.5. Purchase Return (Transferred from Invoice) 27
6.6. AP Invoice Entry 28
6.7. AP Payment 29
26
7. Transaction Sales 30
7.1. Local Supply Issue Full Tax Invoice 30
7.2. Cash Sale Simplified Tax Invoice 31
7.3. Full Tax Invoice Export 32
7.4. Sales Credit Note 33
7.5. AR Invoice Entry 34
7.6. AR Payment 35
8. Transaction G/L 36
8.1. Cash Payment with GST 36
8.2. Cash Payment without GST 37
8.3. Cash Payment Blocked input tax
8.4. Journal Entry 39
38
9. GST Processor 40
9.1. Run GST Processor using wizard 40
9.2. GST-03 43
9.3. Generate GST Return File 44
9.4. Generate GAF 45
9.5. Other Reports 46
9.6. Saving GST Processor 47
9.7. Commit GST Processor 48
9.8. Payment of GST due / Payment of Input Tax Credit
49
50
52
54
Gift more than RM500 54
Gift more than RM500 accumulative
56
61
64
83
77
1. Installation
a. Before installation or upgrades, always backup your existing database.
b. Install AutoCount Accounting version 1.8 (32/64bit) or AutoCount Express 1.8 (32/64bit).
c. A separate new program folder (Accounting 1.8) and short cut icon will be created. Your existing folder
and shortcut of version 1.3/15/1.6 will remain untouched.
d. For existing user who upgrades from earlier version (1.3, 1.5 or 1.6), you need to request for new
license code that can be worked on version 1.8. For education purpose, license code is not needed.
e. For learning purpose, create a new account book with company name: AutoCount GST Exercise.
f. AutoCount Backup Server:
Upon saving the newly created account book, the following screen Add to Scheduled Backup will be
prompted, if you do not want to add this account book into the list of scheduled backup, click Cancel.
In order for the scheduled backup to work, you must install AutoCount Backup Server. By default,
during installation, if you have chosen Standalone Installation OR Network Installation > Server
Installation, AutoCount Backup Server will be automatically installed. Should it not been installed, just
look for the installer (AutoCount Backup Server Setup.exe) on the DVD and double click to install it.
Task Name: Assign a name for this scheduled backup task. A Task ID will be auto generated.
Server Backup Directory: The path of backup destination. E.g. D:\AutoCount Backup\
Backup File Prefix: Set the prefix for the name of backup file to be generated. E.g. ACSB
Apply password to your Backup File: this is to set password for the backup file to be generated.
This password will be needed when restoring the backup file.
Backup Start Date/Time: set the date/time for the very first backup file to commence
Repeating: set if you want to repeat the backup task.
Repeat Type: choose how you would like the backup task to be repeated: Every Hour, Every Day,
Every Week Day or Every Month.
Notify on failed/success: check the checkbox so that you will be notified of the failure/success of
the scheduled backup task via the email address provided by you.
Email: key in the email address if you have chosen to be notified on failed/success.
Backup Service Port: set the backup server service port. Usually this is auto-set.
Backup Service Host: this is the host PC where backup server is installed.
Save: to confirm adding the task of scheduled backup for this account book.
Cancel: to choose not to add the task of scheduled backup for this account book. The service will then
keep prompting a reminder message such as: Warning: Database xxx does not exist in
Scheduled Backup until you go ahead and set the task.
g. Login to the newly created account book: AutoCount GST Exercise
Enable Goods & Services Tax: check this checkbox to activate GST functions. A GST menu will be visible
on the main menu bar.
GST Rate: By default the GST rate is set to 6.00
Rename Tax to: default name is GST. In some countries, it may be named VAT.
Must specify Tax Code: this checkbox if checked will make it compulsory to assign a tax code for each of
the transactions. No null value is allowed.
Tax Reporting Currency Code: This feature is used in Singapore version.
Enable Tax Document Number Management: This feature is used in other countries where the
government controls the tax document numbers.
Allow Different Tax Currency Rate: This is used in Singapore version.
Use Inclusive GST for all Sales documents: Check this if most of your sales pricing are inclusive of
GST. You may, however, change the Inclusive to become Exclusive (or vice versa) during transaction
entry.
GST Setting From Other Account Book: this is used to import settings from another account book.
Items can be imported are: customized reports, GL accounts (including account type, journal type and
currency, MSIC code), tax codes, stock items default tax code, debtor/creditor default tax code.
GST Start Date: the earliest start date (month) will be the effective date of GST in Malaysia i.e.
04-2015. In actual case, your start date will depend on your registration date. Just follow the
instructions as shown on your registration approval letter.
GST Taxable Period (months): In most cases, taxable period will be 3 (months). Some companies
(e.g. whose annual turnover is > 5 million) may have monthly taxable period. However the
taxable period will be assigned by Royal Malaysian Customs Department (RMCD) upon your
registration as GST company. Just follow the instructions as shown on your registration approval
letter.
Apply GST Logic Option: two options to control when to apply the tax logic.
Apply Tax Logic only after GST Start Date: means GST function will only work on or after the GST
Start Date. Apply Tax Logic for all date: means apply GST function as soon as GST is enabled. If
you are upgrading from version 1.5 to version 1.8 and had not enabled GST before this, the system
will automatically choose the first option. If you have been using GST function for Sales tax, the
system will automatically select the second option when upgrading.
Must Process A/R Bad Debt Relief After Six Month: if this option is checked, you must claim A/R
Bad Debt Relief (for documents that fulfilled conditions) during GST Processor wizard. Uncheck this
option will allow you to decide whether or not to claim A/R Bad Debt Relief (for documents that
fulfilled conditions) during GST Processor wizard.
Must Process GST on D/O: if this option is checked, you must process GST on D/O (where invoice was
not issued within 21 days) during GST Processor wizard. Uncheck this option will allow you to decide
whether or not to process GST on D/O (where invoice was not issued within 21 days) during GST
Processor wizard.
Must Process GST on Payment: if this option is checked, you must process GST on Payment
(deposit/payment received before basic tax point) during GST Processor wizard. Uncheck this option
will allow you to decide whether or not to process GST on Payment (deposit/payment received before
basic tax point) during GST Processor wizard.
However, for Security Deposit that no need to account for output tax, you may check the checkbox
of 'Is Security Deposit?' in A/R Deposit entry window, so that it will be excluded from the process of
GST on Payment during GST Processor wizard.
3. select contents to be
copied..
Define the Server Name, select the Database to copy from (in this case it means AC2 Sdn Bhd), select
the options to be copied. Click Copy.
c) Now your account book is equipped with GST settings, you may start perform entries/transaction
records involved GST.
Click this
Click next
Click next
10
Click next
Click next
Click Finish
11
Check to
select.
Uncheck
to ignore.
Click Save
12
Click Save
13
3. Check Default
2. Click on Edit
4. OK
1. Highlight a tax
code of input tax
3. Check Default
2. Click on Edit
4. OK
1. Highlight a tax
code of output tax
14
15
Appendix
How to use Easy Item for stock item setting (setting of default tax code by items)
Go to Stock > Stock Item Maintenance
1. Click on
Find Stock Item
2b. Click on
Search
3. Check
All
4. Easy
Item
16
5. click to
select all
6. Range
Set
8. Save
17
18
Assign default
tax code
Check this if the supplier always
bill you with tax inclusive.
Assign default
tax code
19
Scenario 1:
If you are making wholly standard rated supply, you may set the default tax code as follow:
At Tax Code Maintenance: default input tax code (TX_S), default output tax code (SR_S)
At Creditors Maintenance: set default tax code (NR) for those suppliers who are not GST-registered;
(IM-GDS) for overseas suppliers of standard rated goods; (IM-SVC) for overseas suppliers of
standard rated services.
At Debtors Maintenance: set default tax code (ZRE) for those overseas customers.
At Account Maintenance: set default input tax code (BL) for expenses accounts where input tax is
blocked.
Scenario 2:
If you are making both standard-rated supply (majority) and zero-rated supply, you may set the default
tax code as follow:
At Tax Code Maintenance: default input tax code (TX_S), default output tax code (SR_S)
At Stock Item Maintenance: for zero-rated items, default input tax code (ZP) and default output tax
code (ZRL); you may use Easy Item to easily set the default tax codes for large volume of stock
items. Alternatively you may also update the related fields using Export to Excel and Import From
Excel.
At Creditors Maintenance: set default tax code (NR) for those suppliers who are not GST-registered;
(IM-GDS) for overseas suppliers of standard rated goods; (IM-SVC) for overseas suppliers of
standard rated services.
At Debtors Maintenance: set default tax code (ZRE) for those overseas customers.
At Account Maintenance: set default input tax code (BL) for expenses accounts where input tax is
blocked.
20
3. Summary style
(recommended)
4. OK
21
A/C No
GST-2010
GST-2015
A/C Description
PASSENGER CAR
ACCUM.DEPRN.PASSENGER CAR
614-0000
CUSTOMS DUTY
EXPENSES
EXPENSES
EXPENSES
GST-9040
* GST-9050
GST-9060
GIFTS
ROUNDING ADJUSTMENT
MAINTENANCE OF PASSENGER CAR
Tools > Options > G/L > Default Accounts, assign Rounding Adjustment Account = GST-9050
A/C No
A/C Description
500-0000
500-1000
510-0000
SALES
CASH SALES
RETURN INWARDS
MSIC Code
62010
62010
62010
MSIC Code:
MSIC Code is your major industry code (5 digit) according to Malaysia Standard Industrial
Classification which is downloadedabe from www.statistics.gov.my
The total output tax of each MSIC code will appear in Form GST-03 (item 19). Should the MSIC
Code is not defined, the output tax amount will be shown in the box of Other.
Assign MSIC Code to G/L accounts that affect the value of Output Tax. Example of accounts that
need to assign MSIC Code are: Sales, Cash Sale, Return Inwards, Discount Allowed, Rental
Received..
Should there are more than one MSIC code, you need to have multiple accounts for each type of
Sales, Case Sales, other incomes and assign each of them with related MSIC code respectively.
22
F. Assets
F. Assets
Sales
Sales
Expenses
Expenses
Expenses
Expenses
Expenses
Expenses
A/C No
A/C Description
200-2000
GST-2010
500-0000
500-0000
901-0000
907-0000
GST-9040
GST-9060
TX-S
BL
SR-S
SR-S
TX-S
TX-S
TX-S
BL
BL
BL
Examples:
23
6. Transaction Purchase
6.1. Purchased from GST-Registered Supplier
The following Full Tax Invoice was received from 400-S001 Supplier Standard
To: <You>
Supplier Standard
<Address><ID>
Date: 02/mm/yyyy
TAX INVOICE
Inv.No. 0011
--------------------------------------------------------------------------------------------------------Item TaxCode
Description
Qty
UOM
Unit Price
Total
--------------------------------------------------------------------------------------------------------1.
SR
Goods Standard
5
Unit
600.00
3000.00
2.
ZRL
Goods Zero
5
Unit
300.00
1500.00
3.
SR
Services
1
Unit
200.00
200.00
--------------------------------------------------------------------------------------------------------Subtotal (Ex): 4700.00
GST: 192.00
Total: 4892.00
Effects on
Ledger
(double entry)
24
Supplier Standard
<Address><ID>
Inv.No. CS-22
Date: 03/mm/yyyy
25
To: <You>
Inv.No. 1234
Date: 04/mm/yyyy
INVOICE
--------------------------------------------------------------------------------------------------------Item
Description
Qty
UOM
Unit Price
Total
--------------------------------------------------------------------------------------------------------1.
Goods Standard
5
Unit
610.00
3050.00
2.
Goods Zero
5
Unit
300.00
1500.00
3.
Services
1
Unit
210.00
210.00
--------------------------------------------------------------------------------------------------------Total: 4760.00
Effects on
Ledger
(double entry)
26
27
To: <You>
Supplier Standard
<Address><ID>
Credit Note
CN.No. CN-11
Date: 05/mm/yyyy
Inv.No. 0011
--------------------------------------------------------------------------------------------------------Item TaxCode
Description
Qty
UOM
Unit Price
Total
--------------------------------------------------------------------------------------------------------1.
SR
Goods Standard
1
Unit
600.00
600.00
--------------------------------------------------------------------------------------------------------Reason: Goods Returned
Subtotal (Ex): 600.00
GST: 36.00
Total: 636.00
Effects on
Ledger
(double entry)
28
Supplier Standard
<Address><ID>
TAX INVOICE
Inv.No. 0033
Date: 07/mm/yyyy
--------------------------------------------------------------------------------------------------------Item TaxCode
Description
Qty
UOM
Unit Price
Total
--------------------------------------------------------------------------------------------------------1.
SR
Goods Standard
2
Unit
600.00
1200.00
2.
ZRL
Goods Zero
2
Unit
300.00
600.00
--------------------------------------------------------------------------------------------------------Subtotal (Ex): 1800.00
GST: 72.00
Total: 1872.00
Effects on
Ledger
(double entry)
29
6.7 AP Payment
10/mm/yyyy make a cash payment RM 1256.00 to 400-S001 Supplier Standard, knock off invoice no:
0011.
Effects on
Ledger
(double entry)
30
7.
Transaction Sales
Effects on
Ledger
(double entry)
31
32
Effects on
Ledger
(double entry)
33
Effects on
Ledger
(double entry)
34
Effects on
Ledger
(double entry)
35
7.6 AR Payment
Effects on
Ledger
(double entry)
36
8.
Transaction G/L
Effects on
Ledger
(double entry)
37
Effects on
Ledger
(double entry)
38
Effects on
Ledger
(double entry)
39
Effects on
Ledger
(double entry)
40
9. GST Processor
GST Processor is used to gather all info related to GST and produce reports such as GST-03, GST Return
File, GAF and other summary reports.
1. Click New
2. Click Next
41
3. Click Next
4. Click Next
5. Click Next
42
6. Click Next
7. Click Next
9. Click Yes
8. Click Next
43
This is
tax
summary
9.2 GST-03
You may view the GST-03 (GST Return Form), save a softcopy as a record.
1. GST-03
44
45
4. This is the
content and
format of
GAF
46
1. Preview
2. Tax Summary
All in one
47
Click on Close
to save the
processor
without
Committing..
48
1. Click Commit
3. Click Yes
4. The status
changed to
Committed
49
The journal entry has credited the tax amount payable (RM211.73) to GST Control Account.
Create a Cash Payment to record the payment of tax to RMCD.
50
51
Effects on
Ledger
(double entry)
52
2. Save
53
Effects on
Ledger
(double entry)
54
Effects on
Ledger
(double entry)
55
1. New
2. Define/Type Name
of recipient
3. Define date
4. Define gift
and amount
8. Yes to generate
Journal entry.
7. Save
56
Effects on
Ledger
(double entry)
57
1. New
2. Define/Type Name
of recipient
3. Define date
4. Define gift
and amount
7. Save
58
8. New
9. Define/Type Name
of recipient
10. Define date
14. Save
59
Effects on
Ledger
(double entry)
60
Effects on
Ledger
(double entry)
61
2. Click on Imported
Goods Document.
8. The PV details
is filled.
3. Search
4. Check to select
the related
Purchase Invoice.
6. Assign G/L
account and
Tax Code.
7. OK.
62
Effects on Ledger
(double entry)
63
Effects on
Ledger
(double entry)
64
1. Define Creditor,
Description, Date,
Payment Method, and
Payment amount
4. OK to generate
Journal Entry for
GST.
65
5. Journal Entry
generated.
Effects on Ledger
(double entry)
66
D/O 1
67
D/O 2
Invoice
transferred
from D/O 1
68
Invoice
transferred
from D/O 2
14.2 Run GST Processor for taxable period of m+1, yyyy (run at
the end of m+2, yyyy)
69
Click Next,
Next
2. Yes
3. Yes
1. Finish
70
Posting summary
71
1. Commit
3. OK
2. Admin
password
4. Yes
6. or Close
72
1. Reverse Transferred DO
2. Next, Next
4. Yes
5. Yes
3. Finish
73
6. Journal entry
generated
Effects on
Ledger
(double entry)
74
75
1. Next
3. Yes
2. Finish
76
77
In order to Edit AR Payment, which was locked for taxable period of m+3, yyyy and before,
you need to set Exception of Period Lock.
Go to Tools > Manage Fiscal Yea:r
1. Click Manage
Period Lock
78
3. Manage
Exceptions
2. click on the
related month
4. click to select
Cash Book Entry
6. Apply
5. check
Admins
8. Close, OK,
Close.
79
Go to AR Payment, Edit the AR Payment dated 22 m+3, yyyy. and knock off against the AR
Invoice on 3 m+4, yyyy.
80
3. Next
5. Yes
4. Finish
81
82
83
16.3
~ End ~