Proposed- CASTLETON PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

MINUTES
Castleton Village Hall
June 16, 2015 at 7:00 p.m.
Welcome/Pledge of Allegiance: The meeting was called to order by Trustee
Karis-Nix at 7:01 p.m. The Pledge of Allegiance was recited.
Roll Call:

Olivia Karis-Nix President

Doreen Truesdell - Vice President, excused
Janet Hiser Treasurer, excused
Nathan Hans - Trustee
Don McKnight Trustee
Ryan Mullahy Trustee
Melissa Tacke, Library Director

Adoption of Agenda: Trustee Mullahy made a motion to adopt the proposed

agenda. It was seconded by Trustee Hans. None opposed. All in favor. Approved
4-0.
Public Comment: None
Presidents Report: We received NYSERDA grant for the new lights. Doreen sent
a memo to the County requesting funds to purchase an IPAD Air.
Secretarys Report: The proposed minutes for the May 18, 2015 meeting were
reviewed. No changes were made. Trustee Hans made a motion that the May 18,
2015 minutes be approved. It was seconded by Trustee Mullahy. None opposed. All
in favor. Approved 4-0.
Directors Report: Director Tacke presented the Directors Report. Statistics from
UHLS are pending as they adjust to the new system. The American Girl Tea Party
was a big success with 15 children and 13 adults in attendance. The American Girl
doll was raffled off, the winner was a little girl who had saved her money to buy the
raffle ticket.
Friends Report:

None.

Committee Reports:
Administrative/Policy Committee: None.
Finance Committee: Trustee Hiser provided copies of the monthly Check
Detail, Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, Reconciliation
Detail statements for May 2015. Trustee McKnight made a motion that the Check

Detail report for April 2015 be approved.

It was seconded by Trustee Mullahy.
None opposed. All in favor. Approved 4-0.
Director Tacke provided a letter from Willam C. Adams regarding our financial
review. Trustee Hiser passed along the comment that it was the cleanest she has
seen in her term.
Operations/Capital Projects: President Karis-Nix reiterated the NYSERDA
grant and the IPad air from the Presidents report.
Policy Committee: The policy committee met prior to the meeting. Director
Tacke had some input on the proposed policy. The proposed policy is still under
review. Trustees Hans and Mullahy will work with Director Tacke to edit the draft
proposal.
The board had a discussion concerning vacation time. This discussion was TABLED
until Julys meeting when we hopefully have a full board.
Old Business:
Library word-of-mouth marketing:
This month is the Summer Reading
program. Director Tacke passed out flyers for board members to distribute.
Library Board Terms: Trustee Hans presented amendments to the library bylaws to change terms from 7 to 3 years and for them to run from January to
December. Trustee Hans made a motion to adopt the bylaw changes. Seconded by
Trustee Mullahy. President Karis-Nix voted in favor. Trustee McKnight abstained.
Approved 3-0.
Trustee Hans presented the Castleton Public Library Trustee Continuity Plan to
change terms from 7 to 3 years and for them to run from January to December.
Trustee Mullahy made a motion to bring the proposal to the Village Board for
approval. Seconded by Trustee Hans. President Karis-Nix voted in favor. Trustee
McKnight abstained. Approved 3-0.
New Business: Director Tacke had a discussion with Evelyn Neale, Director of East
Greenbush, regarding funding from the Town of Schodack. The board discussed and
agreed to pursue a $2,000 increase from the Town of Schodack.
Announcements: None.
Public Comment: None.
Executive Session: None.
Adjournment: Trustee Karis-Nix made a motion to adjourn the meeting. It was
seconded by Trustee Hans. None opposed. All in favor. Approved 4-0. The meeting
was adjourned at 8:00p.m.