SFIN-Training Series

GL Accounting

16th June, 2015

Objectives

Explain the idea and concept of Universal Journal.

Outline the purpose and advantages of Appendix Ledger.
Understand the Merging of GL & Cost element master data.
Explain the currency configuration.
How to configure the CO Integration.

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

Universal Journal Entry

Universal journal entries are written to a new table

ACDOCA.

One line item table with full details for all

applications. It includes the data of FI-GL, FI-AA,
CO, CO-PA(Account based) & CO-PC-ACT
applications.

So, the data source is same for all applications,

hence the reconciliation is not required e.g.
Reconciliation between FI, CO and FI, AA.

Reduction of memory footprint through elimination

of redundancy.

Account based CO-PA is fully integrated with

journal
entry.
The
system
derives
the
characteristics for all financial statement items on
the basis of transactions.

It is possible to enhance the journal entry by

extending the coding block and CO-PA
characteristics.
Copyright 2015 Accenture All rights reserved.

Universal Journal Entry

Universal journal entry consists of a header(table BKPF) and the

respective items(table ACDOCA).

There are rare cases, where entries in ACDOCA are written

without a document header e.g. Balance carry forward entries,
corrections in migration. These entries dont represent standard
business processes. The corresponding line items have artificial
document numbers beginning with letters(E.g. B- Balance carry
forward entries).

FAGLFLEXA

BKPF
FAGLFLEXT

ZZ <CUST> T

Data previously stored in FAGLFLEXA and FAGLFLEXT is now

stored in the table ACDOCA.

Data of New G/L industry tables for Public sector and Joint
Venture Accounting ( FMGLFLEXA/T, PSGLFLEXA/T and
JVGLFLEXA/T) is now stored in table ACDOCA.

ZZ <CUST> A

Compatibility view is provided for table FAGLFLEXA. This

compatibility view redirects select statements from FAGLFLEXA to
ACDOCA.

Industry T

ACDOCA

Industry A

Copyright 2015 Accenture All rights reserved.

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

BSEG Vs ACDOCA

BSEG and ACDOCA dont store completely identical dimensions.

ACDOCA has fields from CO, CO-PA, ML, AA that are not in BSEG.

BSEG has dedicated fields for open item management / payment

that are not in ACDOCA.

Due to 999 line items limitation, BSEG is usually aggregated. This

limitation is not applicable for ACDOCA(DOCLN field length is 6).

ACDOCA stores all CO internal postings. These are not posted to

BSEG table.

ACDOCA stores carryforward and correction lines from migration

whereas these are not stored in BSEG.

ACDOCA stores different GAAPS information, but ledger key

(RLDNR) is missing in BSEG.

Copyright 2015 Accenture All rights reserved.

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

Non-Disruptive Approach Accounting Interface

Technically, the
Universal
Journal
development didnt affect the external
interfaces.
External interfaces to FI/CO like BAPIs
or direct calls of the Accounting interface
have been kept stable.

CRM
SD
MM
BAPIs

Stable Interfaces

Accounting
Interface

FI-AR
FI-AP

BSEG

CO
FI-AA
FI-GL

Validations/Substitutions work as before.

There have been some internal
enhancements
to the Accounting
interface which will redirect to new
Accounting interface.

Copyright 2015 Accenture All rights reserved.

Internal redirect

New
Accounting
Interface

FI-GL
CO
FI-AA
ML

ACDOCA

List of obsolete Accounting tables in sFIN

Index tables removed

Aggregate tables removed

Above mentioned tables are replaced by compatibility views

Copyright 2015 Accenture All rights reserved.

10

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

Ledgers
Two types of Ledgers
Standard Ledgers
Leading Ledger
Non-leading Ledger
Appendix Ledger

Is defined on top of a Base Ledger & Base ledger should

be a standard ledger.

Inherits Currency settings and fiscal year variant of base ledger.

Only ledger specific manual postings are allowed.

Cant be part of standard ledger group.

Separate posting period variant can be maintained..

Appendix ledger can be used to create

management view on top of a legal ledger.
Also helpful for reporting purpose.

Ledgers Appendix Ledger

Regular transaction data is stored in the standard ledger, only adjustments

are stored in Appendix ledger. One Appendix ledger for one purpose.

Except creating of ledger master data, Appendix ledger doesnt require any
additional configuration.

Benefit of reduced data foot print.

Benefit of reduced reconciliation as only(manual) delta postings are

maintained in the appendix ledger

ACDOCA stores the data for all appendix ledgers.

BSEG doesnt store the appendix ledger data.

Authorization on appendix ledger level is easily provided.

Universal Journal

Appendix Ledger A

Appendix Ledger B

Post into closed periods

for restatement purposes

Distribute revenues differently on

org units than in legal view

Appendix Ledger C
Adjustments for consolidation
purposes

Base Ledger US-GAAP

Purpose: Financial Statement for US-GAAP

Copyright 2015 Accenture All rights reserved.

13

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

Master Data- Merging of GL Account & Cost element

Cost elements are merged with GL account masters.

GL Account

No longer creation of cost elements in controlling. Based on the GL

account type, we can create primary and secondary cost elements in
GL master.

Balance Sheet Accounts

Cost element creation transactions KA01 & KA06 will redirect you to
FS00 transaction.
Default account assignments which are maintained at cost element
level will be moved to OKB9.

Non Operating
Expenses/Revenues

Secondary cost elements are part of GL reporting.

Primary Cost Elements

be
Copyright 2015 Accenture All rights reserved.

e
r
fo

Secondary Cost Elements

15

Master Data- Merging of GL Account & Cost element

Statistical cost element (category 90 for assets) can be

maintained in FS00.

Though cost elements are merged with GL master in the

frontend transactions, master data tables of cost
elements i.e. CSKA and CSKB are continue to store the
cost element master data.

Even though cost element settings are available under

control data tab, these settings are applicable at chart of
account level and not company code level.

Time dependency for cost elements is not relevant

anymore. We cant delete cost elements since they are
merged with GL accounts.

Copyright 2015 Accenture All rights reserved.

16

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

Currencies
As earlier FI still supports max. 3 currencies
and CO still supports max. 2 currencies

SAP Recommended Currency Settings

Local Currency
Inherited from Company code settings.
Cant be modified as earlier.

Global Currency for GL & CO

Inherited from controlling area definition settings.
Currency type 30 is preferred currency type always.

1st additional Currency

Inherited from Country settings if required.
E.g.Hard Currency, Index-Based Currency

2nd additional Currency

This is avilable only when your Controlling area currency
type
Is other than 30.

Copyright 2015 Accenture All rights reserved.

18

Currencies

All currency fields are available in ACDOCA

table.

SAP is suggesting to maintain currency type 30

to controlling area for all new installations. So
that controlling area currency and FI group
currency is unique. No need to maintain group
currency separately in FI as before.

If controlling area currency type is other than

30, then this currency type will be applicable to
controlling area only. Need to maintain group
currency as 2nd or 3rd local currency as per the
requirement in FI.

SAP is suggesting that try to maintain

currencies which are unique for both FI &CO
areas.

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

CO Integration

Integration of Controlling with

Financial Accounting node has
been introduced in Simple finance.

Since secondary cost elements

are part of chart of accounts now,
we dont need to map secondary
cost elements to GL accounts for
CO allocations.

We have to define document types

for CO postings and have to
assign it to Mapping variant,
further under mapping variant we
can define required CO business
transactions. You can define
different document types for
different business transactions.

Finally, the completed variant is

assigned to company code.

Copyright 2015 Accenture All rights reserved.

21

CO Integration

Define ledger for CO version.

Now we can define which ledger will carry the

data to controlling for CO versions.

Version 0 must be assigned to leading ledger.

Please note that fiscal year variants must be

identical in FI and CO including special
periods.

Parallel actual versions are currently not

supported.

Copyright 2015 Accenture All rights reserved.

22

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

New settings with sFIN - Define Settings for Journal Entry Ledger
This single step inbuilt with multiple transactions
We can create Ledgers(Standard / Appendix).
Ledgers can be assigned to company codes.
Currency settings are maintained.
Fiscal Year Variant & Posting Period Variant can be assigned to company
codes.
Accounting Principles are assigned to the combination of Ledger &
Company code.

Copyright 2015 Accenture All rights reserved.

24

New settings with sFIN - Define Settings for Journal Entry Ledger

In this view we will maintain currency

settings.

Also we will maintain Fiscal year

variant and Posting Period Variant
settings for the combination of
company code and ledger.

Accounting
Principle
can
be
maintained in this view for the
combination of company code and
ledger.

Copyright 2015 Accenture All rights reserved.

25

New settings with sFIN - Deactivate a Ledger for a Company Code

In this activity, we can deactivate a ledger for future fiscal years on a

company code basis.

We cant deactivate the leading ledger.

Documents which are falling posting date , before or during the fiscal year
specified in To Fiscal year field are still posted to the ledger.

Existing data in the ledger is retained and can continue to use it in

analyses. But, this data is incomplete and not suitable for reporting
purpose.

Please note that it is not possible to activate again a deactivated ledger.

Copyright 2015 Accenture All rights reserved.

26

New settings with sFIN - Posting period variant

Now we can maintain periods at posting period variant

level.

we can choose the option whether maintaining periods

at posting period variant level or maintaining periods
for all posting period variants simultaneously.

If we choose maintenance at posting period variant

level, then another user can maintain periods for a
different posting period variant at the same time.

With this change, authorization at posting

period variant level is possible.

Copyright 2015 Accenture All rights reserved.

27

Training Scope-Changes in GL Accounting

Universal Journal
BSEG Vs ACDOCA
Non-disruptive Approach
Ledgers
GL Master Data
Currencies
CO Integration
New Settings in Simple Finance
Obsolete Settings in Simple Finance

Obsolete settings in sFIN

New GL scenarios are obsolete, because all details are available in universal journal
entry.
Define currencies of Leading ledger is replaced by define settings to journal entry ledger.
Define and Activate Non-Leading Ledgers is replaced by define settings to journal entry
ledger.

Copyright 2015 Accenture All rights reserved.

29

Obsolete settings in sFIN

CO Real-time integration into New GL is obsolete. Because secondary cost
elements are moved to Chart of Accounts in sFIN, so mapping of secondary cost
elements to GL accounts is no longer. Hence, definition of Real-time integration
variant and assigning it to company code are obsolete.

Document type and document number in General Ledger View per ledger is
obsolete. Document type and number of entry view is used for all ledgers.

Copyright 2015 Accenture All rights reserved.

30

GL Accounting

Q&A

GL Accounting

Thank you