ERR (a) Republic of the Philippines ei 3 COMMISSION ON AUDIT EEK Commontnealthy Avenue, Quezon City, Philippines MEMORANDUM TO & AIL COA Assistant Commissioners, Heads of Audit Clusters COA Regional Offices, Officers-in-Charge, Heads of Audit Groups and Teams and Members, and Alll Others concerned SUBJECT : Letter dated August 3, 2011 of the Chairman, Civil Service Commission, relative to the practice of some government agencies of withholding payment of salaries to government personnel pending approval/attestation of their appointment by the CSC DATE August 15, 2011 Enclosed is a letter dated August 03, 2011 from CHAIRMAN FRANCISCO T. DUQUE III, Civil Service Commission (CSC) expressing his concern over the practice of some goverment agencies of withholding the salaries of newly appointed government employees pending approvaVattestation of their appointments by the CSC. This management practice, in tum, appears to have stemmed from the supposed action of auditors questioning in audit the payment of such salaries of new appointees. As stated by Chairman Duque, such practice is not in accordance with Section I, Rule 1V of the Revised Omnibus Rules on Appointments and other Personnel Actions. Accordingly, the Audit Groups/Teams are hereby directed to pass in audit claims for salaries of appointed government employees who have assumed their positions, without waiting for the CSC's attestation of said appointment. It should be understood that all the cther requirements are in order. Please be guided accordingly. co MARIA G ‘M. PULIDO-TAN ‘haifperson,och FAX NO. 1023317997 Aug, 03 2011 O1:066r PL CSC [fern wire riences CIVIL. ne VICE com pice Office of the Chairman August 3, 2011 Honorable MA. GRACIA M. PULIDO-TAN Chairperson Comnnsaion oer arin Commissian on Audit tt BION ON Aten, Commonwealth Avenue, Quezon City CEIVED de Goff= Dear Chairperson Pulldo-Tan: oman Rennicce. Mara ‘ae, Greetings ‘rom the Civil Service Commission! This refers to pending appointments of civil servants, currently being processed by the Civil Service Comrnission. As provided for under Civil Service Rules, particularly Section 4, Rule VI of the Revised Omnibus Rules on Appointments and other Personnel Actions, CSC ‘Memorandum Circular No, 40, s. 1998, as amended, an appointment shall be submitted to the CSC for attestatio/approval. It Is provided further under Section 1, Rule IV of the same rules that, “An appointment issued in accordance with pertinent laws and rules shall take effect immediately upon its issuance by the appointing authority ond if the appointee has assumed the duties of the position, he shall be entitled to receive his salary at once without awalting the opproval of his appointment by the Commission. xx x" In connect'on hereto, the undersigned received several reports of agencies withholding the salaries and benefits of new or promoted appointees pending the CSC's attestation or approval of thelr appointments. It was represented that purportedly COA auditors would question the payment of salaries in the absence of a CSC-approved appointment. This alleged action of agencies is therefore not in consonance with the aforequoted rules. Thus, may we seek your office’s assistance on the matter, particularly to give advice to your regional officers and resident auditors that payment of salaries and benefits tothese appointees is allowed once they assumed duty, notwithstanding that the approval/attestation of thelr appointments are still pending with the CSC. We apprec ate your favorable action on the matter. Thank you. Very truly yours, CHO \\ol - 0405" UE Wi, Mb, Se neers sow, Shltman Re — bern Ina Race seein Accesth: CotrledsonlEfetve Pole Servier Hawn 484