Time

2016 February
March

Task

Point of Contact

Details & Notes

Dicision of Engagement
Meeting with Bride's Parents

Mr. & Mrs. Yamaguchi

Bride and Groom report

Engagement

May

Looking for
ceremony/reception sites

August

Ayaka & Tim

Ceremony/Reception sites
Mr. & Mrs. Mott

Meeting with Groom's Parents

Mr. & Mrs. Yamaguchi

Reception Sites
Ceremony Site

Pre-Wedding

Ceremony Celebrant
Photographer

September
2017 January
March

May

Listing Guests
Sending Invitation
Finalizing Guest List

Ayaka & Tim

Preparing Stationary Elements

Ayaka & Tim

Booking Hotel

Harvest Hotel Hakone

Reserving Air

Timothy Mott

Dress Selecting

Dress Rental

Purchasing Engage Rings

Ayaka & Tim

Selecting Food Menu

F&B Manager

Bridal hair/makeup trial run

stationary elements

Handmade elements

Banquet Manager

selecting table setting (cloth,

AV Director

centerpiece, etc.), decoration,

Florist
July

Taking photos for using

Ayaka Yamaguchi
Ayaka & Tim

Consalting with the Marquee

couple's parents

Ayaka & Tim

Having Marriage License

June

Meet at reception sites with the

Hairstylist/Makeup Artist

BGM, entertainment programs.

Fitting dresses

Dress Rental

Marquee Construction
continue
10-Aug

Two days before

Marquee decoration
commences
Finalise seating plan
Bridal hair appointment
Bridal Beautician appointment
Groom to collect suits

Banquet Manager
Ayaka Yamaguchi
Ayaka Yamaguchi

Hairstylist/Makeup Artist
Ayaka Yamaguchi
Timothy Mott

Prepare guest book

Ayaka Yamaguchi

Seating plan printed and set up

Ayaka Yamaguchi

Groom's family arrives in

Japan
American resident friends
arrives in Japan
11-Aug

Timothy Mott
Timothy Mott
Day before the wedding

Final decoration
Florist set up (and deliver
bouquets)

Banquet Manager
Florist

Placement card arranged

Ayaka & Tim

Setting AV equipment

AV Director

Check place cards against list

Ayaka & Tim

Giving rings to Best Man

Devon Brunette

Ensure gifts in marquee

Ayaka Yamaguchi

Rehearsal

Banquet Manager

Bride's family arrives in hotel

Mr. & Mrs. Yamaguchi

They come from airport by a

chartered bus

12-Aug

Wedding Day

6:00 AM Hairstylist/Makeup artist arrive

Dress-up
Photographer arrives
Videographer arrives
9:00 AM

Japanese resident friends

arrive
Welcome party

10:00 AM Ceremony Start

Photography at ceremony site

Hairstylist/Makeup Artist
Kapa Company
Bridalmaids
F&B Manager
Bridalmaids & Best Man

Ceremony Celebrant
Kapa Company

11:00 AM Move to Reception site

Chaging bridal dress
Noon Reception Start
Friends perform sideshows for
Bride and Groom

Hairstylist/Makeup Artis

taking photos and video at

ceremony and reception