Grant Proposal 1

Grant Proposal
H.E. McCracken Middle School Google Applications Training
Chasity Howard and Krisann Johnson
Georgia Southern University

Grant Proposal 2

Abstract
This professional development will be required of all Administrators, Teachers and Classified
Staff. This professional development will be led by a trained Google consultant recommended
by the district and he/she will be assisted by a professional development team made up of the
schools department chairs and technology coach. The professional Development team and
technology coach will assist in coaching faculty in between trainings. The professional
development will occur in three parts, with one day of professional development allocated for
each part. The professional development days will be spread out over the span of the first
semester of the 2015/2016 school year. The scheduled days are August 12th, October 16th, and
December 11th. Each day is scheduled based on the district calendar for planned staff
development days. At the end of the training, it is expected that all school faculty and staff will
use Google Applications to communicate and collaborate and that teachers will incorporate
Google Applications into daily lessons.
Proposal Text
Demonstrated Need
At H.E. McCracken Middle School, we have studied the collaboration and communication
process/tools being used by the staff. It has become evident that teachers, support staff and
students are lacking a common method of communication. Online communication through
Google Applications is a form of collaboration that is considered in this survey and study.
At the end of 2013-2014 school year, a questionnaire was given to the staff at H.E. McCracken
Middle school. The survey instrument used to distribute the questions to the staff was Survey
Monkey website. The questions on the survey asked administrators, teachers and support staff
to rate their experience level with Google Applications. The majority members of the staff claim
that their lack experience and knowledge while using the Google Applications. 81% of the staff
claimed that Google Applications does not have an influence on the professional work
environments. 96% of the staff claimed that they would benefit from training of Google
Applications.
81 % of the staff claimed that they did not use Drive effectively.
81% of the staff claimed that they did not use Calendar effectively.
83% of the staff claimed that they did not use Presentation effectively.
75% of the staff claimed that they did not use Forms effectively.
83% of the staff claimed that they did not use Spreadsheet effectively.
According to the data collected, teachers are lacking experience and understanding in using
Google Applications. Based on the above data, the professional development team decided there
was a need for professional development. Based on the recommendation of the district, the team
decided to bring in a Google consultant to train the staff at H.E. McCracken Middle school.
Goals and Objectives
1. By August 12, 2015, all administrators, teachers, and support staff will be trained to use
Google applications such as Drive, Calendar, Presentation and Spreadsheet through professional
development to create a more collaborative work environment.

Grant Proposal 3

2. By October 16, 2015, all administrators, teachers, and support staff will implement Google
applications such as Drive, Calendar, Presentation and Spreadsheet in school-wide
communication and documentations to create a shared work environment.
3. By December 11, 2015, all teachers will implement Google applications such as Drive,
Calendar, Presentation and Spreadsheet in lesson plans for students to have collaboration and
access to information within and outside the classroom.
Plan of Operation
On August 12, 2015, the first professional development day will be held in the schools media
center. The days schedule is broken down into four sessions, with each session lasting two
hours. The topics to be covered in these four sessions will be about how to use and collaborate
with other staff members in the following Google applications:
1.
Google Drive
2.
Google Calendar
3.
Google Presentation
4.
Google Spreadsheet and Forms
On October 16th, 2015, the second professional development will be held in the schools media
center. The days schedule will be broken down into four sessions, with each session having two
one hour parts. The first part of each session will be dedicated to allowing staff to share
examples of documents they create in Google using the following applications:
1.
Google Drive
2.
Google Calendar
3.
Google Presentation
4.
Google Spreadsheet and Forms
The second part of each session will be specifically for teachers. Teachers will learn tips and
tricks on how to teach students to use Google applications.
On December 11th, 2015, the last day of professional development will take place in the schools
media center and will be specifically for teachers. This day will be a half day, with each session
lasting one hour. In each session teachers will share examples of lesson plans they used in the
classroom that incorporated Google application being discussed. Also, teachers will bring student
work samples that demonstrate their use of Google applications.
Timeline
August 12,
2015

Goals

All Administrators, teachers, and support

staff will be trained to use Google
applications such as Drive, Calendar,
All Day
Presentation and Spreadsheet through
Professional professional development to create a more
Development
collaborative work environment.

Activities
8:01 am-10:00 am
Google Drive Training: Staff will
be trained to use and collaborate
with Google Drive in a professional
learning environment.
10:01 am- 12:00 noon
Google Calendar Training: Staff
will be trained to use and
collaborate with Google Calendar

Grant Proposal 4

in a professional learning
environment.
1:00 pm- 3:00 pm
Google Presentation Training: Staff
will be trained to use and
collaborate with Google
Presentation in a professional
learning environment.
3:01 pm- 5:00 pm
Google Spreadsheet Training:: Staff
will be trained to use and
collaborate with Google
Spreadsheet & Forms in a
professional learning environment.
October 16,
2015
All Day
Professional
Development

All administrators, teachers, and support

staff will implement Google applications
such as Drive, Calendar, Presentation and
Spreadsheet in school-wide
communication and documentations to
create a shared work environment.

8:01 am-9:00 am
Google Drive Sharing: Staff will
share the documents that they have
created with their alike-contents.
Also, Teachers will point out how it
creates a better shared work
environment.
9:01 am- 10:00 am
Google Drive Training: Teacher
will be trained how to teach
students the use of Google Drive.
They will create a lesson plan using
Drive.
10:01 am- 11:00 am
Google Calendar Sharing: Staff will
share the calendars that they have
created with their alike-contents.
Also, Teachers will point out how it
creates a better shared work
environment.
11:01 am- 12:00 noon
Google Calendar Training: Teacher
will be trained how to teach
students the use of Google
Calendar. They will create a lesson
plan using Calendar.
1:00 pm- 2:00 pm
Google Presentation Sharing: Staff

Grant Proposal 5

will share the presentations that

they have created with their alikecontents. Also, Teachers will point
out how it creates a better shared
work environment.
2:01 pm- 3:00 pm
Google Presentation Training:
Teacher will be trained how to
teach students the use of Google
Presentation. They will create a
lesson plan using Presentation.
3:01 pm- 4:00 pm
Google Spreadsheet Sharing: Staff
will share the spreadsheets that they
have created with their alikecontents. Also, Teachers will point
out how it creates a better shared
work environment.
4:01 pm- 5:00 pm
Google Spreadsheet & Forms
Training: Teacher will be trained
how to teach students the use of
Google Spreadsheets. They will
create a lesson plan using
Spreadsheets & Forms.
December 11,
2015
Half Day
Professional
Development

All teachers will implement Google

applications such as Drive, Calendar,
Presentation and Spreadsheet in lesson
plans for students to have collaboration
and access to information within and
outside the classroom.

8:01 am- 9:00 am

Google Drive Sharing: Teachers
will provide examples of lessons
plans using Google Drive. Also,
they will provide 2 students
example work using Drive.
9:01 am- 10:00 am
Google Calendar Sharing: Teachers
will provide examples of lessons
plans using Google Calendar. Also,
they will provide 2 students
example work using Calendar.
10:01 am- 11:00 am
Google Presentation Sharing:
Teachers will provide examples of
lessons plans using Google
Presentation. Also, they will

Grant Proposal 6

provide 2 students example work

using Presentation.
11:01 am- 12:00 noon
Google Spreadsheet Sharing:
Teachers will provide examples of
lessons plans using Google
Spreadsheet. Also, they will provide
2 students example work using
Spreadsheet.

Evaluation Plan
Formative Evaluation:
1. A pretest was given to participants via survey to determine skill levels before training in
order to create areas of focus for training that was specific to participant needs.
2. In the second and third day trainings, participants will be asked to provide examples of
collaborative work using Google applications.
3. At the end of each training session, participants will complete an exit ticket that allows
them to give feedback about the session as post evaluation. This information will used to
modify future trainings.
Summative Evaluation:
A final evaluation rubric will be used to assess the learning process that occurred throughout this
training. The on-site professional development team will be responsible for completing the
rubric.
PD Plan
Component

Evident

Emerging

Not apparent

Professional
Development
Team

Team members are identified and

A PD team is identified but
represent the faculty. Experts and
does not include key faculty.
teacher leaders are included on the team.

There is no PD Team
identified.

Needs
Assessment

Teacher needs from Professional

Development Plans , and district
technology requirements were used to
determine focus. Pre-test was given to
determine current knowledge.

The school uses a needs

assessment instrument but does
not use teacher Professional
Development Plans or district
technology plan to determine
focus.

Needs assessments are

conducted informally
and/or not used to
determine focus.

Objectives

Objectives are Specific, Measurable,

Attainable, Relevant, and Timely. PD
Plan objectives have a focus based on
the needs data.

Objectives included but not

expressed in SMART terms.

There is no clear PD
objective and/or a
method(s) to verify
mastery.

Evaluation
Strategies

Formative and summative data

collection tools are deployed throughout
the PD program. Teachers conduct
Action Research to evaluate

Evaluation tools are used only

at the end of training and when
coaching takes place.

The PD Plan does not

include any type of
evaluation tools and its
effectiveness cannot be

Grant Proposal 7
effectiveness of newly learned practices.

determined.

Focused and
Sustained Time

PD Plan includes multiple hours and

Multiple times are listed on a
days of training over an extended period focus area but the entire faculty
of time.
is scheduled to attend,
regardless of their need.

Plan includes isolated

events with no focus. Oneday workshops are listed.

Resources

Trainers, coaches and materials are

identified both from the faculty and
from beyond the school.

On-site experts have not been

identified as possible
trainers/peer coaches.

Resources have not been

identified.

Follow-up

Job-embedded opportunities for practice

and sufficient support is described
(through peer coaching, action research,
etc.) until mastery is attained.

Some coaching and support is

included in the plan, but the
support described is not
inclusive of all faculty or
widespread.

There is no evidence of
support, coaching, or
transfer of learning to the
classroom in the
professional development
plan.

Budget
The budget for this proposal will total $ 4, 876.00. However, $596.00 of the costs will be
covered by the school district to cover the printing of instructional booklets and provide a light
breakfast and snacks for the staff on training days. Staff will already be paid because the training
sessions will occur during in-service days. The grant money requested in the amount of $4,280
will cover the fee for the Google consultant, accommodations, mileage and meals for the
consultant as well.
Budget Category

Justification

Direct Costs

In-Kind
Costs

Consultant

The consultant will provide

instruction concerning Google
Application to the staff.
Consultant was recommended
by the district.

$3,200

Staff

The staff will use the

professional development days
for this training. Therefore, no
need for payment

Travel for Presenter

Mileage
Accommodations
Meal

The consultant is from

Columbia, South Carolina.
These expenses are mandated.

Instructional Booklets

The booklets are for the staff

to use during training and to
reference after training.

$246

Breakfast and Snacks for

These are complimentary for

$350

$0 (InService
Days)
Mileage: $600
Accommodations:
$375
Meal: $105

Grant Proposal 8

Staff

the staff as they might be

hungry during training.

Totals:

$4,280

$596

References
Mager, R. (1997). Analyzing performance problems: or, you really oughta wanna- how to figure
out why people arent doing what they should be, and what to do about it. CEP, Atlanta. (3).
Winfrey, E.C. (1999). Kirkpatrick's four levels of evaluation. Encyclopedia of Educational
Technology. Retrieved March 18, 2015, from http://www.4cleanair.org/Kirkpatrick.pdf
Appendices
Appendix A
Pre-Test
Google Applications Questionnaire
Survey Instrument
https://www.surveymonkey.com/
Rate answers on a scale of 1-5.
1 Strongly Agree, 2 Agree, 3 Neutral, 4 Disagree, 5 Strongly Disagree
1.

I have received adequate training in the use of Google Application.

1 2 3 4 5

2.

I find it easy to incorporate Google Applications into my everyday

professional practices?

1 2 3 4 5

3.

Google Applications have positive impact on your professional work?

1 2 3 4 5

4.

I effectively use Google Applications to communicate and collaborate

with staff members?

1 2 3 4 5

5.

I effectively use Google Applications to communicate and collaborate

with students?

1 2 3 4 5

6.

I would benefit from further training in how to use Google Applications.

1 2 3 4 5

7.

I can effectively use Google Drive.

1 2 3 4 5

8.

I can effectively use Google Calendar.

1 2 3 4 5

9.

I can effectively create a Google Presentation.

1 2 3 4 5

10 I can effectively create a Google Form.

.

1 2 3 4 5

11 I know how to use a Google Spreadsheet.

1 2 3 4 5

Grant Proposal 9

.
Comments:

Appendix B
Raw Data
Questionnaire Results
1

QUESTION 1

61

QUESTION 2

66

QUESTION 3

10

62

QUESTION 4

73

QUESTION 5

10

59

QUESTION 6

74

QUESTION 7

62

QUESTION 8

62

QUESTION 9

10

64

QUESTION 10

10

58

QUESTION 11

64

Grant Proposal 10

Appendix C
Daily Training Survey
Survey Instrument
https://www.surveymonkey.com/
Rate answers on a scale of 1-5.
1 Strongly Agree, 2 Agree, 3 Neutral, 4 Disagree, 5 Strongly Disagree
I gained practical knowledge from todays training sessions.

The training objectives were made clear throughout the training.

The training procedures and activities support the training objectives.

The instructor was effective in teaching the training sessions.

Overall, I am satisfied with todays training session.

Comments:

Appendix D
Training Evaluation Rubric
PD Plan
Component

Evident

Emerging

Not apparent

Professional
Development
Team

Team members are identified and

A PD team is identified but
represent the faculty. Experts and
does not include key faculty.
teacher leaders are included on the team.

There is no PD Team
identified.

Needs
Assessment

Teacher needs from Professional

Development Plans, and district
technology requirements were used to
determine focus. Pre-test was given to
determine current knowledge.

The school uses a needs

assessment instrument but does
not use teacher Professional
Development Plans or district
technology plan to determine
focus.

Needs assessments are

conducted informally
and/or not used to
determine focus.

Objectives

Objectives are Specific, Measurable,

Attainable, Relevant, and Timely. PD
Plan objectives have a focus based on
the needs data.

Objectives included but not

expressed in SMART terms.

There is no clear PD
objective and/or a
method(s) to verify
mastery.

Evaluation
Strategies

Formative and summative data

Evaluation tools are used only
collection tools are deployed throughout at the end of training and when
the PD program. Teachers conduct
coaching takes place.
Action Research to evaluate
effectiveness of newly learned practices.

The PD Plan does not

include any type of
evaluation tools and its
effectiveness cannot be
determined.

Focused and
Sustained Time

PD Plan includes multiple hours and

Multiple times are listed on a
days of training over an extended period focus area but the entire faculty
of time.
is scheduled to attend,
regardless of their need.

Plan includes isolated

events with no focus. Oneday workshops are listed.

Resources

Trainers, coaches and materials are

identified both from the faculty and

Resources have not been

identified.

On-site experts have not been

identified as possible

Grant Proposal 11

Follow-up

from beyond the school.

trainers/peer coaches.

Job-embedded opportunities for practice

and sufficient support is described
(through peer coaching, action research,
etc) until mastery is attained.

Some coaching and support is

included in the plan, but the
support described is not
inclusive of all faculty or
widespread.

There is no evidence of
support, coaching, or
transfer of learning to the
classroom in the
professional development
plan.