CASTLETON PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES

Castleton Village Hall

October 19, 2015 at 7:00 p.m.
Welcome/Pledge of Allegiance: The meeting was called to order by President
Karis-Nix at 7:03 p.m. The Pledge of Allegiance was recited.
Roll Call:

Olivia Karis-Nix President

Doreen Truesdell - Vice President, excused
Janet Hiser Treasurer
Nathan Hans - Trustee
Ryan Mullahy Trustee
Melissa Tacke, Library Director

Adoption of Agenda: Trustee Hans made a motion to adopt the proposed agenda.
It was seconded by Trustee Mullahy. None opposed. All in favor. Approved 4-0.
Public Comment: None
Presidents Report: None.
Secretarys Report: The minutes from the September 21, 2015 meeting were
reviewed. Trustee Hiser made a motion that the January 2015 minutes be
approved. It was seconded by President Karis-Nix. None opposed. All in favor.
Approved 4-0.
Directors Report: Director Tacke presented the Directors Report. See Attached.
Director Tacke expects to fill the position for Library Aide before next meeting.
Trustee Mullahy made a motion to authorize President Karis-Nix to accept the
Directors recommendation for the appointment to position of library aide. The
board will retroactively approve this appointment at the November meeting.
Director Tacke updated us on the Civil Service exam and what we can expect with
the process.
Director Tacke gave a staffing report. The board decided to see how full staffing
impacts coverage before making any decisions .
Treasurers Report: Trustee Hiser provided copies of the monthly Check Detail,
Profit & Loss, Balance Sheet, Profit & Loss Budget vs. Actual, Reconciliation Detail
statements for September 2015. Trustee Hans made a motion that the Check Detail
report for September 2015 be approved, It was seconded by Presdent Karis-Nix.
None opposed. All in favor. Approved 4-0.

Friends Report:

None.

Committee Reports:
Administrative Committee: Dormant
Finance Committee: Trustee Hans reported the finance committee met prior
to tonights meeting. Trustee Hans and Trustee Hiser met with Director Tacke to go
over the budget for 2016. The committee is expecting to use approximately $7,000
to cover staffing cost. The committee recommends encumbering 3 years worth of
expenses totaling $21,000. This is well within the roughly $40,000 in our reserves.
Operations/Capital Projects: Dormant.
Policy Committee: The policy committee reports Director Tacke and Trustee
Hans have made progress on the Personnel Policy. They expect to have a tentative
policy prepared for board review at the November meeting.
Old Business:
Periodic Audits Director Tacke received a list of firms from Tim Burke at
Upper Hudson. Director Tacke noted many of the firms she already called.
Library word-of-mouth marketing:
New Business:
Trustee Recruitment Flyer Trustee Hans presented a flyer for Trustees to post
on community boards around the area. Trustees were given several copies of the
flyer.
Announcements: None.
Public Comment: None.
Executive Session: The Board adjourned for executive session to discuss a
personnel matter. They left executive session at 8:19pm
Adjournment: Trustee Hiser made a motion to adjourn the meeting. It was
seconded by Trustee Hans. None opposed. All in favor. Approved 4-0. The meeting
was adjourned at 8:20p.m.