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Sutherland Springs Condominium Association!

Minutes of the the Board of Directors!
Meeting Date: April 21, 2014!
Date of Approval: April 21, 2014

Call to Order: A regular meeting of the Board of Directors, Sutherland Springs Condominium Association
was held in Jenkins condominium on April 21, 2014. The meeting convened at 6:30 pm., President Steve
Barnard presiding; Julie Sweers, Secretary. !

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Members of the Board in attendance: Steve Barnard, Sherry Bava, Karen Jenkins, Julie Sweers, Norm
Thurkettle, Dave VanBeek, and Jack Wabeke. !
Members absent: None!
Visitors in attendance: Jack Phillips!
Approval of Agenda: The agenda for the meeting was approved.!
Officers Reports:!
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Presidents comments: !
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Establish board calendar !
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Establish board goals for the year !
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Subcommittees will meet to make recommendations by the next meeting!

Committee Reports: !
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Maintenance Committee:!
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A. Reports on complaints from winter snow damage and landscaping issues .!
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Treasurers report: !
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A. VanBeek presented the budget and profit and loss statements. !
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Motion: Moved by Bava and seconded to accept the treasurers report for !
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January, February, and March.!
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Motion carried. !

Unfinished business: !
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A. Confirm vote on tree cutting on Faringdom Grove Dr.: !
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Motion: Moved by Barnard and seconded that TIbbe Builders be instructed to !
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landscape the wooded area behind the new construction on Faringdom Grove as
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follows:!
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Remove only trees with a white dot!
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Save all trees that have a string tied around them!
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Remove all brush east of the boundary marked by the stakes with white !
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tips.!
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Motion carried.!

New Business:!
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A. Mortgages of units information:!
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Residents will need to provide information on their mortgages at the annual !
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meeting.!
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B. Annual financial statements:!
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Motion: Moved by Thurkettle and seconded that SSCA, to be compliant with !
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Michigan law, shall have an annual review of its financial records performed by !
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a CPA at a cost to be determined through the bidding process.!
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Motion carried.!
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C. Architectural change request form!
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Motion: Moved by Sweers and seconded that the Request for Architectural !
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Modification form be submitted by all residents to the board prior to making a !
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formal request for any architectural changes to their units.!
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Motion carried.!

Sutherland Springs Condominium Association!

Minutes of the the Board of Directors!
Meeting Date: April 21, 2014!
Date of Approval: April 21, 2014
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D. Request to add 14x12 concrete patio and a hot tub!

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Motion: Moved by Barnard and seconded to allow Ron DeYoung of 4843 !
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Chatsworth Creek to add a 14x12 conforming concrete patio to the rear of his !
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condo, and to place a hot tub on that patio under his sunroom.!
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Motion carried.!
E. Review proxy vote process!
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President will contact the attorney to clarify issues regarding the new proxy form !
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the attorney recommended that condo boards adopt.!
F. Cracks in garage door drywalled ceilings are residents responsibility to repair!
G. Request to add a storm door!
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Motion: Moved by Barnard and seconded that Dave Beurkens of 4915 ! !
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Faringdom Grove Dr. be permitted to add a conforming storm door. !
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Motion carried.!
H. Confirming vote for Rynbrandts screen door!
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Motion: Moved by Barnard and seconded that Jay Rynbrandt of 6737 Munstead
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Woods be permitted to add a conforming screen door.!
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Motion carried.!
I. Request to add a 8x16 deck!
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Motion: Moved by Bernard and seconded that Jack Phillips be given permission !
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to add a conforming deck to 4906 Barnsley Drive.!
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Motion carried.!

Items from the floor: !

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Announcements: !
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A. Warning: !
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No resident may shoot any wildlife in or on Sutherland Springs Association !
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property with any weapon. See Article 7 section 1, item F of the condominium !
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bylaws: No member shall use, or permit any occupant, agent, employee, invitee
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or guest to use any firearms, air rifles, pellet guns, BB guns, bows and arrows or !
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other similar dangerous weapons, or illegal fireworks anywhere on or about the !
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Condominium Premises.!
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B. Annual Meeting date: Residents are reminded that the annual meeting of the !
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Sutherland Springs Condominium Association will be held on May 22, 2014 at !
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7:00 at Blendon Reformed Church.!
Approval of minutes: !
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Motion: Moved by VanBeek and seconded to approve the minutes of the April 21, 2014 !
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meeting of the board of Sutherland Springs Condominium Association.!
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Motion carried.!

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Adjournment: The April 21, 2014 meeting was adjourned at 9:50 pm. !
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Next board meeting is set for May 19, 2014 at Barnards condo at 6:30 pm.
Julie Sweers, Secretary!
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Sutherland Springs Condominium Association!
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Date of Approval: April 21, 2014!