Program Budgeting Example

Aimee Adams

CHORAL PROGRAM BUDGET

ITEM
Initial Budget

INCOME

EXPENSE

$4,000

Choral Music

TOTAL
$4,000

$3,040

$960

Concert Program
Printing

$168

$792

Concert Posters

$144

$648

UIL Fees

$320

$328

All-State Fees

$3,000

($2,672)

Piano Tuning

$130

($2,802)

Accompanist

$1,200

($4,002)

$500

($4,502)

$1,950

($6,452)

*4 concerts
*10 hrs rehearsal/concert
*Karol Badgetts Fee: $30/hr

Supplies
*Folders
*Office Supplies
*General Organization

Choir T-Shirts
*$13 each x 150 students

T-Shirt Fee

$2,250

($4,202)

$1,500

($2,702)

*$15/shirt x 150 students

Banquet Fee
Choir Banquet

$1,000

($3,702)

$800

($4,502)

$1,000

($5,502)

Choral Library
Organizers

$1,500

($7,002)

Bus Fees

$3,660

($10, 662)

Technology Upgrade
Clinician Workshop
*$500 clinician fee + flight
and accommodations

*2 full days for UIL/Regions

*$610/bus/day
*65 students/bus = 3 buses

Program Budgeting Example

Grant Proposal

Aimee Adams
$3,000

($7,662)

$900

($6,762)

$950

($5,812)

$1,500

($4,312)

$8,750

$4,438

*Grant to Chamber of
Commerce, School Board,
ISD, Principal & Local
Politicians

Deanans Popcorn
Fundraiser
*$90 profit/case x 10 cases

Practic-A-Thon
Fundraiser
*Sponsors donate for how
long students can stay
within the choir room
practicing
(singing/chanting/solfege/au
diation with hand signs, etc)

KickStarter
*via KickStarter.com
*$1,500/$5,000 goal
reached

Spaghetti Night
Fundraiser
*Parents cook spaghetti
*Plates sell for $5 each
*Expect to sell $350 plates
*5 times/year
*Booster club/Local
Restaurants donate food

Ending Balance

$4,438

RESOURCES FOR ORDERING CHORAL MUSIC

J.W. Pepper (jwpepper.com)

RBC (rbcmusic.com)

Boosey & Hawkes (boosey.com)

Penders Music Co. (penders.com)

Educational Music Service (emsmusic.com)

EXAMPLE FOR LISTING OCTAVOS IN ITEMIZED BUDGET

Title

Compo

Publis

Retaile

Catalo

Voic

Cost/

Total

ser

her

g#

ing

Copi

Ea.

Cost

Program Budgeting Example

Aimee Adams
es

Windso

Dan

Hal

J.W.

013540

ng

Forrest

Leonard

Pepper

85E

SATB

50

$1.90

$95

PROCEDURE FOR COLLECTING STUDENT MONEY

Place money in sealed envelope (see diagram below

Envelope goes into locked drop box in office

Payments are recorded on choir income worksheets (see below)

Receipts for students are distributed upon processing of payment (every

Friday)

Student officers will not handle money

STUDENT NAME:
AMOUNT ENCLOSED:$15.00
MONEY FOR:Choir T-Shirt
CHOIR:Womens Choir

Amanda

Program Budgeting Example

Aimee Adams

WOMENS CHOIR INCOME WORKSHEET

Example of individual notation, individualized accounting per student.
NAME
Amanda J.
Amy L.
Ashley F.
Athena Q.
Betty Y.
Brianna M.
Bridget R.

DRES
S
$10

TSHIR
T
$15

REGIO
N

$20

$10

$15
$15
$15

$20
$20

Cheryl F.

$10

$15

Christy U.

$10

$15

Cindy F.

$10

$15

Connie L.
Eliza G.
Emily K.
Emily R.
Gayla P.

$10
$10
$10

$15
$15
$15
$15
$15

Hannah G.
Jennie W.

$15

OTHER

$3 octavo
replacement
$3 octavo
replacement
$3 octavo
replacement
$3 octavo
replacement

$5 folder
replacement
$5 folder
replacement

$15
$10

PRACTICE-ATHON

$5 folder
replacement

$15
$15

$10
$10

POPCOR
N

$20

Program Budgeting Example

Joann N.
Julie G.
Kayla Z.
Lynn C.
Maddie X.
Mary B.
Patty W.
Robin S.
Sophie J.
Stephanie
P.
Susie J.
Veronica
C.
Yolanda R.

$10
$10
$10
$10
$10
$10
$10
$10
$10

$15
$15
$15
$15
$15
$15
$15

Aimee Adams

$10

$15
$15

$10
$10

$15
$15

$10

$15

$3 octavo
replacement