3.MM Purchase Reports

MM COURSE: PURCHASE REPORTS
BSNL
USER MANUAL: Purchase-Reports

Version:1.0
01/09/2010
Page | 1

Table of Contents
1.
Purchase Requisition ................................................................................................................................................ 3
1.
MM-ME5A-Purchase Requisitions List Display ..................................................................................................... 3
2.
MM-ME5F-Release Reminder Purch. Requisition .............................................................................................. 12
3.
MM-ZMMR_ARR_Annual Requisition Report .................................................................................................... 19
4.
MM-ZMMR_APR-Annual Planning Report ......................................................................................................... 23
2.
RFQ Report ............................................................................................................................................................ 26
1.
3.
MM-ME4S-RFQs by Collective Number.............................................................................................................. 26

Contract/APO .......................................................................................................................................................... 31
1.
4.
MM-ME3C-Outline Agreements by Material Group .......................................................................................... 31

Purchase Order ...................................................................................................................................................... 37
1.
MM-ME2M-Purchase Orders by Material .......................................................................................................... 37
2.
MM-ME2L-Purchase Orders by Vendor ............................................................................................................. 43
3.
MM-ME2C-Purchase Orders by Material Group ................................................................................................ 49
4.
MM-ME2B-POs by Requirement Tracking Number ........................................................................................... 55
5.
MM-ZMMR_SPO-Report for Ultimate Consignee Details .................................................................................. 60
5.
Vendor Classification .............................................................................................................................................. 63
1.
MM-ZMMR_VC-Vendor Classification Report.................................................................................................... 63
2.
MM-ZMMR_VM Vendor Master Records .......................................................................................................... 66
6.
Purchasing-Others .................................................................................................................................................. 69
1.
MM-ZMMR_QA-QA Approved Qty (To be Delivered) ........................................................................................ 69
2.
MM-ZMMR_MTXT-Generate a text file containing the material details ........................................................... 69
7.
Approval/Workflow Report ...................................................................................................................................... 70
1.
MM-ZMMR_PO_PR-Workflow Status Report .................................................................................................... 70
Page | 2
1. Purchase Requisition
1.
MM-ME5A-Purchase Requisitions List Display
Overview
Need to identify/display requisitions by account assignment.
Business Process Description Overview

This process demonstrates a function that allows you to view/monitor the status of requisitions when you
search by the account assignment.
Input - Required Fields

Scope of list
Sort indicator
Field Value / Comments

A default value
1 default value
Output - Results
View list of requisitions
Comments
Tips and Tricks

When doing any display or reporting functionality in SAP, it is advisable to enter as much information as possible in
the initial screen. This will minimize both the running time of the report, and the amount of unnecessary
information displayed.
Page | 3

Procedural Steps
Access transaction by:
Via Menu
Logistics> Materials Management> Purchasing> Purchase

Requisition> List Displays> General
Via Transaction Code
ME5A
On screen List Display of Purchase Requisitions, enter information in the fields as

specified in the table below:
Enter the account

assignment category and the
other fields manually as per
the requirement.
Page | 4

Field Name
Purchase
Requisition
Material
Description
Purchasing requisition
number
Material master name
R/O/C
O
User Action and Values

Enter number if it is known
Material
Group
Purchasing
Group
Scope of List
Material group code
Purchasing group code
Use to narrow search if

necessary
Please refer the attached
annexure
Please refer the attached annexure
Plant
Plant to which delivery is to

be made
Type of purchasing
document
Type of requisition
Account where costs are

allocated
Document
Type
Item category
Account
assignment
category
Delivery Date
Release Date
Materials/
Planner
Controller
Processing
Status
Requisitioner
Req Tracking
No.
Short Text
Cost Center
WBS Element
Order
Asset
Determines format of search report

R
O
O
Date that the items are

O
scheduled to be delivered
Date that the requisition needs O
to be
released in order for the buy to fit
within the allowable parameters
Number of the MRP
O
controller who is
responsible for this material
Key specifying the current
O
processing
status of the requisition
Note on the requisition
O
identifying who the material
is being purchased for.
Tracking No.
O
You may choose from list of drop-A is used for

down
requisitions
items
To narrow search, select plant
from drop down menu
annexure
necessary
necessary
necessary
Use to narrow search if necessary
To narrow search, select MRP

controller from drop down
menu
To narrow search, select plant from
drop down menu
necessary
Short description of the

material
Cost center number used on

Outline Agreement
Key identifying a WBS
element
Number that identifies an
order
Asset number

necessary
May use to narrow search
parameters for consumable
material.
Choose from pull-down menu
May use match-code search

technique to find number
Comments
Page | 5
Useful for Account

assigned PRs
Useful for Account
assigned PRs
Useful for Account
assigned PRs
Useful for Account
Network
Sort Indicator
Closed
Requisitions
O
Specifies the way the list of
requisitions is sorted
assigned PRs
Choose from pull-down menu Useful for Account
assigned PRs
You may choose from list of drop-8 is the default for
down
account assignment
items
Check box to narrow search
Specifies whether or not

O
the list display is also to
include closed purchase
requisitions.
Partly
Specifies whether or not the O
Ordered
list display is also to include
requisitions
partly ordered purchase
requisitions.
Only Released Specifies whether or not the O
Requisitions
released purchase
requisitions.
Requisitions
Specifies whether or not the O
for item
release
requisitions for item release.
Dynamic
Selection icon to select by
O
- Press the Dynamic Selections
Selections
one of 51 specific requisite
button and make selection.
fields
- Complete match requirements
All Selections Selection icon toggles
Press the All Selections button
between expand and
collapse selections.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
Page | 6

Make the selection.
Page | 7

View the Purchase Requisitions list display screen:
Page | 8

ALTRNATELY the user can maintain a VARIANT and select it from the list by clicking on the
GET VARIANT
button.
The selected variant fields will be adopted by the system.
Page | 9

Screen adopts the fields maintained in the selected variant.
System adopts the

fields maintained in
the variant
selected.
Click EXECUTE
Page | 10

View the Purchase Requisitions list display screen:
This screen allows the user to view: the requisition number, material, requested quantity,
ordered quantity, delivery date, material group, and plant.
More information may be gathered by clicking on the requisition or line item number and
then clicking on one of the following radio buttons: Display Requisition, Detailed Data,
Assignment Overview, or Services.
To exit, click on the Exit button.
Page | 11

2.
MM-ME5F-Release Reminder Purch. Requisition
Overview
Need to view/monitor requisition releases.

This process demonstrates a function that allows you to view/monitor the status of requisition
releases.

Release Code
Scope of list

Code with which individual items or entire requisition may be
released.
A default entry
Sort indicator
1 default entry
Output - Results
View status of Requisition
releases
Comments
This will enable user to take either of two decisions
a. Release requisition that needs to be processed, or
b. Goto print transaction to print the requisition
Tips and Tricks

Note: In addition to the Execute (F8) Icon there is a Get Variant Icon (or Shift+F5) button and a All
Selections Icon (or Shift+F7) button.
The Get Variant Icon (or Shift+F5) button displays a pop-up display from which user may select from an ABAP
catalog of available variants for the program.
Page | 12

Procedural Steps
Via Menu
Logistics> Materials Management> Purchasing> Purchase

Requisition> Release> Release Reminder
ME5F
On screen Release (Approval) Reminder: Purchase Requisitions; enter information in

table below:
Enter the release code
Page | 13
Field Name
Release Code
Release
Prerequisite
Fulfilled
Requisitions
for Overall
Release
Requisitions
for Item
Release
Description
Code with which the items of
a purchase order may be
released (approved).
Determines whether or not
the suggested purchase
requisition items or
purchasing documents must
fulfill the release prerequisite
for the specified release
code.
If you set this indicator, the

system lists all purchase
requisitions that have to be
released (approved) in their
entirety.
If you set this indicator, the

system lists all purchase
requisitions that have to be
released by the item level.
R/O/C
R

Enter your release code, C or
U
Comments
Set the indicator if you only

wish to see the purchase
purchasing documents that
you can release (approve)
immediately.
A tick is defaulted
and need not be
changed
Purchase
Requisition
Material
Requisition number
Material
Group
Purchasing
Group
Material group code
Do not set the indicator if you

also wish to see the purchase
purchasing documents that
you cannot yet release
(approve).
Depending on the scope-of-list
parameter, you see either all
items belonging to a purchase
requisition or only one "header
line" per requisition item.
Tick to be
removed since we
are using item
wise release only
If you see all items and release

one of them, the entire
requisition is released.
Depending on the scope-of-list A tick is defaulted
parameter, you see either all
and need not be
items belonging to a purchase changed
requisition or only one "header
line" per requisition item.
If you see all items and release
one of them, the entire
requisition is released.
Enter a particular requisition
number to see its status
necessary
annexure
annexure
Page | 14

Scope of List
Determines format of search

report
You may choose from list of

drop-down items
Plant
Document
Type

be made
Type of purchasing
document

from drop down menu
annexure
Item category
Type of Requisition
Acct.
assignment
allocated
category
Delivery Date Date that the items are
Release Date Date that the ordering should
be processed based on
parameters set in material
master.
Materials/Pla Number of the MRP
nner
controller who is responsible
Controller
for this material
O
O

necessary
necessary
necessary
necessary
To narrow search, select MRP

controller from drop down
menu
Page | 15
A is the default
for requisitions
The document
type can, for
instance,
differentiate
between a
standard
purchase
requisition and a
requisition
relating to a stock
transport order,
although both
documents
belong to the
purchasing
document
category
purchase
requisition.

Processing
Status
Requisitioner
Short Text
Sort Indicator
Cost center
WBS
Element
Order
Asset
Network
Key specifying the current

processing status of the
requisition
Note on the requisition
identifying who the material
is being purchased for.
material

from drop down menu

necessary
Specifies the way the list of

requisitions is sorted
Key uniquely identifying a
cost center.
Key identifying a WBS
element.
Number which identifies an
order within a client.
This is the main asset
number which, together with
the asset sub-number,
identifies a fixed asset in
Asset Accounting.
Key identifying the network
used for account assignment.

parameters for consumable
material.
You may choose from list of
drop-down items
O
O
O
O
You can enter here the number

of the network from which
you want to copy purchase
requisitions.
R = Required, O = Optional, C = Conditional
Page | 16
1 is the default
for requisitions
Press <Execute>
Page | 17

On the Release (Approval) Reminder: Purchase Requisitions screen:
This screen allows the user to view: the Requisition number, material, requested quantity, ordered quantity,
delivery date, material group, and plant (along with a few other items).
Next, you may gather more information by clicking on the purchase order or line item number and then clicking
on one of the following radio buttons: Magnifying glass (Display Requisition), Detailed Data, or Release
Strategy.
To exit from this area, press the Yellow Exit button
Page | 18

3.
MM-ZMMR_ARR_Annual Requisition Report
Overview
Annual requisition report

This process displays the annual requisition report for different plants.
Field Value/Comments
Plant
Enter the plant no.
material
Enter the material no.
Output - Results
Number of Purchase requisitions for
different materials for a particular
plant.
Comments
Page | 19

Procedural Steps
Display the annual requisition report

Transaction Code
ZMMR_ARR
On screen Annual requisition report, enter the below information:
Field Name
Plant
Description
Enter the plant no.
R/O/C
O
material
Enter the material code
Document
type
Enter the document type

Unique no. identifying the
plant
Unique no. identifying the
material
a distinction between
various kinds of purchase
requisition .
Page | 20
Comments
On screen Annual requisition report, Press Execute:
Page | 21
As soon as User press Execute button, system will Display Annual requisition report .
Page | 22

4.
MM-ZMMR_APR-Annual Planning Report
Overview
Material planning is required to maintain the desired inventory level in the plant
Prerequisite:
Business Process:
Materials procurement will be planned with the help of Planning Report

Sr.
Activity
N
o.
1
Enter Plant, Document Type, Movement Type, Purchase Group
T Code
Remarks
ZMMR_APR
Procedural Steps:
In the Screen Annual Planning Report enter the following Data:
Field Name
Plant
PR Doc.
Type
Movement
type
Purchase
Grp.
Material
Group
Description
R/O/C
Enter the Plants in which you

want Planning Report
Enter the PR document type
Enter the movement type for

Reservation
Enter Purchase Group
R
R
Enter the movement type for

Reservation
Enter Purchase Group
Enter Material Group
Enter Material Group
Enter the Plants in which you

want Planning Report
Enter the PR document type
Page | 23
Comme
nts

Material
Number
Enter Material Number
Enter Material Number
Option is available whether you want to include all PR or only released PR

Option is available whether you want to include all PO or only released PO
Enter the desired and mandatory input parameter and then

execute (F8)
After entering the Selection Parameter, press Execute button
Page | 24
and analyze the report
Fields Description:
1. Reservation: It shows quantity of reservation for the movement type you mention in input criterion e.g. if
you have mentioned movement type-201 then it will show sum of all reservation for movement type 201 for
that particular plant.
2. Unrestricted Use Stock: It shows the total qty. available in the plant
3. Sum of PR: It is the sum of all open PR qty.
4. Open PO Qty.: It is the sum all open PO qty.
Page | 25
2. RFQ Report
1.
MM-ME4S-RFQs by Collective Number
Overview
Need to identify/display RFQs by Collective Number.

This process demonstrates a function that allows you to view/monitor the list of RFQs when you search
by Collective Number

Scope of list

ANFR default value
Output - Results
View list of requisitions
Comments
Tips and Tricks

When doing any display or reporting functionality in SAP, it is advisable to enter as much information as possible in
the initial screen. This will minimize both the running time of the report, and the amount of unnecessary
information displayed.
Page | 26

Procedural Steps
Via Menu
Logistics> Materials Management> Purchasing>RFQ/Quotation>

List Displays> By collective number
ME4S
On screen RFQs by Collective Number, enter information in the fields as specified in the
table below:
Enter the collective number
Page | 27

Field Name
Collective
Number
Purchasing
Orgn
Scope of List
Description
Collective Number
R/O/C
O
Purchasing Organization
Purchasing
Group
Plant

be made
Type of requisition

Date for submission of offer
Vendor code
Material
Material
Group
Document
Date
Vendor Name
Material group code
Date of creation of RFQ
Name of Vendor
Item category
Delivery Date
Deadline
submission of
quotations
Vendor
Dynamic
Selections

R

Comments
Enter the number for fastest
retrieval
annexure
You may choose from list of drop-ANFR is used for
down
this search
items
from drop down menu
necessary
necessary
necessary
To see RFQ for a
necessary
particular vendor only
necessary
annexure
Use to narrow search if necessary

parameters.
Selection icon to select by
O
- Press the Dynamic Selections
one of 51 specific requisite
button and make selection.
fields
- Complete match requirements
Page | 28
Click on the Execute button.
Page | 29

View the RFQs per Collective Number: List Display screen:
This screen allows the user to view: the RFQ number, material, requested quantity,
ordered quantity, delivery date, material group, and plant.
More information may be gathered by double clicking on the RFQ number or selecting
line item number and then clicking on one of the following radio buttons: Display
document, print preview, changes or Services.
To exit, click on the Exit button.
Page | 30
3. Contract/APO
1.
MM-ME3C-Outline Agreements by Material Group
Overview
Requirement to display Contracts by the Material Group
Business Process Procedure Overview

This procedure outlines the process of displaying Contracts that have been created for a material group.

Scope of list

Distinguishes the different types of purchase documents
Output - Results
Purchase orders per Material group
Comments
Display of Contracts for a material group
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, the user can restrict the
output list.
Example: Should the user choose to restrict the input criteria to the Material group and a particular plant, the
system will display all the purchasing documents that exist for only the Material group and plant combination that is
required, rather than for all the plants.
Page | 31

Procedure Steps
Via Menus
Logistics Materials Management Purchasing Outline

Agreement List Displays By material group
ME3C
On screen Purchase Documents per Material group selection screen, enter information
in the fields as specified in the table below:
Enter the material group code

code
Page | 32

Field Name
Material
Group
Purchasing
Organization
Without
material
number
Scope of List
Description
Material group code
Determines format of search report R
Select from drop down menu
Selection
parameters
Document
Type
Purchasing
Group
Plant
Categories that may be

chosen to limit the search
Type of purchasing
document
RAHM is typically used

is
See tips & tricks
See tips & tricks

be made
Type of Contract
allocated
number
R/O/C
O
O
R

Comments
See tips & tricks
annexure
See tips & tricks
annexure
An X should default into this field.
See tips & tricks
Please refer the attached annexureSee tips & tricks

See tips & tricks
Item category
O
See tips & tricks
Acct.
O
See tips & tricks
assignment
category
O
See tips & tricks
Document
Alphanumeric key that uniquely O
Document number known or via See tips & tricks
number
identifies a purchasing document
matchcode search
Vendor
Vendor known or via matchcode See tips & tricks
identifies a vendor
search
Supplying
Plant supplying materials for
O
See tips & tricks
Plant
stock transport orders
Material
Material master number
O
See tips & tricks
Document
Date that the document was
O
See tips & tricks
Date
originally created
Short Text
O
Enter short description for the
material
material
Vendor name Name of vendor
O
Enter vendor name
Page | 33
Click on the Execute
button.
Page | 34

After the information is entered and executed, the resulting screen Purchasing
documents for Material group is displayed.
Page | 35

In the output screen as shown above, the following user actions can be performed to
display further details. Place the cursor on a line item (example material number) and
use the following radio buttons in the menu to display further details of the line item of
the Contract.
Radio
button
Display
icon
Changes
Deliv.
Schedule
Services
Description
R/O/C
Display document
Displays details of the Contract
Changes to the document

header
Delivery schedule
Service Item
Displays any changes to the

header of the Contract
Displays the delivery date,
time, scheduled qty, qty
delivered, and the creation
indicator
Displays details of a service item, in
case of service contracts
Page | 36
Comments
4. Purchase Order
1.
MM-ME2M-Purchase Orders by Material
Overview
Need to view purchasing documents by material

This procedure outlines the process of displaying Purchasing documents that have been created for a
material.

Scope of list

Output - Results
Purchase documents per Material
Comments
Display of Purchase documents for a material
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, that the user can restrict
the output list.
Example: Should the user choose to restrict the input criteria to the Material and a particular plant, the system will
display all the purchasing documents that exist for only the Material and plant that are required, rather than for all
the plants.
You can also limit the types of documents displayed by clicking the Choose. button on the initial selection screen
and selecting only those documents that you wish to display.
Page | 37

Procedural Steps

Via Menu
Logistics Materials Management Purchasing Purchase

Order List Displays By material
ME2M
On screen Purchasing Documents for Material selection screen, enter the information
Enter the material no. for which the purchasing

document is to be displayed
Page | 38

Field Name
Material
Description
Material number
Plant

O
be made
O
number
R
Purchasing
Organization
Scope of List
Selection
parameters
Document
Type
Purchasing
Group
Item category
R/O/C
O

Comments
Material known or via
matchcode search
Select using the drop down
menu
annexure
Select using the drop down menu BEST is typically used)
is
menu
annexure

Type of purchasing
document
Type of purchase order

menu
Acct.
assignment
allocated
category
Document
Alphanumeric key that
Number
uniquely identifies a
document
Vendor
Vendor name

menu

menu
Document # known or via
matchcode search
Material
Group
Document
Date
Short text
Material group code
O
O
Vendor known or via

matchcode search
annexure
menu
Enter a description

O
originally created
O
material
Vendor Name Name of the vendor
O
Enter if known
Page | 39
Page | 40

On the Purchasing Documents for Material Screen:
Page | 41
The following information is displayed: document number, document type, material number, material short
text, material group, vendor number, vendor name, purchasing group, order date, plant, storage location,
order quantity, unit of measure, net price and currency.
If you wish to view the purchase order, click on the purchase order number then click the Display
document button (magnifying glass) on the toolbar or F2. This will bring you to the display purchase order
screen from which you can view the details.
To view the layout of the document output, click on the document number then click the Print preview
button on the toolbar or Shift + F8.
To view the PO History select a PO number by clicking it and then click on the PO history button on the
toolbar or F5.
To view any changes that have been made to the document header, click on the document number then
click on the Changes button on the toolbar or F6.
To display the delivery date, time, scheduled qty, qty delivered, and the creation indicator click on the
document number or line item then click the Delivery schedule button on the toolbar or F8.
To display the details of a service item, click on the line item and then click the Services button on the
toolbar or Shift + F5.
Click on the Exit button.
Page | 42

2.
MM-ME2L-Purchase Orders by Vendor
Overview
Need to view existing purchasing documents by vendor.

This procedure outlines the process of displaying Purchasing documents that have been created for a
vendor.

Scope of list

Output - Results
Purchase documents per vendor
Comments
Display of Purchase documents for a vendor
Tips and Tricks
It should be noted that in the initial screen of the transaction, that the user can restrict the output list by including
more criteria.
Example: Should the user choose to restrict the input criteria to the vendor and a particular plant, the system will
display all the purchasing documents that exist for only the vendor and plant that is required, rather than for all the
plants.
You can also limit the types of documents displayed by clicking the Choose. button on the initial selection screen
and selecting only those documents that you wish to display.
Page | 43

Procedural Steps

Via Menu
Logistics Materials Management Purchasing Purchase

Order List Displays By vendor
ME2L
On screen Purchase Documents per Vendor selection screen, enter the information in
the fields as specified in the table below:
Enter the key that uniquely identifies a vendor
Page | 44

Field Name
Vendor
Purchasing
Organization
Scope of List
Selection
parameters
Document
Type
Purchasing
Group
Plant
Item category
Description
R/O/C
O
uniquely identifies a vendor
O
number
R
Type of purchasing
document

be made
O
O

Comments
Vendor known or via
matchcode search
annexure
Select using the drop down menu BEST is typically used
is
menu
annexure
Select using the drop down menu
menu
menu
Acct.
assignment
allocated
category
Document
Number
uniquely identifies a
document
Material

menu

menu
Document # known or via
matchcode search
Material
Group
Document
Date
Short text
Material group code
Material known or via

matchcode search
annexure
menu
Enter a description

O
originally created
O
material
Vendor Name Name of the vendor
O
Enter if known
Page | 45
Page | 46

On the Purchasing Documents per Vendor Screen:
Page | 47
The following information is displayed: document number, document type, material number, material short
text, material group, vendor number, vendor name, purchasing group, order date, plant, storage location,
order quantity, unit of measure, net price and currency.
If you wish to view the purchase order, click on the purchase order number then click the Display
document button (magnifying glass) on the toolbar or F2. This will bring you to the display purchase order
screen from which you can view the details.
To view the layout of the document output, click on the document number then click the Print preview
button on the toolbar or Shift + F8.
To view the PO History select a PO number by clicking it and then click on the PO history button on the
toolbar or F5.
To view any changes that have been made to the document header, click on the document number then
click on the Changes button on the toolbar or F6.
To display the delivery date, time, scheduled qty, qty delivered, and the creation indicator click on the
document number or line item then click the Delivery schedule button on the toolbar or F8.
To display the details of a service item, click on the line item and then click the Services button on the
toolbar or Shift + F5.
To exit from this area, click on the Exit button.
Page | 48

3.
MM-ME2C-Purchase Orders by Material Group
Overview
Requirement to display Purchasing orders by the Material Group

This procedure outlines the process of displaying Purchasing orders that have been created for a material group.

Scope of list

Output - Results
Purchase orders per Material group
Comments
Display of Purchase orders for a material group
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, the user can restrict the
output list.
Example: Should the user choose to restrict the input criteria to the Material group and a particular plant, the
system will display all the purchasing documents that exist for only the Material group and plant combination that is
required, rather than for all the plants.
Page | 49

Procedure Steps
Via Menus
Logistics Materials Management Purchasing Purchase Order

List Displays By material group
ME2C
On screen Purchase Documents per Material group selection screen, enter information
Enter the material group code
Page | 50
Field Name
Material
Group
Purchasing
Organization
Without
material
number
Scope of List
Description
Material group code
Selection
parameters
Document
Type
Purchasing
Group
Plant

Type of purchasing
document

See tips & tricks
annexure
Please refer the attached annexureSee tips & tricks

be made
allocated
number
R/O/C
O
O
R

Comments
See tips & tricks
annexure
See tips & tricks
annexure
An X should default into this field.
See tips & tricks
BEST is typically used

is
See tips & tricks
See tips & tricks
Item category
O
See tips & tricks
Acct.
O
See tips & tricks
assignment
category
O
See tips & tricks
Document
Document number known or via See tips & tricks
number
matchcode search
Vendor
Vendor known or via matchcode See tips & tricks
identifies a vendor
search
Supplying
Plant supplying materials for
O
See tips & tricks
Plant
stock transport orders
Material
O
See tips & tricks
Document
O
See tips & tricks
Date
originally created
Season
Key that identifies season
O
See tips & tricks
type
Season Year
Indicates the first season year
O
See tips & tricks
when the material will be
sold
Short Text
O
Enter short description for the
material
material
Vendor name Name of vendor
O
Enter vendor name
Page | 51
button.
Page | 52

After the information is entered and executed, the resulting screen Purchasing
documents for Material group is displayed.
Page | 53

In the output screen as shown above, the following user actions can be performed to display further details. Place
the cursor on a line item (example material number) and use the following radio buttons in the menu to display
further details of the line item of the PO.
Radio
button
Display
icon
PO History
Changes
Deliv.
Schedule
Services
Description
R/O/C
Display PO
History of the Purchase order

header
Delivery schedule
Service Item

Displays details of the
purchase order
Displays history of the
purchase order
header of the PO
indicator
Displays details of a service item
Page | 54
Comments

4.
MM-ME2B-POs by Requirement Tracking Number
Overview
Requirement to display Purchase orders using the Requirement Tracking Number

Purchasing documents that exist for a certain material requirement can be grouped together using the
requirement tracking number. This procedure outlines the process of displaying Purchase orders that have been
created and grouped using the requirement tracking number.

Scope of list

Output - Results
Purchase Order per Requirement
Tracking Number
Comments
Display of Purchase Order that have requirement tracking number
assigned to it
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, the user could restrict the
output list.
Example: Should the user choose to restrict the input criteria to the Requirement tracking number and a particular
plant, the system will display all the purchasing documents that exist for only the requirement tracking number and
plant combination that is required, rather than for all the plants.
Page | 55
Procedure Steps
Via Menu
Logistics Materials Management Purchasing Purchase Order

List Displays By tracking number
ME2B
On screen Purchasing Documents per Requirement Tracking Number selection screen,

enter the information in the fields as specified in the table below:
Enter the tracking number
Page | 56
Field Name
Requirement
Tracking
Number
Purchasing
Organization
Document
Type
Vendor
Description
Number that facilitates
the monitoring of the
procurement of required
materials or services.
This number can relate to
a requisition note (or
requirement notice/slip) that
was not generated in the
system.
number
Type of purchasing
document
Vendor number
R/O/C
O

Enter this number if known.

annexure
Vendor name
Purchasing
Group
Document
Date
Item category
Material
Name of vendor
O
O
Vendor known or via matchcode

search

originally created
Material number
O
O
Short Text

material
Material group code

Material number known or via
matchcode search
Material
Group
Plant
Scope of List
Selection
parameters
Acct.
assignment
category
Delivery
Date
Document
Number
Comments

O
be made
allocated

annexure
BEST is typically used

is

O
Document number known or via
matchcode search
Page | 57
button.
Page | 58

Screen Purchasing documents per requirement tracking number is displayed.
If further details are required, place the cursor on a line item (example material number)
and use the following radio buttons to display further details of the line item of the PO.
Radio
button
Display
Icon
PO History
Changes
Deliv.
Schedule
Services
Description
R/O/C
Display details
History of the Purchase order

header
Delivery schedule
Display details of the purchase

order
Displays history of the
purchase order
header of the PO
indicator
Displays details of a service item
Service Item
Page | 59
Comments

5.
MM-ZMMR_SPO-Report for Ultimate Consignee Details

Overview
To generate the report for ultimate consignee details
BUSINESS PROCESS PROCEDURE OVERVIEW

When the material received at a plant is distributed to different storage locations by the vendor , a detailed
report is generated showing the details of the ultimate consignee using the transaction ZMMR_SPO.
Input Required Fields

Company code
Purchasing organization
Field Values/Comments
Enter the company code
Enter the purchasing organization responsible for procuring for
that company code.
Press <EXECUTE>
Output - Results
A list o A report for ultimate consignee details is displayed.
Page | 60

Procedural Steps
ZMMR_SPO
On screen PO Supplement Report, enter information in the fields as specified in the

below table:
Input Required Fields
Enter the Company Code
Field Values/Comments
Enter the Company Code for which the consignee details are
required.
Enter the Purchasing organization
Enter the purchasing organization responsible for procuring for

that company code.
Press <EXECUTE>
PO Supplement Report screen:
Enter the Company Code
Enter Purchasing
Organization.
Click EXECUTE
Page | 61

The PO Supplement Report :
Page | 62
5. Vendor Classification
1.
MM-ZMMR_VC-Vendor Classification Report
Overview
Vendor Classification (Class I, Class II etc) needs to be maintained in the vendor masters related to Civil as different
class vendors have different tender limits.
Prerequisite:
1. Vendor Master needs to maintained at company code level

2. Class & Value relationship to be defined using t-code ZMMR_VC.
Business Process:
Vendor Classification (Class I, Class II etc) needs to be maintained in the vendor masters related to
Civil as different class vendors have different tender limits
Sr.
Activity
N
o.
1
Check vendor report on classification according
to their Vendor codes, Name , Contact details,
Class & Value
T Code
ZMMR_VC
Page | 63
Remarks
Check the details of vendor code,

Name, contact details, company
code, plant & maximum valued
allowed for tendering

Procedural Steps
Description
Field Name
Company
code
Plant
Vendor
Class
Max. Value
allowed
R/O/C
Takes the company code.
Takes the plant number.

Takes the vendor class.
O
O
Amount valid for the selected

vendor class.
Comments
Enter the desired company

code.
Write the plant number.
Enter the vendor class.
Enter the appropriate
amount.
Press Execute
button.
Note: The search can be refined by entering data in all the fields.
Vendor Classification for Civil screen:

Enter data in required fields and press Execute button
Enter company
code.
Page | 64

Screen showing the list of vendors.
Page | 65

2.
MM-ZMMR_VM Vendor Master Records
Overview
This is used to display the list of vendors.

With respect to vendor number, information from the vendor master record (such as the vendor's
address and bank details) are displayed

Vendor no.
Field Value/Comments
Enter the vendor number
Purchasing organization
Enter the purchasing organisation
Output - Results
List of vendors and their details
Comments
Page | 66

Procedural Steps
List of vendors.
Transaction Code
ZMMR_VM
On screen List of vendors :Purchasing, enter the below information:
Field Name
Vendor
Purchasing
organization
Search term
Account
group
Description
With the vendor number,
information from the vendor master
record (such as the vendor's address
and bank details) is copied into a
purchasing document
The type of purchasing
organization( centralized or
decentralized)
Short name which is used to set up
a match code
R/O/C
O

Enter the vendor number
Enter the purchasing
The account group is a classifying

feature within vendor master
records.
organization
The significant part of the
name should be entered in
this field.
Key uniquely identifying a
plant
Page | 67
Comments
Page | 68

On screen List of Vendors :purchasing , Press execute:
As soon as User press Execute button, system will display the list and details of the vendors.
6. Purchasing-Others
1.
2.
MM-ZMMR_QA-QA Approved Qty (To be Delivered)

MM-ZMMR_MTXT-Generate a text file containing the material details
Page | 69
7. Approval/Workflow Report
1.
MM-ZMMR_PO_PR-Workflow Status Report
Overview
A report to see the work flow status of the PO/PR/RFQ/APO/SES
Prerequisite:
Appropriate PO/PR/RFQ/APO/SES number should be known
Business Process:
Status report of the document number provided.

Sr.
No.
1
Activity
T Code
Enter purchasing document number
ZMMR_PO_PR
Page | 70

Procedural Steps:
In the Screen Work flow status report enter the following Data:
Field Name
purchasing
document
number
Document
class
Description
Enter purchasing document
number
PO/APO/PR/RFQ/SES
Enter the document type to be
processed
R/O/C
R
Commen
ts
Enter purchasing document

number
PO/APO/PR/RFQ/SES
A/B/F/K/Q
After entering the Selection Parameter, press Execute button

Work flow status screen, Enter the Document class as shown below.
Select the proper document

class
Page | 71

Enter the Purchase document number.
Enter the document

number
View the report, showing status of purchasing document, Approved/Redirected/Inprocess etc.
View the desired

report
Page | 72

3.MM Purchase Reports

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MM COURSE: PURCHASE REPORTS

USER MANUAL: Purchase-Reports

MM COURSE: PURCHASE REPORTS

Purchase Requisition ................................................................................................................................................ 3

MM-ME5A-Purchase Requisitions List Display ..................................................................................................... 3

MM-ME5F-Release Reminder Purch. Requisition .............................................................................................. 12

MM-ZMMR_ARR_Annual Requisition Report .................................................................................................... 19

MM-ZMMR_APR-Annual Planning Report ......................................................................................................... 23

RFQ Report ............................................................................................................................................................ 26

MM-ME4S-RFQs by Collective Number.............................................................................................................. 26

MM-ME3C-Outline Agreements by Material Group .......................................................................................... 31

MM-ME2M-Purchase Orders by Material .......................................................................................................... 37

MM-ME2L-Purchase Orders by Vendor ............................................................................................................. 43

MM-ME2C-Purchase Orders by Material Group ................................................................................................ 49

MM-ME2B-POs by Requirement Tracking Number ........................................................................................... 55

MM-ZMMR_SPO-Report for Ultimate Consignee Details .................................................................................. 60

Vendor Classification .............................................................................................................................................. 63

MM-ZMMR_VC-Vendor Classification Report.................................................................................................... 63

MM-ZMMR_VM Vendor Master Records .......................................................................................................... 66

MM-ZMMR_QA-QA Approved Qty (To be Delivered) ........................................................................................ 69

MM-ZMMR_MTXT-Generate a text file containing the material details ........................................................... 69

Approval/Workflow Report ...................................................................................................................................... 70

MM-ZMMR_PO_PR-Workflow Status Report .................................................................................................... 70

MM COURSE: PURCHASE REPORTS

MM-ME5A-Purchase Requisitions List Display

Need to identify/display requisitions by account assignment.

Business Process Description Overview

Input - Required Fields

Field Value / Comments

Tips and Tricks

MM COURSE: PURCHASE REPORTS

Access transaction by:

Logistics> Materials Management> Purchasing> Purchase

Via Transaction Code

On screen List Display of Purchase Requisitions, enter information in the fields as

Enter the account

MM COURSE: PURCHASE REPORTS

User Action and Values

Material group code

Purchasing group code

Use to narrow search if

Plant to which delivery is to

Account where costs are

Determines format of search report

Date that the items are

You may choose from list of drop-A is used for

To narrow search, select MRP

Short description of the

Cost center number used on

Use to narrow search if

Choose from pull-down menu

May use match-code search

Useful for Account

MM COURSE: PURCHASE REPORTS

Specifies whether or not

MM COURSE: PURCHASE REPORTS

MM COURSE: PURCHASE REPORTS

MM COURSE: PURCHASE REPORTS

The selected variant fields will be adopted by the system.

MM COURSE: PURCHASE REPORTS

System adopts the

MM COURSE: PURCHASE REPORTS

MM COURSE: PURCHASE REPORTS

MM-ME5F-Release Reminder Purch. Requisition