SPMS MONTHLY DPCR MONITORING FORM

FORM 4
DILG-AS-HRMD VN: 01012015

OFFICE:

ORD

WORK/ACTIVITY

(1)

DIVISION:
EFFECTIVENE
SS/
QUALITY (2)
No. of
Errors

Ratin
g

Target

Update the schedules,

appointments
and
other activities of the
Regional Director
Receive/record
all
incoming
and
outgoing
communications,
issuances, reports etc.
Send/fax
outgoing
communication
to
Central Office, field
offices
and
other
agencies

JULY 2015

TIMELINESS
(4)

EFFICIENCY
(3)

Update directory of
Head of Office of
government agencies
of Region 10

Maintain and update

files/records of the
Regional director
Receive and assists
officers, guest and
other
walk-in
clienteles at the office

COVERED PERIOD:

Update directory
of Head of Office
of
government
agencies
of
Region 10
RDs
schedule,
appointments,
and engagements
are updated daily.
Communications
recorded
15
minutes
upon
receipt
per
communication.
Send
thru
email/fax
communications
10 minutes upon
receipt
of
instructions.
Incoming
and
outgoing
communications
are filed daily.
Clients
are
greeted/received/
assisted
with

Starte
d

Finish
ed

REMARK
S
(5)
Result

Ratin
g

As
needed

1 min

8 min

1 min

6 min

RDs
schedule is
updated
daily.
Done 7 mins
ahead

Done 4 mins
ahead

Communicat
ions acted
by RD are
filed daily
Guest were
attended
upon arrival

4.5

of
the
Director

Regional

Route
communications,
issuances acted by
the Regional Director
to divisions concerned
Act other
related
activities as directed
by
the
Regional
Director

their
requests/purpose
of
visit
upon
arrival at office.
Route
communications
acted by RD 10
minutes
upon
receipt.
Errands directed
by the Regional
Director
were
acted/accomplish
ed.

at office

1 min

3 min

Done 7 mins
ahead

Prepared and submitted by:

Verified by:

VILLEBETTE A. SATO
CESE

NILO P. CASTAARES, CESE

Division Employee/Ratee
Received by:

Date

Confirmed by:

Division Chief
Date:

NILO P. CASTAARES,
Director, AD/ARD, PD/CD

SPMS MONTHLY DPCR MONITORING FORM

FORM 4
DILG-AS-HRMD VN: 01012015

OFFICE:

ORD

WORK/ACTIVITY

(1)

DIVISION:
EFFECTIVENE
SS/
QUALITY (2)
No. of
Errors

Update the schedules,

appointments
and
other activities of the
Regional Director
Receive/record
all
incoming
and
outgoing
communications,
issuances, reports etc.
Send/fax
outgoing
communication
to
Central Office, field
offices
and
other
agencies
Maintain and update
files/records of the
Regional director
Receive and assists
officers, guest and
other
walk-in
clienteles at the office
of
the
Regional
Director

COVERED PERIOD:
TIMELINESS
(4)

EFFICIENCY
(3)

Ratin
g

Target

4.5

AUGUST 2015

RDs
schedule,
appointments,
and engagements
are updated daily.
Communications
recorded
15
minutes
upon
receipt
per
communication.
Send
thru
email/fax
communications
10 minutes upon
receipt
of
instructions.
Incoming
and
outgoing
communications
are filed daily.
Clients
are
greeted/received/
assisted
with
their
requests/purpose
of
visit
upon
arrival at office.

Starte
d

Finish
ed

1 min

10
min

1 min

5 min

REMARK
S
(5)
Result

Ratin
g

RDs
schedule is
updated
daily
Done 5 min
ahead

4.5

Done 5 min
ahead

Communicat
ions acted
by RD are
filed daily
Clients were
attended to
upon arrival
at the office

4.5

Route
communications,
issuances acted by
the Regional Director
to divisions concerned
Act other
related
activities as directed
by
the
Regional
Director

Route
communications
acted by RD 10
minutes
upon
receipt.
Errands directed
by the Regional
Director
were
acted/accomplish
ed ahead of time.

1 min

5 min

5 min ahead

Prepared and submitted by:

Verified by:

VILLEBETTE A. SATO
CESE

NILO P. CASTAARES, CESE

Division Employee/Ratee
Received by:

Date

Confirmed by:

Division Chief
Date:

NILO P. CASTAARES,
Director, AD/ARD, PD/CD

SPMS MONTHLY DPCR MONITORING FORM

FORM 4
DILG-AS-HRMD VN: 01012015

OFFICE:

ORD

WORK/ACTIVITY

(1)

DIVISION:
EFFECTIVENE
SS/
QUALITY (2)
No. of
Errors

Update the schedules,

appointments
and
other activities of the
Regional Director
Receive/record
all
incoming
and
outgoing
communications,
issuances, reports etc.
Send/fax
outgoing
communication
to
Central Office, field
offices
and
other
agencies
Maintain and update
files/records of the
Regional director
Receive and assists
officers, guest and
other
walk-in
clienteles at the office

COVERED PERIOD:
2015
TIMELINESS
(4)

EFFICIENCY
(3)

Ratin
g

Target

4.5

4.5

4.5

SEPTEMBER

RDs
schedule,
appointments,
and engagements
are updated daily.
Communications
recorded
15
minutes
upon
receipt
per
communication.
Send
thru
email/fax
communications
10 minutes upon
receipt
of
instructions.
Incoming
and
outgoing
communications
are filed daily.
Clients
are
greeted/received/
assisted
with
their

Starte
d

Finish
ed

REMARK
S
(5)
Result

Ratin
g

Schedule is
updated
daily

1 min

10
min

5 min ahead

4.5

1 min

6 min

4 min
ahead

4.75

Communicat
ions acted
by RD are
filed daily
Clients are
attended to
upon arrival

4.5

4.5

of
the
Director

Regional

Route
communications,
issuances acted by
the Regional Director
to divisions concerned
Act other
related
activities as directed
by
the
Regional
Director

4.5

4.5

requests/purpose
of
visit
upon
arrival at office.
Route
communications
acted by RD 10
minutes
upon
receipt.
Errands directed
by the Regional
Director
were
acted/accomplish
ed ahead of time.

1 min

5 min

5 min ahead

Prepared and submitted by:

Verified by:

VILLEBETTE A. SATO
CESE

NILO P. CASTAARES, CESE

Division Employee/Ratee
Received by:

Date

Confirmed by:

Division Chief
Date:

NILO P. CASTAARES,
Director, AD/ARD, PD/CD

SPMS MONTHLY DPCR MONITORING FORM

FORM 4
DILG-AS-HRMD VN: 01012015

OFFICE:

ORD

WORK/ACTIVITY

(1)

DIVISION:
EFFECTIVENE
SS/
QUALITY (2)
No. of
Errors

Ratin
g

Receive/record
all
incoming
and
outgoing
communications,
issuances, reports etc.
Send/fax
outgoing
communication
to
Central Office, field
offices
and
other
agencies

4.5

OCTOBER

TIMELINESS
(4)

EFFICIENCY
(3)

Assist the Regional

Director in rating his
supervisor using the
Subordinate
Rating
Form

Maintain and update

files/records of the
Regional director
Receive and assists
officers, guest and
other
walk-in
clienteles at the office
of
the
Regional
Director

COVERED PERIOD:
2015

REMARK
S
(5)

Target

Starte
d

Finish
ed

Result

Ratin
g

Submission
of
Subordinate
Rating
Form
before
deadline
which is May 31,
2015
Communications
recorded
15
minutes
upon
receipt
per
communication.
Send
thru
email/fax
communications
10 minutes upon
receipt
of
instructions.
Incoming
and
outgoing
communications
are filed daily.
Clients
are
greeted/received/
assisted
with
their
requests/purpose
of
visit
upon
arrival at office.

May
11,
2015

May
15,
2015

15 days
ahead

1 min

10
min

5 min ahead

1 min

5 min

5 min ahead

Communicat
ions acted
by RD file
daily
Clients are
attended to
upon arrival

Route
communications,
issuances acted by
the Regional Director
to divisions concerned
Assist in the encoding
of RDs performance
commitment in the
CESB
ONLINE
CESPES
Act other
related
activities as directed
by
the
Regional
Director

Route
communications
acted by RD 10
minutes
upon
receipt.

4.5

4.5

Errands/activities
as directed by the
Regional Director
are accomplished
ahead of time.

1 min

5 min

5 min ahead

Prepared and submitted by:

Verified by:

VILLEBETTE A. SATO
CESE

NILO P. CASTAARES, CESE

Division Employee/Ratee
Received by:

Date

Confirmed by:

Division Chief
Date:

NILO P. CASTAARES,
Director, AD/ARD, PD/CD

SPMS MONTHLY DPCR MONITORING FORM

FORM 4
DILG-AS-HRMD VN: 01012015

OFFICE:

ORD

WORK/ACTIVITY

(1)

DIVISION:
EFFECTIVENE
SS/
QUALITY (2)
No. of
Errors

Receive/record
all
incoming
and
outgoing
communications,
issuances, reports etc.
Send/fax
outgoing
communication
to
Central Office, field
offices
and
other
agencies
Maintain and update
files/records of the
Regional director
Receive and assists
officers, guest and
other
walk-in
clienteles at the office
of
the
Regional
Director

COVERED PERIOD:
2015
TIMELINESS
(4)

EFFICIENCY
(3)

Ratin
g

4.5

4.5

NOVEMBER

REMARK
S
(5)

Target

Starte
d

Finish
ed

Result

Ratin
g

Communications
recorded
15
minutes
upon
receipt
per
communication.
Send
thru
email/fax
communications
10 minutes upon
receipt
of
instructions.
Incoming
and
outgoing
communications
are filed daily.
Clients
are
greeted/received/
assisted
with
their
requests/purpose
of
visit
upon
arrival at office.

1 min

10
min

5 min ahead

1 min

6min

4 min ahead

Communicat
ions acted
by RD are
filed daily
Clients are
attended to
upon arrival

4.5

4.5

Route
communications,
issuances acted by
the Regional Director
to divisions concerned
Act other
related
activities as directed
by
the
Regional
Director

Route
communications
acted by RD 10
minutes
upon
receipt.
Errands directed
by the Regional
Director
were
acted/accomplish
ed ahead of time.

1 min

5 min

5 min ahead

Prepared and submitted by:

Verified by:

VILLEBETTE A. SATO
CESE

NILO P. CASTAARES, CESE

Division Employee/Ratee
Received by:

Date

Confirmed by:

Division Chief
Date:

NILO P. CASTAARES,
Director, AD/ARD, PD/CD

SPMS MONTHLY DPCR MONITORING FORM

FORM 4
DILG-AS-HRMD VN: 01012015

OFFICE:

ORD

WORK/ACTIVITY

(1)

DIVISION:
EFFECTIVENE
SS/
QUALITY (2)
No. of
Errors

Receive/record
all
incoming
and
outgoing
communications,
issuances, reports etc.
Send/fax
outgoing
communication
to
Central Office, field
offices
and
other
agencies
Maintain and update
files/records of the
Regional director
Receive and assists
officers, guest and
other
walk-in
clienteles at the office
of
the
Regional

COVERED PERIOD:
2015
TIMELINESS
(4)

EFFICIENCY
(3)

Ratin
g

4.5

4.5

DECEMBER

REMARK
S
(5)

Target

Starte
d

Finish
ed

Result

Ratin
g

Communications
recorded
15
minutes
upon
receipt
per
communication.
Send
thru
email/fax
communications
10 minutes upon
receipt
of
instructions.
Incoming
and
outgoing
communications
are filed daily.
Clients
are
greeted/received/
assisted
with
their
requests/purpose

1 min

10
min

5 min ahead

1 min

6min

4 min ahead

Communicat
ions acted
by RD are
filed daily
Clients are
attended to
upon arrival

4.5

4.5

Director
Route
communications,
issuances acted by
the Regional Director
to divisions concerned
Act other
related
activities as directed
by
the
Regional
Director

of
visit
upon
arrival at office.
Route
communications
acted by RD 10
minutes
upon
receipt.
Errands directed
by the Regional
Director
were
acted/accomplish
ed ahead of time.

1 min

5 min

5 min ahead

Prepared and submitted by:

Verified by:

VILLEBETTE A. SATO
CESE

NILO P. CASTAARES, CESE

Division Employee/Ratee
Received by:

Date

Confirmed by:

Division Chief
Date:

NILO P. CASTAARES,
Director, AD/ARD, PD/CD